Exhibitor Contract. Banquet $35.00 each. $ Total Amount Enclosed.$

Transcription

1 Exhibitor Contract 1 Mississippi School Nutrition Association 47th Annual State Conference Tupelo, MS BancorpSouth Arena and Convention Center November 10-13, 2016 Company Name: Mailing Address: City: State: Zip: Contact Person: Contact Person Telephone Number: ( ) Fax: Cell Address: Type of Product to be shown: Special Request/ Booth Number: (Please list more than one choice of booth number in order of your preference) The cost for one booth is $ Sustaining Industry Members receive a $ discount on the first booth with additional booths at the full price. Booths will be reserved on a first come, first serve basis. $ $ Sustaining Industry Member Booth 1 $ $ Sustaining Industry Membership@ $ $ Bowling $ each.. $ Other Sponsorships $ Conference T-Shirts (Short $10.00 each $ Small Medium Large X-Large 2X-Large 3X-Large 4X-Large Conference T-Shirts (Long $14.00 each $ Small Medium Large X-Large 2X-Large 3X-Large 4X-Large Additional Industry Party Tickets@ $40.00 each.. $ (2 per booth are included with registration pack). Number that will be attending Banquet $35.00 each. $ Total Amount Enclosed.$ Sponsorship & Contributions Door Prize for Buyers/VIP Exhibit Time $ Door Prize for Exhibit Time $ Donation for Silent Auction Sponsorship of Conference Functions and Speakers $ (Please be sure to include your donation amount at the top of form)

2 Exhibit Times: Exhibit Times: Load-in Time: Load-out Time: Saturday, November 12, 2016, 11:00 AM to 12:30 PM Buyers Time Saturday, November 12, 2016, 1:00 PM to 3:30 PM All Participants Friday, Nov. 11, 2016, 8:00 AM to5:00 PM; Saturday, Nov. 12, 2016, 8-10:30 AM Saturday, November 12, 2016, 3:30 to 6:00 PM Please Print the list of names of those persons who will need name badges for the conference: Make checks payable to: Mississippi School Nutrition Association Mail your Application(s) and Check to: Rena Pritchard Holmes County School District Post Office Box 630, Lexington, MS (662) , Fax: (601) or (601) , Applications and payment may also be submitted on the MSNA Web-site at If you have any questions, contact: Rena Pritchard, Exhibits Chair at Office (662), or Fax (601) , Kenny Coker, Exhibits Co-Chair at Office (662) or Fax: (662) Doris Schneider, Executive Secretary at (601) or Fax: (601) , Please accept this application for exhibit space for the MSNA Conference in Tupelo, MS, November 12, Applications will be date stamped as received, with the booth assignment priority given to those applications received first with payment. Booth assignments will be made beginning October 1, 2016 for all applications that have included payment with application. All other assignments will be made once payment is received. We understand that this application becomes a contract, when signed by an authorized representative of our firm, and accepted by Mississippi School Nutrition Association, subject to the Regulations Governing Exhibits enclosed with this application. Cancellation of space and refund is subject to the following conditions. Exhibitors shall give written notice of cancellations. If written notice is received more than 30 days prior to Conference opening (October 1, 2016) or before), total monies less $100 will be refunded to Exhibitor. No refunds will be allowed for any cancellation less than 30 days prior to the opening of Conference. Signature of Authorized Company Representative Title of Representative Deadline for being included in Conference Program Book is October 13, 2016 Deadline for being included in Featured Item Booklet is October 13,

3 Regulations Governing Exhibits (Incorporated into the MSNA Contract for Exhibit Space) ASSIGNMENT OF SPACE 1. Assignment of space is on a first come, first served basis, with multiple booths taking precedence. Full payment must accompany request for space. ATTENDANCE AT CONFERENCE 1. Sustaining Industry Members and industry members of companies purchasing booths may attend annual conference without paying a registration fee. All other industry members must pay a registration fee equivalent to a booth fee to attend. CANCELLATION POLICY 1. There will be a $100 processing fee for refund requests for cancelled booths submitted in writing by October 1, After October 1, 2016, MSNA will not give refunds for booth cancellations. EXHIBIT SETUP 1. BancorpSouth Arena address is: 375 East Main St, Tupelo, MS Exhibit space will be available for set-up Friday, November 11, from 8 AM to 4:30PM and Saturday, Nov. 12, 2016, 8-10:30 AM. 3. Exhibitor load in and load out will be through the loading docks only. 4. Exhibitor load in and load out is not allowed through the main entrance. Only hand-carried items may be brought in and out. 5. All booths should be ready for Buyer s time viewing by 11:00 AM, Saturday, November 12, Booths are not to be dismantled until after 3:30 PM on Saturday, November 12, A drawing for exhibitors for one free booth for the 2017 conference will be held after exhibits close. Exhibitor representative must be present to win. 7. The Product Survey Form is attached and should be completed and printed for distribution by exhibitors showing food products. As an option, copies will be printed and available at exhibitor registration. Complete all information and to Kenny Coker at kcoker@itawamba.k12.ms.us by October 10, KITCHEN USE 1. Requests for use of kitchen facilities must be made in advance. A holding kitchen with freezer space, refrigerated space, and limited oven space will be adjacent to the exhibit space. 2. Exhibitors needing use of kitchen facilities should contact Doris Schneider at ms-sna@bellsouth.net or Rena Pritchard at renapritchard@hotmail.com prior to October 14, EXHIBITOR SERVICE KITS AND ELECTRICAL DISTRIBUTION 1. Convention Display Services will provide for the distribution of electrical power from the available electrical system and at the exhibitor s expense will provide temporary interconnecting cords and connections. 2. Only the following electrical options will be available: 208/220 service 3. Mississippi School Nutrition Association will post an Exhibitor Service Kit on their website. Form Completed form and payment will be made to the Convention Display Services. HOUSEKEEPING 1. BCSA will not go into the individual booths to empty trash cans or clean. 3

4 2. BCSA will provide large lined trash cans throughout the room and will empty trash cans during show hours. INSURANCE 1. It shall be the responsibility of each exhibitor to maintain such insurance against injury to person or damage or loss of property in such amounts as the exhibitor shall deem adequate. SHIPPING AND DELIVERIES 1. Under no circumstances will the BCSA accept or store deliveries of show equipment, displays, boxes or other merchandise from exhibitors. All such deliveries will be refused. All return shipments must be removed from the premises on Saturday, November 12, Convention Display Services will provide shipping instructions and rates for material handling services in the Exhibitor Service Kit to be posted. 3. Carriers may make direct to site deliveries at the loading dock beginning at 8:00 AM on Friday, November 11, Convention Display Services will accept and deliver shipments to your booth. Rates for this service will be included in the Exhibitor Service Kit to be posted. 4. Exhibitors are allowed to load-in and load-out their own vehicles at the dock. Exhibitors are advised to bring their own carts or dollies. Exhibitors will not be allowed to drive onto the show floor or remain parked at the dock any longer than required for load-in or load-out. No load-in or load-out through the main entrance except for hand carried items. No exceptions. 5. Use of forklifts by exhibitors is prohibited. Forklift service is available only through Convention Display Services. Rates for this service will be included in the Exhibitor Service Kit to be posted. Product Survey Form for Exhibitors Showing Food Products Product Survey Form Instructions 1. Form is designed to be printed front and back and cut in half along dotted line. 2. Exhibitor completes information on Exhibitor side: Product Survey Form with Product Information 3. Distribute in booth during Buyer s time to Directors and Buyers 4. Directors/Buyers complete back side of form and place in drawing box 5. After drawings, completed forms are given to MDE Purchasing Division Questions about form or for a WORD file, contact Doris Schneider, Executive Secretary, MSNA at ms-sna@bellsouth.net or call

5 Product Survey Form with Product Information (Exhibitor should complete and have available for each product shown) Manufacturer: Brand Name: Product Name: Product Code: Description of Product: Meal pattern component met by this product: Serving size required to meet CN meal pattern: CN Labeled: Yes No Estimated Cost per serving: Package (Case) Contents: Number of Servings/Container Broker/Manufacturer Representative Contact: Phone: (OVER) Product Survey Form with Product Information (Exhibitor should complete and have available for each product shown) Manufacturer: Brand Name: Product Name: Product Code: Description of Product: Meal pattern component met by this product: Serving size required to meet CN meal pattern: CN Labeled: Yes No Estimated Cost per serving: Package (Case) Contents: Number of Servings/Container Broker/Manufacturer Representative Contact: Phone: (OVER 5

6 Product Survey Form (To be completed by School Food Service Director/Buyer from School Districts Participating in the Statewide Purchasing Program) CN Director s Name School District: I am interested in this product: Yes No I would menu (or otherwise use) this product: 1 time per week 1 time per month I would only use this product only occasionally (less than once per month) All above lines must be completed to be eligible for prize drawing!!! Comments: Product Survey Form (To be completed by School Food Service Director/Buyer from School Districts Participating in the Statewide Purchasing Program) CN Director s Name School District: I am interested in this product: Yes No I would menu (or otherwise use) this product: 1 time per week 1 time per month I would only use this product only occasionally (less than once per month) All above lines must be completed to be eligible for prize drawing!!! Comments: 6