CRANAGE, LIFTING, HAULAGE & PLANT SERVICES

Transcription

1 Portland Port Ltd CRANAGE, LIFTING, HAULAGE & PLANT SERVICES SPECIFICATION CONTRACT PERIOD TO END 2016 Employer Portland Port Ltd Castletown Portland DORSET DT5 1PP

2 CRANAGE, LIFTING, HAULAGE & PLANT SERVICES CONTENTS PAGE 1 INTRODUCTION 1 2 SCOPE, NATURE AND SPECIFICATION OF SERVICES 1 3 HEALTH AND SAFETY 4 4 PAYMENT 4 5 EXCLUSIVITY 5 6 PURCHASE ORDERS 5 7 TIMING AND SERVICE LEVELS 5 SCHEDULES Schedule 1 Tender Rates Schedule 2 Health and Safety CDM Regulations 2007

3 1 INTRODUCTION 1.1 Portland Port Ltd (PPL) from here in seeks to appoint, through open tender process, a suitably qualified contractor for cranage, lifting, haulage and plant services at the Port in support of port operations and infrastructure maintenance, as may become necessary from time to time. 1.2 In this Specification: a Bank Holidays means Good Friday; Easter Monday; the first Monday in May; the last Mondays in May and August; Christmas Day; Boxing Day; December 27 (if either Christmas Day or Boxing Day falls on a Sunday); 1 January and any other day that is proclaimed a bank holiday; b CDM Regulations mean the Construction (Design and Management) Regulations 2007; c Contract means the contract to be entered into as a result of this tender; d Contract Period means the period from the date of the Contract until 31 December 2016 or such earlier date if termination provisions apply; e Contractor means the successful tenderer; f Landside Manager means the Service Delivery & Support Manager, the General Manager (Landside), or any other employee of PPL designated by PPL in writing to perform some or all of the functions of a Landside Manager in this Specification; g Port Estate means Portland Port including the breakwaters forming part of the Port; h Rates means the rates tendered by the Contractor and set out in Schedule 1; i j Resources means the resources by way of labour, plant and materials set out in Schedule 1, or similar resources, to be utilised in respect of the Services; Services means the services to be provided under the Contract or a Purchase Order with or without ancillary materials to be provided by the Contractor; k Site means the part of the Port Estate on which the Services are to be carried out; l Standard Terms and Conditions means PPL s standard terms and conditions as displayed on its website at the date of this tender. 2 SCOPE, NATURE AND SPECIFICATION OF SERVICES 2.1 The purpose of the proposed Contract is to have available to PPL, under a framework agreement for the term of the Contract Period, the resources of a Contractor able to supply 1

4 cranage, lifting, haulage and plant services as specified herein, or as may be required from time to time. Tenderers are advised that PPL does not maintain a significant cranage, lifting, haulage and plant capability itself, and it is not the intention that this will be enhanced during the Contract Period. 2.2 The Services to be performed under the proposed Contract will be performed in the Port Estate, often in the vicinity of jetties and waterfront and water-based structures, but will include also haulage over the national road network to and from the Port Estate. The Tenderer must satisfy himself as to the nature of the operational regime in the Port, the existing waterfront infrastructure, buildings and services, the nature of the existing roads or other means of communication, the access to and egress from the Port Estate, the available accommodation as regards areas for temporary purposes (within or without the Port Estate) and the buildings that may be required for temporary purposes and must make his own enquiries as to workyard sites and such other additional areas as he may require for temporary purposes, for carrying out the Services. 2.3 The following is indicative of the range of cranage, lifting. haulage and plant services that the appointed Contractor may be called upon to perform within the Portland Port Estate, but not as a limitation to the scope:- - Provision and operation, with qualified operatives, of o o o o o <50 tonne capacity crawler crane 50 tonne capacity mobile crane 70 tonne capacity mobile crane 90 tonne capacity mobile crane Bulk lorry up to 5 tonne carrying capacity with carrying capacity between 5 tonnes and 10 tonnes with carrying capacity over 10 tonnes o Tipper lorry up to 5 tonne carrying capacity with carrying capacity between 5 tonnes and 10 tonnes with carrying capacity over 10 tonnes o Flat bed lorry up to 5 tonne carrying capacity with carrying capacity between 5 tonnes and 10 tonnes 2

5 with carrying capacity over 10 tonnes o Articulated lorry up to 5 tonne carrying capacity with carrying capacity between 5 tonnes and 10 tonnes with carrying capacity over 10 tonnes o Self-unloading lorry (equipped with own cranage HI-AB ) up to 5 tonne carrying capacity with carrying capacity between 5 tonnes and 10 tonnes with carrying capacity over 10 tonnes o o Road gritting lorry Cherry picker - Provision and operation of other lifting equipment, with qualified operatives (but not including cargo handling equipment); - Lifting Services using equipment owned by PPL. 2.4 Where Services are required, which are not normally available from the Contractor s resources and are not covered by the Rates, these will not be covered by the Contract. PPL may, at its discretion, obtain these through negotiation with the Contractor or from another supplier. 2.5 Where the Contractor is called upon to supply Services using equipment owned by PPL, the Contractor will be required to satisfy himself that such equipment is serviceable and safe to operate and to provide personnel with the necessary qualification, licensing and insurance cover to undertake the Services. Any damages caused to or by the equipment will be the responsibility of the Contractor. 2.6 Services and resources provided under the Contract shall be in accordance with the Standard Terms and Conditions of PPL, which will be incorporated into the Contract. 2.7 The Contractor must comply with the PPL s quality assurance system and conform to PPL s health and safety and environmental policies and accreditations, with formal consents to nonconformances being issued where appropriate. These policies and accreditations are available for inspection on request. 2.8 The Contractor will be expected, within the Rates, to provide all necessary supervision of the Services, which will also be subject to routine monitoring by the Landside Manager of PPL. 3

6 2.9 The standards of performance, and of the equipment used, are to be in accordance with industry norms, with relevant British Standards and Codes of Practice, and all national and local legislation and regulations. Equipment will be required to be serviceable and safe to operate and personnel shall have the necessary qualifications, licensing and insurance cover to undertake the Services 2.10 Throughout the Contract Period the Contractor shall maintain insurance to cover all Services carried out at the Port Estate by the Contractor and their personnel. The insurance will be on terms equal to the policy set out in Schedule 1. 3 HEALTH AND SAFETY 3.1 The Contractor must comply with the CDM Regulations 2007 generally and as detailed in Schedule 2 where they are applicable to the Services. 3.2 The tenderer shall submit with his tender sufficient evidence to demonstrate his competence in relation to the Services set out in this Specification including: his health and safety policy; an outline submission giving evidence that health and safety has been adequately provided for in the tender submission; a clear specification of the resources to control and manage the major health and safety risk; evidence of competence to carry out the Services to the requirements of health and safety legislation. 4 PAYMENT 4.1 The basis of payment shall be measurement of Resources used in undertaking the Services at the Rates tendered by the Contractor and set out in Schedule The Rates and tendered prices are to remain fixed for the duration of the Contract. 4.3 The Tenderer is required to complete Schedule 1 with his proposed Rates insofar as the listed items are relevant to the Resources that he expects to be able to deploy from his own resources. He is invited to add additional or alternative Resources where appropriate. 4.4 If PPL requires the Contractor to carry out Services that are not specifically covered by the Rates, the Contractor shall be entitled to payment at rates which are commensurate with the Rates for comparable works or services. 4

7 5 EXCLUSIVITY Subject to the Standard Terms and Conditions, the Contractor shall have exclusivity during the Contract Period for matters within this Specification, except that PPL may use internal personnel to carry out the Services. For the avoidance of doubt, the exclusivity shall not apply to any Services which relate to a project that is notifiable under the CDM Regulations. 6 PURCHASE ORDERS 6.1 Every requirement for Services will be the subject of a separate Purchase Order. A Purchase Order will normally be issued before the Services commence unless PPL considers that the Services are required urgently so as to preclude such prior issue. the Resources to be used and the applicable Rates; the time for the provision of the Services and, if possible, an estimate of the time for which the Resources will be required; any specific service levels; a Contract Reference Number which must be stated on all of the Contractor s invoices for the work or services covered by the Purchase Order. Time will be of the essence of each Purchase Order. 6.2 Once a PPL/Portland Harbour Authority Limited (PHAL) customer/vessel has departed the Contractor shall issue a services breakdown/summary sheet to the Landside Manager backed up with customer signed hire sheets. 7 TIMING AND SERVICE LEVELS 7.1 It is an intrinsic requirement of the proposed Contract that the Services are planned and executed in a manner that is least disruptive to port operations. The Contractor will be required, through reasonable dialogue with PPL, to arrange for access to the Site, and to plan and undertake the Services in a careful and safe manner, all in accordance with current legislation. Damage to any part of the Port Estate including infrastructure or ships or personal injuries in the Port Estate consequent upon his undertaking the Services shall be the Contractor s responsibility and shall be rectified at his expense. 7.2 The Contractor will be required, prior to commencement of the Services, to have obtained the approval of a Landside Manager to his proposed order of procedure, methods of working and time scheduling. 5

8 7.3 All Services under this Contract will, after agreement of the scope of Services, the proposed method of working, the projected resource usage the Rates, and the programming, be confirmed formally by PPL by the issue of a Purchase Order, all of which will be conditions precedent to commencement of any Services, or the incurring of any charges. 7.4 The preferred response regime to calls for Services is given hereafter, though submission of variant proposals will be considered by PPL where they deliver value for money:- within 1(one) hours of a call for Services between 0700 hours and 1700 hours Monday to Friday within 2(two) hours of a call for Services between 1700 hours and 0700 Monday to Friday, weekends and Bank Holidays. 7.5 No operation shall be commenced without the consent in writing of a Landside Manager nor without full and complete notice, also in writing, being given to him sufficiently in advance of the time of the operation so as to enable him to make such arrangements as he may deem necessary, including internal notification to other departments in the Port, and to port users, and for any inspection considered appropriate. 7.6 Once commenced the Services described in a Purchase Order must be carried out expeditiously and in accordance with any programme or time constraints specified in a Purchase Order or otherwise agreed. 7.7 If there is no Purchase Order, the Contractor will be required, prior to commencement of the Services, to have obtained the approval of a Landside Manager to his proposed order of procedure, methods of working and time scheduling. 7.8 The Contractor will be required to give PPL 24 hours' notice if he proposes to perform any work outside the times specified in an agreed programme or if there is no agreed programme, normal working hours and shall obtain the approval of a Landside Manager before commencing such work. 6

9 SCHEDULE 1 TENDER RATES The Tenderer is required to complete the following tables for labour and plant with his proposed Rates, insofar as the listed items are relevant to the Resources that he expects to deploy. The Rates are to include the use, repair and sharpening of tools; the use of consumable stores; appliances of all descriptions; water, lighting, office charges, insurance, supervision, and Contractor s overheads and profit. The time of use of any Resources shall be measured while they are at the place of work and ready to work. Time getting to and from the place of work, maintenance time and waiting time will not be included in the measurement for payment. The blank spaces at the end of this schedule are for additional items of labour and plant that the Tenderer may suggest and for which he wishes to quote Rates. 7

10 (Rates to be inserted by Tenderer) LABOUR Item No. Description Unit Rate X1 Crane operator Hour X2 Slinger / Banksman Hour X3 Labourer Hour X4 Driver Hour X5 Mini digger operator Hour X6 3T forklift operator Hour X7 3-8T forklift operator Hour X8 8-12T forklift operator Hour X T forklift operator Hour X10 Telehandler operator Hour X11 Workboat driver Hour OVERTIME ON LABOUR Overtime shall only be paid for in excess of the Contractor s normal working hours when he would normally have to pay overtime to his labour, and if PPL instructs the Contractor in writing to work overtime. The overtime rates shall be % of the above-mentioned rates. Note: Overtime rate to be inserted by Tenderer. 8

11 PLANT Item No. Description Unit Rate Note: The following rates for plant shall include, in addition to the overheads and conditions enumerated at the beginning of this schedule, fuel, lubricants, power, prime movers and maintenance. X12 Crawler crane < 50 tonnes Hour X13 Mobile crane 50 tonnes Hour X14 Mobile crane 70 tonnes Hour X15 Mobile crane 90 tonnes Hour X16 Bulk lorry X16a Up to 5 tonnes Hour X16b 5 tonnes to 10 tonnes Hour X16c Over 10 tonnes Hour X17 Tipper lorry X17a Up to 5 tonnes Hour X17b 5 tonnes to 10 tonnes Hour X17c Over 10 tonnes Hour X18 Flat bed lorry X18a Up to 5 tonnes Hour X18b 5 tonnes to 10 tonnes Hour X18c Over 10 tonnes Hour 9

12 PLANT Item No. Description Unit Rate Note: The following rates for plant shall include, in addition to the overheads and conditions enumerated at the beginning of this schedule, fuel, lubricants, power, prime movers and maintenance. X19 Articulated lorry X19a Up to 5 tonnes Hour X19b 5 tonnes to 10 tonnes Hour X19c Over 10 tonnes Hour X20 Self unloading lorry (HI-AB) X20a Up to 5 tonnes Hour X20b 5 tonnes to 10 tonnes Hour X20c Over 10 tonnes Hour X21 Cherry picker : Hour X21a Up to 40ft Hour X21b 41ft to 60ft Hour X21c 61ft to 75ft Hour X21d 76ft + Hour X22 Road gritting lorry / trailer Hour X23 Mini digger Hour X24 3 tonne forklift Hour 10

13 Item No. Description Unit Rate X tonne forklift Hour X tonne forklift Hour X tonne forklift Hour X28 Telehandler (with attachments) (Equivalent machine to JCB ) Hour X29 Tractor, caterpillar or wheeled including bulldozer or angledozer over 90 H.P Hour X30 Grader road Hour X31 Road roller Hour X32 Vibrating roller Hour X33 Traxcavator or faceshovel Hour X34 Workboat Hour CONTRACTORS INSURANCE POLICY Contractor to supply PPL with details and copies of Insurance policy in respect of the works outlined in this agreement. Policy to be inserted by tenderer. 11

14 Additional types of labour not covered in Items X1 to X11 for which the Contractor wishes to have propose rates: 12

15 Additional types of plant not covered in Items X12 to X34 for which the Contractor wishes to have propose rates. 13

16 SCHEDULE 2 HEALTH AND SAFETY - CDM REGULATIONS Under the Contract the Contractor has agreed to carry out Services. Some or all of the Services are likely to be subject to the CDM Regulations. 2 The Contractor acknowledges it has been given full opportunity to familiarise itself with the Port Estate in the knowledge that it may be required to carry out the Services at short notice and in a timescale that might not otherwise allow it to fully assess the Health and Safety considerations and to properly plan for them. 3 PPL has identified a number of potential risks associated with the performance of the Services. The risks listed in paragraphs 4 and 5 are intended as a guide for the Contractor and are not intended to be a substitute for the Contractor carrying out its own assessment. The lists are not to be considered definitive. 4 RISKS TO THE CONTRACTOR AND ITS EMPLOYEES AND SUB CONTRACTORS 4.1 Working Over Water/Falling (a) The existing waterfront structures in the Port Estate are high and in some cases narrow, and have minimal edge protection. (b) The harbour is subject to tidal currents, high winds and a moderate residual wave climate on some occasions. Therefore the following should be provided:- adequate edge protection and warning; rescue equipment; appropriate grab lines and temporary ladders; appropriate personal protective equipment. 14

17 4.2 Jetty Stability (a) The jetties and other waterfront and water-based structures which are the subject of maintenance works and services under the Contract are of a variety of constructions in steel, concrete, timber, masonry and other building materials and are generally of fairly advanced age. In undertaking the maintenance works and services, which may involve demolition of parts of the existing structures and the imposition of construction loads on them, it is imperative that all necessary measures are taken to ensure the stability of the structure. These measures may include:- temporary Works to support the structures during reconstruction works; safe working positions for constructional or other plant; suitable boarding/netting to prevent materials fouling the Port Estate or the harbour and adversely affecting its users. 4.3 Cranes Full and appropriate consideration should be given to the following requirements:- working area level and capable of taking load; daily inspection of lifting gear and automatic safe load indicators; trained banksman known to trained driver; control of indiscriminate lifting not planned in method statements for particular tasks. 4.4 Vehicles and Plant The Port Estate is accessed via the public roads of Castletown and is used for an active port operation that will generate its own traffic. Nearby parking is restricted and care is required in planning deliveries and unloading. The following requirements should be given full effect to:- strict demarcation of crane and road haulage areas; proper circulation and control of road haulage trucks; control of, and warning for, plant operating along the Pier; appropriate planned routing of vehicles coming to or going from the site. 15

18 4.5 Port Operations (a) The works and services are to be performed adjacent to and within a busy working port. Where possible, site workers should be kept away from areas where port operations are taking place. (b) The works and services may be performed adjacent to berthed or berthing ships with attendant risks associated with berthing and unberthing, mooring lines, cargo transfer and other operations. (c) The port operations generate considerable vehicular traffic and workers should be made aware of this. Hi Viz clothing should be worn in the area. 4.6 Existing Pipework, Utilities and Other Services As a consequence of the Port Estate being a former Royal Naval base over many years, there exist within the Port Estate generally, and in particular within and beneath the waterfront / water-based structures, a range of pipework, utilities and other services, both obsolete and live. Because of their provenance, it is to be expected that they would not have been installed to the standards applicable today and especial care is required in physically locating live services to the extent that they may impact of the maintenance works being undertaken. 4.7 Asbestos A number of buildings and structures within the Port Estate have been found to contain asbestos. PPL has asbestos reports which are available and the Contractor must take full account of these and ensure that all appropriate measures are taken in relation to any Services. 5 RISKS TO THE GENERAL PUBLIC 5.1 Public Access to the Sites of Works (a) The Contractor is to take all necessary measures to ensure the safety of people using the Port Estate. (b) The Contractor is to fence off site areas as considered appropriate to prevent access by unauthorized personnel during execution of the Services. 16

19 5.2 Health and Safety of the Public on Access Roads (a) The Contractor is to take all necessary measures to ensure the safety of the public using the access roads - including:- warning signs at the entrance of the access road leading to work sites and the parking areas; demarcation or segregation of traffic where necessary. 6 SECURE AREAS 6.1 Where approporate, PPL will, if possible, designate a Secure Area (areas for the Contractor to use in association with any Services). If the Contractor considers that a Secure Area is not large enough to meet the requirements of Health and Safety in general and the CDM Regulations in particular, it must notify PPL in writing before commencing the Services. 7 PLANNING 7.1 The Contractor is responsible for planning and managing the Services. if any timescale stipulated by PPL does not allow this to be done properly, the Contractor must inform PPL s Chief Executive, in writing, before commencing the Services. 8 SITE WELFARE 8.1 The Contractor is responsible for site welfare requirements for its employees and contractors. 8.2 PPL will, on request, use reasonable endeavours to designate toilets, washing facilities, drinking water, rest facilities, changing rooms and lockers (if special equipment or clothes are required) for use by the Contractor or an area in which the Contractor can locate temporary facilities. 9 PART 4 DUTIES The Contractor shall have the primary responsibility for complying with Part 4 of the CDM Regulations following is a summary of the primary duties under Part 4. 17

20 9.1 Place of work So far as is reasonably practicable, the Contractor must: Provide a safe and suitable place of work. Provide safe site access. Give sufficient space for construction work to be properly carried out 9.2 Good order and site security Ensure that the perimeter of the Site is identified by suitable signs or is fenced off, where this is necessary in the interests of health and safety and to the extent that this is reasonably practicable. Whether the perimeter is marked or fenced off will depend on the level of risk posed by the Site; Ensure that the construction site is kept clean and tidy; Not allow, and must remove, any sharp projections from timber on sites, which could be a source of danger (for example, exposed nails). 9.3 Stability of structures The Contractor must ensure that: All practicable steps are taken to prevent structures collapsing (for example, when undergoing modifications during construction); Temporary supports are properly designed; No part of the structure is overloaded. 9.4 Demolition Plan for demolition to be carried out without danger. If this is not possible, the Contractor must reduce any danger to as low a level as is reasonably practicable; Record, in writing, any plans for demolition and dismantling. 18

21 9.5 Explosives Store, transport and use explosives safely and securely, so far as reasonably practicable; Take suitable and sufficient steps to protect people from flying debris as well as explosions. 9.6 Excavations Take all practicable steps to avoid: o the collapse of an excavation; o falls into an excavation; and o workers being buried if there is a collapse in an excavation; Ensure that excavations with supports are inspected by a competent person. 9.7 Cofferdams and caissons Make sure that cofferdams and caissons are properly designed, maintained and used; Provide a means of shelter or escape in case of failure of any cofferdam or caisson used; Ensure that cofferdams and caissons are inspected by a competent person. 9.8 Energy distribution Check and identify energy distribution installations where this is necessary to prevent danger. Where there is a risk from electric power cables, live cables should be directed away from the Site or isolated or earthed. Where it is not possible to direct cables away or to isolate or earth cables, a duty holder must provide signs and effective barriers to protect health and safety; Take suitable and sufficient steps, so far as reasonably practicable, to prevent health and safety risks from underground services. 19

22 9.9 Drowning Take all practicable steps to: o prevent falls into water or other liquids; and o minimise the risk of drowning in the event of a fall; Provide and maintain rescue equipment in case there is a fall into a liquid; Ensure that, if people are transported to work by water, suitable and sufficient steps are taken to transport them safely and that boats or vessels carrying people to work are not overloaded Traffic Organise any Site so that vehicles and pedestrians can use the Site safely and without risks to health; Provide suitable traffic and pedestrian routes so that o Pedestrian routes and vehicle routes do not come into conflict; o All routes are kept free from obstruction; o Where applicable, a pedestrian-only route is available away from dangerous areas such as loading bays, a pedestrian gates provided near to vehicle gates, with both clearly identified; o Construction traffic must warn pedestrians of its approach Vehicles Take suitable and sufficient steps to avoid unintended vehicle movements and to see that vehicles warn others of their approach; Ensure that vehicles are operated and loaded safely; Ensure that vehicles cannot be used to transport people unless they are designed to do so; Take suitable and sufficient steps to prevent vehicles falling into excavations or water. 20

23 9.12 Fire and Flooding The Contractor must take suitable and sufficient steps to prevent fire, explosion, flooding or asphyxia, so far as reasonably practicable Emergency procedures Assess whether emergency procedures should be set up for the Services; Ensure that any emergency procedures that are required are clearly communicated and tested Emergency routes Assess whether emergency routes and exits should be set up in relation to the Services; Ensure that any emergency routes that are required are clearly communicated and tested Fire detection and fire fighting Assess whether fire detection systems should be installed; Ensure that any fire detection systems installed are automatic or easily accessible; Ensure that any fire detection or fire fighting equipment is properly maintained and that all people affected are trained in the use of the systems, so far as reasonably practicable Fresh air Take suitable and sufficient steps to provide fresh or purified air, so far as reasonably practicable; Ensure that any equipment needed to supply air has visible or audible warnings in the event of failure. 21

24 9.17 Temperature and weather The Contractor must take suitable and sufficient steps to provide a reasonable working temperature and to provide protection from adverse weather, so far as reasonably practicable Lighting Take suitable and sufficient steps, so far as reasonably practicable, to ensure that sites are lit, with a preference for natural light; Ensure that the colour of any artificial light does not affect the perception of any sign or signal used for health and safety; Use a suitable and sufficient secondary lighting system if necessary to protect health and safety. 22