Request for Quotation (RFQ) for Provision of Office Generator parts (Alternator and Injection Pump) for UNOPS Office in Mazar-i-Sharif Afghanistan

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1 Request for Quotation (RFQ) for Provision of Office Generator parts (Alternator and Injection Pump) for UNOPS Office in Mazar-i-Sharif Afghanistan Case track Number: SIDA/RAIPIII/NTH/Good/2014/016

2 Request for Quotation Subject: RFQ NO: Provision of Office Generator Parts (Alternator and Injection Pump) for UNOPS Office, Mazar-I-Sharif - Afghanistan. UNOPS-SIDA-RAIP III-RFQ Date: December 02, 2014 UNOPS is accepting quotations from suppliers for the provision of Alternator and Injection Pump for Generator located in UNOPS Office in Mazar-i-Sharif Afghanistan. 1 Requirements and price list (Annex A & B): Quotations need to be submitted by using the Requirements and Price List contained in Annex A & B. 2 Currency All prices shall be quoted in United States Dollars (US$) 3 Delivery (for goods) The supplier must provide the Alternator and Injection Pump within 2 days after the contract award. 4 Quotations due and submission manner: All quotations must be received at the physical address or address stated below no later than: Date: December 07, 2014 Time: 11:00hrs, Kabul Afghanistan local Time Electronic submission: You can submit your quotation by afg.quotations@unops.org. Your must not exceed 3MB. Please specify above case reference number on your s subject line. Your quotation must be signed and stamped in all relevant places. OR Mail, courier or in-person delivery: Your quotation shall be sealed in an envelope and shall be submitted to UNOPS Office in Mazar-i-Sharif to the address indicted below. Your quotation must be signed and stamped in all relevant places. The envelope shall be addressed as follows: Attn: Subject: Ref: Address: UNOPS AFOH, Mohammad Nasser Seddiq, Logistics Associate Provision of Alternator and Injection Pump for Generator located in UNOPS Office in Mazar-i-Sharif UNOPS-SIDA-RAIP III-RFQ Shadian Road, Zabiullah Shaheed square, UNOPS Office, Mazar-i-Sharif, Afghanistan. Quotations submitted shall be binding and valid for a period of thirty (30) days from the due date stated herein. Any price accepted during this period will be considered firm/fixed for the resulting purchase order. UNOPS will award this requirement in total and will not accept any partial quotations. The supplier agrees to acknowledge the purchase order in the form provided upon award, under the terms and conditions stated therein, and for the agreed amount. 5 Evaluation method and criteria: Quotations shall be evaluated to determine the lowest price most technically acceptable offer. The method of the evaluation is as follows: Preliminary Assessment of Quotations. During this exercise, the following shall be considered: o The bidder is eligible in accordance with the instructions provided under the Section 6 - Eligibility; Page 1 of 7

3 o Mandatory forms are provided, no alterations have been made in the wording (wording must be consistent with the prescribed format). All of the key portions of the quotation is signed, stamped and dated by the authorized company representative. Technical Compliance of the Quotations. Offers shall be evaluated for technical compliance based on: o Compliance to all technical requirements stated in Annex A and Price List; and o Technical expertise and experience of the Offeror: - The offeror is in continuous business of providing similar services during the last 3 (three) years prior to this RFQ (Completed Previous Experience Form shall be submitted to provide the details of previous experience (see Annex D); - Supplier that does not manufacture or produce the Goods it offers to supply shall submit documentary evidence to demonstrate that goods are original from the manufacturer (For example, if the Bidder is Manufacturer s Agent in the Country of destination, a copy of Agent s Authorization from the Manufacturer may be submitted. If the Supplier is not an Agent, a Manufacturer s Authorization for the supply of the goods may be submitted to demonstrate that the Supplier has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Country of destination assuring full guarantee and warranty obligations as per the General Conditions for Goods. Any other form of documentary evidence shall be duly examined). Financial Evaluation: Offers that are found to be technically compliant shall be evaluated based on price and value for money, analysing all relevant costs, risks and benefits of each offer throughout the whole life cycle of the services and in the context of the project as a whole. At any time during the evaluation process UNOPS may request clarification or further information in writing from the Offerors. The Offerors responses shall not contain any changes regarding the substance, including the technical and financial part of their quotation. UNOPS may use such information in interpreting and evaluating the relevant quotation. 6 Supplier eligibility: Any order resulting from this RFQ exercise will be subject to the supplier registration on United Nations Global Marketplace (UNGM) website. The vendors can register their company by accessing Any supplier do not accept the said requirement, shall not be eligible for contract award. Suppliers shall not be eligible to submit an offer and to be awarded a contract when at the time of bid submission: (a) Suppliers are already suspended by UNOPS, or, (b) Supplier s names are mentioned in the UN 1267 list of Terrorists issued by the Security Council resolution 1267, which establishes a sanctions regime to cover individuals and entities associated with Al-Qaida and/or the Taliban, or, (c) Suppliers are suspended by the UN Procurement Division (UN/PD), or, (d) Suppliers have been declared ineligible by the World Bank, (e) Does not possess valid business license to operate in Afghanistan. Furthermore, as a condition of doing business with UNOPS it is necessary that suppliers, their subsidiaries, agents, intermediaries and principals cooperate with the Office of Internal Oversight Services (OIOS) of the United Nations, UNOPS Internal Audit and Investigations Group (IAIG) as well as with other investigations authorized by the Executive Director and with the UNOPS Ethics Officer (during preliminary reviews in line with UNOPS whistle blower policy) as and when required. Such cooperation shall include, but not be limited to, the following: access to all employees, representatives, agents and assignees of the supplier; as well as production of all documents requested, including financial records. Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNOPS to repudiate and terminate the contract, and to debar and remove the supplier from UNOPS s list of registered suppliers. Page 2 of 7

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Requirements and Technical Specification - Annex A Offerors are required to complete the below tables with Yes, No or specific information requested for the items being supplied.

5 Requirements and Technical Specification - Annex A Offerors are required to complete the below tables with Yes, No or specific information requested for the items being supplied. Answers such as see specifications attached, are unacceptable. Your offer may be considered non-compliant unless all questions are answered thoroughly. Offerors are NOT allowed to make any change in the Our minimum requirements columns of the comparative data table below. Such changes might disqualify your offer. # 1 Our minimum requirements: Alternator for 110KVA/88KW Perkins Generator Description: Generator Engine Number: RS51277*U489198T Generator Serial Number: FGWPEP04EE0A10515 Year of manufacture: 2010 Rated Power Standby:110KVA/88KW Rated voltage: 380/220 Phase: 3 Rated Frequency: 50 Hz Rated Current: 167 A Rated RPM: 1500 Maximum Altitude: M Your offer (Please fill in): Please also specify brand if applicable. Yes No Brand: ( ) 2 Injection Pump for 110KVA/88KW Perkins Generator Description: Injection pump Type: 1488 Mod: 2644H032RT/5 Generator Engine Number: RS51277*U489198T Generator Serial Number: FGWPEP04EE0A10515 Year of manufacture: 2010 Rated Power Standby:110KVA/88KW Rated voltage: 380/220 Phase: 3 Rated Frequency: 50 Hz Rated Current: 167 A Rated RPM: 1500 Maximum Altitude: M Yes No Brand: ( ) Delivery time (preferred: 2 Days) to UNOPS Mazar-i-Sharif Office Please Specify: THE PRODUCTS OFFERED IS GENUINE AND ARE IN ACCORDANCE WITH THE SPECIFICATIONS AND REQUIREMENTS MENTIONED IN ABOVE TABLE. YES NO ANY DEVIATION MUST BE LISTED BELOW: Page 4 of 7

6 ANNEX B Price List ITE M 1. TOTAL FIRM PRICE DESCRIPTION Unit Quantity Alternator for 110KVA/88KW Perkins Generator Set 1 CURRENCY: United State Dollar (US$) Unit Price DAP Mazar Total Price DAP Mazar Remarks 2. Injection Pump for 110KVA/88KW Perkins Generator Set 1 Total Price USD BIDDER S DISCOUNT FOR ACCELERATED PAYMENT: % of total firm price for each calendar day less than thirty (30) days Exact name and address of company Company name Address AUTHORIZED SIGNATURE Name of authorized Signatory (type or print) DATE Phone no. of contact person Fax no. Functional title of Signature _ Other addresses WEB SITE Page 5 of 7

7 ANNEX C RFQ - Quotation form Quotation form must be completed, signed and returned to UNOPS. The Quotations must be made in accordance with the instructions contained in this Request. UNOPS General Terms and Conditions will apply to any resulting Purchase Order / Contract. A link to the UNOPS General Terms and Conditions is included in the RFQ document. The Undersigned, having read the Terms and Conditions of QUOTATION No. UNOPS-AFG-RFQ set out in the attached document, hereby offers to supply the services specified in the RFQ at the price or prices quoted, in accordance with any specifications stated and subject to the Terms and Conditions set out or specified in the document. I, the undersigned, declare that: a) Our firm and our personnel have no conflict of interest in any activity that would put it, if selected for this assignment, in a conflict of interest with UNOPS. b) Our firm confirms that the offeror and sub-contractors have not been associated, or had been involved in any way, directly or indirectly, with the preparation of the design, terms of references and/or other documents used as a part of this solicitation. c) Our firm, its affiliates or subsidiaries including any subcontractors or suppliers for any part of the contract has not been declared ineligible by UNOPS, in accordance with clause 2, Eligibility. d) We have not offered and will not offer fees, gifts and/or favours of kind in exchange for this RFQ and will not engage in any such activity during the performance of any contract awarded. I, (name of signing official), certify that I am (position) of (legal name of company) ; that by signing this RFQ bid for and on behalf of (legal name of company) I am certifying that all information contained herein is accurate and truthful and that the signing of this bid is within the scope of my powers. (Signature) (Name) (Title) (Date) Provide the name and contact information for the primary contact from your company for this quotation: Signature: Date: Name & Title: Company: Postal Address: Tel No: Fax No: Address: Validity of Offer: Currency of Offer: Are you a UNGM registered vendor? Yes No If yes, provide vendor number: Payment Terms 30 (Thirty) days accepted: Quotation to be addressed to: UNOPS/AFOH/Procurement section UNOCA Compound Jalalabad Road Kabul Afghanistan Tel.: ( ) afg.quotations@unops.org BIDDERS ARE RESPONSIBLE FOR THE TIMELY DELIVER OF THE QUOTATION. Page 6 of 7

8 ANNEX D: PREVIOUS EXPERIENCE FORM Previous Experience Description of services Area Total amount of contract Contract Identification and Title and Contact details of Client: (Name, Address, telephone, , fax) Year project was undertaken Authorized Signature: Date: Page 7 of 7

9 UNOPS Afghanistan Shadian Road, Zabiullah Shaheed Square, UNOPS Mazar-i-Sharif, Afghanistan Tel: +93 (0)

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