Colorado Springs Holiday Food & Gift Festival

Transcription

1 3960 Palmer Park Blvd., CO EXHIBITOR SERVICES MANUAL

2 WE RE HERE TO HELP! To enhance your presentation, such items and services as carpet, modular exhibits, custom signs, floral and plants, and labor assistance are available. If there is anything you need that you don t see, please don t hesitate to call us. We encourage your calls and we promise excellent service. Save money by ordering before the deadline. There are two pricing levels: discount and standard. To receive the discount price, a check, money order, or credit card authorization must accompany your order, and must be received by our office no later then the Deadline Date printed on the top of each form. When you arrive at the show, stop by our Service Desk in the Exhibit Area during set up. We ll be pleased to answer any questions and assist you with any last minute needs. All questions regarding trade show policies, display limitations, and the event schedule should be directed to: Stephanie Phone: Fax: stephanie@hfgf.com Each 10 x 10 Booth Space will Receive: 8 high red back drape 3 high red side drape 1 identification sign The exhibit area is NOT carpeted. EXHIBIT AREA INSTALLATION AND DISMANTLE SCHEDULE Move - In Thursday, November 9, 2017 Friday, November 10, 2017 Setup Times 9:00 AM - 7:00 PM 8:00 AM - 9:30 AM - Hand-carried items only Dismantle Dates Dismantle Times Sunday, November 12, :00 PM - 10:00 PM Exhibitors MAY NOT dismantle their booth space prior to 5:00 PM. All exhibit materials must be removed from the facility on Sunday evening by 10:00 PM. 2

3 This form must be returned by fax to or at BOOTH FURNISHINGS ORDER.. BOOTH ACCESSORIES ORDER CARPET ORDER.... ESTIMATED MATERIAL HANDLING SERVICES..... $ $ $ $ TOTAL CHARGES with TAX. $ 3% ADMINSTRATION FEE.... $ TOTAL AMOUNT DUE $ PLEASE FILL OUT THE INFORMATION BELOW Company / Exhibitor Name Ordered By Booth Number Address City / State Zip Code Phone ( ) Fax ( ) Coast to Coast TSS reserves the right to correct orders figured incorrectly. No adjustments will be made after the close of the show. METHOD OF PAYMENT CREDIT CARD INFORMATION - A CREDIT CARD IS REQUIRED FOR ALL SERVICES RENDERED WE AUTHORIZE COAST TO COAST TRADE SHOW SERVICE, INC. TO CHARGE ANY AMOUNTS INCURRED BY ME OR MY SHOW REPRESENTATIVE CARDHOLDER S NAME CARDHOLDER S SIGNATURE CARDHOLDER S BILLING ADDRESS (REQUIRED) VISA MC AMEX EXP. DATE PLEASE ENTER SECURITY CODE PRINTED ON CARD CHECK NUMBER DATED IN THE AMOUNT OF $ _ A $35.00 service fee will be charged for declined credit cards and returned NSF checks. All charged must be paid before delivery of exhibit materials. 3

4 DISCOUNT DEADLINE DATE WEDNESDAY, NOVEMBER 1, 2017 QUANTITY TABLES (24 X 30 ) DISCOUNT STANDARD TOTAL 4 SKIRTED $ $ $ 4 UNSKIRTED $ $ $ 6 SKIRTED $ $ $ 6 UNSKIRTED $ $ $ 8 SKIRTED $ $ $ 8 UNSKIRTED $ $ $ FOURTH SIDE TABLE SKIRT $ $ $ COUNTER HIGH TABLE (24 X 42 ) 4 SKIRTED $ $ $ 4 UNSKIRTED $ $ $ 6 SKIRTED $ $ $ 6 UNSKIRTED $ $ $ 8 SKIRTED $ $ $ 8 UNSKIRTED $ $ $ FOURTH SIDE TABLE SKIRT $ $ $ To receive the discount price, all orders must be received with payment in full. Orders received after the above date will be charged the standard price. SUBTOTAL $ 7.12% SALES TAX $ TOTAL AMOUNT DUE $ PLEASE FILL OUT THE INFORMATION BELOW EXHIBITOR NAME BOOTH NUMBER 4

5 DISCOUNT DEADLINE DATE WEDNESDAY, NOVEMBER 1, QUANTITY FURNITURE DISCOUNT STANDARD TOTAL 1. COUNTER STOOL WITH BACK $ $ $ 2. FOLDING CHAIR $ 9.25 $ $ 3. PADDED SIDE CHAIR $ $ $ 4. PADDED ARM CHAIR $ $ $ ROUND X 30 HIGH PEDESTAL TABLE $ $ $ ROUND X 40 HIGH PEDESTAL TABLE $ $ $ SINGLE STEP TABLE RISER - 4 $ $ $ SINGLE STEP TABLE RISER - 6 $ $ $ ACCESSORIES 6. ALUMINUM FLOOR EASLE $ $ $ 7. BAG STAND $ $ $ 8. CHROME SIGN HOLDER $ $ $ 9. FISH BOWL $ 8.00 $ $ 10. LITERATURE RACK $ $ $ 11. RAFFLE DRUM $ $ $ 12. WASTEBASKET $ 5.00 $ 7.50 $ To receive the discount price, all orders must be received with payment by the above date. Orders received less than 48 hours prior to the show opening and on Saturday, Sunday, and Holidays, will be billed DOUBLE the Standard Price. SUBTOTAL $ 7.12% SALES TAX $ TOTAL AMOUNT DUE $ PLEASE FILL OUT THE INFORMATION BELOW EXHIBITOR NAME BOOTH NUMBER 5

6 DISCOUNT DEADLINE DATE WEDNESDAY, NOVEMBER 1, 2017 QUANTITY STANDARD CARPET DISCOUNT STANDARD TOTAL 9 X 10 CARPET $ $ $ 9 X 20 CARPET $ $ $ 9 X 30 CARPET $ $ $ 9 X 40 CARPET $ $ $ CARPET COLOR (PLEASE CIRCLE) BLUE HUNTER GREEN RED BURGUNDY GREY BLACK SPECIAL CUT CARPETING 32 OZ WT SQ FT FULL COVERAGE CARPET $ 2.60 PER SQ FT $ 3.50 PER SQ FT $ SIZE: FT X FT OPTIONS (100 SQ FT MINIMUM) SIZE: SIZE: CARPET PAD $.88 PER SQ FT $ 1.49 PER SQ FT FT X FT VISQUEEN COVERING $.55 PER SQ FT $.99 PER SQ FT FT X FT $ $ To receive the discount price, all orders must be received with payment by the above date. PLEASE FILL OUT THE INFORMATION BELOW SUBTOTAL $ 7.12% SALES TAX $ TOTAL AMOUNT DUE $ EXHIBITOR NAME BOOTH NUMBER 6

7 DISCOUNT DEADLINE DATE TUESDAY, NOVEMBER 7, 2017 Billed weights are per shipment and are rounded up to the next 100 pounds. When recording weights for payment you must round up to the next 100 pounds. Example: 335 pounds = 400 pounds billed weight SHIPMENTS TO WAREHOUSE May begin arriving at the warehouse: Monday, October 9, 2017 Last day for shipments to arrive at warehouse: Tuesday, November 7, SHIPPING INFORMATION ADVANCE SHIPMENTS TO WAREHOUSE PER 100 LBS (200 LB MINIMUM PER SHIPMENT) INCLUDES: Crated, skidded, fiber cases or boxed exhibit materials received at warehouse with 30-days free storage, delivery to show-site booth, removal and storage of empty crates and boxes (if properly labeled), return of empty crates and boxes at show closing and loading onto outbound carrier. SPECIAL HANDLING OF CRATED/UNCRATED SHIPMENTS (200 LB MINIMUM PER SHIPMENT) Materials delivered by carriers that require additional handling such as ground unloading, stacked or constricted space unloading, individual piece unloading such as FedEx or UPS Ground, carpet, shipments with no documentation and shipments that require additional time, labor and equipment to unload. SMALL PACKAGE SHIPMENTS Cartons, letters or small packages, limited to 35 combined pounds per shipment, per delivery, received on the same day, same shipper and same carrier. All shipments weighing over 25 pounds will be charged according to the 200 LB minimum. LATE SHIPMENT SURCHARGES These additional charges are incurred if shipments arrive at the warehouse after the deadline date (see top of page). In addition to the late shipment charge, for a truck and drive at $75.00 per hour with a 4hour minimum if the show site is within the Metro area and $ per hour with a 4-hour minimum outside the Metro area. RATES PER SHIPMENT EACH DELIVERY IS CONSIDERED A SEPARATE SHIPMENT. TO KEEP COSTS DOWN SHIP ALL ITEMS TOGETHER. Rate / 100 LBS Minimum Shipment $ $ Rate / 100 LBS Minimum Shipment $ $ First Piece in Shipment Each Additional Piece $ $ STANDARD RATES PER SHIPMENT Same as above 7

8 DISCOUNT DEADLINE DATE TUESDAY, NOVEMBER 7, 2017 Coast to Coast TSS, Inc. will accept envelopes, boxes, crated and skidded materials beginning Monday, October 9, 2017 to the warehouse address below. ADVANCE SHIPPING INFORMATION Ship to: Coast to Coast TSS, Inc. * Include Exhibitor Name, Booth Number, and Show Name Billed weights are per shipment and are rounded up to the next 100 pounds. When recording weights for payment you must round up to the next 100 pounds. Example: 335 pounds = 400 pounds billed weight. COMPLETE AND RETURN TO COAST TO COAST TRADE SHOW SERVICES, INC. NUMBER OF PIECES ESTIMATED WEIGHT CARRIER(S) TRACKING NUMBERS (PLEASE PROVIDE PRO # S) AMOUNT DUE SHIPMENT 1 SHIPMENT 2 SHIPMENT 3 Shipment 1: Shipped from Address Shipment 2: Shipped from Address Shipment 3: Shipped from Address BACK TO WAREHOUSE SHIPPING Exhibitors may choose to return items back to the Coast to Coast Trade Show Services warehouse for their selected carrier to pick up the following day. The fee for this service $75.00 for the first 200 pounds and $37.50 for each additional 100 pounds. You may pre-order or let us know if you need this service during the set-up or dismantle of the show. Back to Warehouse Weight (Pounds) TOTAL AMOUNT DUE $ 8

9 ADVANCE SHIPPING LABELS Receiving Hours: Mondays through Fridays, 8:00am - 4:00pm Coast to Coast TSS, Inc. Exhibitor Booth Number Coast to Coast TSS, Inc. Exhibitor Booth Number Coast to Coast TSS, Inc. Exhibitor Booth Number Coast to Coast TSS, Inc. Exhibitor Booth Number 9