SASKATCHEWAN SAFETY COUNCIL

Transcription

1 TO: FROM: 2019 Industrial Safety Seminar Exhibitors Janice Kosteniuk, Events Coordinator DATE: September 4, 2018 RE: 2019 Industrial Safety Seminar, Early Bird Displayer Registration The Saskatchewan Safety Council is now planning for our 46th Annual Industrial Safety Seminar which takes place February 4 6, Our trade show has a long history of being sold out of display space early. As a benefit for your past support we allow previous displayers a chance to secure display space prior to registering new exhibitors. If you would like to be a part of the 2018 Industrial Safety Seminar, we encourage you to register early! The event will be held at a NEW LOCATION: International Trade Centre, Evraz Place, Regina, Saskatchewan on February 4 6, (Note: Tradeshow is open February 4 th and 5th) *A new tradeshow layout for 2019! The format of the show will be: Monday - display viewing will begin at 7:45 am 10:15 am. The display area will remain open until 4:45 pm. (*please note the hours of operation change) Tuesday 7:45 am Meet the Displayer s Breakfast a continental breakfast served in the display area. Draws for several door prizes and acknowledgement of door prize donors will also take place during this time. Tradeshow Open House (free to attend) 1:00 pm 3:15 pm. The display area will be open until 3:30 pm, with display take down to follow. 10 x 10 display booth fee includes: Curtaining 1 6 foot skirted table and 2 chairs per booth ½ duplex plug (7.5 amps) per booth Listing in the Conference Guide and online Conference Guide Additional display booth items (i.e. CARPET additional tables, display boards, etc.) can be arranged through the display company (an information package will be sent out in the Fall). Additional power can be arranged through EVRAZ Place, if required. Obstructing Other Booths We have had some problems in the past with booths obstructing neighbouring booths. The show coordinator has final say with any disputes and may issue instructions to alter or remove displays that do not meet requirements. In general, booths cannot obstruct the booths beside you (the maximum height for the back 5 of your booth is 12 and the maximum height for the front 5 of your booth is 4 ). The contents of your booth may not obstruct aisles and must stay within the 10 w x 10 d booth space. If you have special requirements, please contact Janice Kosteniuk.

2 Limited wireless internet will be supplied to displayers for the purpose of checking ; however, the quality of these connections will vary depending on the load and number of users. If Internet is critical to your operations during the event, it is recommended that you arrange a direct internet connection at your cost through the facility. The main door prize system requires delegates to visit the various display areas. If you are interested in donating a door prize, please indicate this on the registration form. Coffee stations will be in the main display area. CALL FOR PRESENTATIONS AND DEMONSTRATIONS As in previous years, the Saskatchewan Safety Council will be including a technical track at the Industrial Safety Seminar. These will be a series of full-length, concurrent sessions, sponsored and presented by some of our displayers. The sessions will be listed on the preliminary and final agendas as part of the Seminar program and agencies delivering these presentations will be listed as Sponsors-in-Kind of the event. Although these presentations are to be generic in nature (i.e. not product specific), this is an excellent opportunity for you or your company to reach a number of safety practitioners and support the Saskatchewan Safety Council. Similar to 2018, we also have additional space for product demonstrations in the display area. These demonstrations are a great way to showcase your products. If you or your company would be interested in delivering a presentation or demonstration at the 46 th Annual Industrial Safety Seminar, please forward a proposal (one page or less), including a title and description of presentation or demonstration and short bio of the presenter (for presentations only) to events@sasksafety.org by August 31, **Please pass this information on to those who may be interested within your organization**

3 DISPLAY SCHEDULE AND LAYOUT Sunday, February 3, 2019 Set-up 12 noon 6:00 pm Monday, February 4, 2019 Displays Open 7:45 am 4:45 pm *Please not the new tradeshow hours Tuesday, February 5, 2019 Meet the Displayer Breakfast 7:45 am 8:45 am Displays Open 7:45 am 3:30 pm Tradeshow Open House 1:00 pm 3:15 pm ***** Displayers are welcome to invite clients to Tradeshow Open House: Free admission Please note: There will be a short wrap-up meeting for the displayers at the Safety Council Booth at 3:30 pm Tuesday, February 5, 2019 Take Down Displays 3:45 pm 6:00 pm Insurance: Neither the Saskatchewan Safety Council nor EVRAZ Place will accept responsibility for injuries to persons, loss of or damage to products, exhibits, equipment or decorations by fire, theft, vandalism or any other cause while in the building or on the grounds. Exhibitors must provide adequate insurance for their own personnel, exhibits and materials against all such hazards. Material Handling: EVRAZ Place will not accept shipments before the event. Arrangements can be made with the display company (an information package will be sent out in the Fall) for material handling. Due to high traffic volumes and to ensure everyone s safety, there will not be a forklift available during set-up or tear down. Arrangements can be made with the display company for heavy or awkward loads to be delivered. Industrial Safety Seminar Future Dates: 2020 February 3, 4 and 5, Prairieland Park, Saskatoon 2021 February 1, 2 and 3, EVRAZ Place, International Trade Centre, Regina 2022 February 7, 8 and 9, Prairieland Park, Saskatoon SPONSORSHIP OPPORTUNITIES AVAILABLE! Ask about the benefits of sponsorship for your organization. Help us provide quality safety, health and injury prevention education in the province of Saskatchewan.

4 Page 1 of 2 Please ensure BOTH pages are completed New Exhibitor Registration Form NOTE: Previous displayers will be given first opportunity to book space Please register AND PAY early to receive your space. (Previous Exhibitor early registration deadline: August 31 st, 2018) Please register your organization for exhibit space at the 46th Annual Industrial Safety Seminar, February 4 and 5, EVRAZ Place, Regina, Saskatchewan. Registration Contact Information Name of organization: Contact Person: P.O. # Address: City & Province: Postal Code: Telephone: Fax: Alternate (If applicable): *Please note all correspondence regarding your booth will be sent to the above address Information for Displayer Guide listing Name of organization: Contact Person: Address: City & Province: Postal Code: Telephone: Fax: Please include a brief description of your organization for the Exhibitor s Guide and Directory (40 words or less, if description exceeds 40 words it will be edited as needed) Page 1 of 2 Please ensure BOTH pages are completed

5 Page 2 of 2 Please ensure BOTH pages are completed The Saskatchewan Safety Council reserves the right to allocate space. Please Note: Booths are $ each plus GST (5%). Booth space will not be guaranteed until registration fee has been paid. 10 x 10 $ $47.50 Total = $ Single Booth 20 x 10 $ $95.00 Total = $ x 10 $ $ Total = $ Double Side by Side Booths Triple Side by Side Booths My organization will supply a door prize at the event (If you indicate that you would like to supply a door prize, we will be in touch in January) Cancellation Policy: A $ cancellation fee will be retained if cancelled on or before December 31, No refund will be issued if cancelled after December 31, No discount or refund will be given for no shows due to inclement weather. All cancellations must be received in writing and must be confirmed. By returning your completed form to the Saskatchewan Safety Council, you are indicating that you have read and agree to the terms of this cancellation policy. Insurance: Neither the Saskatchewan Safety Council nor EVRAZ Place will accept responsibility for injuries to persons, loss of or damage to products, exhibits, equipment or decorations by fire, theft, vandalism or any other cause while in the building or on the grounds. Exhibitors must provide adequate insurance for their own personnel, exhibits and materials against all such hazards. Material Handling: EVRAZ Place will not accept shipments before the event. Arrangements can be made with the display company (an information package will be sent out in the Fall) for material handling. Due to high traffic volumes and to ensure everyone s safety, there will not be a forklift available during set-up or tear down. Arrangements can be made with the display company for heavy or awkward loads to be delivered. To reserve a booth, events@sasksafety.org the completed form to the Saskatchewan Safety Council. Booth space will be confirmed when payment is received. Please make payments to: Saskatchewan Safety Council Regina, SK S4N 6E2 Canada An invoice will be issued upon approval of your booth space, due upon receipt. If paying by credit card; we can accept Visa or Mastercard only. Please call Thank you for supporting the Saskatchewan Safety Council. If you have any questions, please contact Janice Kosteniuk at or by at events@sasksafety.org Page 2 of 2 Please ensure BOTH pages are completed