March 21-22, St. Charles Convention Center. Saint Charles, MO

Transcription

1 The Electrical Board of Missouri & Illinois Electrical Expo March 21-22, 2017 St. Charles Convention Center Saint Charles, MO Page 1

2 Exhibitor Show Information Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Booth Equipment: Each (10 x10 ) Booth will be provided with 8 high back wall drape, 3 side dividers, silver cloud booth carpeting, a booth identification sign showing the company name and a 120V-single phase 10 amps (960 watts) outlet will be provided by the St. Charles Convention Center. Note: Booths are carpeted in silver cloud. Aisles are carpeted in Blue/Black Speckled carpet. Show Colors: Blue, Yellow and Black Deadlines: In order to receive discount prices, we must receive your order, along with a form of payment by Monday, March 6, If you are shipping to the advance receiving warehouse, your freight must be received by Monday, March 13, 2017, in order to avoid surcharges. Installation: Exhibitors may begin setting up their booths on: Monday March 20, :00PM 10:00PM *You must be in the Convention Center by 4:30PM to stay until 10:00PM Tuesday March 21, :00AM 11:00AM All crates and empty boxes MUST be off of the show floor by 11:00AM so we can lay aisle carpet. Show Hours: Tuesday March 21, :00PM 7:30PM Wednesday March 22, :00AM 5:30PM Dismantling: Exhibitors must dismantle their booths on: Wednesday March 22, :30PM 11:00PM Thursday March 23, :00 AM -10:00 AM *All freight carriers must check in with Paramount Convention Services by 10:00 a.m., Thursday, March 23, 2017 or your freight will be re-consigned onto the show carrier. *PCS will begin returning empty containers as soon as the aisle carpet is removed from the exhibit floor. Please feel free to contact your show coordinator, Leigh Everett, at (314) or leverett@paramountcs.com with any questions or concerns! ONLINE ORDERING: REMINDER: Items requested after the Discount Rate Deadline are not guaranteed to be in stock. In order to secure availability, all orders must be received by the Discount Rate Deadline date. Page 2

3 Exhibitor Checklist To Do Before You Leave For The Show Date Completed Task to be Completed Place your orders for equipment/services/labor/electric, etc. Arrange for your inbound advance warehouse freight to arrive before the Advance Receiving Deadline or Arrange for your inbound show site freight to arrive during the installation hours. Be sure your freight is insured from the time it leaves your place of business until it is returned after the show. Make sure shipments are properly labeled *pre-made labels available in Service Kit*. Arrange for outbound freight to be picked up before Force Freight Time. Bring With You To The Show Your orders Inbound Freight Information Outbound Shipping Information Outbound Shipping Labels Outbound Pick Up # Packing Tape Shrink Wrap Through Paramount or any other contractor, with confirmation. The carrier, carrier s phone number and tracking numbers for all inbound shipments. Number of items and weight of each one. Including carrier, destination address and billing information. You may use the show carrier if you do not wish to make other arrangements. UPS/FedEx/DHL will not pick up shipments without their labels. Bring these labels with you for each piece that you will be shipping. FedEx & UPS shipments only. For packing up boxes. For securing multiple boxes on a skid. Page 3

4 Key Contact List and Discount Rate Deadlines Category Company/Phone #/Contact Name Discount Rate Date Association The Electrical Board of Missouri & Illinois N/A Bill Regan or Annie Regan Furniture Paramount Convention Services Monday, March 6, 2017 Carpet/Floral Leigh Everett ONLINE ORDERING ONLY: Electric/Internet Spectra Monday, March 6, 2017 Booth Cleaning P: F: Audio Visual ORDER ONLINE: Page 4

5 Credit Card Authorization/Payment Policies Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Payment Policy 1. A Credit Card Authorization form MUST be included with all advance and show site orders. Orders WILL NOT be processed without the Credit Card Authorization form filled out and returned to Paramount Convention Services, Inc. with the requested services. 2. Any additional costs incurred for orders or services placed at show site, including labor and or material handling will be charged to your credit card account. If paying in advance or at show site by check, the credit card authorization must still accompany the payment. 3. Advance rates apply only to orders received with a completed credit card authorization form prior to the advance order deadline, stated on each order form. NO EXCEPTIONS! 4. The exhibiting firm is ultimately responsible for payment of all costs incurred on its behalf. 5. If shipping materials to show site or the advance warehouse and other services are not required, Paramount Convention Services, Inc. must receive the Credit Card Authorization form completely filled out. Paramount Convention Services reserves the right to hold any materials shipped in/out without a credit card on file. 6. Purchase orders are not an acceptable form of payment. 7. All claims or discrepancies must be settled at the Paramount service desk prior to show closing. 8. If for any reason the submitted credit card or check is declined or returned, a $25.00 processing fee will be added to the invoice. 9. If you are tax exempt in the state which you are exhibiting, you must provide a Sales Tax Exemption Certificate for that state. Paramount Convention Services must receive your certificate by the advance order deadline printed on the order forms, otherwise tax will appear on your invoice. If you fail to submit your Sales Tax Exemption Certificate by the Advance Order Deadline, you will be subject to a crediting fee for removing any applied tax. 10. Cancellation policy: Items or services cancelled less than 48 hours prior to first day of move in will be charged 50% of original price and 100% of original price after delivery unless otherwise stated on the order form. Please complete the information and return payment in full with this form and your orders. We require 100% pre-payment of advance orders. Any orders or services placed at show site must be paid at the show or an appropriate form of payment must be on file. Payments may be made by check, drawn on U.S. Funds Account, Travelers Check, Cashier s Check, Discover, MasterCard, American Express, or Visa credit cards. You agree to late fees up to 1.5% per month on any balance not paid at the conclusion of the event, or balance left without appropriate credit card on file. Credit Card Authorization MasterCard Visa Discover American Express Expiration Date: Credit Card #: CVV #: [THIS NUMBER IS REQUIRED TO PROCESS YOUR CARD. The CVV (Card Verification Value) is an important security feature for credit card transactions. A three-digit number generally on the back of MasterCard, Visa and Discover; a four-digit number on the front of American Express.] Cardholders Signature: Cardholders Name: Cardholders Billing Address: City, State, Zip: Order Summary: Furniture Rental $ Table Rental $ Carpet Rental $ Specialty Furniture $ Rental Unit $ Accessories $ Priority / Accessible Storage $ Material Handling $ Exhibit Labor $ Sign Service $ Floral Service $ Total Estimated Advance Order $ For your convenience, we will use this authorization to charge your credit card for any additional amounts ordered by you or your representative or services rendered to your company for this event. If you have any questions regarding our payment policy, please call Paramount Convention Services at (314) or visit our Service Desk at show site. This will authorize Paramount Convention Services to charge the amount of your advance/floor orders, material handling charges, and any additional amounts incurred as a result of show site orders placed by you or your representative, to your credit card account. I agree in placing this order that I have accepted Paramount Convention Services, Inc. terms and conditions, including Paramount Convention Services payment policy, and Limits of Liability and Responsibility. Cardholder Signature Company Name: Booth#: Phone: Paramount Convention Services Phone: Online ordering: Page 5

6 Third Party Authorization Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Paramount Convention Services Phone: Online ordering: Circle which Services are to be invoiced to the Third Party: ALL SERVICES RENTAL FURNITURE/CARPET/ACCESSORIES MATERIAL HANDLING (if circling this service, please fill out the Material Handling Info below ) EXHIBIT LABOR BOOTH CLEANING SIGNAGE FLORAL OTHER THIRD PARTY COMPANY INFORMATION Exhibiting Company Name: Booth # Third Party Company Name: Contact Name: Third Party Billing Address: City, State, Zip: Phone: Ext.: Fax: Contact s The exhibiting firm is ultimately responsible for payment of all costs incurred on its behalf. MATERIAL HANDLING INFORMATION We, the Third Party, agree to pay for the material handling charges for the below shipments. We also acknowledge if we do not fill out this form in full or provide incorrect information, that we as the Third Party will be responsible for any fees incurred for crediting accounts. SIGNATURE: Warehouse Show Site (circle one) Carrier: # of Pieces: Estimated Weight: Contents of Shipment: Warehouse Show Site (circle one) Carrier: # of Pieces: Estimated Weight: Contents of Shipment: Warehouse Show Site (circle one) Carrier: # of Pieces: Estimated Weight: Contents of Shipment: *This form must be received by the Discount Deadline to ensure correct billing to all parties and must be sent in conjunction with Payment Policies Form.* Page 6

7 Furniture Rental Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. *Photographs of these items can be found at Chairs Code QTY Description Discount Standard (1002) Gray Upholstered Padded Side Chair $45.10 $58.60 (1013) Padded White Folding Chair $31.90 $41.45 (1004) Black Secretarial Chair on Casters $49.50 $64.35 (1005) Gray Upholstered Arm Chair $58.30 $75.80 (1007) Gray Upholstered High Stool $65.15 $84.70 (1011) Black High Back Executive Chair on Casters $99.00 $ Miscellaneous Equipment Code QTY Description Discount Standard (1399) Metal Wastebasket $35.00 $45.50 (1400) Wastebasket $15.10 $20.00 (1401) Tripod Easel $19.10 $24.80 (1402) Bag Holder $73.20 $95.15 (1403) Literature Rack $98.95 $ (5 pocket) (1404) Stanchion (Tensa Barriers) $30.25 $39.30 Special Drape Special Drape (Drape other than that supplied with booth space is additional (Drape other than that supplied with booth space is addition in cost.) in cost.) Code QTY Description Discount Standard (1200) 3 H Side Rails per ft $6.30 $8.20 (1201) 8 H Background per ft $12.70 $16.50 (1405) 8 Upright and Base $20.00 $26.00 (1408) 6-10 Adjustable Crossbar $15.00 $19.50 CIRCLE COLOR: ***6 FOOT MINIMUM ORDER*** Red Teal White Black Gold Blue Burgundy Gray Hunter Green Purple Navy Blue Berry Peach TOTAL $ Charges for rental items listed above are for the duration of the show and include delivery, installation and removal. Cancellation policy: Items cancelled less than 48 hours prior to the first day of move in will be charged 50% of original price, once items have been delivered to the booth space, no refunds will be provided. All claims or discrepancies must be settled at the Paramount Convention Services desk one half hour prior to show opening. Company Name: Paramount Convention Services Phone: Booth # Online ordering: Items requested after the Discount Rate Deadline are not guaranteed to be in stock. In order to secure availability, all orders must be received by the Discount Rate Deadline date. Page 7

8 Table Rental Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Skirted Tables *Photographs of these items can be found at Code QTY Draped Tables Discount Standard (1100) 4 Table-30 High $78.10 $ (1101) 42 Counter High $91.30 $ (1102) 6 Table-30 High $93.50 $ (1103) 42 Counter High $ $ (1104) 8 Table-30 High $ $ (1105) 42 Counter High $ $ and 8 draped tables are only skirted on 3 sides. Tops of all above tables are covered in white vinyl. *If color is not indicated, show colors will automatically be provided CIRCLE COLOR: Red Seafoam Off-White Bright White light Beige Black Gold Royal Blue Burgundy Silver Cloud Plum Violet Hunter Green Navy Blue Berry Peach French Blue Unskirted Tables Code QTY Undraped Tables Discount standard (1106) 4 Table-30 High $47.30 $61.50 (1107) 42 Counter High $60.50 $78.65 (1108) 6 Table 30 High $62.70 $74.50 (1109) 42 Counter High $74.80 $97.25 (1110) 8 Table 30 High $84.70 $ (1111) 42 Counter High $ $ th Side Drape Code QTY Draping Discount Standard (1112) 4 th Side Drape 30 Tall $28.60 $37.15 (1113) 4 th Side Drape 42 Tall $33.00 $42.90 CIRCLE COLOR: Red Seafoam Off-White Bright White light Beige Black Gold Royal Blue Burgundy Silver Cloud Plum Violet Hunter Green Navy Blue Berry Peach French Blue Round Pedestal Tables \ Black Formica Tops- Cannot Skirt Code QTY Round Table Discount Standard (1114) 30 High Please Circle Diameter Choice: 30 or 36 $85.80 $ (1116) 42 High 30 Wide $97.90 $ (1132) Black or White Table Cloth $25.00 $32.50 Table Top Risers Skirted in white on three sides Code QTY Risers Discount Standard (1117) 4 long table riser $32.15 $41.80 (1118) 6 long table riser $40.15 $52.20 (1119) 8 long table riser $47.30 $61.50 TOTAL $ Charges for rental items listed above are for the duration of the show and include delivery, installation and removal. Cancellation policy: Items cancelled less than 48 hours prior to the first day of move in will be charged 50% of original price, once items have been delivered to the booth space, no refunds will be provided. All claims or discrepancies must be settled at the Paramount Convention Services desk one half hour prior to show opening. Company Name: Booth # Paramount Convention Services Phone: Online ordering: Items requested after the Discount Rate Deadline are not guaranteed to be in stock. In order to secure availability, all orders must be received by the Discount Rate Deadline date. Page 8

9 Specialty Furniture Rental Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. *Photographs of these items can be found at Specialty Furniture Code QTY Description Discount (1500) Desk Lamp $30.25 (1501) Table Lamp $48.40 (1502) Floor Lamp $60.50 (1503) End Table $90.75 (1504) Coffee Table $ (1505) Coat Rack on wheels with 25 Hangers $48.40 (1506) 2 Drawer Locking File Cabinet $72.60 (1507) 2 Door Locking Cabinet (6 Tall) $96.80 (1508) Sofa $ Color (Circle One) Beige Black (1509) Lounge Chair $ Color (Circle One) Beige Black (1510) 30 Tall Refrigerator $90.75 (1511) Raffle Drum $78.65 (1512) Plastic Fish Bowl $30.25 (1530) 6 Glass Display Case $ *For other custom furniture needs, please call your exhibitor services representative. **Availability of custom furniture cannot be guaranteed on site. TOTAL $ Charges for rental items listed above are for the duration of the show and include delivery, installation and removal. Cancellation policy: Items cancelled less than 48 hours prior to the first day of move in will be charged 50% of original price, once items have been delivered to the booth space, no refunds will be provided. All claims or discrepancies must be settled at the Paramount Convention Services desk one half hour prior to show opening. Company Name: Booth # Paramount Convention Services Phone: Online ordering: Items requested after the Discount Rate Deadline are not guaranteed to be in stock. In order to secure availability, all orders must be received by the Discount Rate Deadline date. Page 9

10 These popular, practical configurations simplify your tradeshow participation. Incorporate your own graphics or add floral, carpet, furnishings, shelves and lights, to enhance your display. Header graphics are included. Order one of these units and Paramount will assemble it for you on exhibitor move-in day. When the show is over, Paramount will arrange to have your booth dismantled. Save shipping, material handling and labor charges for setup and tear-down of your booth. Must be ordered 10 days prior to move in or a 30% additional charge will apply. On-site availability limited. Tax will apply. Rental Unit Desired: Name of Convention/Event: Company Name: Booth #: Ordered By: Standard panel color is black or talk to your sales representative about custom graphics Other colors available at an additional $35.00 per panel ORDER FORM RENTAL UNIT 1 10 unit is a simple way to add a backdrop to your booth space and attract attendees. $ Include your own custom backwall graphics $1, RENTAL UNIT 2 10 x 10 unit adds depth to your booth space with an extended counter for better visability $1, Include your own custom backwall and counter graphics $2, Page 10 Blue White Red

11 These popular, practical configurations simplify your tradeshow participation. Incorporate your own graphics or add floral, carpet, furnishings, shelves and lights, to enhance your display. Header graphics are included. Order one of these units and Paramount will assemble it for you on exhibitor move-in day. When the show is over, Paramount will arrange to have your booth dismantled. Save shipping, material handling and labor charges for setup and tear-down of your booth. Must be ordered 10 days prior to move in or a 30% additional charge will apply. On-site availability limited. Tax will apply. Rental Unit Desired: Name of Convention/Event: Company Name: Booth #: Ordered By: Standard panel color is black or talk to your sales representative about custom graphics Other colors available at an additional $35.00 per panel ORDER FORM RENTAL UNIT 3 10 x 20 booth provides a wide open selling area. The spacious storage closet provides a place to keep extra materials. $2, Include your own custom backwall and counter graphics $3, Page 11 Blue White Red

12 Accessories Rental Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. *Photographs of these items can be found at Counters Code QTY Description Discount Standard (2500) 1 Meter x ½ Meter $ $ (2501) 2 Meters x ½ Meter $ $ (2502) 1 Meter Radius x ½ Meter $ $ *ALL COUNTERS ARE 42 TALL* Standard Panel Color is Black Panel Colors Available at an additional $40.00 per panel: (circle one) Teal Red Black Blue Gray White CUSTOMIZED COUNTERS AVAILABLE, CALL FOR A QUOTE. Display Panels Code QTY Description Discount Standard (2400) Velcro Board 38 x 92 Vertical $ $ (2401) Poster Board 4 x 8 Horizontal $ $ (2402) Slat Wall (Black) 38 x 92 single sided $ $ (2404) Grid Wall 2 x 8 $88.00 $ *Slat Wall and Grid Wall come with (4) 8 hooks. Shelves/Gondolas Code QTY Description Discount Standard (2300) One Sided Free Standing Gondola $ $ (2301) Double Sided Free Standing Gondola $ $ (2302) 1 Meter Straight Shelf (for use w/rental unit only) $59.90 $77.85 (2303) 1 Meter Angled Shelf (for use w/rental unit only) $59.90 $77.85 (2405) (4) 8 Slat Wall Hooks $11.00 $14.30 (2406) (4) 8 Grid Wall Hooks $11.00 $14.30 Light Fixtures Code QTY Description Discount Standard (2600) Stem Light (for use w/rental unit only) $48.70 $63.30 (2601) Track Light (4 Feet) $ $52.10 TOTAL $ Charges for rental items listed above are for the duration of the show and include delivery, installation and removal. Cancellation policy: Items cancelled less than 48 hours prior to the first day of move in will be charged 50% of original price, once items have been delivered to the booth space, no refunds will be provided. All claims or discrepancies must be settled at the Paramount Convention Services desk one half hour prior to show opening. Company Name: Booth # Paramount Convention Services Phone: Online ordering: Items requested after the Discount Rate Deadline are not guaranteed to be in stock. In order to secure availability, all orders must be received by the Discount Rate Deadline date. Page 12

13 Priority Empty Return & Accessible Storage Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. This service provides for the priority return of your empties to your booth within one hour after the close of the show. This service must be ordered prior to the removal of your empties. If you would like this service, please fill out the information below and return to Paramount Convention Services, Inc. Priority Empty Container Return $ per Container Estimated Number of Pieces PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE PIECES HAVE BEEN TAKEN TO STORAGE. STORAGE INSTRUCTIONS A storage area will be available for exhibitor s samples and literature in the facility. Depending on space available in the facility, these items may be stored on trailers in the loading dock area. Paramount employees will be available to access storage items during show hours, one hour prior to show opening, and one half hour after show closing each day. All material in storage on the last day of the show will be returned to their designated booth space at the close of the show. Due to fire regulations and for security purposes, NO LARGE DELIVERIES CAN BE MADE DURING SHOW HOURS. Show management reserves the right to stop deliveries at any time during the show hours, so please schedule deliveries prior to show opening. Storage space may be limited. Orders MUST be received by the deadline date to guarantee storage space. The charge for storage space is as follows: Accessible Storage (3002): $ base charge per piece plus one hour (minimum) labor charge per delivery. Labor Rates: Priority Empty Container Return Accessible Storage Straight Time: (one hour minimum per man).$ :00 a.m. 4:30 p.m. Monday - Friday Overtime: (one hour minimum per man) $ YES, I wish to reserve space for accessible storage, I plan on storing pallets/boxes/crates/cases. (# of pieces) (circle one) To have items placed in or removed from accessible storage, please notify the Paramount Service Desk. ALL GOODS STORED WITH PARAMOUNT ARE STORED AT YOUR OWN RISK. We shall not be liable for any injury, damage, loss, theft, or destruction, including, but not limited to damage from atmospheric conditions or rust, negligence (whether caused by ourselves or by servants, agents, employees or others), failures to act, breach of contract, breach of warranty, water, condensation, fire, floods, acts of God or any act beyond our sole control. We are not liable for any direct, consequential, or incidental damages nor for loss of profit or loss due to failures to obtain or turnover goods at any particular time or place whatsoever, however such loss may be incurred. We are not liable for or chargeable with any loss of sales, income, resale, commissions, or brokerage, nor for any freight or demurrage. No refunds will be given for services that are not utilized. Cancellation policy: Items or services cancelled less than 48 hours prior to first day of move in will be charged 50% of original price and 100% of original price after delivery. Company Name: Booth # Paramount Convention Services Phone: Online ordering: Page 13

14 GLOSSARY OF SHIPPING TERMS Actual Weight: Gross shipping weight, is determined by (1) weighing the vehicle empty, (2) loading the shipment and returning to the scale to obtain the weight and (3) subtracting the two weights. Can also be obtained by individually weighing each piece of freight. Air Freight: Materials transported by an air freight company. Bill of Lading: Written receipt from a carrier for goods accepted for transportation. Serves as a receipt, contract and operating paperwork and is the single most important document in the shipping process. Common Carrier: Department of Transportation-certified trucking firm that can be hired by the public for shipment of goods. Consignee: Receiver of shipped goods. Consignor: Shipper of goods Crate: Container, usually wood, used for protecting exhibits during shipping. Cwt: Hundredweight (100 lbs.) Dock: Area where goods are received and shipped. Drayage: Handling of exhibit properties between the loading dock and the booth area. Also includes handling goods from the advance receiving and the removal and return of empty containers. Drayage Contractor: Handler who moves exhibit goods from the dock to the exhibit booth or from the drayer s warehouse to the exhibit booth. Responsible for all material handling activities at a show. Expedited Service: Service offered by a transportation company to assure prompt or specific delivery. Normally incurs an additional charge. Forced Freight: Routing of freight not picked up by an exhibitor s carrier or shipments left behind at the booth at the close of the show. Freight Forwarder: Transportation company that arranges and manages all aspects of shipping but does not own vehicles. Handling: Moving of materials, usually to and from a loading dock. Less Than a Truckload (LTL): Shipments picked up by a trucker and consolidated with other LTL shipments to be transported to the destination city, unloaded and delivered. Liability: Carrier s legal financial responsibility for lost or damaged goods. Marshalling Yard: Area designed to state or check trucks for show delivery and pick-up. Mini: Shipment weighing 200 lbs. or less, for which the minimum charge is 200 lb. rate. Mixed Truckload: Truckload of different articles, crated and uncrated, in a single shipment. Net Weight: Weight of goods without the shipping container. Official Carrier: Carrier designated by a show manager or general contractor to be on-site for the inbound and outbound shipments of a show. Use of these carriers is recommended but not required. Official Contractor: Organization appointed by show management to provide services such as set-up and tear-down of exhibit booths and to oversee labor, drayage and loading dock procedures. Packing List: Detailed list or inventory of a shipment s contents. Pallet or Skid: Wood runner protecting the exterior of a shipping case. Also describes a wooden base constructed to carry multiple cartons or equipment. Portable Display: Lightweight exhibit capable of being carried by one person. Usually refers to tabletop or pop-up exhibit. Pro-Number: Progressive numbering system used primarily by the trucking industry for tracking, billing and identifying freight. Set-Up: Assembly of exhibit components for display or use. Shipper: Individual or company whose goods are being shipped. Split Pick-up/Delivery: Pick-up or delivery of multiple shipments at more than one place of business. Trapping: Method of consolidating shipments. Usually defines function of the LTL trucker grouping freight for shipment to a particular show. Van Line: Carrier that specializes in shipping uncrated exhibits, high-tech equipment and delicate materials that require special handling. Waybill: Document that contains the address of the shipper and the recipient as well as other pertinent information. Contains a number used in tracking shipments. Page 14

15 Shipping Information Electrical Expo Advance Receiving Deadline St. Charles Convention Center Monday, March 13, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Advance Shipments To Warehouse: Exhibitors desiring to ship materials up to 30 days in advance of the show must label and address all shipping documents/bills of lading as follows: Name of Exhibiting Company & Booth # C/O Paramount Convention Services ABF 8630 N. Hall St. St. Louis, MO For: Electrical Expo ADVANCE RECEIVING DEADLINE: Monday, March 13, 2017 ANY SHIPMENT ARRIVING AFTER THIS DATE IS SUBJECT TO A 25% DOCK FEE ON MATERIAL HANDLING CHARGES. Direct Shipments To Show Site: Exhibitors desiring to ship direct to the convention site FOR DELIVERY DURING EXHIBITOR SET-UP PERIOD ONLY, must label and address all shipping documents/bills of lading as follows: Name of Exhibiting Company & Booth # C/O Paramount Convention Services St. Charles Convention Center 1 Convention Center Plaza St. Charles, MO For: Electrical Expo FOR DELIVERY DURING INSTALLATION TIMES AND DATES ONLY. ALL OTHER DELIVERIES WILL BE REFUSED. SHIPMENTS ARRIVING OUTSIDE THE DESIGNATED TIMES OR LABELED INCORRECTLY WILL BE SUBJECT TO A 25% SURCHARGE AND ANY FACILITY CHARGES THAT MAY APPLY. - A credit card MUST be on file for shipments to be accepted and delivered. - The ABF warehouse will receive shipments Monday through Friday, 8AM 5PM. - All shipping charges MUST be prepaid. PCS will not accept any COD shipments. - All shipments should be co-signed to Paramount Convention Services, Inc. - Please use shipping labels provided to ensure accurate shipping, make copies as necessary. - All shipments must have a bill of lading that shows number of pieces and weight, and or, a certified weight receipt showing the weight of the vehicle before loading as well as after unloading. Drayage charges are based on the total weight of each shipment. - The warehouse will accept crates, cartons, skids, trunks/cases, and carpets. Loose or pad wrapped materials must be sent directly to show site. - Please call PCS if you have any questions in regard to shipping procedures. Please read the shipping and material handling information thoroughly. OUTBOUND SHIPPING Please note that any freight being shipped at the close of the show can be handled through our convention carrier, ABF. If you wish to use another carrier, you must notify them for an appointment to pick up your freight at the close of the show. All cartons must be properly labeled with your company s account number clearly posted, as well as shipping address. You must fill out a Paramount Bill of Lading and return it to the service desk. If your carrier of choice does not check in by the designated time (posted on Show Information form) for any reason, your freight will be re-consigned onto our convention carrier. Paramount Convention Services Phone: Online ordering: Page 15

16 Material Handling Electrical Expo Advance Receiving Deadline St. Charles Convention Center Monday, March 13, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Advance Receiving at Warehouse: MUST BE RECEIVED BY: Monday, March 13, 2017 Uncrated and loose display shipments will NOT be received at the warehouse. This form of shipment should be sent directly to show site. Paramount Convention Services will receive crated, boxed, or skidded materials at the warehouse up to 30 days in advance and deliver to respective booths at show site. Empty containers will be removed from booth, placed in storage, and returned to the booth at the close of the show. Materials then moved from the booth to the dock and reloaded on designated carriers at the close of the show at the following rates: *ALL FREIGHT CHARGED AT 100 LB INCREMENTS, WITH 200 LB MINIMUM CHARGE PER SHIPMENT Shipments received at the warehouse before deadline date, then handled in and out of booth on Straight Time / Straight Time Shipment CWT Estimated Weight / 100 = (hundred lbs) X RATE = Total Lbs/100 *ABSOLUTELY NO SHIPMENTS ACCEPTED AT WAREHOUSE AFTER: 3/17/2017 Paramount Convention Services will receive materials at the convention site and deliver to respective booths. Empty containers will be removed from booth, placed in storage, and returned to booth at the close of the show. Materials then moved from booth to dock and reloaded on designated carriers at the close of the show at the following rates: *Shipments sent directly to show site to arrive during published exhibitor installation times ONLY! All other deliveries will be refused. Shipments arriving outside of the designated times or labeled incorrectly will be subject to a 25% surcharge and any facility charges that may apply. Please see the included labels for your reference. Warehouse and/or convention site shipments moved in or out on overtime, due to scheduling conflicts beyond the control of Paramount will have an additional 25% surcharge to the above rates. Shipments moved in and out on overtime, through no fault of Paramount, will have an additional 50% surcharge to the above rates. Overtime is anytime before 8:00 a.m. and after 4:30 p.m. on weekdays and all hours Saturdays, Sundays, and Holidays. Rates apply to each 100-pound increment, with a minimum charge of 200 lbs. per shipment. The weight s rounded off to the next hundred pounds. Multiple shipments received are charged at separate minimums. No cumulative weights will be allowed on minimum, split shipment, UPS, etc. The above services, WHETHER USED COMPLETELY OR IN PART, are offered as a package ROUND TRIP RATE and the charges will be based on the total inbound weight of the shipment. Freight handling charges are the responsibility of the exhibitor to whom the shipments have been cosigned. Additionally, charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made. Exhibitors may not assign this Page 16 responsibility to suppliers or customers. CWT $ per CWT Shipments received at the warehouse between 3/14-17/2017/ then handled in and out of booth on Straight Time / Straight Time Lbs/100 CWT $83.25 per CWT Shipments received at the warehouse by an air carrier such as UPS, FedEx, etc. or any shipment received WITHOUT a bill of lading Shipments received at the warehouse between 3/14-17/2017 WITHOUT a bill of lading Direct Shipments to Show Site: *ALL FREIGHT CHARGED AT 100 LB INCREMENTS, WITH 200 LB MINIMUM CHARGE PER SHIPMENT Shipments received at show site during installation times, then handled in and out of booth on Straight Time / Straight Time Shipments received at show site by an air carrier such as UPS, FedEx, etc. or any shipment received WITHOUT a bill of lading Overtime: Material Handling Rates and Charges: Lbs/100 Lbs/100 CWT $78.65 per CWT CWT $98.30 per CWT Shipment CWT Estimated Weight / 100 = (hundred lbs) X RATE = Total Lbs/100 Lbs/100 CWT CWT $66.60 per CWT $78.65 per CWT $ $ $ $

17 Off Date Delivery Fees: Any warehouse shipment not received by the advance receiving deadline date and any direct shipment received before the first exhibitor move in date or after the show opens; an additional 25% surcharge to the above rates will be included for trucking and unloading services supplied. Any financial penalties incurred because of inappropriate address, collect shipments, and early or late arrival, causing the reconsignment charges, storage, etc. will be the responsibility of the exhibitor. Van Lines, Uncrated, and Loose Display Shipments: Add 50% to the quoted rates for van line, uncrated and loose display shipments. UNLESS PRIOR ARRANGEMENTS ARE MADE, VAN LINE, UNCRATED, AND LOOSE DISPLAY MATERIALS WILL NOT BE RECEIVED AT THE ADVANCE WAREHOUSE. Uncrated and loose display shipments are defined as open displays shipped in vans not in crates, cases, boxes, or un-skidded machinery on an open flatbed truck without proper lifting bars or hooks. Empty Container Labels: Empty container labels will be available at the service desk FOR FREIGHT BROUGHT IN BY PARAMOUNT CONVENTION SERVICES ONLY. Affixing the labels is the sole responsibility of the exhibitor or his representative. All previous shipping labels should be removed. Paramount Convention Services assumes no responsibility for: 1. Errors to the above procedures. 2. Removal of containers with old empty labels and without Paramount Convention Services empty labels. 3. Improper information on empty labels. 4. Valuables stored in containers with empty labels. On site container storage for items not handled by Paramount Convention Services will be charged at $30.00 per piece. Inbound bill of Lading or Delivery Receipt: All shipments must have a bill of lading or delivery receipt showing number of pieces, weight, and description of merchandise. Trucks arriving without documented weight will be required to go to the nearest weight station and obtain documentation before unloading or a mutual decision between Paramount and the exhibitor as the approximate weight will be agreed upon and will be binding on both parties. Outbound Shipping: Each exhibitor will be expected to label his/her exhibit materials and furnish shipping information. Labels and bills of lading will be available at the Paramount Service Desk. Previous shipping labels should be removed. Paramount Convention Services accepts no responsibility for misdirected shipments as a result of old shipping labels, which remain on containers. PARAMOUNT CONVENTION SERVICES WILL ROUTE ALL SHIPMENTS UNLESS SPECIAL ADVANCE ARRANGEMENTS HAVE BEEN MADE. Exhibits and materials for which arrangements have not been made with Paramount Convention Services, or which have not been removed from the exhibit area on removal day, will be forced onto the show carrier. Paramount Convention Services reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to check in at the service desk by the designated time. Limits of Liability: After exhibits or materials are placed in the booth, Paramount Convention Services will not be responsible for condition, count, or content until such time as exhibits or materials are picked up for removal after the close of the show. Therefore, all materials should be properly insured against fire, theft, and all hazards from the time they leave your office until they return. We do not assume responsibility for outbound shipments until the count is physically verified vs. the bill of lading submitted by the exhibitor. Paramount Convention Services will not be responsible for damage to uncrated and/or un-skidded exhibit material, nor for concealed damage to materials. All exhibit materials handled by Paramount Convention Services are insured at a value not to exceed twenty-five cents (.25) per pound and not to exceed a maximum of fifty dollars ($50.00) per claim. Be sure your freight is insured from the time it leaves your place of business until it is returned after the show. Paramount Convention Services Phone: Online ordering: Page 17

18 Additional Services Electrical Expo Advance Receiving Deadline St. Charles Convention Center Monday, March 13, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Vehicle Spotting: Any vehicles driven into the exhibit hall under their own power will incur a round-trip spotting fee of $ Vehicles not moved in under their own power will be unloaded and charged based on weight. Forklift: All per 100 lb rates quoted do not include any Blocking, Spotting or Bracing in Booth, Local pickups, or deliveries. For such services the following rates apply: Straight Time Overtime Forklift with Operator $ per hr. $ per hr. (One-hour minimum) (Up to 4,000 lbs. Capacity) Material Handler $72.60 per hr. $ per hr. (One hour minimum) Installation Labor: Forklift with operator (4,000 lb. Capacity) No. of Forklifts Approx Hours Date Day of Week Time Dismantle Labor: Forklift with operator (4,000 lb. Capacity) No. of Forklifts Approx Hours Date Day of Week Time Banding: Metal Banding will be available for securing outbound shipments at a rate of.50 cents per foot, plus labor (One hour minimum). Shrink-wrap: Shrink wrap will be available for securing outbound shipments at a rate of: Straight Time Overtime $50.00 per skid $75.00 per skid Authority to handle and billing instructions. All terms and conditions herein stated are understood and accepted. Company Name: Booth # Paramount Convention Services Phone: Online ordering: Page 18

19 Paramount Convention Services To: R U S H D O N O T D E L A Y (Name of Exhibiting Company) c/o: Paramount Convention Services ABF 8630 N. Hall St. St. Louis, MO WAREHOUSE EVENT: Electrical Expo BOOTH # NUMBER OF PCS CARRIER: Paramount Convention Services To: R U S H D O N O T D E L A Y (Name of Exhibiting Company) c/o: Paramount Convention Services ABF 8630 N. Hall St. St. Louis, MO WAREHOUSE EVENT: Electrical Expo BOOTH # NUMBER OF PCS CARRIER: The above labels are provided for your convenience. Place one on each piece shipped to ensure proper delivery. If more labels are needed, copies are acceptable. Page 19

20 Paramount Convention Services R U S H D O N O T D E L A Y CANNOT ARRIVE UNTIL Mon., March 20, 2017 Paramount Convention Services R U S H D O N O T D E L A Y CANNOT ARRIVE UNTIL - Mon., March 20, 2017 To: (Name of Exhibiting Company) To: (Name of Exhibiting Company) c/o Paramount Convention Services St. Charles Convention Center 1 Convention Center Plaza St. Charles, MO For: Electrical Expo SHOWSITE BOOTH # NUMBER OF PCS CARRIER: c/o Paramount Convention Services St. Charles Convention Center 1 Convention Center Plaza St. Charles, MO For: Electrical Expo SHOWSITE BOOTH # NUMBER OF PCS CARRIER: The above labels are provided for your convenience. Place one on each piece shipped to ensure proper delivery. If more labels are needed, copies are acceptable. Page 20

21 Pre-Printed Outbound Material Handling Agreement and Outbound Label Request Company Name: Booth # Complete this form for pre-printed outbound material handling documents and shipping labels at the close of the show. ONE FORM FOR EACH DESTINATION. STEP 1. SHIP TO ADDRESS: Company Name: Booth # Street Address: City: State: Zip Code: Country: Number of labels for this destination: Complete only if shipping to another show Show: Booth # STEP 2. CARRIER: ABF (Show Carrier) OTHER (Please provide name of carrier) In the event your selected carrier fails to show by the check in time listed in the service kit, your freight will be re-consigned to the show carrier. Please fill out if your return freight is time sensitive. Date Needed Phone STEP 3. FREIGHT CHARGES CONTACT: Company Name: Attention: Phone: Street Address: City: State: Zip Code: Country: Show site Instructions: Once your shipment is packed and ready to be picked up, please return the outbound material handling form to the Paramount Service Desk. Verify the piece count, weight and that the signature is on the outbound material handling order form prior to shipping out. Shipments without paperwork turned in will be forced onto the show carrier at the exhibitor s expense. If you are shipping out using UPS or FedEx ground, express or air, (not freight) you must have their shipping label with your account number on each package or they will not take your packages. PARAMOUNT S PRE-PRINTED LABELS WILL NOT WORK FOR FEDEX OR UPS. An arrangement for pick-up by any carrier other than our show carrier (ABF) is the responsibility of the exhibitor. Paramount Convention Services Phone: Fax: Online ordering: Page 21

22 A B F F R E I G H T S Y S T E M, I N C. ABF delivers OFFICIAL SHOW CARRIER trade shows Choose ABF for on-site, on-time, damage-free service. ABF can meet virtually any transit or delivery requirement. Choose ABF Assured Service and your shipment is backed by a 100% satisfaction guarantee on our published transit times. Choose TimeKeeper for guaranteed expedited or time-definite delivery. Next day, second day, third day. Whatever you need. Whenever you need it. We'll assign you a singlesource contact to personally manage your transportation needs. Relax and enjoy the show. No worries. No hassles. That's ABF tradeshow@abf.com Page 22 ABF Freight System, Inc. 300 Commerce Drive Cherryville, NC Fax

23 Exhibit Labor Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Discount Standard Exhibit Straight Labor Request: Straight Time: (One hour minimum per man) $72.60 $ :00 a.m. 4:30 p.m. Monday through Friday Overtime: (One hour minimum per man) $ $ :30 p.m. 8:00 a.m. Monday through Friday, all Saturdays, Sundays, and Holidays. Select the plan that meets your needs and fill in the requested information. (MUST CHECK ONE) Plan A-Supervision by Paramount To save time and personnel supervision, Paramount Convention Services will supervise the installation of your exhibit, upon arrival of your freight. A supervision charge of 25% will be added to your total labor bill for this service. Please note that under the Paramount plan, Paramount Convention Services will set and dismantle your booth at their earliest convenience. Specific instructions, blueprints, etc. should be provided to facilitate an economical and correct installation. Please note that under the Paramount plan, Paramount will set and dismantle your booth at their earliest convenience based on arrival of materials. Please be sure to send display and graphic drawings either to our office or with the display. Please Note: You must supply us with your outbound shipping instructions to facilitate the return of your equipment. INSTALLATION: # of approx. Date Day of men hours week DISMANTLE: # of approx. Date Day of men hours week Ladder(s) needed? Set-Up Instructions/crate keys Sent to PCS Office Sent with display (Circle One) Cancellation policy: Labor services cancelled less than 48 hours prior to first day of move in will be charged 1 hour per man requested. Company Name: Booth # Paramount Convention Services Phone: Plan B-Supervision by Exhibit Personnel Starting time can only be guaranteed on those instances where labor is requested for the start of the work day, which is 8:00 a.m., unless the official installation time begins later in the day. It is important that the exhibitor check in at the service desk to pick up laborers ordered. Upon completion of work, exhibitors must also check laborers out at the service desk. All work is to be done under the supervision of the exhibitor or representative. If no date and/or time are indicated below, no men will be available. IF EXHIBITOR FAILS TO PICK UP MEN ORDERED, A ONE HOUR PER MAN NO SHOW CHARGE WILL BE APPLIED, unless a 48 hour notification is given. INSTALLATION: # of approx. men hours Date Day of week Time DISMANTLE: # of approx. Date Day of Time men hours week Supervisor will be: Supervisor s On-Site Phone#: Ladder(s) needed? Online ordering: Labor requested after the Discount Rate Deadline is not guaranteed to be available. In order to secure availability, all orders must be received by the Discount Rate Deadline date. Page 23

24 Key Information Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders must have a credit card on file. Please complete and return this page only if you have ordered PCS supervised labor. Inbound Freight Information Carrier: Shipped by: Date: # of Pieces: Weight: Pro #: Description: Shipped To: (circle one) Warehouse Show Site Outbound Freight Information *if you are using a carrier other than the preferred show carrier, you must contact them for an appointment to pick up your freight. SHIP TO: c/o Street Address: City: State: Zip: Contact Name & Phone # Outbound Freight Charges Guaranteed By: Company Name: Attention: Permanent address of shipper: City: State: Zip: Authorized Company Rep Signature: Authorized Company Rep Print: Circle One: Pre-Paid Collect Bill to: Shipping Method: Circle One: Common Air Van Company Customer Carrier Freight Line Truck Pick-Up Carrier: Company Name: Paramount Convention Services Phone: Booth # Online ordering: Labor requested after the Discount Rate Deadline is not guaranteed to be available. In order to secure availability, all orders must be received by the Discount Rate Deadline date. \ Page 24

25 Intent To Use Non-Official Contractor Electrical Expo St. Charles Convention Center Saint Charles, MO March 21-22, 2017 DUE DATE: Monday, March 6, 2017 If your company plans to use a firm who is not the official service contractor, as designated by show management, please complete this form and fax to Paramount Convention Services at (314) Exhibitors who choose to use a Non-Official Contractor must complete and sign this form. It must be received by Paramount Convention Services no later than Monday, March 6, No extensions or exceptions will be granted after the published deadline. For your convenience, this form can be faxed to (314) The Non-Official Contractor must provide Paramount Convention Services with a copy of their "Certification of Insurance." This certificate must be received no later than Monday, March 6, No extensions or exceptions will be granted after the published deadline. Please note that Certificate must list Paramount Convention Services, Electrical Expo, St. Charles Convention Center and employees of each company as additionally insured. *See rules and regulations forms. 3. Failure to provide Paramount Convention Services with the above items, 1 and 2, will result in said firms required to hire installation and dismantle labor from Paramount. Non-Official Contractors will be able to provide supervision only. All representatives of the Non-Official Contractors must obtain an "EXHIBIT CREW" badge at our Exhibitor Service Center. NOTIFICATION DEADLINE: Monday, March 6, 2017 Exhibiting Company Booth # Authorized Signature: Please Print Name: Full Name of Non Official Service Contractor: City State Zip phone fax Non-Official contractor show site representative phone # Type of Service to be provided Page 25

26 Non-Official Contractors Rules and Regulations Electrical Expo St. Charles Convention Center Saint Charles, MO March 21-22, 2017 DUE DATE: Monday, March 6, 2017 Paramount Convention Services has been selected as the Official Service Contractor and must be used for all material handling, furniture rental, signs, rigging, cleaning and installation and dismantling of decorations. A NON-OFFICIAL CONTRACTOR IS: Any Individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site and does not represent one or more of the official contractors. 1. Each representative of a Non-Official Contractor must physically pick-up, in person, an "EXHIBIT CREW" badge at the Exhibitor Service Center. If a representative of a Non-Official Contractor does not have any identification which verifies his/her employment by a Non-Official Contractor, he/she must be accompanied to the Exhibitor Service Center by a representative who does have verifying identification. 2. These services shall not conflict with existing labor regulations or contracts, and in fulfilling his obligations, the representative of a Non-Official Contractor shall adhere to the regulations set up by the hall and show management regarding entrance. 3. The representative of a Non-Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the show move-in date and shall not solicit business on the show floor. 4. The representative of a Non-Official Contractor will share with the Official Service Contractor all reasonable costs related to his operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etc. IMPORTANT - It is the responsibility of each Exhibiting Firm who is utilizing a Non-Official Contractor to complete and return the required forms to Paramount Convention Services no Later than the due date, listed in the heading on this page (Monday, March 6, 2017). For your convenience, you may fax the form to (314) Liability "Certificate of Insurance" form which names Paramount Convention Services, Inc., Electrical Expo, St. Charles Convention Center, and employees of each company as additionally insured for each Non-Official Contractor firm being utilized. (*Note: The exhibitor-appointed contractor must maintain at least $1 million in Employer's Liability, General Liability, Automobile Liability and Worker's Compensation as required in the state the exposition is located.) IF BOTH THE "INTENT TO USE NON-OFFICIAL CONTRACTORS" FORM AND THEIR "CERTIFICATE OF INSURANCE" ARE NOT SUPPLIED TO PARAMOUNT BY THE DUE DATE LISTED IN THE HEADING ON THIS PAGE (Monday, March 6, 2017), THEN ANY REPRESENTATIVE OF THE EXHIBITING FIRM OR NON-OFFICIAL CONTRACTOR WILL BE REQUIRED TO ORDER LABOR FROM PARAMOUNT. It is the responsibility of the exhibitor to see that each representative of a Non-Official Contractor abides by the Official Rules and Regulations of this Exposition. Page 26

27 Sign Service Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. QUALITY DIGITAL PRINTING WITH LOGOS AND WORDING AT THESE SPECIAL PRICES Please forward special logos or graphics to signshop@paramountcs.com Code Quantity Size Discount Standard (5000) 7 x 11 $27.50 $35.75 (5001) 11 x 14 $33.00 $42.90 (5002) 7 x 44 $35.20 $45.75 (5003) 14 x 22 $44.00 $57.20 (5004) 22 x 28 $52.80 $68.65 (5005) 28 x 44 $84.70 $ (5006) 40 x 60 $ $ (5007) 38 1/8 x 92 1/8 $ $ OPTIONAL SERVICES (5008) Easel back applied to sign -$10.00 per sign (5009) 22x28 Sign holder $48.00 *On-site requests will be subject to additional fees. SUBTOTAL $ 8.679% TOTAL $ PLEASE COMPLETE ALL INFORMATION BELOW WHEN ORDERING: SIGN SIZE: QUANTITY: BACKGROUND COLOR: LETTERING COLOR: SHAPE (Circle One) HORIZONTAL VERTICAL EASEL BACK SPECIAL INSTRUCTION: SIGN TO READ AS FOLLOWS: (Please print or type) Cancellation policy: Orders will be charged 100% of original price once signage has been printed. Company Name: Booth # Paramount Convention Services Phone: Online ordering: Items requested after the Discount Rate Deadline are not guaranteed to be in stock. In order to secure availability, all orders must be received by the Discount Rate Page Deadline 27 date.

28 Floral Service Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. - Plant Rentals: Code Quantity Description Discount Standard (6000) 2 3 Tropical Plant $42.35 $55.05 (6001) 4 5 Tropical Plant $66.55 $86.50 (6002) 5 6 Tropical Plant $87.10 $ (6003) 6 8 Tropical Plant $ $ (6004) Ferns (circle one) $42.35 $55.05 Floor / Hanging All containers for tropical plants will be provided in black Flowering Plants and Floral Arrangements: (Purchase only) Code Quantity Description Discount Standard (6005) Flowering Mum Plant (circle one) $30.25 $39.30 Yellow / White / Pink / Burgundy (6006) Small Cut Flower Arrangement $72.60 $94.40 (6007) Medium Cut Flower Arrangement $ $ (6008) Large Cut Flower Arrangement $ $ **COLOR DESIRED (Cut Flower Arrangement Only) Yellow White Lavender Rust Blue Pastels Colors and availability may vary depending upon season and location. Cancellation policy: Items or services cancelled less than 48 hours prior to first day of move in will be charged 50% of original price, once installation has begun no refunds will be given for floral services. ORDERS MADE AT SHOW SITE CANNOT BE GUARANTEED! RENTAL PLANTS NOT IN BOOTH AT CLOSE OF SHOW WILL BE CHARGED AT TWICE THE RENTAL PRICE. SUBTOTAL $ 8.679% TOTAL $ Company Name: Booth # Paramount Convention Services Phone: Online ordering: Items requested after the Discount Rate Deadline are not guaranteed to be in stock. In order to secure availability, all orders must be received by the Discount Rate Deadline date. Page 28

29 Video Service Form Electrical Expo Discount Deadline St. Charles Convention Center Monday, March 6, 2017 Saint Charles, MO March 21-22, 2017 All orders MUST have a credit card on file. Video Packages: Add some excitement to your booth by showing off your products and services through video. Discount Standard 42 Monitor $ $ Please select all cables that you will need: HDMI VGA USB DVD player $50.00 $65.00 Blu Ray DVD player $75.00 $ meter x ½ meter x 42 Black stand with shelf for $ $ laptop or DVD player Graphic panels can be made for the counters at $ per panel. Please ask your convention services manager for more details. 1 meter x 8 Black agam wall with adjustable bracket $ $ * Electric is not included * Rates are for run of the show SUBTOTAL $ TAX: 8.679% $ TOTAL $ Charges for rental items listed above are for the duration of the show and include delivery, installation and removal. Cancellation policy: Items cancelled less than 48 hours prior to the first day of move in will be charged 50% of original price, once items have been delivered to the booth space, no refunds will be provided. All claims or discrepancies must be settled at the Paramount Convention Services desk one half hour prior to show opening. Company Name: Booth # Paramount Convention Services Phone: Online ordering: Items requested after the Discount Rate Deadline are not guaranteed to be in stock. In order to secure availability, all orders must be received by the Discount Rate Deadline date. Page 29

30 UNION JURISDICTION RULES Since Work Rules and Union Jurisdictions vary from city to city, we apprise you of the following statements to help you in understanding the Union Requirements. Decorator & Carpenter Jurisdiction It is necessary for all exhibitors to use qualified union personnel for the installation and dismantling of prefabricated exhibits and displays and to install and remove draperies and floor covering. The handling, placing or setting out of merchandise that is to be displayed does not require union labor and may be done by the exhibitor. In addition, the installation or dismantling of an exhibit which does not require the use of hand tools, or more than one person, and can be accomplished within thirty minutes, may be performed by the owner or company representative for booths up to 10 X 30 in area. Your labor requirements can be ordered on the enclosed Exhibit Labor Order Form. Teamster Jurisdiction Our Material Handling Department is responsible for maintaining in and out traffic schedules at the Show site. Even local exhibitors should clear all movements of exhibit materials through this department as we will have priority at the unloading area at all times. Union jurisdiction allows individually hand carried items only. Material Handling Services may be ordered in advance by completing and returning the enclosed Shipping Information and Service Order Form. Paramount Convention Services will handle all incoming show freight regardless of the material handling form being submitted, advance or show site delivery and regardless of if freight is designated as in care of Paramount or not; and the exhibitor will be liable for all appropriate charges as described on the material handling form, as well as all storage fees, if any charged by the facility for items delivered and accepted prior to scheduled move in date Thank you! Page 30

31 FIRE PREVENTION BUREAU EXHIBIT HALL FIRE REGULATIONS The information contained in this brief outline does not completely cover the ordinances and regulations. The following are basic rules governing concessions, exhibits and shows in any building open to the public. 1. All curtains, drapes and decorations must be constructed of flame proofing solution. (Treatment shall be renewed as often as may be necessary to maintain the flame proofing effect.) 2. No combustible materials, merchandise or signs shall be attached to, hung from, or draped over flameproof side and rear divider draperies of booths, or attached to table skirting facing aisles unless flame proofed. 3. All exits, hallways and aisles leading from buildings or tents are to be kept clear and unobstructed at all times. 4. No exit door shall be locked, bolted or otherwise fastened or obstructed at any time an exhibit building is open to the public. 5. All sawdust, shavings, hay and straw shall be stored and maintained in a manner approved by the Fire Marshall. 6. Automobiles, trucks, tractors, machinery and other motor vehicles utilizing flammable fuels, which are placed on display inside any building, shall have no more than two (2) gallons of fuel in the tank; all fuel tanks shall be locked or effectively sealed and battery cables shall be disconnected from the ignition system. The battery can not be connected during the show for any reason. Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in event of emergency. Keys must be left overnight with security. You must notify Paramount Convention Services of plans to bring in any vehicle so that appropriate arrangements can be made with the local Fire Marshal. 7. The use of liquefied petroleum gases inside buildings, tents or areas is strictly prohibited, except for demonstration when approved by the Fire Marshal. 8. "No smoking by Order of Fire Marshal" signs shall be posted and maintained in areas designated by the Fire Marshal. 9. The exhibitor will provide for daily removal and disposal of trash and rubbish from buildings and tents. 10. All electrical wiring shall be installed in a manner approved by the City's Chief Electrical Inspector. Page 31

32 Dear Exhibitor, Congratulations on your decision to be an exhibitor at the St. Charles Convention Center! The St. Charles Convention Center is the exclusive provider of utility and booth cleaning services for the facility. To order services, please complete and return the order forms located in this packet or visit to order utilities online. Be sure to read all the materials carefully. Payment must be made by Visa, Mastercard, American Express, Discover, certified check or money order. Please note that ordering your items in advance will save you a substantial amount of money. In order to receive the advance discounted prices, full payment must be received 14 days prior to the first scheduled move-in date of the show. NOW offering online ordering for ELECTRICITY and INTERNET! Additional features for being an exhibitor at SCCC include: Concessions Discounts 15% discount on purchases at our Cyber café and St. Charles Café located at Center Hall. Simply show your exhibitor badge to take advantage of the discount. **Discount does not apply at specialty kiosks or to alcoholic beverages.** Exhibitor Meal Delivery Service The Exhibitor Meal Delivery Order Form allows you to order lunch prior to move in and have it delivered right to your booth. Convenient Parking Parking Lot C is located next to the exhibit hall, creating a convenient parking lot for exhibitor passenger vehicles, during exhibit shows. Larger vehicles such as trucks, trailers, buses, etc. must utilize Parking Lot D. Marketing and Advertising Utilize our in-house marketing department to drive traffic to your booth with our internal flat panel displays and for other graphic design needs. Call Miscellaneous Services Utilize our preferred vendors for discounted rates on printing needs. Call to receive this discounted rate. Please contact your show promoter for specific shipping details. SCCC will not receive or send out shipments for events when an outside decorator has been contracted We are looking forward to a successful show for all. If you need additional assistance, please contact our Exhibitor Services Department at (636) or exhibitorsvs@scmocc.com. All forms and upcoming events can be found on our website at Sincerely, The St. Charles Convention Center 2016 Packet 1/ of 8 Page 32

33 SCCC POLICIES AND PROCEDURES Alcohol Alcoholic beverages must be purchased through the St. Charles Convention Center, who holds the liquor license for the facility. Additional security may be required for events where alcohol is served. In compliance with state liquor laws alcohol may not leave the premise. The St. Charles Convention Center will comply with responsible alcohol beverage service. No alcoholic beverages may be consumed in any of the SCCC parking lots unless it is being served by the SCCC staff. Animals With the exception of ADA service animals or animals used as part of SCCC approved exhibits (i.e. dog or cat shows) or activities (approved theatrical performances, etc), animals are not permitted in the Facility. The ADA defines a service animal as any guide dog, signal dog, or mini-horse individually trained to provide assistance to an individual with a disability. A written request must be presented to the General Manager or designee by no later than 30 days prior to the event. When any approved display includes pens or enclosures containing live animals, the following minimal provisions must be made. A protective coating such as plastic or visqueen must be used to protect all floors and any Facility equipment. Some type of absorbent (i.e. saw dust or fire retardant wood shavings) must be placed within the pens. Curbing or bike rack must be provided to contain animals Animals must be supervised at all times Provide clean up and proper disposal of absorbents and waste Licensee will adhere to any and all other safety measures as required by Operator. Animals are not permitted within 50 feet of any food service preparation or service area. The only exception to this is the use of ADA service animals. Licensee is responsible for ensuring that any approved use of animals within the Facility is also in adherence to any and all applicable local, state and federal laws. Booth Cleaning The SCCC is the exclusive provider of booth cleaning. This service is available at an affordable per square foot rate and includes trash pick-up and vacuuming the booth carpet. Booth cleaning will be performed by SCCC staff. Services can be ordered by exhibitors utilizing the forms available in the exhibitor packet on our website Bulk Trash We ask you to take responsibility for removal of bulk trash prior to, during, and after the show. Bulk trash items include crates, pallets, boxes, or any items not easily removed by a push broom or vacuum. All exhibitor trash is to be removed and cardboard is to be broken down and disposed of properly. Proper disposal vessels will be provided at your request on the show floor. Any costs incurred by the SCCC for bulk trash removal will be charged to show management at the prevailing rate. In the case that an additional dumpster pull is required there will be a fee of $250 for the first dumpster pull and $200 for each additional dumpster pull. Compressed Gases Compressed flammable gases are prohibited without prior written approval of the General Manager and the Fire Marshal. This includes acetylene, hydrogen, propane and butane. All requests to use such gasses must be submitted to your Event Manager no later than 30 days prior to the event. Vehicles or equipment fueled by LP gas, such as forklifts, may be used during move in and move out only. The vehicles may not be operated during event hours. Vehicles used must comply with NFPA #58 regarding the storage, handling, transportation, and use of LP-Gas. Concessions The Center can provide concessions, as well as banquet service, snacks, luncheons, and beverage service. These services are provided exclusively by the SCCC. No outside food or beverage is allowed in the SCCC. Cooking Demonstrations Cooking demonstrations or commercial cooking must be approved in writing by the SCCC. Once permission is obtained, all cooking devices and operations shall comply with NFPA, Life Safety Code, 2000 edition. All coking appliances shall be equipped with ventilating hoods and equipment as deemed necessary by the Fire Marshal and installed in accordance with the provisions of the City Building and Fire Codes. Cooking equipment shall be placed on a noncombustible surface, such as metal, hardwood board or glass and be separated from other equipment by a minimum horizontal distance of 2 ft. Countertop fryers not exceeding 288 sq. inches and single well may be used without the necessary ventilating hood and 2016 Packet 1/ of 8 Page 33

34 surface protection equipment, provided there are two (2) ten (10) lb B.C. extinguishers positioned on each side of fryer. All cooking appliances shall be listed by a NATIONAL TESTING AGENCY, i.e. Underwriters Laboratory or Factor Mutual. All equipment shall have regulator(s) at appliance and gas cylinder(s). All supply lines (tubing or hoses) shall be lead-tight and in good repair. Hoses shall be listed for the type of product it supplies. Decorations The method and location of special installations must be approved in advance by SCCC management. Final approval will be determined after consideration of other building tenants occupying the space at the same time. Decoration guidelines include the following: No one may tape, nail, tack or otherwise fasten to ceilings, painted surfaces, columns, walls or windows decorations of any kind. Decorations may not block doors, fire extinguishers, sprinklers, emergency equipment signage, emergency exits lighting systems, telephone banks, charging stations, information kiosks, and ATM machines All decorating materials must be constructed of flameproof material or treated with an approved fire retardant solution. Spot testing may be performed by the St. Charles Fire Marshal. No one may use adhesive-backed decals or stickers nor may they be distributed anywhere on the premises. "Glitter" and confetti may not be used in the building. Only Plant Professor Personnel may move planters Only SCCC personnel may move lobby furniture, and other SCCC equipment in the public areas. Helium balloons are allowed in the Grand Ballroom and Meeting Rooms with a $100 deposit. If any balloons become loose & require retrieval by the SCCC staff, a $25 removal fee will be charged for the first balloon and $5 for each balloon thereafter. Helium balloons are ONLY allowed in the Exhibit Hall if assembled by a licensed and insured Balloon Artist. Said artist will be required to submit a $250 deposit, as well as a Certificate of Liability Insurance. Helium balloons are not allowed to be displayed in the Pre-function/Foyer spaces of the SCCC. For safety reasons, compressed gas cylinders used to inflate balloons must be properly secured to prevent toppling. All pools, decorative fountains, etc. must be waterproofed and may be tested by SCCC Engineering prior to installation. Show management will be responsible for removal and cleanup of any dirt, bark, mulch or similar materials used for decorating. Candles may be used only on tables when securely supported on substantial noncombustible bases so located as to avoid danger of ignition of combustible materials and only if approved in writing, by the Director of Event Services of SCCC. The candle flame shall be protected and enclosed. Items that cannot be treated to meet requirements, such as, but not limited to, oilcloth, tarpaper, nylon, plastic cloth, and certain other plastic materials, are prohibited. Exterior Doors Exhibitors should only use entranceways designated for loading exhibit materials in and out. For security reasons, other exterior doors may not be propped open for any reason. Only hand carried items can be brought through the front glass doors. Fire and Safety Requirements The provisions of the National Fire Protection Association (NFPA) 101 Life Safety Code 2000 edition and the NFPA Fire Prevention Code, 2000 edition for public assembly facilities have been established as a standard for review of occupancies and events in the SCCC. The information contained in this outline is a summary of relevant provisions contained in these Codes as well as standard operating procedures established in cooperation with the Fire Marshal of the City of St. Charles. a) All curtains, drapes and decorations must be constructed of flameproof material, or treated with an approved flame proofing solution. (Treatment shall be renewed as often as may be necessary to maintain the flame proofing effect.) b) All exits, hallways, and aisles are to be kept clear and unobstructed at all times. c) A 20 roadway shall be maintained for fire equipment access to all parts of the building. d) No part of a stairway, whether interior or exterior, hallway, corridor, vestibule, balcony, or bridge leading to a stairway or exit, shall be used in a manner that will obstruct its use as an exit or that will present a hazardous condition. e) Storage of any kind is prohibited behind back drapes & display walls or inside display areas. All cartons, crates, containers, and packing materials that are necessary for re-packing shall be removed from the show floor. The SCCC inspects all exhibits to ensure compliance Packet 1/ of 8 Page 34

35 f) Crates, packing materials, wooden boxes and other highly combustible materials may not be stored in the SCCC. All outside displays that are under the cover of the building roof or extension of the roof or porch area shall be governed by the same rules of an inside display. g) No exit doors shall be locked, bolted, or otherwise fastened or obstructed at any time the SCCC is open to the public. Moreover, it shall be unlawful to obstruct or reduce passageway or other means of egress. Additionally, all required exits shall be so located as to be discernible and accessible with unobstructed access thereto. h) All sawdust and shavings shall be thoroughly treated with an approved flame-retardant product, stored and maintained in a manner approved by the Fire Marshal. i) Compressed cylinders shall be used, handled and stored in accordance with applicable fire code requirements. The 1997 Uniform Fire Code is not applicable. j) No unauthorized persons are to alter, remove, deface or tamper with any required fire safety equipment contained with the SCCC. These items include the fire sprinkler system, fire alarm system, emergency lights or exit signs, portable fire extinguishers, exit doors, or other related safety equipment. k) The use of Liquefied Petroleum Gases (LPG) inside building, tents or other areas is strictly prohibited, except food demonstration purposes when approved by the SCCC, and the Fire Marshal. Maximum LPG allowed for exhibition purposes is a 16-oz. nonrefillable cylinder. There may be a maximum of 24 containers stored in any one location. l) All standpipe, fire hose cabinets, hydrants, & fire department connections shall be kept clear and unobstructed. m) The SCCC along with the Fire Marshal shall check egress of the facilities before it is occupied for any use. If such inspection reveals that any element of the required means of egress is obstructed, inaccessible, locked, fastened, or otherwise unsuited for immediate use, admittance to the building shall not be permitted until necessary corrective action has been completed. n) No curtains, drapes, or decorations shall be hung in such a manner as to cover any exit signs. o) No person shall interfere with the City Fire Rescue Department when performing emergency and non-emergency functions at the SCCC. All orders issued by a member of the Fire Rescue Department shall be obeyed immediately. p) No overcrowding of any area of the SCCC will be allowed. Persons shall not be in excess of posted occupant loads, nor can persons stand in aisles, or block exits. q) The City Fire Chief or Fire Marshal has the authority to require Fire Rescue personnel to stand-by during certain events at the SCCC. r) Explosives and blasting agents shall be prohibited. Ammunition and pyrotechnics may be allowed under certain conditions: but only with the advance approval of the SCCC and the St. Charles Fire Marshal s Office. If pyrotechnic materials are used/fired within the building a Fireworks Permit will be required with the following parameter: 1) 15-day minimum application period (State Law) 2) Licensed explosive handler required 3) $1,000,000 liability insurance Written authorization from SCCC General Manger and the Fire Marshal is required for the following: Exhibit booths which have enclosed ceilings, upper decks or any large overhead advertising device in excess of 100 square feet; these require the use of perforated or porous materials that will not obstruct fire sprinkler protection. The City of St. Charles Fire Marshal requires such booths to be equipped with portable fire extinguishers, as well as an automatic smoke detection system. Display and operation of any heater, heat producing or open flame devices such as barbeques, candles, lanterns, torches, fireplaces, etc. Candles may be used on tables if securely supported on substantial noncombustible bases so located as to avoid danger of ignition of combustible materials and only if approved by the authority having jurisdiction. The candle flame shall be protected. Display and operation of any electrical, mechanical, or chemical devices which may be deemed hazardous by the City of St. Charles Fire Marshal. Use of storage of flammable liquids, compressed gas, or dangerous chemicals. Floor Covering Displays including, but not limited to, those utilizing soil, humus, water or other landscaping materials and displays containing live animals must take appropriate steps to protect the Facility surfaces and equipment. A protective coating must be used on the floor, such as heavy plastic, visqueen or similar strength material. Displays containing glitter, confetti, sand, dirt, moss, mulch, or any similar item are not permitted in any carpeted areas. Fog/Smoke Machines For public safety fog/smoke machine usage is restricted to water-based chemicals. Approval must be obtained from the SCCC and the Fire Marhsal s office during the event permit process Packet 1/ of 8 Page 35

36 Food & Beverage Sampling Food & beverage samples may be no greater than 2 oz. Items must be manufactured, processed, and distributed by the exhibiting firm and must be related to participation in the event. Sales of food & beverage items that are larger than 2 oz. in size & are designed for on-site consumption, may be permitted, but must be pre-approved by the facility and are subject to a 35% concessionaire fee. Additionally all unsealed food products intended for sale requires a health permit. Securing of all necessary licenses and permits is the responsibility of the exhibitor. In some instances a permit may not be required for sampling. Please refer to the F&B Vendor Packet for additional information. Exhibitors are responsible for complying with all St. Charles City & St. Charles County Health Department regulations regarding food sampling, storage, equipment, temperature, etc. If an exhibitor is not in compliance or does not obtain the proper licenses or permits, the Health Department can shut down the booth. A Food & Beverage Vendor Packet should be obtained from the Facility Event Manager. Alcohol sampling is also limited to 2 oz samples and does not require a health permit. Exhibitors who plan to distribute samples must display a liquor license and have the presence of an SCCC bartender (2 hour minimum). Sale of alcoholic beverages by the drink is prohibited. Bottled wine which is sealed will be permitted for sale once the show promoter has secured a promoters permit from the City of St. Charles. Each individual vendor selling wine by the bottle must be listed on the promoter s permit. For public health reasons, restrooms, concession stands, facility kitchen and janitorial closets, may not be used as exhibitor clean-up areas. Costs associated with the disposal of trash, waste, grease from exhibitor sampling are the responsibility of the exhibitor. Hazardous Materials These include, but are not limited to: open flames, hot coals, natural gas hook-ups, compressed gas cylinders (such as propane, butane, hydrogen and acetylene), gasoline, radioactive material, and/or any flammable, combustible or toxic liquid, solid or gas. The use of hazardous materials is not permitted without the written approval of the SCCC and the Fire Marshall. All requests to use such gasses must be submitted to your Event Manager no later than 30 days prior to the event. Once approval is obtained, only a limited supply of the material to be demonstrated is allowed in the building. Excess fuel and cylinders must be properly stored outside of the exhibit hall. All transferring of fuel must be done with safety cans. All compressed gas cylinders must be securely anchored. Aerosol cans and other products containing flammable or combustible ingredients are not permitted in the exhibit area unless empty. All demonstrations using hazardous materials must be approved by the Fire Marshall at least five days prior to the event. They include, but are not limited to: welding, brazing, laser cutting, LP gas cooking and heater demonstrations. Plexiglas shields or other protections must be utilized wherever sparks may be emitted or injury to bystanders could occur. Material specific fire extinguishers must be nearby. Vehicles used must comply with NFPA #58. Helium Balloons Helium balloons are not allowed to be displayed in the Pre-function/Foyer spaces of the SCCC. However, they are allowed in the Grand Ballroom and Meeting Rooms with a $100 deposit. If any balloons become loose & require retrieval by the SCCC staff, a $25 removal fee will be charged for the first balloon and $5 for each balloon thereafter. Helium balloons are ONLY allowed in the Exhibit Hall if assembled by a licensed and insured Balloon Artist. Said artist will be required to submit a $250 deposit, as well as a Certificate of Liability Insurance. For safety reasons, compressed gas cylinders used to inflate balloons must be properly secured to prevent toppling. Housekeeping Services for Trade or Consumer Shows Cleaning is provided by our staff in the lobbies and restrooms during show hours, with one general cleaning after show hours at a time scheduled with your Event Manager. This does not include show offices. Exhibit booths and/or aisle carpeting are not included unless SCCC has been contracted as the decorator for these services. If more frequent or extensive cleaning is desired, consult our Event Manager about services and rates. Exhibitors have the option of purchasing booth cleaning exclusively from SCCC. Lighting & HVAC Full house lighting, heating and/or air conditioning of all rented spaces are provided by the SCCC for one hour prior to and during actual hours the event is open. Partial/Work lighting and minimal HVAC will be provided in the exhibit halls during move-in and move-out Packet 1/ of 8 Page 36

37 Liquid Disposal No oils, combustibles, or any liquids other than water may be poured in the SCCC drainage or sewer systems. No tools, machines, cookware, or any other items may be emptied, washed, or rinsed in the SCCC restrooms. Fountains, aquariums, pools, etc. may not be filled from SCCC restrooms or janitorial closets. For water fills or drains, please fill out the order form enclosed. Loading Dock Policy SCCC security is required for all move in and move out times on the dock. The guard will be scheduled 30 minutes prior to move in/out times and will be onsite until the process is complete. There is a 4 hour minimum of all SCCC staffing. Exhibitors may choose to load/unload uncrated materials from any vehicle not requiring a commercial license including rental vans, mini-vans, station wagons and pick-up trucks. The use of mechanical equipment (i.e. forklifts, pallet jacks, lifts, etc.) by exhibitors is prohibited. Forklift use in the facility is restricted to SCCC forklift with driver or the use of an outside forklift driven by a certified union driver. All freight brought into the facility on carts or dollies must be brought in through the loading docks. ONLY hand-carried items may be brought in through the public entrances. Please use the freight elevator for movement of freight from level to level; passenger elevators & escalators are NOT to be used. Damage to the facility will be charged to the customer. The registered Exhibitor may perform all setup/teardown of their booth, displays, and/or product materials (including the use of power tools) subject to safety policies established by the SCCC. However, shows which have contracted with a decorator may be bound by terms of that contract, including restrictions on Exhibit Appointed Contractors. In addition, there may be certain instances where the use of SCCC labor or union labor is required. Parking Parking at docks is permitted for loading & unloading only & is time-limited. All other parking on docks is prohibited. Exhibitor parking is available in Parking Lot C, just south of the Exhibit Halls. All trailers, vehicles that require multiple parking spaces (which include but are not limited to semi-trucks, busses, & uninhabited RVs or campers) must park in Parking Lot D. No RVs or campers, which are inhabited overnight, will be allowed to park in SCCC parking lots. Shipping/Freight When a contracted decorator is being used shipments may only arrive at SCCC on the first move-in day and must be routed to the attention of the show or contracted decorator. Any shipments that arrive prior to the first move-in day will be refused. A representative MUST be present to receive all shipments. All equipment, freight, decorations, and miscellaneous items must be removed from the premises at the expiration of the Licensee s contract. Items left behind will be treated as abandoned and disposed of as the facility sees fit. The SCCC is not responsible for lost or misplaced freight. The SCCC is not responsible for any materials left unattended. Smoking For the benefit of our patrons, guests, exhibitors, and employees, and in compliance with Missouri state and local laws, the St. Charles Convention Center is a non-smoking facility. Smoking is not permitted anywhere within the SCCC. This includes the use of vapor/e-cigarettes. Smoking is allowed in designated outdoor areas of our premises that are located 50 feet away from any employee entrance. We are grateful for everyone s cooperation in preventing litter and inconvenience to others. Our goal is to create a pleasant and healthy environment for everyone. Tape Removal Customer is responsible for the removal of all tape and residue marks from the exhibit hall and pre-function floors. The repair cost for any damage caused to a surface by the use of inappropriate cleaning chemicals or tools will be billed to the customer. The use of high residue tape is prohibited on any carpeted, tiled, concrete, or hardwood surface. Utility Services All service connections and overload protection equipment must be installed and removed by the SCCC. Any connections requiring 208v will require a 2 hour minimum charge for an electrician. All equipment and material furnished shall remain the property of the SCCC and shall be removed only by the Operations department at the close of the show. See enclosed order form for available electrical services. Booth power will be turned on 1-hour prior to each day s show and turned off 30 minutes after closing. Written requests should be made to the SCCC for installation of equipment with special voltage and/or other specialized power requirements. These requests should be received at least 30 days prior to the first scheduled movein day Packet 1/ of 8 Page 37

38 Rates quoted for booth connections cover the cost of bringing one electrical service connection to the back wall of the exhibit booth or other location determined convenient by the SCCC electricians. These rates do not include connecting equipment, wiring or taping electrical cords to meet safety requirements, special placement, or relocation of service; these services are available for an additional charge. Anything requiring 24-hour current must be ordered in advance and clearly marked on the Electrical Service Order Form. Orders will be processed and installed in a first-come, first-serve basis, or as we determine most convenient. Service will begin on the start date and end after the close of the show, unless special arrangements for early or late connection/disconnection have been made. If cancellation occurs before installation and more than 6 days prior to the first scheduled move-in day, a 90% refund will be given. If cancellation occurs before installation and in 6 days or less than the first scheduled move-in day, a 75% refund will be given. If cancellation occurs after installation or after the start of the first scheduled move-in day, no refund will be given. Non-exhibit and non-production use of the prefunction, ballroom, or meeting room permanent 120V electrical outlets is included in meeting room rental, subject to review. Electrical service for exhibit booth space, staging, lighting or other production lighting must be ordered through SCCC. All electrical equipment must be properly tagged or marked as to the type and amount of current, voltage, phase, frequency, horsepower, etc. The use of open clip sockets, latex or lamp cord wire, unapproved duplex or triplex attachment plugs is prohibited. All extension cords must be 120 Volt three pronged, grounded cords. All exposed non-current carrying metal parts of fixed equipment must be grounded. All equipment, regardless of power source, must comply with local, state, and national safety codes. The SCCC reserves the right to refuse any connection or equipment that is deemed unsafe. Obstructions blocking utility floor boxes are subject to relocation as necessary. The SCCC Operations department is authorized to cut floor coverings to permit installation of service unless otherwise directed. The SCCC cannot accept responsibility for voltage fluctuation or power failure due to temporary conditions beyond our control. For your protection, we advise installing a surge protector on all your computers and other sensitive equipment. We will not be responsible for damage or loss to any equipment, components, computer hardware, software or data, or injury to any person caused by the unauthorized installation of any equipment, connection to service, or wiring of any equipment by persons other than SCCC house electricians. Vehicles: Display Vehicles Vehicles, which are part of a display, are permitted within the exhibit halls. Licensee is responsible for ensuring that all such vehicles meet the following guidelines: Automobiles, trucks, tractors, boats, machinery and other motor vehicles utilizing flammable fuels, which are placed on display inside the SCCC shall have no more than 1/4 tank or five (5) gallons of fuel in the tank; all fuel tanks shall be locked or effectively sealed and at least one battery cable shall be disconnected from the ignition system. Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in event of emergency. If the vehicle is to be kept in the facility overnight a set of keys must be left with the SCCC Security office. Keys to the vehicle will be locked in a safe in the office. Placement of display vehicles in carpeted areas requires the prior written approval of the General Manager or designee. Licensee must submit a written request by no later than 30 days prior to the event. If approved, these displays will require additional protection of the carpeted areas (i.e. visqueen, additional carpeting, etc ). Contact your Event Manager for details. For the safety of all exhibitors, employees, and guests, carts, forklifts, bicycles, etc. are not permitted on carpeted areas. No liquid fuel powered vehicles should be operated outside the exhibit halls due to noise, air pollution, and fire hazard. Forklifts are not permitted in the ballroom, pre-function space, or meeting rooms. Vehicles: Move-In/Move-Out Vehicles are not permitted within the Facility for loading and unloading without the prior authorization of your Event Manager. All approved vehicles must be attended while in the Facility and may not have the motors running while stationary. All such vehicles must be removed prior to the opening of the event, and may not return until the event has closed and all attendees have vacated the area. Additional security personnel may be required. Water Fills & Drains Tanks, drums, barrels, and other containers requiring water fill and drain exceeding 10 gallon capacity must be filled and drained by house engineers and are subject to a service charge. All fountains or other decorative water containers must be waterproof and of sufficient density to avoid leaks. Plastic must be placed underneath the display for additional protection. All water displays must be pre-approved by the General Manager or designee. We reserve the right to fill any container that 2016 Packet 1/ of 8 Page 38

39 shows sign of leakage or is otherwise deemed inadequate by a house engineer. Containers showing signs of leakage will be drained by a house engineer without prior notice. Exhibitor assumes responsibility for any damage to SCCC facilities caused by faulty exhibitor equipment or negligent operation of exhibitor equipment. We cannot accept responsibility for pressure fluctuations due to temporary conditions beyond our control. For your protection, we advise installing appropriate regulators on any connection requiring critical control of pressure, moisture content, etc. We will not be responsible for damage or loss to any equipment or components or injury to any person caused by the unauthorized installation of any equipment, connection to service or interconnection of any equipment by persons other than house engineers. Welding For public safety reasons, the use of welding equipment and cutting equipment must be approved by the SCCC and the Fire Marshal. The following requirements must be adhered to: Cutting and welding equipment must be in good condition No combustibles or flammables can be within 35 ft. of work site. When 35 ft. cannot be obtained, protective covers, fire resistant shields, or guard must be used. All wall and floor openings within 35 ft. of the site must be tightly covered to prevent the passage of spark to adjacent areas. Cylinders containing compressed gasses for use at the site shall not be charged in excess of one half (1/2) their maximum capacity. Total gas capacity of cylinders is limited to 2500 cubic ft. Beyond the cylinders connected for use, additional cylinders may be stored at the site to furnish approximately one day s consumption. Other cylinders shall be stored in an approved storage area Packet 1/ of 8 Page 39

40 Exhibitor Meal Delivery Order Form Please order online for immediate confirmation of order: Event Name: Company Name: Booth Number #: On-site Contact: Phone Number: Address: Delivery Date: Lunch or Dinner (Please complete one form per day) (11:30a-12:30p) (4:30p-5:30) All meals include Bag of Chips, Cookie, and (1) 20 Oz. Soft Drink or Water for $12.50 Home-style Chicken Salad Sandwich Smoked Turkey Sandwich Ham and Cheese Sandwich Gourmet Roast Beef and Cheddar Sandwich Grilled Chicken Caesar Salad Coke Diet Coke Cherry Coke Sprite Water Roasted Vegetable Sandwich Credit Card Type: Expiration Date: Name on card (Please Print) Signature PAYMENT INFORMATION Credit Card Number: Security Code (Last 3 digits on back of card or 4 digits on front of Amex.) Date Billing Address: City: State: Zip: All orders must be placed by Noon 48 hours before the show opens. Orders for multiple days must be placed with your first order using a separate form for each day. All meals must be pre-paid. Tax has already been included. Fax completed order form to Questions please call or exhibitorsvs@scmocc.com 08/2016 Page 40

41 ST. CHARLES CONVENTION CENTER 1 CONVENTION CENTER PLAZA ST. CHARLES, MO ORDER ELECTRIC, ANALOG PHONE LINE, AND INTERNET ONLINE: PHONE: (636) FAX: (636) exhibitorsvs@scmocc.com EXHIBITOR SERVICES ORDER FORM Event: Electrical Board of MO & IL Event Dates: 3/20-3/23/17 Company Name: Mailing Address: Exhibit Location/Booth: City: State: Zip: Ordered By: Phone: Fax: On-Site Contact: EQUIPMENT ELECTRIC QTY 14 DAY ADVANCE PRICE REGULAR PRICE Reminder: (1) 10 amp drop per Exhibitor is provided by EBMI ADVANCED PRICING IS VALID WITH FULL PAYMENT RECEIVED 14 CALENDAR DAYS PRIOR TO EVENT MOVE IN. TOTAL EQUIPMENT QTY 24 HR? 14 DAY ADVANCE PRICE 120 V-SINGLE PHASE 10 AMPS (960 WATTS) 1 WIRELESS INTERNET complimentary Y or N (PER DAY; PER DEVICE) 1 complimentary WIRELESS INTERNET 121 V-SINGLE PHASE 10 AMPS (960 WATTS) $ 70 $ 90 (PER DAY; PER DEVICE) $ 25 $ V-SINGLE PHASE 20 AMPS (1920 WATTS) $ 95 $ 120 Y or N WIRED INTERNET (DHCP) (PER DAY; PER DEVICE) $ 50 $ 50 WIRED INTERNET STATIC IP POWER STRIP (THIS IS NOT ELECTRIC SERVICE) $25 (PER DAY/PER DEVICE) $ 75 $ 125 ANALOG DIRECT PHONE LINE EXTENSION CORD (THIS IS NOT ELECTRIC SERVICE) $25 Dial 9 to get outside line $ 125 $ 150 1x fee 24 HOUR POWER = TOTAL PRICE OF OUTLETS X.5 IT Technician (2 HOUR MINIUM FEE) $ 60/hr REGULAR PRICE Please call for special orders or requirments. TELECOM # of Days Reminder: wireless internet is being provided by EBMI TOTAL Order 24 hour power if overnight service is required. Electric Subtotal $ MISC. Power turned on daily (1) hour prior to event opening and off (30) mintues after closing. 208 V-SINGLE PHASE 30 AMPS 208V ELECTRIC A/V SERVICES ** $ 175 $ 250 Monitors/DVD/Other Y or N Telecom Subtotal $ 208 V-THREE PHASE 30 AMPS 208 V-THREE PHASE 50 AMPS 208 V-SINGLE PHASE 100 AMPS 208 V-THREE PHASE 200 AMPS $ 200 $ 270 Y or N 32" HD LCD TV/DVD Combo $ 175 $ 200 $ $ Y or N CD Player/DVD Player $ 50 $ 75 CABLE SERVICE (TV must be cable ready) $ 50 n/a 1x fee $ 400 $ 560 Y or N $ 600 $ 760 Y or N Screens/Projectors (higher output available) 24 HOUR POWER = TOTAL PRICE OF OUTLETS X.5 6 or 7' tripod w/ skirt $ 40 $ 50 ELECTRICIAN- 2 HOUR MINIMUM FEE PER CONNECTION REQUIRED NEMA PLUG # IF AVAILABLE # Credit Card Type: (Circle One) Credit Card Number: LCD projector (3000 Lumen) $ 300 $ 330 $85 /hr $95 /hr LCD projector (5500 Lumen) $ 500 $ V Electrical Subtotal PAYMENT INFORMATION Please make checks payable to: ST. CHARLES CONVENTION CENTER Amex Discover Mastercard Visa $ **A/V Services are subject to a 22% Management Charge FINAL SUBTOTALS $ A/V Subtotal 22% Management Charge SUBTOTAL $ $ Expiration Date: Name on card (Please Print) Security Code: (Last 3 digits on back of card or 4 digits on front of Amex.) x 7.45% Sales Tax LABOR FEES $ CC Billing Address: City: By placing this order you agree to all terms & conditions stated in the Utility Services Conditions and Regulations section of the packet. This information is also available on our website. State: Zip: NEW SUBTOTAL $ x 1% Tourism Tax (of NEW SUBTOTAL) GRAND TOTAL $ X Signature August-16 CANCELLATION POLICY If cancellation occurs before installation and more than 6 days prior to the first scheduled move-in day: 90% REFUND. If cancellation occurs before installation but 6 days or less prior to the first scheduled move-in day: 75% REFUND. If cancellation occurs after installation or after the start of the first scheduled move-in day: NO REFUND. Page 41 Date All terms, conditions, and rates on this form are subject to change at any time without notice.

42 ST. CHARLES CONVENTION CENTER 1 CONVENTION CENTER PLAZA ST. CHARLES, MO PHONE: (636) FAX: (636) Exhibitorsvs@scmocc.com CLEANING & WATER SERVICES Event: Event Dates: Exhibit Location/Booth: Ordered By: On-Site Contact: Company Name: Mailing Address: City: State: Zip: Phone: Fax: ADVANCED PRICING IS VALID WITH FULL PAYMENT RECEIVED 14 CALENDAR DAYS PRIOR TO EVENT MOVE IN OPTION Cleaning Services* 14 DAY ADVANCED PRICING REGULAR PRICING 1 Initial vacuum before first show / event day only $ Daily vacuum of booth for all show / event days (Includes#1 above) $0.20 Daily vacuum and Cleaning Service 3 Includes #1&#2 above PLUS periodic carpet sweeping of $0.50 booth and wastebasket pick-up * Rates do not apply to food shows per sq ft per sq ft per sq ft $0.30 per sq ft Single Service $0.25 per sq ft Per Day $0.60 per sq ft Per Day Booth Size Note: Amount must be based on a minimum of 100 sq ft. per single booth Length Total Sq. Ft. (Min 100 Sq. Ft.) Please compute cost below: X = Width x x = $ # of days Total Rate per Sq. Ft. Total Sq. Ft. (Min 100 Sq. Ft.) WATER QTY 14 DAY ADVANCE PRICE REGULAR PRICE TOTAL Water Connection: One Time Fill, & Drain (11-1,000 Gallons) Water Connection: One Time Fill, & Drain (1,000 + Gallons) $ 150 $ 185 $ 250 $ 300 PAYMENT INFORMATION Credit Card Type: Expiration Date: Name on card (Please Print) Credit Card Number: Security Code: (Last 3 digits on back of card or 4 digits on front of Amex.) Signature Billing Address: City: State: Zip: Date Please make checks payable to: St. Charles Convention Center Total Sales $ CANCELLATION POLICY If cancellation occurs more than 6 days prior to the first scheduled move-in day: 90% REFUND. If cancellation occurs 6 days or less prior to the first scheduled move-in day: 75% REFUND. If cancellation occurs after the start of the first scheduled move-in day: NO REFUND. All terms, conditions, and rates on this form are subject to change at any time without notice. x 7.45% Sales Tax SUBTOTAL x 1% Tourism Tax (of subtotal) $ August-16 GRAND TOTAL $ Page 42