IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS SHIPPING INSTRUCTIONS (304) TRANSACTION SET

Transcription

1 IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS SHIPPING INSTRUCTIONS (304) TRANSACTION SET FCA US INFORMATION & COMMUNICATION TECHNOLOGY MANAGEMENT ANSI ASC X12 VERSION/RELEASE T.D.C.C. Ocean 2/9

2 304 Shipping Instructions Functional Group ID=SO Introduction: This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipment Instructions Transaction Set (304) within the context of an Electronic Data Interchange environment. When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder or customs broker, it provides for the transmission of shipping and financial information required by the forwarder or customs broker to move cargo and provide the services requested. Notes: History of Change: 12/15/2016: Initial Guide Creation Heading: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments ST Transaction Set Header M M B2 Beginning Segment for Shipment M M 1 Information Transaction 030 B2A Set Purpose O Not Y6 Authentication O Not G1 Shipment Type Information O Not G2 Beyond Routing O Not G3 Compensation Information O Not N9 Reference Number O V1 Vessel Identification O V3 Vessel Schedule O Not M0 Letter of Credit Reference O Not M1 Insurance O Not M2 Sales/Delivery Terms O Not C2 Bank ID O Not C3 Currency O Not 1 LOOP ID - N N1 Name M M N2 Additional Name Information O Not N3 Address Information O N4 Geographic Location O G61 Contact O Not 1 12/15/2016 V/R T.D.C.C. Ocean 2/9 1 FCA US

3 LOOP ID - R R4 Port M M 1 Detail: 210 DTM Date/Time/Period O Not R2 Route Information O Not K1 Remarks O Not L11 Business Instructions O Not H3 Special Handling Instructions O Not L5 Description, Marks and Numbers O Not 999 Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments LOOP ID - LX LX Assigned Number M M Y2 Container Details O Not 10 LOOP ID - N N7 Equipment Details O Not N12 Equipment Environment O Not M7 Seal Numbers O Not W09 Equipment and Temperature O Not 1 LOOP ID - L L1 Rate and Charges O Not C3 Currency O Not L4 Measurement O Not L7 Tariff Reference O Not X1 Export License O Not X2 Import License O Not N9 Reference Number O Not 3 LOOP ID - H H1 Hazardous Material O Not H2 Additional Hazardous Material Description O Not K1 Remarks O Not 10 LOOP ID - L L0 Line Item - Quantity and Weight O L5 Description, Marks and Numbers O L12 Alternate Lading Description O Not 20 LOOP ID - L L1 Rate and Charges O Not C3 Currency O Not L4 Measurement O Not L7 Tariff Reference O Not X1 Export License O Not X2 Import License O Not C8 Certifications and Clauses O Not 10 LOOP ID - H /15/2016 V/R T.D.C.C. Ocean 2/9 2 FCA US

4 270 H1 Hazardous Material O Not H2 Additional Hazardous Material Description O Not 2 Summary: Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments L3 Total Weight and Charges M M PWK Paperwork O Not SUP Supplementary Information O 25 LOOP ID - L L1 Rate and Charges O Not C3 Currency O Not V9 Event Detail O Not K1 Remarks O Not L11 Business Instructions O Not SE Transaction Set Trailer M M 1 12/15/2016 V/R T.D.C.C. Ocean 2/9 3 FCA US

5 Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: ST Transaction Set Identifier Code M ID 3/3 M Code uniquely identifying a Transaction Set ST Transaction Set Control Number M AN 4/9 M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 12/15/2016 V/R T.D.C.C. Ocean 2/9 4 FCA US

6 Segment: B2 Beginning Segment for Shipment Information Transaction Position: 020 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To transmit basic data relating to shipment information Syntax Notes: 1 Only one of B204 or B205 may be present. B Transaction Set Identifier Code O ID 3/3 Not B Standard Carrier Alpha Code O ID 2/4 Not B Standard Point Location Code O ID 6/9 Not B Repetitive Pattern Number X N0 5/5 RWC number composed of a four-digit number with a fifth digit being a modulus 10 check digit B Referenced Pattern Identifier X AN 1/13 Not B Shipment Identification Number O AN 1/30 Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) B Weight Unit Code C ID 1/1 Not B Shipment Method of Payment M ID 2/2 M Code identifying payment terms for transportation charges CA Advance Collect B Status Report Request Code O ID 1/1 Not B Shipment Qualifier C ID 1/1 Not B Billing Code O ID 1/1 Not B Section Seven Code O ID 1/1 Not B Capacity Load Code O ID 1/1 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 5 FCA US

7 B Confidential Billing Request Code O ID 1/1 Not B Freight Bill Disposition Code O ID 1/1 Not B Total Equipment C N0 1/3 Total pieces of equipment B Shipment Weight Code O ID 1/1 Not B Customs Documentation Handling Code C ID 2/2 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 6 FCA US

8 Segment: N9 Reference Number Position: 080 Loop: Level: Heading Usage: Optional Max Use: 100 Purpose: To transmit identifying numbers and descriptive information as specified by the reference number qualifier Syntax Notes: 1 At least one of N902 or N903 is required. N Reference Number Qualifier M ID 2/2 M Code qualifying the Reference Number. FN Forwarder's/Agent's Reference Number N Reference Number X AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. N Free-form Description X AN 1/45 Not N Date O DT 6/6 Date (YYMMDD) N Time O TM 4/4 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 7 FCA US

9 Segment: V1 Vessel Identification Position: 090 Loop: Level: Heading Usage: Optional Max Use: 2 Purpose: To provide vessel details and voyage number Syntax Notes: 1 At least one of V101 or V102 is required. V Vessel Code C ID 1/7 Not V Vessel Name C AN 2/28 Name of ship as documented in "Lloyd's Register of Ships" V Country Code O ID 2/2 Not V Flight/Voyage Number O AN 2/10 Not V Standard Carrier Alpha Code O ID 2/4 Standard Carrier Alpha Code V Vessel Requirement Code O ID 1/1 Not V Vessel Type Code O ID 2/2 Not V Vessel Code Qualifier O ID 1/1 Not V Transportation Method/Type Code O ID 1/2 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 8 FCA US

10 Segment: N1 Name Position: 160 Loop: N1 Mandatory Level: Heading Usage: Mandatory Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. N Entity Identifier Code M ID 2/2 M Code identifying an organizational entity, a physical location, or an individual SH Shipper N Name X AN 1/35 Free-form name Must use: 'FCA International Operations LLC' N Identification Code Qualifier X ID 1/2 Not N Identification Code X ID 2/17 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 9 FCA US

11 Segment: N3 Address Information Position: 180 Loop: N1 Mandatory Level: Heading Usage: Optional Max Use: 2 Purpose: To specify the location of the named party Syntax Notes: N Address Information M AN 1/35 M Address information N Address Information O AN 1/35 Address information 12/15/2016 V/R T.D.C.C. Ocean 2/9 10 FCA US

12 Segment: N4 Geographic Location Position: 190 Loop: N1 Mandatory Level: Heading Usage: Optional Max Use: 1 Purpose: To specify the geographic place of the named party Syntax Notes: 1 At least one of N401 or N405 is required. 2 If N401 is present, then N402 is required. 3 If either N405 or N406 is present, then the other is required. N City Name X AN 2/19 Free-form text for city name N State or Province Code X ID 2/2 Code (Standard State/Province) as defined by appropriate government agency N Postal Code O ID 4/9 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) N Country Code O ID 2/2 Code identifying the country N Location Qualifier X ID 1/2 Code identifying type of location N Location Identifier X AN 1/25 Code which identifies a specific location 12/15/2016 V/R T.D.C.C. Ocean 2/9 11 FCA US

13 Segment: R4 Port Position: 200 Loop: R4 Mandatory Level: Heading Usage: Mandatory Max Use: 1 Purpose: Contractual or operational port or point relevant to the movement of the cargo Syntax Notes: R Port Function Code M ID 1/1 M Code defining function performed at the port with respect to a shipment D Port of Discharge (Operational) L Port of Loading (Operational) R Location Qualifier O ID 1/2 Code identifying type of location R Location Identifier C AN 1/25 Code which identifies a specific location R Port Name C AN 2/24 Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property R Country Code C ID 2/2 Not R Terminal Name C AN 2/30 Not R Pier Number C AN 1/4 Not R State or Province Code O ID 2/2 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 12 FCA US

14 Segment: LX Assigned Number Position: 010 Loop: LX Mandatory Level: Detail Usage: Mandatory Max Use: 1 Purpose: To reference a line number in a transaction set Syntax Notes: LX Assigned Number M N0 1/6 M Number assigned for differentiation within a transaction set 12/15/2016 V/R T.D.C.C. Ocean 2/9 13 FCA US

15 Segment: L0 Line Item - Quantity and Weight Position: 170 Loop: L0 Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data Syntax Notes: 1 If either L002 or L003 is present, then the other is required. 2 If either L004 or L005 is present, then the other is required. 3 If either L006 or L007 is present, then the other is required. 4 If either L008 or L009 is present, then the other is required. 5 If L011 is present, then L004 is required. L Lading Line Item Number O N0 1/3 Not L Billed/Rated-as Quantity C R 1/11 Not L Billed/Rated-as Qualifier C ID 2/2 Not L Weight C R 1/8 Not L Weight Qualifier C ID 1/2 Not L Volume C R 1/8 Not L Volume Unit Qualifier C ID 1/1 Not L Lading Quantity C N0 1/7 Number of units (pieces) of the lading commodity L Packaging Form Code C ID 3/3 Not L Dunnage Description O AN 2/25 Not L Weight Unit Code O ID 1/1 Not L Type of Service Code O ID 2/2 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 14 FCA US

16 Segment: L5 Description, Marks and Numbers Position: 180 Loop: L0 Optional Level: Detail Usage: Optional Max Use: 999 Purpose: To specify the line item in terms of description, quantity, packaging, and marks and numbers Syntax Notes: 1 If either L503 or L504 is present, then the other is required. 2 If either L508 or L509 is present, then the other is required. L Lading Line Item Number O N0 1/3 Not L Lading Description O AN 1/50 Description of an item as required for rating and billing purposes L Commodity Code C ID 1/16 Not L Commodity Code Qualifier C ID 1/1 Not L Packaging Code O ID 5/5 Not L Marks and Numbers O AN 1/45 AN 1/29 Marks and numbers used to identify a shipment or parts of a shipment L Marks and Numbers Qualifier O ID 1/2 Not L Commodity Code Qualifier C ID 1/1 Not L Commodity Code C ID 1/16 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 15 FCA US

17 Segment: L3 Total Weight and Charges Position: 010 Loop: Level: Summary Usage: Mandatory Max Use: 1 Purpose: To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items Syntax Notes: 1 If either L301 or L302 is present, then the other is required. 2 If either L303 or L304 is present, then the other is required. 3 If either L309 or L310 is present, then the other is required. 4 If either L314 or L315 is present, then the other is required. L Weight X R 1/8 Not L Weight Qualifier C ID 1/2 Not L Freight Rate X R 1/9 Not L Rate/Value Qualifier C ID 2/2 Not L Charge O N2 1/9 For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified L Advances O N2 1/9 Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified L Prepaid Amount O N2 1/9 Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified L Special Charge or Allowance Code O ID 3/3 Not L Volume X R 1/8 Not L Volume Unit Qualifier C ID 1/1 Not L Lading Quantity O N0 1/7 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 16 FCA US

18 L Weight Unit Code O ID 1/1 Not L Tariff Number O AN 1/7 Not L Declared Value X N2 2/10 Monetary assigned value expressed in the standard monetary denomination for the currency specified L Rate/Value Qualifier C ID 2/2 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 17 FCA US

19 Segment: SUP Supplementary Information Position: 025 Loop: Level: Summary Usage: Optional Max Use: 25 Purpose: To provide processible supplementary information Syntax Notes: SUP Supplementary Information Qualifier M ID 3/3 M Code identifying the type of supplementary information SUP Certification/Clause Code O ID 2/4 Not SUP03 3 Free Form Message O AN 1/60 Free-form text SUP Print Option Code O ID 2/2 Not 12/15/2016 V/R T.D.C.C. Ocean 2/9 18 FCA US

20 Segment: SE Transaction Set Trailer Position: 080 Loop: Level: Summary Usage: Mandatory Max Use: 1 Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Syntax Notes: SE01 96 Number of Included Segments M N0 1/6 M Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 M Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 12/15/2016 V/R T.D.C.C. Ocean 2/9 19 FCA US