No. RFQ May Request for Quotations

Transcription

1 Mekong River Commission Office of the Secretariat in Phnom Penh (OSP) 576 National Road, #2, Chak Angre Krom, P.O. Box 623, Phnom Penh, Cambodia Tel. (855-23) Fax (855-23) Office of the Secretariat in Vientiane (OSV), Office of the Chief Executive Officer 184 Fa Ngoum Road, P.O. Box 6101, Vientiane, Lao PDR Tel: (856-21) Fax: (856-21) No. RFQ May 2015 Dear Sir/Madam, Request for Quotations The Mekong River Commission Secretariat (MRCS) is looking for quotations to supply Mini Van for MRC Office of the Secretariat in Vientiane (OSV). Technical Specifications and Quantities of Goods to be supplied are in the Annex I attached. 1. The quotation shall be quoted in USD for a fixed price excluded all taxes and remaining valid at least for 60 days after the deadline for submission of quotations. 2. Documents to be supplied with the bid: The Bid Submission Form: The format is provided in the Annex II for your use. A format is attached as example. Copy of a valid certificate of the authorized dealer in the region (for the offered Vehicle branch) Evidence proving that the company has branch/office in Laos for after sale services. (a) The quotation shall be submitted to MRC Procurement Unit not later than 26 June 2015, 3:00PM (local time) a sealed envelope clearly marked RFQ Supply of Mini Van; - DO NOT OPEN BEFORE DEADLINE SUBMISSION DATE. The sealed envelope shall be addressed to the Mekong River Commission Secretariat at the following address: Mekong River Commission Secretariat Finance and Administration Section Procurement Unit P.O. Box 6101, Unit 18 Ban Sithane Neua Sikhottabong District, Vientiane 01000, Lao PDR Tel: (856) ; Fax: (856) The following specific data for the goods to be procured are the following: 3.1 For Clarification of Tenders purposes only, the Purchaser s address is: Attention: Procurement Unit Facsimile number: ( ) Electronic mail address: huong@mrcmekong.org or saichanh@mrcmekong.org 3.2 The Incoterms edition is: INCOTERMS 2000 Page 1 of 5

2 3.3 Place of Destination: Vientiane, Lao PDR 3.4 The price of the Goods manufactured outside the Country where the goods are to be supplied shall be quoted: DDU Vientiane, Lao PDR 3.5 The prices quoted by the Tenderer shall not be adjustable. 3.6 Period of time the Goods are expected to be functioning (for the purpose of technical support): 6 years. 3.7 Manufacturer s authorization is: required 3.8 After sales service is required 3.9 The Tender opening shall take place at: MRC Office of the Secretariat in Vientiane Unit 18 Ban Sithane Neua Sikhottabong District, Vientiane 01000, Lao PDR Tel: (856) ; Fax: (856) Date: 30 June 2015 Local Time: 3:30 PM 3.10 Tenderers shall quote prices for 1 lot 4. MRCS may annul the bidding process and reject all quotations at any time prior to contract award, without thereby incurring any liability to the bidders. 5. MRCS will evaluate the quotations received in the Lot. Purchase Order will be awarded to the supplier whose quotation is the lowest substantially technical compliant offers. 6. The evaluation criteria list is attached in the Annex III. 7. The equipment shall be delivered at Vientiane, Lao PDR within 3 months after issuance of the Purchase Order. Failure to respect the delivery date gives MRCS the right to cancel the Purchase Order. 8. Full payment will be done to the Supplier s bank account upon the basis of an original invoice and after acceptance of receipt and commissioning reports by MRCS Offices. 9. MRCS as International Organization is exempt from import taxes to its member countries Cambodia, Laos, Thailand and Vietnam. Support to clearance documents will be provided if required. We appreciate receiving your quotation. Sincerely yours, Signed So Sophort Officer-in-Charge MRC Secretariat Page 2 of 5

3 ANNEX I Technical Specifications to be supplied (Model detailed Price Schedule to be attached to the Bid Submission Form) Description Mini Van seats Minimum Requirements Vehicle type Mini Van Colour White Doors 4 Seats (incl. driver) 15 Transmission 4 speeds, manual Torque 250Nm Fuel system Common Rail Direct Injection Airbag Driver + passengers (front) Steering Power Air conditioner Front and rear Power window Auto up/down with jam protection Front seat 3 person with headrest and seat belt Rear seats 12(3+3+3/3) with headrest and rear seat belt Wiper Front & rear Tank Capacity 70 ltrs Tires size 195R15 tubeless Fire Extinguisher 1 kg install Lockable fuel tank Radio, AM/FM/CD/USB Spare wheel under body Tool kit W/Jack Owner manual Warranty Delivery terms English 3 years or 60,000 KM DDU Vientiane, Lao PDR Page 3 of 5

4 ANNEX II [Insert Supplier logo and paper heading] BID SUBMISSION FORM To: Mekong River Commission Date: Procurement Office Ref. No.: Dear Ms. Nguyen Thi Thanh Huong, Procurement and Contract Officer Subject: Supply of.. Having examined the Request for Quotation by /Fax (or published in the MRCS website) dated dd/mm/yy, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply.. in conformity with the required specifications in the Request for quotation for the sum of [total bid amount in words and figures]. We undertake, if our Quotation is accepted, to deliver the goods in accordance with our offered terms of conditions as informed below. Our quotation is valid until: [please insert the date (at least for 30 days after the deadline for submission of quotations)]. Local representatives: Name & address Offered Price: Item No Offered Equipment Qty (set) Unit price (USD) Total (USD) TOTAL (VAT excluded) GRAND TOTAL (VAT excluded) Delivery after order: week(s) Signature and stamp: Name on behalf of Supplier: Title: Page 4 of 5

5 ANNEX III PRE-QUALIFICATION CRITERIA Ref Evaluation criteria Supplier A Supplier B 1 Submission form duly signed by authorized person 1.1 Valid certificate of the authorized dealer in the region (for the offered Vehicle branch) 1.2 Quotation validity: at least 60 days Prequalification TECHNICAL EVALUATION CRITERIA Ref Evaluation criteria Supplier A Supplier B 1 Technical Requirement 1.1 Minimum requirements 1.2 Country of Origin 2 Delivery period 3 Warrantee period 4 After sales services Technical Compliance Page 5 of 5