INVITATION FOR BID December 11, 2018

Transcription

1 mawsj Lisa Russell, Buyer II Office (251) Mobile Area Water and Sewer System 4725 Moffett Road Suite A Mobile, AL PO Box Mobile, AL INVITATION FOR BID December 11, 2018 INVITATION FOR BID NUMBER IFB INVITATION FOR BID NAME Annual Contract for Sulfur Dioxide MAWSS Purchasing Department BIDS WILL BE RECEIVED AT 4725 Moffett Road Suite A -or- PO Box Mobile, AL BID OPENING DATE January 3, 2019 BID OPENING TIME 10:30 am Central Time CONTRACT PERIOD 3/1/19 through 2128/20 with 2 Optional One-Year Extensions AWARD WILL BE MADE BY Total Cost CC Williams WWTP - and- Wright Smith WWTP MATERIAL DELIVERED TO 1600 Yeend St 1879 Conception St Rd Mobile, AL Mobile, AL FOR ADDITIONAL INFORMATION CONTACT David Tillman (251) or dtillman@mawss.com Sealed bids are to be in the Purchasing Department no later than the time specified in order to be considered. Submissions received after the deadline will not be considered. Envelopes shall bear the name of the supplier, company address and the words "IFB Sulfur Dioxide" or "IFB NO QUOTE." Facsimile or s will not be accepted. All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information required by the solicitation. The bidder's name must be typed or printed on the bid sheet, and signed by the owner or appropriate executive officer of the firm. Bidders must initial any changes or erasures. Bidders should retain a copy of bids for their records. Bidders shall acknowledge receipt of any addendum to this solicitation by signing and returning the addendum or by identifying the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result in rejection of the bid if the addendum contains information that substantially changes the requirements. All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right to reject any or all bids submitted, to waive any informality in the bid process, or to terminate the bid process at any time, if deemed by MAWSS to be in the best interest of the Board of Water and Sewer Commissioners. A Purchase Order and this "Invitation for Bid" with "Specifications," "Conditions," "Bid Form," signed by the successful bidder's authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the Invitation in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be purchased. Lisa Russell, Buyer II Mobile Area Water and Sewer System Board of Water and Sewer Commissioners of the City of Mobile IFB Sulfur Dioxide Page 1 of 5

2 CONDITIONS The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for an Annual Contract for Sulfur Dioxide in our Purchasing Department located at 4725 Moffett Road Suite A, Mobile, AL at 10:30 a.m. local time on January 3, Award will be by Total Cost. The bidder offers and agrees, if this bid is accepted, to furnish the items as defined in the specifications. Product is to be delivered to our CC Williams Waste Water Treatment Plant located at 1600 Yeend Street, Mobile, AL and to our Wright-Smith Waste Water Treatment Plant located at 1879 Conception Street Road, Mobile, AL as needed. All prices quoted must be FOB Destination and shall include the cost of the product, all freight and surcharge costs, and any other costs whatsoever connected with furnishing this product. The bidder shall state the expected length of delivery time on the Bid Sheet. Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids. A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication, division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit prices shall not be changed. Bidder understands and agrees that if requested to do so, the manufacturer or supplier shall furnish a sworn affidavit stating that the material conforms in all respects with the Specifications herein contained and a certified copy of a properly analysis of each shipment or of the lot from which the shipment was made. Bidder understands and agrees that MAWSS reserves the right to reject any or all bids and waive any informalities or irregularities in the bid or in the bidding. It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any of the or bid documents. Bid documents and any amendments made to this bid will be posted on our website at For a goods or services contract which is subject to Alabama's competitive bid laws, the MAWSS employee or consultant handling the contract may award it to a DBE who is also a responsive and responsible bidder and who submits a bid no more than ten percent (10%) greater than that of an apparent low bidder which does not have a place of business in Alabama. Company Address City, St, Zip Phone Fax Date Address PaymentTerms Submitted By ----=-~_:_:_ Print Name Title IFB Sulfur Dioxide Page 2 of 5

3 SUBCONTRACTING PLAN In order for your proposal to be considered, you, as Bidder, must complete all blanks in this Subcontracting Plan and sign with a handwritten signature where indicated below. Failure to fill in the blanks on this Subcontracting Plan and/or to include a handwritten signature will be cause for rejection of your bid. It is MAWSS's goal that in all contracts, contractors shall make a demonstrated good faith effort to award 15% of the contract amount to certified Disadvantages Business Entities [DBE's] I Diverse Suppliers as subcontractors and/or suppliers performing commercially useful functions which are consistent with contract requirements. Copies of MAWSS DBE Policy (for public works projects), DBE/Supplier Diversity Policy (for contracts for other goods and services), MAWSS's list of certified Disadvantaged Business Enterprises (DBEs) / Diverse Suppliers, and lists of organizations that have information on DBEs / Diverse Suppliers are available from MAWSS's Supplier Diversity Office ( ) or from the MAWSS website at STATE WHAT PERCENTAGE OF THE WORK FOR THIS CONTRACT YOU PLAN TO AWARD TO DBE/DIVERSE SUPPLIER SUBCONTRACTORS ANDIOR VENDORS ESTIMATED TOTAL DOLLAR AMOUNT TO BE AWARDED TO DBEIDIVERSE SUPPLIER TOTAL % TOTALS AMOUNT BID FOR THIS CONTRACT TOTAL S If the above percentage is zero or is less than 15%, be sure to include your Affidavit of Contractor's Good Faith Efforts to Meet Subcontractor I Vendor Diversity Goals and all supporting documentation in your bid package. Please list below all subcontractors and suppliers which you plan to use for this contract. Also indicate which of these are DBEs I Diverse Supplier by writing ''Yes'' or "No" where indicated. Also list for each the percentage of the total contract amount to be performed by each and the certification group the DBE I Diverse Supplier is certified with. Attach additional sheets if needed. (If you are not using any subcontractors or vendors, you will need to write "zero" below and sign the form.) SUBCONTRACTORNENDOR NAME DBE/DIVERSE SUPPLIER? % OF CONTRACT CERTIFICATION GROUP (Yes or No) (MAWSS, AlDOT, ADECA, SRMSDC, BCIA) CAUTION: ACCURATEL Y COMPLETE ALL PARTS OF THIS FORM AND SIGN BELOW. WE WILL EXERCISE GOOD FAITH TO COMPLY WITH THIS PLAN AND MAWSS'S DBE REQUIREMENTS. BIDDER BY IFB Sulfur Dioxide Page 3 of 5

4 SPECIFICATIONS Contract shall be for one year beginning 3/1/19 through 2/28/20 with the option of two (2) one-year extensions, at the same pricing, with prior written approval of both Supplier and Board. Sulfur Dioxide packed in One-Ton Containers. Approximately 117 One-Ton Cylinders are required for the contract period. We specify approximately 10 cylinders from the first two shipments will be retained by us until the end of the contract period. At the end of the contract, the empty cylinders will be returned at the expense of the supplier. All deliveries must be made within 4 days after order is placed. State your minimum tolerance of moisture; quotations to meet current AVVWA Standard of B512. Supplier shall test all valves to assure proper operation prior to delivery and upon delivery shall assure the workability of such valves, and that the cylinders do not contain rust or other debris that will interfere with the operation of the liquid, the operation of the cylinders, valves, the chlorinators, or vaporizers at the plants. Supplier must provide 24-hour emergency response and support. Supplier must provide product safety training. Supplier must provide all equipment necessary to safely unload containers, including a hydraulic boom trailer. Supplier must provide written certification of safety training for their company. Supplier must provide in writing that they provide training for customer. Supplier must submit in writing Emergency Contact Information. Supplier must provide a Product Specification Data Sheet. Supplier must provide the most recent SAFETY DATA SHEET. Supplier shall take the following security measures: 1. Fax/ a copy of the bill of lading before each delivery. Bill of lading to include truck or trailer number, number of cylinders being delivered, and identification/tracking numbers of each cylinder. 2. Provide the name of the driver (photo 10 preferred). 3. State if delivery will be by company owned trucks or independent carriers. Successful bidder shall provide the following: 1. Documentation of safety performance, training, and proof of maintenance procedures. 2. All containers are to be secure with chocks. 3. Supplier to certify containers and bonnets are in good working condition. Each bidder shall guarantee, in writing, that they will remove any cylinder from any of the MAWSS facilities within three hours after given verbal notice to do so. This requirement is made with the understanding that the cylinder can be made safe for traveling in accordance with Department of Transportation requirements. IFB Sulfur Dioxide Page 4 of 5

5 BID SHEET 1 of 1 Sulfur Dioxide Price Demurrage Cost Deposit Cost NOTE: Pricing shall be firm for the entire contract period. All delivery costs must be included in your per ton and/or per cylinder pricing. No additional costs or surcharges of any kind will be allowed. This Contract will be for one year with an option of two additional one-year extensions with written approval from both parties. Manufacturer Delivery Time ARO ---,- (After Receipt of Order) Company Address Payment Terms By -=~~ (Print Name) City, St, Zip Phone Fax Date Signature Title Authorized Signature: The signer declares under penalty ofperjury that she/he is authorized to sign this document and bind the company or organization to the terms of this agreement. IFB Sulfur Dioxide Page 5 of 5