SAP ECC 6.0 DEMO OF Service PO - API

Transcription

1 SAP ECC 6.0 DEMO OF Service PO - API

2 Service Purchase Process Flow Create Service Purchase Order ME21N Goods Receipt MIGO View Vendor Ledger FBL1N Post Outgoing Payment F-53 Park Invoice MIR7 View Vendor Ledger FBL1N Post Parked Invoice MIRO

3 SAP Easy Access Menu For Creating Service Purchase Order One can use the SAP Easy Access Menu or the direct Tcode ME21N

4 Create Purchase Order For Service Purchase PO Header Data -> ORG Data Select Document type :Service/AMC Local Select Vendor Date : By default will be system date Header Data -> ORG DATA Purchase Org > If Purchase Order Raised from HO Purchase Org 1000, Raised from Plant PT01 Purchase Org 2000 Raised from Plant PT03 - Purchase Org Raised from Plant PTAR - Purchase Org Purchase Grp -> From HO - P01 From Plant - P02 / P08 T-CODE ME21N Company Code 1000

5 Create Purchase Order For Service Purchase PO Header Data -> Delivery Invoice Header Data -> Delivery Invoice Payment Terms > Select the Payment Term from the list displayed. Inco Terms : As required

6 Create Purchase Order For Service Purchase PO Header Data -> Texts Header Data -> Texts Header Text > The Header text maintained here is displayed in the Terms & Condition of PO

7 Create Purchase Order For Service Purchase PO Header Data -> Texts Header Data -> Communication Sales person / Your Reference / Our Reference > The Salesperson maintained here is displayed in the PO

8 Create Purchase Order For Service Purchase PO Item Detail - Invoice Item Detail -> Invoice Tax Code -> Select Tax Code as applicable from the dropdown list Taxes -> Click on the Taxes Tab to display the Calculation

9 Create Purchase Order For Service Purchase PO Item Detail - Invoice Item Detail -> Invoice Display Taxes: We can see the tax amount & its breakup

10 Create Purchase Order For Service Purchase PO Item Overview Item Overview -> Mandatory Fields to Enter Account Assignment Short Text PO Qty Order Unit Net Price Material Group Plant Mandatory Fields Item Overview In case of Account Assignment used K -> Account Assignment Tab will be enabled in Item Detail Screen & you have to enter the G/l & Cost center Account

11 Create Purchase Order For Service Purchase PO Item Detail Account Assignment Acct Assignment K G/l Account & Cost Centre is mandatory

12 Create Purchase Order For Service Purchase PO Item Detail - Condition In case of Any Discount/ freight etc can be entered in the condition Tab against the condition Type

13 Create Purchase Order For Service Purchase PO Item Detail -Texts We need to manually type information which we want to print on PO Click on the save option to save the PO

14 Service Purchase Order Saved The Service Purchase order is saved and Order Number generated automatically by the system

15 Display Service Purchase Order ME23N T-CODE ME23N After Creation of Po one need to Check the Print Preview. Click on the print preview button In Case of Service PO there is no Release Strategy Set

16 Service Purchase Order Print Preview Select out put Device & click on Print Preview to View the PO

17 Service PO Display Service PO is Displayed Kind Attention / Reference : This info is displayed as maintained in Header Data -> Commuication Tab Information is coming from Text maintained Item Detail Text

18 Service PO Display Service PO is Displayed Terms & Condition : This info is displayed as maintained in Header Data -> Header Text

19 SAP Easy Access Menu for Goods Receipt SAP Easy Access Menu For Goods Receipt or Direct Use Tcode - MIGO

20 Goods Receipt MIGO Initial Screen Transaction Goods Receipt Reference Purchase Order For Carrying Out MIGO Transaction Purchase Order has to be released. If not released one will get message that Purchase Document not yet released

21 Goods Receipt Enter Vendor Delivery Note / Bill of lading & Header Text Click Print Active Select Item OK

22 Goods Receipt No Excise Entry Maintain Text Information

23 Goods Receipt As the Tax code has only service tax, no excise details no need for excise entries Click on No Excise Entry

24 Goods Receipt Selected No Excise Entry & Click on Check, All Info entered then will get message Document is OK

25 Goods Receipt Goods Receipt No is Posted

26 Display Goods Receipt Transaction Display Reference Mat Doc No Click on FI Documents to see Accounting Entry

27 Goods Receipt Display Click on Accounting Document

28 Display Accounting Document for Service Goods Receipt Accounting Entry

29 Parking Invoice MIR7 Enter Invoice date Reference No, Amount Business Place/ Section Select The Tax code & Tick on Calculate Tax,

30 Parking Invoice Enter Baseline Date ( GR date or Invoice Date) Enter payment terms if not mentioned on PO

31 Parking Invoice Enter Business Area

32 Parking Invoice Withholding Tax are liable service vendor. In the vendor master if maintained it will be displayed here

33 Parking Invoice Mir7 Once All Information is entered Click on Simulate

34 Parking Invoice Mir7 Accounting entry, Click on Save parked Document

35 Parking Invoice Invoice Has been Parked

36 Purchase Order History Purchase Order History GR & Parking Doc

37 FBL1N Park Document list Enter Vendor in case of specific vendor required or Enter date & Select on Type

38 FBL1N Parked Item List Parked Items for particular Item is Displayed

39 Post Parked Invoice For Posting Incoming Invoice One can use the SAP Easy Access Menu or the direct Tcode MIRO

40 Post Parked Invoice Click Other Invoice Document (Ctrl+F12)

41 Post Parked Invoice Enter Invoice Document Enter Purchase No. & Order No. and Fiscal press Year, enter then to view material press details enter

42 Post Parked Invoice You can go through different Tabs viz. Payment, Details & Tax etc. Click Simulate to view Accounting Entry

43 Post Parked Invoice Accounting Entry Click Post

44 Post Parked Invoice The Invoice has been posted.

45 View Vendor Ledger To view Vendor Ledger One can use the SAP Easy Access Menu or the direct Tcode FBL1N

46 View Vendor Ledger Step 3-Click execute Step 1-Enter Vendor account and Company Code Step 2- Select Open items

47 View Vendor Ledger The invoice amount is shown as open item.

48 Post Outgoing Payment To post outgoing payment One can use the SAP Easy Access Menu or the direct Tcode F-53

49 Post Outgoing Payment Enter the following details- Header-Document Date, Posting Date, Reference Bank data Account, amount, value date Open item selection-account (Vendor a/c), Then select Process open items.

50 Post Outgoing Payment Make sure that amount entered and Assigned match, In the instant case there is only one open item. Go to Document Simulate

51 Post Outgoing Payment View the Accounting Entry and Post the payment (or Press Ctrl+S)

52 Post Outgoing Payment The payment document has been posted.

53 View Vendor Ledger Tcode-FBL1N Step 3-Click execute Step 1-Enter Vendor account and Company Code Step 2-Select Cleared items

54 View Vendor Ledger The invoice has been cleared.