GROUP EDI DESADV - Despatch Advice Message

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1 GROUP EDI DESADV - Despatch Advice Message Document : EDI-Guideline_DESADV_V1.1.docx Date : 22 June 2016 Version : 1.1 Author : Rainer Jungton

2 Table of ontents. 1 INTRODUTION: HEADING SETION: SEGMENT DETAILS SEGMENT: UNH MESSAGE HEADER SEGMENT: BGM BEGINNING OF MESSAGE SEGMENT: DTM DATE/TIME/PERIOD Segment: MEA Measurements GROUP: RFF SEGMENT GROUP 1: REFERENE Segment: RFF Reference GROUP: NAD SEGMENT GROUP 2: NAME AND ADDRESS Segment: NAD and Address Segment: LO Place/Location Identification GROUP: TDT SEGMENT GROUP 6: DETAILS OF TRANSPORT Segment: TDT Details of Transport GROUP: PS SEGMENT GROUP 10: ONSIGNMENT PAKING SEQUENE Segment: PS onsignment Packing Sequence GROUP: PA SEGMENT GROUP 11: PAKAGE Segment: PA Package Segment: QTY Quantity GROUP: PI SEGMENT GROUP 13: PAKAGE IDENTIFIATION Segment: PI Package Identification Segment: RFF Reference Segment: GIR Related Identification Numbers GROUP: LIN SEGMENT GROUP 15: LINE ITEM Segment: LIN Line Item Segment: IMD Item Description Segment: QTY Quantity Segment: ALI Additional Information GROUP: RFF SEGMENT GROUP 16: REFERENE Segment: RFF Reference SEGMENT: UNT MESSAGE TRAILER EXAMPLE Introduction: A message specifying details for goods despatched or ready for despatch under agreed conditions. Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 2 of 27

3 The United Nations (UN) Despatch Advice Message serves both as a specification for Delivery Despatch Advice and also as a Returns Despatch Advice message. Throughout this document, the reference to 'Despatch Advice' may be interpreted as conveying the wider meaning of 'Delivery Despatch Advice/Returns Despatch Advice'. Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 3 of 27

4 2 Heading Section: Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 4 of 27

5 3 Segment details 3.1 Segment: UNH Message Header Position 0010 Level 0 Usage Mandatory Max Use 1 A service segment starting and uniquely identifying a message. The message type code for the Despatch advice message is DESADV. Note: Despatch advice messages conforming to this document must contain the following data in segment UNH, composite S009: element 0065 DESADV 0052 D A 0051 UN Summary M 0062 MESSAGE REFERENE NUMBER Unique message reference assigned by the sender. M S009 MESSAGE IDENTIFIER Identification of the type, version etc. of the message being interchanged. M 0065 Message type identifier ode identifying a type of message and assigned by its controlling agency. M an..14 M M an..6 DESADV Despatch advice message A code to identify the despatch advice message. M 0052 Message type version number Version number of a message type. M an..3 D Draft version/un/edifat Directory Message approved and issued as a draft message (Valid for directories published after March 1993 and prior to March 1997). Message approved as a standard message (Valid for directories published after March 1997). M 0054 Message type release number Release number within the current message type version number (0052). 97A Release 1997 A 96 A Release A Message approved and issued in the first 1997 release of the UNTDID (United Nations Trade Interchange Directory). M an..3 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 5 of 27

6 M 0051 ontrolling agency ode identifying the agency controlling the specification, maintenance and publication of the message type. UN UN/EE/TRADE/WP.4 United Nations Economic UN Economic ommission for Europe (UN/EE), ommittee on the development of trade (TRADE), Working Party on facilitation of international trade procedures (WP.4). M an Segment: BGM Beginning of Message Position 0020 Level 0 Usage Mandatory Max Use 1 A segment for unique identification of the Despatch Advice document, by means of its name and its number. Summary 002 DOUMENT/MESSAGE NAME Identification of a type of document/message by code or name. ode preferred Document/message name, coded Document/message identifier expressed in code Despatch advice Document/message by means of which the seller or consignor informs the consignee about the despatch of goods. DOUMENT/MESSAGE IDENTIFIATION Identification of a document/message by its number and eventually its version or revision Document/message number Reference number assigned to the document/message by the issuer. 5 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 6 of 27

7 3.3 Segment: DTM Date/Time/Period Position 0030 Level 1 Max Use 10 Date/time/period related to the whole message. The DTM segment must be specified at least once to identify the Despatch Advice date. Summary M 507 DATE/TIME/PERIOD Date and/or time, or period relevant to the specified date/time/period type. M 2005 Date/time/period qualifier ode giving specific meaning to a date, time or period. 11 Despatch date and or time (2170) Date/time on which the goods are or are expected to be despatched or shipped. M M an Arrival date/time, estimated (2348) Date/time when carrier estimates that a means of transport should arrive at the port of discharge or place of destination. 137 Document/message date/time (2006) Date/time when a document/message is issued. This may include authentication Date/time/period The value of a date, a date and time, a time or of a period in a specified representation Date/time/period format qualifier Specification of the representation of a date, a date and time or of a period YYMMDDHHMM alendar date including time with minutes: =entury; Y=Year; M=Month; D=Day; H=Hour; M=Minutes. Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 7 of 27

8 3.3.1 Segment: MEA Measurements Position 0050 Level 1 Max Use 5 A segment specifying the weight and volume of the consignment. Summary M 6311 MEASUREMENT PURPOSE QUALIFIER Specification of the purpose of the measurement. M an..3 AAX onsignment measurement Measurement related to a consignment; to be specified by the measurement code dimension value. 502 MEASUREMENT DETAILS Identification of measurement type Property measured, coded Specification of the property measured. AA AAD Total net weight Total gross weight [6292] Weight (mass) of goods including packing but excluding the carrier's equipment. 174 VALUE/RANGE Measurement value and relevant minimum and maximum tolerances in that order. M 6411 Measure unit qualifier Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed. M an..3 KGM Kilogram 6314 Measurement value Value of the measured unit. an..18 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 8 of 27

9 3.4 : RFF Segment 1: Reference Position 0070 Level 1 Max Use 10 A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number. Summary Pos. Segment ID Req. Desired Max use M 0080 RFF Reference M 1 (repeat): Segment: RFF Reference Position 0080 (Trigger Segment) Segment 1 (Reference) onditional (Optional) Level 1 Usage Mandatory Max Use 1 A segment for referencing documents relating to the whole despatch advice message, e.g. purchase orders, delivery instructions, import/export license. Summary M 506 REFERENE Identification of a reference. M 1153 Reference qualifier ode giving specific meaning to a reference segment or a reference number. RN onveyance reference number [8028] Unique reference given by the carrier to a certain journey or departure of a means of transport (generic term) Reference number Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier. M M an..3 5 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 9 of 27

10 3.5 : NAD Segment 2: and Address Position 0100 Level 1 Max Use 10 A group of segments identifying names, addresses, locations, and required supporting documents relevant to the whole Despatch Advice. Summary Pos. Segment ID Req. Desired Max use M 0110 NAD and M 1 Address 0120 LO Place/Location 10 Identification (repeat): Segment: NAD and Address Position 0110 (Trigger Segment) Segment 2 ( and Address) onditional (Optional) Level 1 Usage Mandatory Max Use 1 A segment for identifying names, addresses, and their functions relevant to the whole Despatch Advice. Identification of the parties involved is recommended for the Despatch Advice message, and is to be given in the NAD segment. It is recommended that where possible, only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format. Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 10 of 27

11 Summary M 3035 PARTY QUALIFIER ode giving specific meaning to a party. M an..3 BY A ST SU Buyer (3002) Party to which merchandise is sold. arrier (3126) Party undertaking or arranging transport of goods between named points. Ship to Identification of the party to where goods will be or have been shipped. Supplier (3280) Party which manufactures or otherwise has possession of goods, and consigns or makes them available in trade. 082 PARTY IDENTIFIATION DETAILS Identification of a transaction party by code. M 3039 Party id. Identification ode identifying a party involved in a transaction ode list responsible agency, coded ode identifying the agency responsible for a code list. M an Assigned by buyer or buyer's agent 058 NAME AND ADDRESS Unstructured name and address: one to five lines. M 3124 and address line Free form name and address description. 080 PARTY NAME Identification of a transaction party by name, one to five lines. Party name may be formatted. M 3036 Party name of a party involved in a transaction. 059 STREET Street address and/or PO Box number in a structured address: one to three lines. M 3042 Street and number/p.o. box Street and number in plain language, or Post Office Box No ITY NAME of a city (a town, a village) for addressing purposes POSTODE IDENTIFIATION ode defining postal zones or addresses OUNTRY, ODED Identification of the name of a country or other geographical entity as specified in ISO M an..35 M an..35 M an an..9 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 11 of 27

12 3.5.2 Segment: LO Place/Location Identification Position 0120 Segment 2 ( and Address) Mandatory Level 2 Usage Mandatory Max Use 10 A segment indicating more details regarding specific places/locations related to the party specified in the NAD segment, e.g. internal site/building number. Summary M 3227 PLAE/LOATION QUALIFIER ode identifying the function of a location. M an Place/port of discharge ( ) Seaport, airport, freight terminal, rail station or other place at which the goods (cargo) are unloaded from the means of transport having been used for their carriage. LOATION IDENTIFIATION Identification of a location by code or name Place/location identification Identification of the name of place/location, other than 3164 ity name. an..25 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 12 of 27

13 3.6 : TDT Segment 6: Details of Transport Position 0230 Level 1 Max Use 10 A group of segments specifying details of the mode and means of transport and date/time of departure and destination relevant to the whole despatch advice. Summary Pos. Segment ID Req. M 0240 TDT Details of Transport Max use Desired M 1 (repeat): Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 13 of 27

14 3.6.1 Segment: TDT Details of Transport Position 0240 (Trigger Segment) Segment 6 (Details of Transport) onditional (Optional) Level 1 Usage Mandatory Max Use 1 A segment specifying the carriage, and the mode and means of transport of the goods being despatched. Summary M 8051 TRANSPORT STAGE QUALIFIER Qualifier giving a specific meaning to the transport details. 12 At departure Transport by which goods are moved from the place of departure ONVEYANE REFERENE NUMBER Unique reference given by the carrier to a certain journey or departure of a means of transport (generic term). 220 MODE OF TRANSPORT Method of transport code or name. ode preferred Mode of transport, coded oded method of transport used for the carriage of the goods. 040 ARRIER Identification of a carrier by code and/or by name. ode preferred arrier identification Identification of party undertaking or arranging transport of goods between named points arrier name of party undertaking or arranging transport of goods between named points TRANSIT DIRETION, ODED Identification of the point of origin and point of direction. Refer to D.97A Dictionary for acceptable code values. M an..3 an..17 an Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 14 of 27

15 3.7 : PS Segment 10: onsignment Packing Sequence Position 0370 Level 1 Max Use 9999 Summary A group of segments providing details of all package levels and of the individual despatched items contained in the consignment. This segment group provides the capability to give the hierarchical packing relationships. The group defines a logical top-down order structure. The lowest level package information of the hierarchy is followed by the detail product information. Pos. Segment ID Req. Desired Max use (repeat): M 0380 PS onsignment Packing Sequence M Segment 11: 9999 Package 0550 Segment 15: Line Item 9999 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 15 of 27

16 3.7.1 Segment: PS onsignment Packing Sequence Position 0380 (Trigger Segment) Segment 10 (onsignment Packing Sequence) onditional (Optional) Level 1 Usage Mandatory Max Use 1 A segment identifying the sequence in which packing of the consignment occurs, e.g. boxes loaded onto a pallet. Summary M 7164 HIERARHIAL ID. NUMBER A unique number assigned by the sender to identify a level within a hierarchical structure PAKAGING LEVEL, ODED Indication of level of packaging specified. M an Inner Level of packing, if it exists, that is immediately subordinate to the intermediate packaging level. 3 Outer For packed merchandise, outermost level of packaging for a shipment. 4 No packaging hierarchy There is no specifiable level of packaging: packaging is inner and outer level as well. Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 16 of 27

17 3.8 : PA Segment 11: Package Position 0400 Segment 10 (onsignment Packing Sequence) onditional (Optional) Level 2 Max Use 9999 A group of segments identifying packaging, physical dimensions, marks and numbers, quantities, date and time information, handling information and information about packing at this level. Summary Pos. Segment ID Req. Desired Max use M 0410 PA Package M 1 (repeat): 0430 QTY Quantity Segment 13: Package Identification Segment: PA Package Position 0410 (Trigger Segment) Segment 11 (Package) onditional (Optional) Level 2 Usage Mandatory Max Use 1 A segment specifying the number and type of the packages/physical units and the physical type of packaging for the despatched goods. Summary M 7224 NUMBER OF PAKAGES Number of individual parts of a shipment either unpacked, or packed in such a way that they cannot be divided without first undoing the packing. 202 PAKAGE TYPE Type of package by name or by code from a specified source. M 7065 Type of packages identification oded description of the form in which goods are presented ode list responsible agency, coded ode identifying the agency responsible for a code list. 92 Assigned by buyer or buyer's agent 7064 Type of packages Description of the form in which goods are presented. M n..8 M an Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 17 of 27

18 3.8.2 Segment: QTY Quantity Position 0430 Segment 11 (Package) onditional (Optional) Level 3 Max Use 10 A segment to specify the quantity per package described in the PA segment. Summary M 186 QUANTITY DETAILS Quantity information in a transaction, qualified when relevant. M 6063 Quantity qualifier ode giving specific meaning to a quantity. M M an Quantity per pack M 6060 Quantity Numeric value of a quantity Measure unit qualifier Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed. M n..15 PE Piece Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 18 of 27

19 3.9 : PI Segment 13: Package Identification Position 0470 Segment 11 (Package) onditional (Optional) Level 3 Max Use 1000 A group of segments specifying markings, labels, and packing numbers. Summary Pos. Segment ID Req. Desired Max use M 0480 PI Package M 1 Identification 0490 RFF Reference GIR Related 99 Identification Numbers (repeat): Segment: PI Package Identification Position 0480 (Trigger Segment) Segment 13 (Package Identification) onditional (Optional) Level 3 Usage Mandatory Max Use 1 A segment specifying markings and/or labels used on individual physical units (packages) described in the PA segment. Summary 827 TYPE OF MARKING Specification of the type of marking that reflects the method that was used and the conventions adhered to for marking (e.g. of packages). M 7511 Type of marking, coded To specify the type of marking that reflects the method and the conventions adhered to for marking. M an..3 G M Mixed handling unit Homogeneous handling unit 3055 ode list responsible agency, coded ode identifying the agency responsible for a code list. 92 Assigned by buyer or buyer's agent Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 19 of 27

20 3.9.2 Segment: RFF Reference Position 0490 Segment 13 (Package Identification) onditional (Optional) Level 4 Max Use 1 A segment for referencing the package identification e.g. master label number. Summary M 506 REFERENE Identification of a reference. M 1153 Reference qualifier ode giving specific meaning to a reference segment or a reference number. M M an..3 AAT Master label number Identifies the master label number of any package type Reference number Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier. 5 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 20 of 27

21 3.9.3 Segment: GIR Related Identification Numbers Position 0510 Segment 13 (Package Identification) onditional (Optional) Level 4 Max Use 99 A segment providing set of package identification related numbers, e.g. a package label number and a KANBAN card number assigned to the same package. Summary M 7297 SET IDENTIFIATION QUALIFIER Identification of the type of set. M an..3 3 Package Related numbers identifying a package such as a bar code label number related to a kanban card number, etc. M 206 IDENTIFIATION NUMBER The identification of an object. M 7402 Identity number The number given to an object for its unique identification Identity number qualifier ode specifying the type/source of identity number. Refer to D.97A Dictionary for acceptable code values Status, coded Provides information regarding a status. Refer to D.97A Dictionary for acceptable code values. M M an..35 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 21 of 27

22 3.10 : LIN Segment 15: Line Item Position 0550 Segment 10 (onsignment Packing Sequence) onditional (Optional) Level 2 Max Use 9999 A group of segments providing details of the individual despatched items. Summary Pos. Segment ID Req. Desired Max use M 0560 LIN Line Item M IMD Item Description QTY Quantity ALI Additional 10 Information 0710 Segment 16: Reference 99 (repeat): Segment: LIN Line Item Position 0560 (Trigger Segment) Segment 15 (Line Item) onditional (Optional) Level 2 Usage Mandatory Max Use 1 A segment identifying the product being despatched. All other segments in the detail section following the LIN segment refer to that line item. Summary M 1082 LINE ITEM NUMBER Serial number designating each separate item within a series of articles. 212 ITEM NUMBER IDENTIFIATION Goods identification for a specified source. M 7140 Item number A number allocated to a group or item. M an..6 M an..35 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 22 of 27

23 Segment: IMD Item Description Position 0580 Segment 15 (Line Item) onditional (Optional) Level 3 Max Use 25 A segment for describing the product being despatched. This segment should be used for products that cannot be identified by a product code or article number. Summary 273 ITEM DESRIPTION Description of an item. X 7009 Item description identification an Item description Plain language description of articles or products Item description Plain language description of articles or products Language, coded ode of language (ISO ). 5 5 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 23 of 27

24 Segment: QTY Quantity Position 0600 Segment 15 (Line Item) onditional (Optional) Level 3 Max Use 10 A segment to give quantity information concerning the product. Summary M 186 QUANTITY DETAILS Quantity information in a transaction, qualified when relevant. M 6063 Quantity qualifier ode giving specific meaning to a quantity. 3 umulative quantity 12 Despatch quantity Quantity despatched by the seller. M 6060 Quantity Numeric value of a quantity Measure unit qualifier Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed. M M an..3 M n Segment: ALI Additional Information Position 0610 Segment 15 (Line Item) onditional (Optional) Level 3 Max Use 10 A segment indicating that the line item is subject to special conditions due to origin, customs preference, or commercial factors. Summary 3239 OUNTRY OF ORIGIN, ODED ountry in which the goods have been produced or manufactured, according to criteria laid down for the purposes of application of the ustoms tariff, of quantitative restrictions, or of any other measure related to trade. Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 24 of 27

25 3.11 : RFF Segment 16: Reference Position 0710 Segment 15 (Line Item) onditional (Optional) Level 3 Max Use 99 A group of segments to give reference numbers and dates. Summary Pos. Segment ID Req. Desired Max use M 0720 RFF Reference M 1 (repeat): Segment: RFF Reference Position 0720 (Trigger Segment) Segment 16 (Reference) onditional (Optional) Level 3 Usage Mandatory Max Use 1 A segment identifying documents related to the line item. Summary M 506 REFERENE Identification of a reference. M 1153 Reference qualifier ode giving specific meaning to a reference segment or a reference number. M M an..3 ON Order number (purchase) [1022] Reference number assigned by the buyer to an order Reference number Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier. 5 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 25 of 27

26 3.12 Segment: UNT Message Trailer Position 1040 Level 0 Usage Mandatory Max Use 1 A service segment ending a message, giving the total number of segments in the message and the control reference number of the message. Summary M 0074 NUMBER OF SEGMENTS IN A MESSAGE ontrol count of number of segments in a message. M 0062 MESSAGE REFERENE NUMBER Unique message reference assigned by the sender. M n..6 M an..14 Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 26 of 27

27 4 Example Last saved : 22 June 2016 EDI-Guideline_DESADV_V1.1.docx Page 27 of 27

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