MESSAGE IMPLEMENTATION GUIDELINES. Despatch Advice

Transcription

1 Despatch Advice This message description is a subset of international UN/EDIFACT message DESADV D.14A Published by BESTFACT Page 1 Date of release: Version: 1.0

2 Contents 1 General information of the actual message and the scope of its application Usage of the message and its restrictions on use Contents The actual guideline and its connection to other documents Updates Prerequisites Related Sources of Information Notes The work process to which the message relates Scope of the Process Parties in the Process Despatch Advice Information Exchanging Process Message Document Content Specification Structure of the message Message Strcture All Segments Message Structure Used Segments Message Structure Diagram Definition of the message Message Header (UNH) Despatch Advice Identification Information (BGM) Despatch Advice Relating Dates and Times (DTM) Despatch Advice References (RFF) Despatch Advice References Date And Time (RFF/DTM) Party Information (NAD) Party Related Locations (NAD/LC) Party relating References (NAD/RFF) Contact Information (NAD/CTA) Page 2 Date of release: Version: 1.0

3 6.10 Form of Contact (NAD/CTA/CM) Delivery Terms (TD) Location Related to Terms of Delivery (TD/LC) Terms of Delivery Free Text (TD/FTX) Mode of Transport (TDT) Transportation Location Information (TDT/LC) Location Related Date/time (TDT/LC/DTM) Packaging Hierarchy Information (CPS) Packaging Hierachy Releted Free Text (CPS/FTX) Package Information (CPS/PAC) Package Measurements (CPS/PAC/MEA) Package Handling Instructions (CPS/PAC/HAN) Package Handling Free Text (CPS/PAC/HAN/FTX) Package Identifiers and Markings (CPS/PAC/PCI) Line Item (CPS/LIN) Line Item Identification (PIA) Line item Description (IMD) Line Item Measurements (MEA) Line Item Quantity (QTY) rigin Country f Line Item (ALI) Serial And Batch Numbers f Line Item (GIN) Times Related to Line Item (DTM) Party Information Related to Line Item (NAD) Handling Instructions of Line Item (HAN) Free Text Related to Product (FTX) References Related To Line Item (RFF) Date and Time of Reference of Line Item (RFF/DTM) Page 3 Date of release: Version: 1.0

4 6.37 Dangerous Goods Information (DGS) Dangerous Goods Proper Shipping Name and Additional Information (DGS/FTX) Locations Related to Line Item (LC) Line Item Location Relating Quantities (LC/QTY) Line Item Placement in Transport Handling Unit (SGP) Unpacked Goods Quantities in Transport Handling Unit (SGP/QTY) Line Item Package Identifiers and Markings (PCI) Date and Time Related to Package of Line Item (PCI/DTM) Line Item Quantities in Package (PCI/QTY) Serial and Batch Numbers of Line Item in Package (PCI/GIN) Handling Instructions of package of Line Item (PCI/HAN) Free Text of Package Handling of Line Item (PCI/HAN/FTX) Quantity Variances in Delivery of Line Item (QVR) Delivery Date of Back rder Quantity (QVR/DTM) Totals of Consignment (CNT) Message Trailer (UNT) DESADV D.14A Despatch advice message example Appendices Appendix 1: Service segments UNA, UNB and UNZ Page 4 Date of release: Version: 1.0

5 1 General information of the actual message and the scope of its application 1.1 Usage of the message and its restrictions on use This document contains message implementation guidelines of a subset of UN/EDIFACT (United Nations Electronic Data Interchange for Administration, Commerce and Transport) DESADV (Despatch advice message) based on the directory D.14A. The message is used to send despatch advice or packing list information from a consignor to a consignee. The message defined in this document is meant only for transmitting despatch advice or packing list information. If there is a need to cancel some information of the despatch advice or packing list message sent earlier or replace with an entirely new message, it has to be done so that the cancellation message is sent first and after that the replacing despatch advice or packing list information. There has to be an agreement between the business partners about the electronic despatch advice or packing list cancellation procedure before it can be realized. There are certain data elements in this message document that can be found on both header and row levels. If the data item is defined on the header level it affects the whole message. However if the same data item is also defined on a row level it will overrule on that row the definition given on the header level. This document was made by Bestfact in the subproject Simplifying Standard Message Exchange for increasing the usage of electronic procedures in logistics. The subproject began on the 1 st of December 2014 and ended on the 30 th of June This document was created by the Finnish Information Society Development Centre (TIEKE). The purpose of this document is to increase the willingness of the companies to take electronic data interchange into use, to accelerate information system development processes and to decrease costs of information system integration by creating a common international recommendation for exchanging despatch advice or packing list information. The aim of this document is also to decrease the needs of companies to create their own specifications that are not compatible with the universal message standards. Another aim is to speed up adoption of new ways to exchange information between companies and also to insure and improve competitiveness of the companies. This document is meant to be a guide in the negotiations between business partners that want to start using electronic data interchange between each other. The document can also be used in the development work of existing information systems. This document is created for the use and the needs of managers who have negotiations with their business partners and information technology specialists developing the data systems and electronic data exchange of the company. 1.2 Contents Page 5 Date of release: Version: 1.0

6 Chapter 1 General information of the actual message and the scope of its application describes the usage of the message defined here. It also presents the application restrictions. Chapter 2 The actual guideline and its connection to other documents lists the most important prerequisites and some other useful sources of information for the reader of this document and presents the update information of this document. Chapter 3 The work process to which the message relates presents the business process in which the message presented in this document relates to with the related parties and their activities. Chapter 4 Data content of the message presents the information of the despatch advice message as a list and it also defines the mandatory and optional elements. Chapter 5 Structure of the message presents the structure of the UN/EDIFACT DESADV D.14A message with segment lists and a diagram. There are two segment lists in the chapter. The first one presents the segment structure of the entire message. The second list presents segments contained in this guide. The structural diagram presents only the segments the usage of which are introduced in this document. Chapter 6 Definition of the message presents the structure of the header level and the row level and it describes the usage of segments, elements, and codes. Chapter 7 Message examples gives some examples of the usage of the DESADV despatch advice message. Chapter 8 Appendixes presents the most important code lists for the codes used in the message which cannot be presented in the chapter 6,the presentation of the service segments UNA, UNB and UNZ, the mapping table between the used elements of the UN/EDIFACT message and the correspondent used elements of the UBL/XML message as a separate excel document, a table as a separate excel table containing the used data elements of the actual message so that companies can map their own database elements with the elements of the message. Page 6 Date of release: Version: 1.0

7 2 The actual guideline and its connection to other documents 2.1 Updates Date/Author Version Comments/changes Heikki Laaksamo 1.00 The first version. 2.2 Prerequisites In order to understand the technical backgrounds of this document the reader must be acquainted with UN/EDIFACT (United Nations Electronic Data Interchange for Administration, Commerce and Transport) and EDI (Electronic Data Interchange). UN/EDIFACT is a syntax and a message dictionary which presents the form, the structure and contents of the message. EDI is a general name for the ways to interchange information by electronically. 2.3 Related Sources of Information EDIFACT standard and the directories ( ) UN/CEFACT recommendations ( ) UN/EDIFACT standard versions and service segments ( ) UN/ECE Dangerous goods transportation ( ) 2.4 Notes All national and international recommendations of the contents of a despatch advice and a packing list have been taken into account in the creation process of this document in the extent they were applicable. Page 7 Date of release: Version: 1.0

8 3 The work process to which the message relates 3.1 Scope of the Process In this process description only the despatch advice exchanging process is described. The despatch advice is transmitted electronically as an UN/EDIFACT DESADV message between the parties. The activities in the process prior to the despatch advice exchanging, for example making the sales contract or requesting for quotation and ordering, have been left out of the description. Activities occurring later in the process e.g. invoicing have also been left out of the despatch advice exchanging process description. 3.2 Parties in the Process The following table presents the parties involved in the despatch advice exchanging process. Party Consignor Role The party that prepares the consignment. The party that is the originator of the consignment and the despatch advice information. The party that sends the despatch advice message. The party that sends the goods. Consignee The party that receives the despatch advice message. The party that processes the information of despatch advice message. The party that compares information of the despatch advice message and the information of the waybill message received from the carrier. The party that receives the goods. The party that compares information of the despatch advice message and the goods received. The party that complains about discrepancy between the information of the despatch advice message and received goods to the consignor or to the carrier Table 3.2.1: The parties involved in the despatch advice exchanging process Page 8 Date of release: Version: 1.0

9 3.3 Despatch Advice Information Exchanging Process Figure represents different activities of a despatch advice information exchanging process as they are divided between the two parties introduced in the chapter 3.2. Figure 3.3.1: The despatch advice information exchanging process Page 9 Date of release: Version: 1.0

10 The following table contains the activities of the parties involved in the despatch advice information exchanging process described in the figure Table 3.3.1: The activities of the parties involved in the despatch advice information exchanging process Party Activity Description Consignor Preparing consignment Creating despatch advice Sending goods Sending despatch advice Invoicing The consignor collects the goods to be sent to the consignee The consignor saves all the information needed for the despatch advice into the information system of the consignor. The consignor sends the goods to the consignee. The consignor sends electronically the despatch advice message to the consignee. The consignor starts all the activities needed after the sending of goods including invoicing. Consignee Receiving goods The consignee receives the goods. Receiving despatch advice Checking consignment Sending accepting acknowledgement Sending reclamation The consignee receives the despatch advice in electronic form. The consignee checks the despatch advice that contains all the required information of the consignment. n the basis of the contents of the despatch advice messge and the consignment that has been received the consignment is accepted is rejected because of lacks The consignee informs the consignor that the consignment is correct and the consignment has been delived according to the despatch advice by sending acceptance information to the consignor in a way that is agreed upon. The creating and sending the accepting acknowledgement is out of the scope of this process description. The consignee notifies the consignor about the descrepancies between the despatch advice message information and the consignment in a way that is agreed upon. The consignment and the despatch advice reclamation process is out of Page 10 Date of release: Version: 1.0

11 the scope of this process description. Page 11 Date of release: Version: 1.0

12 4 Message Document Content Specification The following table represents the list of information of the despatch advice message. In the third column there are also the identifiers of the segments in which the actual piece of information is situated in the message. There is a linkage to the actual segments in the chapter 6 Definition of the message in the fourth column. The fifth column descripes the obligatoriness of the piece of information in the despatch advice message. The receiver of the message can use the information sent by the message issuer according to the extent to which their information system is capable to handle the data. Therefore the receiver of the message must not save all the data that is received and classified as optional. However the sender of the message is obliged to send all the information that is classified as mandatory and the receiver has to handle and save all this information in to their information system. M (mandatory), (optional), C(conditional), R(recommended) Page 12 Date of release: Version: 1.0

13 Information Remarks / Examples Segment Section bligatoriness Message identifier UNH 6.1 M Document type BGM 6.2 M Packing list BGM 6.2 Despatch advice document BGM 6.2 Despatch advice number BGM 6.2 M Despatch advice version number BGM 6.2 riginal / change / replace / cancellation BGM 6.2 M Acknowledgement needed Aknowledgement about receiving the dispatch advice message BGM 6.2 Despatch advice related dates and times DTM 6.3 M Processing date/time DTM 6.3 Despatch date / time DTM 6.3 Delivery date/time, actual DTM 6.3 Delivery date/time, latest DTM 6.3 Delivery date/time, earliest Document issue date / time Cargo pick-up date / time Collection date/time, earliest Collection date/time, latest DTM DTM DTM DTM DTM M Page 13 Date of release: Version: 1.0

14 Reference Information Reference type RFF 6.4 Waybill number RFF 6.4 Master label number RFF 6.4 Delivery number (transport) RFF 6.4 Shipping note number RFF 6.4 Buyers order number RFF 6.4 Call off order number RFF 6.4 Customer reference number RFF 6.4 Contract number RFF 6.4 Export permit identifier RFF 6.4 Consignment identifier, freight forwarder assigned Invoice document identifier RFF RFF Job number RFF 6.4 Load planning number RFF 6.4 riginal purchase order RFF 6.4 Purchase order response number RFF 6.4 rder number (vendor) RFF 6.4 Refrence identifier RFF 6.4 M Reference version number RFF 6.4 Date of reference RFF/DTM 6.5 Party information Page 14 Date of release: Version: 1.0

15 Role NAD 6.6 M Beneficiary Buyer Carrier Consignee Consignee's agent Consignor Delivery party Freight forwarder Hauluier Invoicee Payee Party to receive freight bill Payor Seller NAD 6.6 NAD 6.6 NAD 6.6 NAD 6.6 M NAD 6.6 C NAD 6.6 M NAD 6.6 C NAD 6.6 TDT 6.14 NAD 6.6 NAD 6.6 NAD 6.6 NAD 6.6 C NAD 6.6 Party identifier NAD Party identifier type NAD M M Party name NAD 6.6 Party address Party address 2 Street address / post office box Street address / post office box 6.14 M NAD 6.6 NAD 6.6 Party address specifier door / building / area NAD 6.6 City NAD 6.6 Post code NAD 6.6 Page 15 Date of release: Version: 1.0

16 State, county NAD 6.6 Country NAD 6.6 Party related location type NAD/LC 6.7 Goods receipt place NAD/LC 6.7 Place of departure NAD/LC 6.7 Place of destination NAD/LC 6.7 Place of loading NAD/LC 6.7 Place of discharge NAD/LC 6.7 Party related location NAD/LC 6.7 Party related references NAD NAD/RFF VAT identifier NAD 6.6 NAD/RFF 6.8 Business ID NAD 6.6 NAD/RFF 6.8 Contract number NAD/RFF 6.8 Export permit identifier NAD/RFF 6.8 Free zone identifier NAD/RFF 6.8 Internal customer number NAD/RFF 6.8 Contact information Person or division NAD/CTA 6.9 Contact type NAD/CTA/ CM 6.10 Phone number Cellular phone number Fax NAD/CTA/ CM NAD/CTA/ CM NAD/CTA/ CM Page 16 Date of release: Version: 1.0

17 Contact number / address ther (URL, Skype address) NAD/CTA/ CM NAD/CTA/ CM NAD/CTA/ CM Terms of delivery Terms of delivery INCTERMS 2010 TD 6.11 M Place of terms of delivery TC/LC 6.12 C Terms of delivery additional information TD/FTX 6.13 Transport information Leg of transport Pre-carriage / Main carriage / n-carriage TDT 6.14 M Mode of transportation TDT 6.14 M Means of transport type TDT 6.14 Haulier of consignment TDT 6.14 Means of transport identifier TDT 6.14 Name of means of transport TDT 6.14 Means of transport nationality TDT 6.14 Transport location type TDT/LC 6.15 Goods receipt place TDT/LC 6.15 Place of departure TDT/LC 6.15 Place of delivery TDT/LC 6.15 Place of destination TDT/LC 6.15 Place of loading TDT/LC 6.15 Page 17 Date of release: Version: 1.0

18 Place of discharge TDT/LC 6.15 Place of transfer responsibility Country of destination of goods TDT/LC TDT/LC Pick-up location TDT/LC 6.15 Transport location TDT/LC 6.15 Transport location relating date/time type TDT/LC/ DTM 6.16 Transport means arrival date/time, estimated TDT/LC/ DTM 6.16 Transport means departure date/time, estimated TDT/LC/ DTM 6.16 Transport means arrival date/time, actual TDT/LC/ DTM 6.16 Transport means departure date/time, actual TDT/LC/ DTM 6.16 Transport location relating date/time TDT/LC/ DTM 6.16 Package hierarchy Package identifier CPS 6.17 M Parent package CPS 6.17 C Packaging level Inner / Intermediate / uter Package hierarchy additional information type CPS CPS/FTX 6.17 C 6.18 Goods item description CPS/FTX 6.18 Entire transaction set CPS/FTX 6.18 Product information CPS/FTX 6.18 Page 18 Date of release: Version: 1.0

19 Package hierarchy additional information CPS/FTX 6.18 Package information Number of packages CPS/PAC 6.19 M Package type CPS/PAC 6.19 M Payer of package returning CPS/PAC 6.19 Package measurements CPS/PAC/ MEA 6.20 Net weight Gross weight Volume Diameter Inside diameter utside diameter Height Length Width Thickness Measurement operator Equal to / Greater than / Less than Measurement CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA CPS/PAC/ MEA Page 19 Date of release: Version: 1.0

20 Measurement unit Handling instructions Handling instructions additional information Package marking type CPS/PAC/ MEA CPS/PAC/ HAN CPS/PAC/ HAN/ FTX CPS/PAC/ PCI Mark additionally customers article description CPS/PAC/ PCI 6.23 Mark batch number Mark running number of packages Mark date of production Mark expiry date Buyer's instructions Carrier's instructions Industry instructions Entire shipment Shipper assigned Mark free text CPS/PAC/ PCI CPS/PAC/ PCI CPS/PAC/ PCI CPS/PAC/ PCI CPS/PAC/ PCI CPS/PAC/ PCI CPS/PAC/ PCI CPS/PAC/ PCI CPS/PAC/ PCI CPS/PAC/ PCI Marked GS1 Global Individual Asset Identifier (SSCC-identifier) CPS/PAC/ PCI 6.23 Identifier by ANSI CPS/PAC/ 6.23 Page 20 Date of release: Version: 1.0

21 Bar code PCI CPS/PAC/ PCI 6.23 Marks and numbers on package CPS/PAC/ PCI 6.23 Product information Line number CPS/LIN 6.24 M Sub-line indicator CPS/LIN 6.24 Parent line CPS/LIN 6.24 Product identifiers Product identifier CPS/LIN 6.24 M Product identifier type CPS/LIN 6.24 M International Article Numbering Association (EAN) ISBN (International Standard Book Number) CPS/LIN CPS/LIN Buyer's item number CPS/LIN 6.24 ISSN (International Standard Serial Number) Manufacturer's (producer's) article number CPS/LIN CPS/LIN Supplier's article number CPS/LIN 6.24 Additional product identifier type PIA 6.25 Buyer's part number PIA 6.25 Page 21 Date of release: Version: 1.0

22 Industry commodity code Commodity grouping Customs article number (CN code) PIA PIA PIA International Article Numbering Association (EAN) PIA 6.25 National product group code Harmonised system (HS code) ISBN (International Standard Book Number) Buyer's item number ISSN (International Standard Serial Number) PIA PIA PIA PIA PIA Manufacturer's (producer's) article number PIA 6.25 Supplier's article number UPC (Universal product code) Harmonized tariff schedule (TARIC code) PIA PIA PIA Additional product identifier type Serial number Batch number PIA GIN GIN Part number 6.30 Page 22 Date of release: Version: 1.0

23 GIN Product properties and measurements Product property Product/ quality/ end use application IMD 6.26 Product surface or layer IMD 6.26 Country of origin ALI 6.29 Product measurement type Weight/ Volume/ Dimensions IMD 6.27 Measurement operator Equal to / Greater than / Less than Product measurement IMD IMD Product quantities Product quantity type Product quantity Despatch quantity rdered quantity Numbers of consumer units in the traded unit QTY QTY QTY QTY QTY Dates and times related to product Product related date and time type DTM 6.31 Page 23 Date of release: Version: 1.0

24 Product related date and time rder document issue date/time Despatch date/time Production/manufacture date / time Product best before date/time Packaging date Last sale date/time/ period DTM DTM DTM DTM DTM DTM DTM Product related parties Product related party role Product related party identifier Product related party identifier type Product related party name Product related party address Product related party address 2 Delivery party Manufacturer of goods NAD NAD NAD NAD NAD NAD NAD NAD 6.32 M 6.32 C M 6.32 M 6.32 M Product related party address specifier door / building / area NAD 6.32 Page 24 Date of release: Version: 1.0

25 City Post code State, county Country NAD NAD NAD NAD Product additional information Product handling instructions Product additional information type Product additional information Goods item description Consignment handling instruction Line item Product information HAN FTX FTX FTX FTX FTX FTX Product references Product reference type Drawing number Master label number RFF RFF RFF Page 25 Date of release: Version: 1.0

26 Product refrence identifier Product reference version number Date of reference of product Customer specification number Part reference indicator in a drawing Shipping number of line item Buyers order number Customer reference number Contract number Job number riginal purchase order Purchase order response number rder number (vendor) RFF CPS/LIN RFF CPS/LIN RFF RFF RFF RFF RFF RFF RFF RFF RFF RFF RFF/DTM M Dangerous goods information Hazardous goods transport regulation ADR/CFR/ICA/IMD/RID DGS 6.37 M Hazardous goods identification code UN number DGS 6.37 M Flashpoint temperature according to the UN 6.37 Page 26 Date of release: Version: 1.0

27 number DGS Emergency temparature DGS 6.37 Class or division Hazard identification code DGS 6.37 range hazard placard upper part identifier DGS 6.37 range hazard placard lower part identifier DGS 6.37 Hazard Identification number (HIN) DGS 6.37 Sub risk code DGS 6.37 Full / empty DGS 6.37 Package group I/II/III DGS 6.37 Tunnel limitation code DGS 6.37 EMS Emergency procedure rules DGS 6.37 MFAG DGS 6.37 Allowed on rail Yes/No DGS 6.37 Hazardous goods technical name If required by the UN number DGS/ FTX 6.38 M Proper shipping name DGS/ FTX 6.38 BAM code Fireworks reference number DGS/ FTX 6.38 Radioactive goods DGS/ FTX 6.38 Dangerous goods additional information DGS/ FTX 6.38 Page 27 Date of release: Version: 1.0

28 Product related locations Transport location type Goods receipt place Place of discharge Transport location LC LC LC LC Product quantities Product quantity type Despatch quantity Product quantity LC/ QTY LC/ QTY LC/ QTY Product placement in transport equipment Transport equipment identifier Transport equipment nationality Product package quantity in transport equipment SGP SGP SGP 6.41 M M Product quantities in transport equipment Product quantity type SGP/QTY 6.42 Page 28 Date of release: Version: 1.0

29 Product quantity in transport equipment Quantity loaded SGP/QTY SGP/QTY Product package markings Package marking type PCI 6.43 Mark additionally customers article description PCI 6.43 Mark batch number Mark running number of packages Mark date of production Mark expiry date Buyer's instructions Carrier's instructions Industry instructions Entire shipment Shipper assigned Mark free text PCI PCI PCI PCI PCI PCI PCI PCI PCI PCI Marked GS1 Global Individual Asset Identifier (SSCC-identifier) PCI 6.43 Page 29 Date of release: Version: 1.0

30 Marks and numbers on package Identifier by ANSI Bar code PCI PCI PCI Dates and times related to product packages Product packages related date and time type Product packages related date and time Expiry date Production/manufacture date PCI/DTM PCI/DTM PCI/DTM PCI/DTM Product package quantities Product package quantity type Product package quantity Quantity per pack PCI/QTY PCI/QTY PCI/QTY Product package identifiers Serial number Batch number Part number PCI/GIN PCI/GIN PCI/GIN Page 30 Date of release: Version: 1.0

31 Product package additional information Product package handling instructions Product package handling additional information type Product package handling additional information Consignment handling instruction PCI/HAN PCI/HAN/ FTX PCI/HAN/ FTX PCI/HAN/ FTX Product quantity variances Quantity difference between ordered and delivered quantities Reason for difference between ordered and delivered quantities Nature of delivery Shipment complete / partial delivery / split shipment Quantity variances related dates and times type Quantity variances related dates and times Back order delivery date/time/period QVR QVR QVR QVR/DTM QVR/DTM QVR/DTM Totals of consignment Total gross weight CNT 6.51 M Page 31 Date of release: Version: 1.0

32 Total volume CNT 6.51 M Total number of packages CNT 6.51 M Total product quantities CNT 6.51 Total number of line items CNT 6.51 M Quantity CNT 6.51 M Quantity unit CNT 6.51 M Total number of segments in message UNT 6.52 M Page 32 Date of release: Version: 1.0

33 5 Structure of the message 5.1 Message Strcture All Segments In this chapter the whole structure of the DESADV message published in the UN/EDIFACT directory D.14A is presented. Heading Section: Pos. Seg. Base User Segment Group Notes and No. ID Name blig. Status Max.Use Max.Use Comments 0010 UNH Message Header M M BGM Beginning of Message M M DTM Date/Time/Period C ALI Additional Information C X MEA Measurements C X MA Monetary Amount C X CUX Currencies C X Segment Group 1: RFF-DTM C RFF Reference M M DTM Date/Time/Period C Segment Group 2: NAD-LC-SG3-SG4 C NAD Name and Address M M LC Place/Location Identification C Segment Group 3: RFF-DTM C RFF Reference M M DTM Date/Time/Period C X Segment Group 4: CTA-CM C CTA Contact Information M M CM Communication Contact C Segment Group 5: TD-LC-FTX C TD Terms of Delivery or Transport M M LC Place/Location Identification C FTX Free Text C Segment Group 6: TDT-PCD-TMD-SG7 C TDT Transport Information M M PCD Percentage Details C X TMD Transport Movement Details C X Segment Group 7: LC-DTM C LC Place/Location Identification M M DTM Date/Time/Period C Segment Group 8: EQD-MEA-SEL-EQA- C X 10 SG EQD Equipment Details M X MEA Measurements C X SEL Seal Number C X EQA Attached Equipment C X 5 Page 33 Date of release: Version: 1.0

34 0360 Segment Group 9: HAN-FTX C X HAN Handling Instructions M X FTX Free Text C X Segment Group 10: EFI-CED-CM-RFF- C 99 DTM-QTY 0400 EFI External File Link Identification M CED Computer Environment Details C CM Communication Contact C RFF Reference C DTM Date/Time/Period C QTY Quantity C 9 Detail Section: Pos. Seg. Base User Group Notes and No. ID Name Status Status Max.Use Repeat Comments 0460 Segment Group 11: CPS-FTX-QVR-SG12- C 9999 SG CPS Consignment Packing Sequence M M FTX Free Text C QVR Quantity Variances C X Segment Group 12: PAC-MEA-QTY- C 9999 SG13-SG PAC Package M M MEA Measurements C QTY Quantity C X Segment Group 13: HAN-FTX C HAN Handling Instructions M M FTX Free Text C Segment Group 14: PCI-RFF-DTM-SG15- C 1000 SG16-SG PCI Package Identification M M RFF Reference C X DTM Date/Time/Period C X Segment Group 15: GIR-DTM C X GIR Related Identification Numbers M X DTM Date/Time/Period C X Segment Group 16: GIN-DLM C X GIN Goods Identity Number M X DLM Delivery Limitations C X Segment Group 17: CD-MEA-QTY-PCD C X CD Component Details M X MEA Measurements C X QTY Quantity C X PCD Percentage Details C X Segment Group 18: EFI-CED-CM-RFF- C 99 DTM-QTY 0730 EFI External File Link Identification M CED Computer Environment Details C CM Communication Contact C RFF Reference C DTM Date/Time/Period C 9 Page 34 Date of release: Version: 1.0

35 0780 QTY Quantity C Segment Group 19: LIN-PIA-IMD-MEA- QTY-ALI-GIN-GIR-DLM-DTM-NAD- C 9999 TDT-TMD-HAN-FTX-MA-PAC-SG20- SG21-SG22-SG23-SG24-SG27-SG LIN Line Item M M PIA Additional Product Id C IMD Item Description C MEA Measurements C QTY Quantity C ALI Additional Information C GIN Goods Identity Number C GIR Related Identification Numbers C X DLM Delivery Limitations C X DTM Date/Time/Period C NAD Name and Address C TDT Transport Information C X TMD Transport Movement Details C X HAN Handling Instructions C FTX Free Text C MA Monetary Amount C X PAC Package C Segment Group 20: RFF-NAD-CTA-DTM C RFF Reference M M NAD Name and Address C X CTA Contact Information C X DTM Date/Time/Period C Segment Group 21: DGS-QTY-FTX C DGS Dangerous Goods M M QTY Quantity C X FTX Free Text C X Segment Group 22: LC-NAD-DTM-QTY C LC Place/Location Identification M M NAD Name and Address C X DTM Date/Time/Period C X QTY Quantity C Segment Group 23: SGP-QTY C SGP Split Goods Placement M M QTY Quantity C Segment Group 24: PCI-DTM-MEA-QTY- C 9999 SG23-SG PCI Package Identification M M DTM Date/Time/Period C MEA Measurements C X QTY Quantity C Segment Group 25: GIN-DLM C GIN Goods Identity Number M M DLM Delivery Limitations C X Segment Group 26: HAN-FTX-GIN C HAN Handling Instructions M M 1 Page 35 Date of release: Version: 1.0

36 1240 FTX Free Text C GIN Goods Identity Number C X Segment Group 27: QVR-DTM C QVR Quantity Variances M M DTM Date/Time/Period C Segment Group 18: EFI-CED-CM-RFF- C 99 DTM-QTY 1300 EFI External File Link Identification M CED Computer Environment Details C CM Communication Contact C RFF Reference C DTM Date/Time/Period C QTY Quantity C 9 Summary Section: Pos. Seg. Base User Group Notes and No. ID Name Status Status Max.Use Repeat Comments 1360 CNT Control Total C UNT Message Trailer M M 1 Page 36 Date of release: Version: 1.0

37 5.2 Message Structure Used Segments In this chapter the segments of the DESADV message which is published in the UN/EDIFACT directory D.14A used in these message implementation guidelines are presented. Heading Section: Pos. Seg. Base User Segment Group Notes and No. ID Name blig. Status Max.Use Max.Use Comments 0010 UNH Message Header M M BGM Beginning of Message M M DTM Date/Time/Period C Segment Group 1: RFF-DTM C RFF Reference M M DTM Date/Time/Period C Segment Group 2: NAD-LC-SG3-SG4 C NAD Name and Address M M LC Place/Location Identification C Segment Group 3: RFF-DTM C RFF Reference M M Segment Group 4: CTA-CM C CTA Contact Information M M CM Communication Contact C Segment Group 5: TD-LC-FTX C TD Terms of Delivery or Transport M M LC Place/Location Identification C FTX Free Text C Segment Group 6: TDT-PCD-TMD-SG7 C TDT Transport Information M M Segment Group 7: LC-DTM C LC Place/Location Identification M M DTM Date/Time/Period C 10 Detail Section: Pos. Seg. Base User Group Notes and No. ID Name Status Status Max.Use Repeat Comments 0460 Segment Group 11: CPS-FTX-QVR-SG12- C 9999 SG CPS Consignment Packing Sequence M M FTX Free Text C Segment Group 12: PAC-MEA-QTY- C 9999 SG13-SG PAC Package M M MEA Measurements C Segment Group 13: HAN-FTX C HAN Handling Instructions M M FTX Free Text C Segment Group 14: PCI-RFF-DTM-SG15- SG16-SG17 C 1000 Page 37 Date of release: Version: 1.0

38 0580 PCI Package Identification M M Segment Group 19: LIN-PIA-IMD-MEA- QTY-ALI-GIN-GIR-DLM-DTM-NAD- C 9999 TDT-TMD-HAN-FTX-MA-PAC-SG20- SG21-SG22-SG23-SG24-SG27-SG LIN Line Item M M PIA Additional Product Id C IMD Item Description C MEA Measurements C QTY Quantity C ALI Additional Information C GIN Goods Identity Number C DTM Date/Time/Period C NAD Name and Address C HAN Handling Instructions C FTX Free Text C Segment Group 20: RFF-NAD-CTA-DTM C RFF Reference M M DTM Date/Time/Period C Segment Group 21: DGS-QTY-FTX C DGS Dangerous Goods M M FTX Free Text C X Segment Group 22: LC-NAD-DTM-QTY C LC Place/Location Identification M M QTY Quantity C Segment Group 23: SGP-QTY C SGP Split Goods Placement M M QTY Quantity C Segment Group 24: PCI-DTM-MEA-QTY- C 9999 SG23-SG PCI Package Identification M M DTM Date/Time/Period C QTY Quantity C Segment Group 25: GIN-DLM C GIN Goods Identity Number M M Segment Group 26: HAN-FTX-GIN C HAN Handling Instructions M M FTX Free Text C Segment Group 27: QVR-DTM C QVR Quantity Variances M M DTM Date/Time/Period C 5 Page 38 Date of release: Version: 1.0

39 Summary Section: Pos. Seg. Base User Group Notes and No. ID Name Status Status Max.Use Repeat Comments 1360 CNT Control Total C UNT Message Trailer M M 1 Page 39 Date of release: Version: 1.0

40 5.3 Message Structure Diagram In this chapter the structure of the despatch advice message according to the UN/EDIFACT DESADV directory D.14A is indicated. nly the segments introduced in this message implementation guideline are presented. Page 40 Date of release: Version: 1.0

41 Page 41 Date of release: Version: 1.0

42 6 Definition of the message The element and segment lists used as the basis for these message implementation guidelines are defined in UN/EDIFACT directory D.14A. In this section each used segment is presented as it is described in the UN/EDIFACT DESADV D.14A message. The segments are presented in the order they are defined in the UN/EDIFACT DESADV message definition. The occurrence of the segment groups are presented in the message definition. The instructions after the element name include a specification of the obligatoriness of the element, and the type and the length of the element in according to the UN/EDIFACT directory 14A. The recommendations for the use of the element according to these implementation guidelines can be found in the right most column of the table using the following notation: M C X Mandatory information ptional information Conditional (usage dependent on the usage of another element) Not in use This notation is used to clarify the usage of the elements. The type and the length of the elements are defined as follows: types: length: examples: - a = characters - n = numbers - an = characters and/or numbers - N = standard length -..N = varying length, maximum length N - a3 = three characters - an..15 = maximum 15 characters or numbers Negative numbers are expressed with a minus sign (-) in front of the number. Use of the plus sign (+) is not required. The decimal separator and plus or minus signs are not included in the length of the element. If there is an element in a segment the values of which are codes the codes are according to the code list of the UN/EDIFACT directory D.14A or UN/ECE. The international UNTDED directory gives guidelines for the usage of decimals as follows: Weight Cubic Unit price ther prices Exchange rate Percentage Tax value ther amounts 3 decimals 4 decimals 4 decimals 3 decimals 6 decimals 4 decimals 4 decimals 3 decimals Page 42 Date of release: Version: 1.0

43 These are guidelines that can be disregarded if needed. However, it is recommended that the receiver of a message can handle element values with the above mentioned decimals into their system. The decimals that are unnecessary or meaningless for the processing of the information should be left out. It is recommended that the decimal separator (a point or a comma) would be defined in the service segment UNA that is the first segment in a batch of messages exchanged in the same time. The instructions in the message definition are meant for guiding the usage of segments and elements. Page 43 Date of release: Version: 1.0

44 6.1 Message Header (UNH) Segment: UNH Message Header Position: 0010 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A service segment starting and uniquely identifying a message. The message type code for the Despatch Advice message is DESADV. Note: dispatch advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DESADV 0052 D A 0051 UN Notes: The segment states the unique message identifier (element 0062) that can be e.g. a running number. This identifier can be used later on for to track down the actual message. The values of the elements of the composite data element S009 tell to the receiver of the message that the message and its structures are according to UN/EDIFACT DESADV message and the directory used is D.14A. The constant used in the element 0057 tells that the message sent or received is according to these message implementation guidelines made in the Bestfact project Simplifying Standard Message Exchange. This information is recommended to be used. Examples: UNH DESADV:D:14A:UN++++FI0095:1:1:ZTI' A message with an identifier is a DESADV message according to the UN/EDIFACT directory D.14A compliant. The message follows recommendations of the message implementation guidelines FI0095 version 1, release 1 released by TIEKE Finnish Information Society Development Centre. UNH segment and its usage bligatoriness: Mandatory Composite data element Element Name / Usage / Codes bligatoriness/ Repetition/ Type/Length Usage 0062 MESSAGE REFERENCE NUMBER M 1 an..14 M Message identifier Page 44 Date of release: Version: 1.0

45 S009 MESSAGE IDENTIFIER M 1 M 0065 Message type M 1 an..6 M DESADV Despatch advice message 0052 Message version number M 1 an..3 M D Draft version 0054 Message release number M 1 an..3 M 14A Release 2014 A 0051 Controlling agency, coded M 1 an..3 M UN UN/CEFACT 0057 Association assigned code C 1 an..6 X 0110 Code list directory version number C 1 an..6 X 0113 Message type sub-function identification C 1 an..6 X 0068 CMMN ACCESS REFERENCE C 1 an..35 X S010 STATUS F THE TRANSFER C 1 X 0070 Sequence of transfers M 1 n..2 X 0073 First and last transfer C 1 a1 X S016 MESSAGE SUBSET IDENTIFICATIN C 1 X 0115 Message subset identification M 1 an..14 X 0116 Message subset version number C 1 an..3 X 0118 Message subset release number C 1 an..3 X 0051 Controlling agency, coded C 1 an..3 X S017 MESSAGE IMPLEMENTATIN GUIDELINE IDENTIFICATIN 0121 Message implementation guideline identification FI Message implementation guideline version number Message implementation guideline release number 1 C 1 M 1 an..14 C 1 an..3 C 1 an Controlling agency, coded C 1 an..3 ZTI TIEKE Finnish Information Society Development Centre S018 SCENARI IDENTIFICATIN C 1 X 0127 Scenario identification C 1 an..14 X 0128 Scenario version number C 1 an..3 X 0130 Scenario release number C 1 an..3 X 0051 Controlling agency, coded C 1 an..3 X Page 45 Date of release: Version: 1.0

46 6.2 Despatch Advice Identification Information (BGM) Segment: BGM Beginning of Message Position: 0020 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A segment for unique identification of the Despatch Advice document, by means of its name and its number. Notes: The segment states that this is a despatch advice message that contains the despatch advice information. The element C002/1001 indicated the type of the usage as the basis for the despatch advice message. The segment also tells the identifier for the despatch advice in the element C106/1004. It is recommended that the identifier used for the despatch advice message would be the same as the document number on the paper form despatch advice or packing list document if it is printed. The parties have to agree when and how the codes for the element 1225 should be used: 1 (Cancellation), 4 (Change), 5 (Replace). Change is meant for situations where one part of the original message document is substituted and by replace we mean that the new message document replaces the old one entirely. If the message document is meant for cancellation in which case the element 1225 has the value 1, only the number of the despatch advice message to be cancelled should be given. However, the parties should agree upon the time frame in which the change or the cancellation message can be sent. The element 4343 should have the value AB if an acknowledgement is required to be sent after receiving the despatch advice message. Examples: BGM AB' The identifier of an original despatch advice is Message acknowledgement is requested to inform the sender of the despatch advice that the consignee has received the despatch advice message. BGM segment and its usage bligatoriness: Mandatory Page 46 Date of release: Version: 1.0

47 Composite data element Element Name / Usage / Codes bligatoriness/ Repetition/ Type/Length Usage C C002 DCUMENT/MESSAGE NAME C 1 M 1001 Document name code C an..3 M Type of the despach advice 271 Packing list 351 Despatch advice document 1131 Code list identification code C an..17 X 3055 Code list responsible agency code C an..3 X 1000 Document name C an..35 X C106 DCUMENT/MESSAGE IDENTIFICATIN C 1 M 1004 Document identifier C an..70 M Identifier of the despatch advice 1056 Version identifier C an..9 Version number of the dispatch advice 1060 Revision identifier C an..6 X 1225 MESSAGE FUNCTIN CDE C 1 an..3 M 1 Cancellation 4 Change 5 Replace 9 riginal 4343 RESPNSE TYPE CDE C 1 an..3 AB Message acknowledgement 1373 DCUMENT STATUS CDE C 1 an..3 X 3453 LANGUAGE NAME CDE C 1 an..3 X Page 47 Date of release: Version: 1.0

48 6.3 Despatch Advice Relating Dates and Times (DTM) Segment: DTM Date/Time/Period Position: 0030 Group: Level: 1 Usage: Conditional (Required) Max Use: 9 Purpose: Date/time/period related to the whole message. The DTM segment must be specified at least once to identify the Despatch Advice date. Notes: Examples: The segment indicates the document creation date and time in other words the date and the time of the despatch advice and the other dates and times relating to the whole message in the element C507/2080 and the time format used in the element C507/2379. DTM+137: EET:303' The creation date of the message is the 20 th of February :35 o clock Eastern European time. DTM segment and its usage bligatoriness: Mandatory Composite data element Element Name / Usage / Codes bligatoriness/ Repetition/ Type/Length Usage C507 DATE/TIME/PERID M 1 M 2005 Date or time or period function code qualifier M an..3 M The role of the date and the time 9 Processing date/time 11 Despatch date and or time M 35 Delivery date/time, actual 63 Delivery date/time, latest 64 Delivery date/time, earliest 137 Document issue date time M 200 Cargo pick-up date / time 234 Collection date/time, earliest 235 Collection date/time, latest 2380 Date or time or period text C an..35 M Date and time relating to the whole message 2379 Date or time or period format code C an..3 M Format of the date and time expression 102 CCYYMMDD 203 CCYYMMDDHHMM 303 CCYYMMDDHHMMZZZ ZZZ = Time zone 616 CCYYWW Page 48 Date of release: Version: 1.0

49 6.4 Despatch Advice References (RFF) Segment: RFF Reference Position: 0090 (Trigger Segment) Group: Segment Group 1 (Reference) Conditional (ptional), Max Use 99 Level: 1 Usage: Mandatory Max Use: 1 Purpose: A segment for referencing documents relating to the whole despatch advice message, e.g. purchase orders, delivery instructions, import/export license. Notes: Examples: The segment indicates references related to the whole despatch advice such as a contract number or an order document identifier assigned by the buyer. The reference identifier should be stated in the element C506/1154 and its type in the element C506/1153. RFF+CT:2015/672/3' The identifier of the contract that relates to this despatch advice is 2015/672/3. RFF segment and its usage bligatoriness: ptional Composite data element Element Name / Usage / Codes bligatoriness/ Repetition/ Type/Length Usage C506 REFERENCE M 1 M 1153 Reference code qualifier M an..3 M Type of document AAM Waybill number AAT Master label number AEL Delivery number (transport) AEV Shipping note number AVU Unique goods shipment identifier C Buyers order number CF Call off order number CR Customer reference number CT Contract number CU Consignment identifier, consignor assigned EX Export permit identifier FF Consignment identifier, freight forwarder assigned IV Invoice document identifier JB Job number L Load planning number P riginal purchase order Page 49 Date of release: Version: 1.0

50 PR Purchase order response number VN rder number (vendor) 1154 Reference identifier C an..70 M Unique identifier of the document 1156 Document line identifier C an..6 X 1056 Version identifier C an..9 Version number of the document 1060 Revision identifier C an..6 X Page 50 Date of release: Version: 1.0

51 6.5 Despatch Advice References Date And Time (RFF/DTM) Segment: DTM Date/Time/Period Position: 0210 Group: Segment Group 1 (Reference) Conditional (ptional), Max Use 99 Level: 2 Usage: Conditional (Required) Max Use: 9 Purpose: Date/time/period from the referred document. Notes: Examples: The segment states the date and the time relating to a reference (element 2080) expressed in the segment RFF and their format (element 2379). DTM+171: :102' The reference date is the 7th of January Composite data element Element Name / Usage / Codes DTM segment and its usage bligatoriness: ptional Compulsiveness /Type/Length Usage C507 DATE/TIME/PERID M Date or time or period function code qualifier M an..3 M The role of the date and the time 171 Reference date/time 2380 Date or time or period text C an..35 M 2379 Date or time or period format code C an..3 M 102 CCYYMMDD 203 CCYYMMDDHHMM 303 CCYYMMDDHHMMZZZ ZZZ = time zone Page 51 Date of release: Version: 1.0