Electronic Temporary Registration System Frequently Asked Questions (FAQs) TECHNICAL FAQ

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Dayna Bradley
6 years ago
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1 Electronic Temporary Registration System Frequently Asked Questions (FAQs) TECHNICAL FAQ Will STOPS (Drivers Licenses, Tickets) affect the issuance of temporary tags? No. Is the accounting for a second temporary plate done by deal, by VIN or other? Meaning if the client returns the first car on a Temp Tag, and then selects another car can the second vehicle then receive two temporary tags if necessary? We will not allow the same customer to get more than 2 temporary plates for the same vehicle. What restrictions, if any, are placed on the timing of issuance of a temporary tag then a permanent plate for the same vehicle? A temporary plate is issued for 30 days. A permanent plate may be issued at any time during the 30 days or even after. However, once a metal plate is issued the temporary plate becomes invalid in our database and thus law enforcement will not be able to see it. At a high level, we use SEARCH to determine if it s an individual or Business customer. Then we use the results of the SEARCH and enter the vehicle information using the QUERY to identify the vehicle. Then we send an ISSUANCE file to report a temporary tag number if web reporting only, or if printing on demand, we request a temporary tag number. If there is a driver license number, you do not need to do the search. The search is used to get the customer number when there isn t a driver license number available or it is a business. The customer number and vehicle identification number are used to link a vehicle and a person. In your database structure, what is the difference between a varchar and varchar2? There is only a varchar2 on our database. Varchar is an abbreviation for varchar2. I_transaction_id is the identification number from the previous transaction that is to be voided. Is this correct? Every transaction has a transaction id. To void a transaction, you will need the transaction id, customer number and vehicle identification number. How are I_status_str, I_statusmesg_str, and I_output_data used by the P_VOID Record? Is this for error messages, or how else is it used? Yes. L_status_str will be OK, ER or NF.. L_statusmesg_str will give you information about where the error occurred and l_output_data will give you details of the error. If L_status is OK you don t need to look at the other two. Where does the I_dealer_log_number come from? Is this a dealer generated number or a state generated number? Does this have anything to do with the current log file that dealers are required to use today? The transactions are logged in a table and dealer log number is the unique technical key for the log file. It is returned to you on a query and that same number must be returned on the issuance. How can you have NONE for Sex in the I_SEX? Business customers do not have a gender. Businesses do not have a date of birth either. How is the I_address_timestamp field used? Informational only. How are the following FIELDS used? Are these flags to denote a change from the existing record? What should be entered in the 1 character field? ( Y or N ) or ( T or F )? I_gvw_update_flag I_color_update_flag These are to indicate that the GVW or Color has changed. A T is the valid character. Anything else is ignored. These would be for existing vehicles that require a GVW or color. In the I_update_address_flag is N,U,X, or Null equate to NEW, UPDATE, EXEMPT, or NONE?

2 Yes, except X means the customer was found on our database without an address and the address you have input is the one you want to attach to that customer. How are we to use the following OUT Fields? I_license_plate_code I_license_plate_used_flag I_body_type_used_flag I_unit_type I_initial_exempt_flag Those fields are not currently being used for this application. Is the I_charged_fee_amount the $2.00 charged by the State for printing on demand or some other fee or combination of fees? There is a $2.00 fee charged for all temporary plates. The print on demand feature of the ETR System charges $2.00 because that fee has not been collected up to that point. For issuing pre-printed stock, the $2.00 fee was collected when the plates were purchased at the tax collector or regional office. What is the control number? The control number will be pre-printed on the temporary plate stock for print-on-demand. So, when processing a transaction issuing a print-on-demand temporary plate, you enter the control number of the plate that you are issuing in the control number field and leave the plate number field null. When processing a transaction issuing pre-numbered stock (not print-on-demand), you leave the control number field null and put the plate number that you are issuing in the plate number field. Can an ETR provider create their own paper stock for the print on demand feature? All stock must be purchased from PRIDE. PRIDE will have an approved vendor list. Can we add the dealer s logo to the print on demand plate? The print on demand plate stock will have a block that will be available to print the dealer s logo. PROVIDER FAQ What is an Electronic Temporary Registration? In the 2005 Legislative session, Section (8), Florida Statutes, was amended to authorize the department to administer an electronic system for motor vehicle dealers to report the issuance of temporary license plates. This allows law enforcement to verify the validity of a temporary license plate via the Florida Real Time Vehicle Information System (FRVIS). Is participation mandatory? Yes; effective July 1, 2008, ALL Florida dealers must issue electronic temporary registrations for vehicles they sell from their licensed location using a print-on-demand process. As additional information becomes available, we will notify you by publishing it at the above Internet location, dealer trade associations, bulletins at regional DMV offices, etc. How does an ETR vendor qualify? The Electronic Temporary Registration (ETR) System is available to any vendor that meets the following departmental requirements: Files an Application and Notice of Interest; Executes and files the Memorandum of Understanding (MOU); Files a $50,000; Surety Bond or Irrevocable Letter of Credit, as outlined in the MOU; Passes the Structured Test as outlined in the MOU; Complies with Program Specifications; Establishes an ACH Debit Account with the department as described in the MOU. NOTE: The $50,000 Surety Bond or Irrevocable Letter of Credit must be submitted with the Application and MOU in order for the department to execute and begin the programming / structure testing phase. How does the Electronic Temporary Registration (ETR) Program Work?

3 The ETR will provide a technical means for issuance of temporary license plates to be recorded real-time on the DHSMV database. The ability to provide this information will greatly enhance law enforcement efforts. This document represents the work effort that is needed in Software Services. The connectivity, inputs and outputs will also be discussed. Any connectivity or security issues will be addressed with final approval granted by the ISA security manager and the network manager. The ETR interface will use Web Service technology. Web Services provide a "behind the scenes" call from one software application to another utilizing http(s), XML, and SOAP protocols (as utilized by DHSMV). Web Services are generally platform independent. Upon acceptance as an ETR provider, a WSDL (Web Service Definition Language) configuration file will be provided. This file is generally used by client development environments to automatically configure the communication layer. Accessing a web service is frequently referred to as "consuming" a web service. The DHSMV will "publish" the Web Service for use by the ETR provider(s). Within the web service call, the actual data for a given transaction will be passed within a very basic pipe-delimited (label and value pairs) or XML string. This will be done to allow more flexibility with software releases that require changes to the parameters. Due to the nature of the information that will be exchanged, all communication will be protected by Secure Sockets Layer (SSL) protocol. Electronic Temporary Registration System DEALER FAQ What is ETR? Electronic Temporary Registration (ETR) is a legislatively authorized program associated with issuing temporary license plates. This new program requires dealers to report the issuance of temporary license plates to the Department through approved providers. Dealerships will issue temporary license plates to customers and electronically submit customer and vehicle information to the Department in real time. Real time access to temporary license plate data will provide law enforcement with critical information in protecting the citizens of Florida. How do I participate? Just contact one of the third party providers listed at the following web address to discuss which system best suits your needs: Is participation mandatory? Yes; effective July 1, 2008, ALL Florida dealers must issue electronic temporary registrations for vehicles they sell from their licensed location. ETR is mandatory for all department-authorized issuers of temporary license plates (i.e. dealers, tax collectors, etc.). It also requires that the temporary license plate be issued using a print-on-demand process. What happens if I try to update the record and the department's computer system is down? An offline process is in place that will enable temporary license plates to be issued and electronic submission to be reported within 1- business day excluding holidays and weekends. What are the costs involved? The costs to participate in this program will depend on the vendor you choose. Just click on the "List of Current Vendors" link above to discuss the details: What kind of equipment do I need? You will need a computer, internet access, access to your vendor, a printer, and temporary license plate stock. What are the benefits of ETR? Besides the obvious benefit of updating the Florida vehicle database with registration information which immediately allows law enforcement, toll authorities and parking authorities to verify the authenticity of the temporary license plate, dealers who participate will no longer be required to maintain a temporary license plate log. Will STOPS (Drivers Licenses, Tickets) affect the issuance of temporary tags? No. Is the accounting for a second temporary plate done by deal, by VIN or other? Meaning if the client returns the first car, on a Temp Tag, and then selects another car can the second vehicle then receive two temporary tags if necessary? We will not allow the same customer to get more than 2 temporary plates for the same vehicle.

4 Will the dealer be completely restricted from registering temporary tags to a vehicle for which they do not have the title? As always, a dealer should not sell a vehicle without the title. What restrictions, if any, are placed on the timing of issuance of a temporary tag and a permanent plate for the same vehicle? A temporary plate is issued for 30 days. A permanent plate may be issued at any time during the 30 days or even after. However, once a metal plate is issued the temporary plate becomes invalid in our database. In addition to the $2.00 fee the dealer collects for the state, is there a state approved fee that the dealer can pass on for a print on demand temp tag? How should the dealer account for the $2.00 tag fee and the vendor fee? (on the Buyers Order) There is no state approved fee beyond the $2.00 (and the $2.50 service charge if processing through a tag agency). These state approved fees can be included in the state assessed title and registration fees. Dealers are authorized by statute to charge an additional fee for print on demand temporary tags. The dealer may account for the additional fee as it chooses; however, such a fee must not be represented as a fee collected for the state. Statutory Authority The authority for temporary tags is provided by: SB 1134 (Passed by 2007 Legislature): Secure print-on-demand electronic temporary license plate system. The Department of Highway Safety and Motor Vehicles shall implement a secure print-on-demand electronic temporary license plate registration, record retention, and issue system for use by every department-authorized issuer of temporary license plates by the end of the fiscal year. Secure print-ondemand for this purpose means validating state registration data using higher levels of commercially accepted data encryption methods from the point of department connectivity to the license plate printer. The temporary license plate media used for this purpose shall be an on permeable material that maintains its structural integrity, including graphic and data adhesion, in all weather conditions after being placed on a vehicle. For public safety in general and for the safety of law enforcement officers, placement of temporary license plates on the outside of the vehicle and in the provided license plate mount when available is encouraged. The department may adopt rules as necessary to implement this program in the fiscal year. The department may provide such exemptions as may be feasibly required. s , F.S. Temporary tags.-- (1) The department is authorized and empowered to design, issue, and regulate the use of temporary tags to be designated "temporary tags" for use in the following cases: (a) Where a dealer license plate may not be lawfully used. (b) For a casual or private sale, including the sale of a marine boat trailer by a marine boat trailer dealer. A "casual or private sale" means any sale other than that by a licensed dealer. (c) For certified common carriers or driveaway companies who transport motor vehicles, mobile homes, or recreational vehicles from one place to another for persons other than themselves. (d) For banks, credit unions, and other financial institutions which are not required to be licensed under the provisions of s , s , or s , but need temporary tags for the purpose of demonstrating repossessions for sale. (e) Where a motor vehicle is sold in this state to a resident of another state for registration therein and the motor vehicle is not required to be registered under the provisions of s (f) Where a motor vehicle is required to be weighed or emission tested prior to registration or have a vehicle identification number verified. A temporary tag issued for any of these purposes shall be valid for 10 days. (g) Where an out-of-state resident, subject to registration in this state, must secure ownership documentation from the home state. (h) For a rental car company which possesses a motor vehicle dealer license and which may use temporary tags on vehicles offered for lease by such company in accordance with the provisions of rules established by the department. However, the original issuance date of a temporary tag shall be the date which determines the applicable license plate fee. (i) In the resolution of a consumer complaint where there is a need to issue more than two temporary tags, the department may do so. (j) While a personalized prestige or specialty license plate is being manufactured for use upon the motor vehicle. A temporary tag issued for this purpose shall be valid for 90 days. (k) In any case where a permanent license plate cannot legally be issued to an applicant and a temporary license plate is not specifically authorized under the provisions of this section, the department shall have the discretion to issue or authorize agents or Florida licensed dealers to issue temporary license plates to applicants demonstrating a need for such temporary use. (l) For use by licensed dealers to transport motor vehicles and recreational vehicles from the dealer's licensed location to an offpremise sales location and return. Temporary tags used for such purposes shall be issued to the licensed dealer who owns the vehicles.

5 Further, the department is authorized to disallow the purchase of temporary tags by licensed dealers, common carriers, or financial institutions in those cases where abuse has occurred. (2) The department is authorized to sell temporary tags, in addition to those listed above, to their agents and where need is demonstrated by a consumer complainant. The fee shall be $2 each. One dollar from each tag sold shall be deposited into the Brain and Spinal Cord Injury Rehabilitation Trust Fund, with the remaining proceeds being deposited into the Highway Safety Operating Trust Fund. Agents of the department shall sell temporary tags for $2 each and shall charge the service charge authorized by s per transaction, regardless of the quantity sold. Requests for purchase of temporary tags to the department or its agents shall be made, where applicable, on letterhead stationery and notarized. Except as specifically provided otherwise, a temporary tag shall be valid for 30 days, and no more than two shall be issued to the same person for the same vehicle. (3) Any person or corporation who unlawfully issues or uses a temporary tag or violates this section or any rule adopted by the department to implement this section is guilty of a misdemeanor of the second degree punishable as provided in s or s in addition to other administrative action by the department, except that using a temporary tag that has been expired for a period of 7 days or less is a non criminal infraction, and is a nonmoving violation punishable as provided for in chapter 318. (4) Temporary tags shall be conspicuously displayed in the rear license plate bracket or attached to the inside of the rear window in an upright position so as to be clearly visible from the rear of the vehicle. On vehicles requiring front display of license plates, temporary tags shall be displayed on the front of the vehicle in the location where the metal license plate would normally be displayed. (5) Any person who knowingly and willfully abuses or misuses temporary tag issuance to avoid registering a vehicle requiring registration pursuant to this chapter or chapter 319 commits a misdemeanor of the first degree, punishable as provided in s or s (6) Any person who knowingly and willfully issues a temporary tag or causes another to issue a temporary tag to a fictitious person or entity to avoid disclosure of the true owner of a vehicle commits a felony of the third degree, punishable as provided in s or s , or s (7) Any person authorized by this section to purchase and issue a temporary tag shall maintain records as required by this chapter or departmental rules, and such records shall be open to inspection by the department or its agents during reasonable business hours. Any person who knowingly and willfully fails to comply with this subsection commits a misdemeanor of the second degree, punishable as provided in s or s (8) The department may administer an electronic system for licensed motor vehicle dealers to use in issuing temporary license plates. Upon issuing a temporary license plate, the dealer shall access the electronic system and enter the appropriate vehicle and owner information within the timeframe specified by department rule. If a dealer fails to comply with the department's requirements for issuing temporary license plates using the electronic system, the department may deny, suspend, or revoke a license under s (9)(b)16. upon proof that the licensee has failed to comply with the department's requirements. The department may adopt rules to administer this section.

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Name: Last First Middle. Residence: Street/P.O. Box City State Zip Code. Name of Business: Registered Address of Business: NONFERROUS METALS PURCHASE PERMIT APPLICATION Name: Last First Middle Residence: Street/P.O. Box City State Zip Code Primary Telephone Number: ( ) Email Address: Name of Business: Registered Address of