GCSS-Army Transaction Guide

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1 GCSS-Army Transaction Guide Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Business Purpose Use this transaction to create a Dispatch (D1) notification that requires approval. Dispatch (D1) notifications are used in GCSS-Army to dispatch equipment. Dispatch notifications that require approval include the following: Off post equipment dispatch Extended equipment dispatch Deadline equipment assignment Unqualified Operator assignment Print the Equipment Maintenance & Inspection Worksheet (DA Form 5988e). Business Trigger Perform this transaction when you must dispatch a piece of equipment. All equipment dispatch notifications must be flagged for approval or rejection by an approving authority if they are also flagged for any one of the following: An off post equipment dispatch An extended equipment dispatch A deadline equipment assignment An unqualified Operator assignment Navigating to the Transaction To navigate to the transaction, type /N/ISDFPS/DISP_EQU_SIT in the SAP Easy Access screen Command field and press Enter.

2 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 2 of 20

3 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 3 of 20 Maintenance Level (Screen 1) The Equipment Situation Report is used to display a list of equipment for which a Unit is responsible. The Equipment Category fields default to only include reportable equipment, which reduces the run time for the Equipment Situation Report. You can change these values to include other equipment categories when required. You can also enter additional search criteria to narrow the scope of the search and to limit the output results. 1. Type your entry in the Force Element field (for example, WH98B0). Perform one of the following: To display the equipment at the Unit level, enter the Unit Identification Code (UIC) or enter the Force Element (FE) number associated with the Unit. To display the equipment at the Brigade or Battalion level, enter only the first four characters of the UIC or enter the FE number associated with the Brigade or Battalion. 2. Click the Execute button to run the report.

4 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 4 of 20 Maintenance Level (Screen 2) This screen displays the equipment information associated with the FE and the search criteria entered in the previous screen. 3. Click the Admin No. row selector button to select a piece of equipment. 4. Click the Equip Insp WKS button to print the Equipment Maintenance & Inspection Worksheet (DA Form 5988e) for the selected equipment.

5 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 5 of 20 Print: (Dialog Box) Enter the value LOCL in the OutputDevice field if it does not default. 5. Click the Print button to print the Equipment Maintenance & Inspection Worksheet (DA Form 5988e) using your local printer.

6 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 6 of 20 Print (Dialog Box) The Number of copies defaults to 1. Change this field value to print additional copies of the Equipment Maintenance & Inspection Worksheet (DA Form 5988e). 6. Click the OK button to print the specified number of copies of the Equipment Maintenance & Inspection Worksheet (DA Form 5988e) on your local printer.

7 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 7 of 20 Maintenance Level 7. Click the Create D1 Notific button to create a Dispatch (D1) notification for the selected equipment.

8 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 8 of 20 Create PM Notification: DISPATCH Enter a description of the mission and the required end date and time. The Required Start date and time default to the current date and time according to Zero Meridian Time, which is also known as "Zulu" time. Change these values, as required. 8. Type your entry in the [Short Text] field (for example, Off post). The [Short Text] field is not labeled and is located two fields to the right of the Notification field. Enter a description of the mission. 9. Type your entry in the Required End field (for example, 06/05/2014). Enter the required end date using Zero Meridian Time. 10. Type your entry in the [Required End Time] field (for example, 19:30:00). The [Required End Time] field is not labeled and is located directly to the right of the Required End field. Enter the required end time. 11. Click the Set Status button to request approval and set the status of the equipment dispatch to off post, extended or deadline override.

9 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 9 of 20 Set User Status (Dialog Box) All equipment dispatch notifications must be flagged for approval or rejection by an approving authority if they are also flagged for any one of the following: Off post dispatch Extended dispatch Equipment deadline override An approval request is also required if it is determined that an Operator is unqualified to operate the equipment. The Operator's qualifications are validated when the dispatch notification is put in process. In this example, flag the equipment dispatch notification for both an approval request and an off post dispatch. 12. Click the 20 AREQ Apprval Req option button in the Status with status no. section to request approval for the equipment dispatch. 13. Click any of the check boxes that are applicable to the equipment dispatch in the Status with status no. section. 14. Click the Back button to return to the previous screen.

10 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 10 of 20 Create PM Notification: DISPATCH (Screen 2) Enter the Primary Operator information in the first row of the table at the bottom of the screen. 15. Click the Funct drop-down button. 16. Click the D1 Primary Operator list item. 17. Type your entry in the Name field (for example, TENNISON JAKE). Enter the last name followed by the first name of the Primary Operator. 18. Click the Enter button to search for the Partner number that is associated with the name that was entered as the Primary Operator.

11 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 11 of 20 Restricted Value Range (X) X Entries found (Dialog Box) This dialog box only displays if there is more than one Operator in GCSS-Army with the same name. Perform one of the following: If the birthdate is known, double-click the Pers.No. (Personnel Number) associated with the birthdate of the individual to select and copy the personnel number. If the birthdate is not known, refer to the Equipment Dispatch Partner Number Structure Search job aid on EUM+ for additional information. 19. Double-click the Pers.No. list item to assign the personnel number to the Primary Operator Function in the equipment dispatch.

12 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 12 of 20 Create PM Notification: DISPATCH (Screen 1) Enter the Alternate Operator information in the second row of the table at the bottom of the screen. 20. Click the Funct drop-down button. 21. Click the D3 Alternate Operator list item. 22. Type your entry in the Name field (for example, SIMMONS JAMES). Enter the last name followed by the first name of the Alternate Operator. 23. Click the Enter button to search for the Partner number that is associated with the name that was entered as the Alternate Operator.

13 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 13 of 20 Create PM Notification: DISPATCH (Screen 2) If additional Alternate Operators or Passengers/Crew Members are required in the equipment dispatch, add each one using the next available row in the table at the bottom of the screen. 24. Click the Put in process button to check the qualifications of the Operators.

14 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 14 of 20 Status check error (Dialog Box) 25. Click the Cancel button to display the Operator qualification check information.

15 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 15 of 20 Create PM Notification: DISPATCH The status bar displays one of the following messages: STATUS: Operator(s) are qualified. STATUS: Operator(s) aren't qualified, approval required. The Subject Long Text displays the date, time, the Dispatcher's Controlled Access Card (CAC) number and the results of the qualification check. The Status changes from OSNO (Outstanding Notification) to NOPR (Notification In Process) if the Operator(s) is qualified. If the Primary Operator, Alternate Operator, and/or Additional Passengers/Crew Members are not qualified, click the Cancel button in the XXXX Status check error dialog box. Perform one of the following: Check the Primary Operator's and/or Alternate Operator's equipment qualifications. Refer to the training materials Find Qualified Operator - Display Qualifications on EUM+ for the step-by-step instructions. Click the Save button to create the Dispatch (D1) notification requesting approval for the unqualified Operator(s). Click the Back button to exit the transaction. Click the Yes button in the XXXX Confirmat. Prompt dialog box to confirm exiting the transaction without saving the data.

16 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 16 of Click the Save button to save the Dispatch (D1) notification. Copyright 2014 United States Government, as represented by the Secretary of the Army. All rights reserved. Effective Date: 01 January 2014 Version: 3i

17 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 17 of 20 Maintenance Level (Screen 1) 27. Click the Re-execute report button to refresh the Equipment Situation Report and to update the Status Description field value.

18 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 18 of 20 Maintenance Level (Screen 2) The Status Description field value associated with the equipment is changed from Available to In Use (Dispatched). 28. Click the Back button to exit the transaction.

19 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 19 of 20 Maintenance Level (Screen 3) From this screen, you can do either of the following: Display the Equipment Situation Report again. Log off GCSS-Army. 29. You have completed this transaction.

20 Create Dispatch (D1) Notification (Approval Required) - Print 5988e (/ISDFPS/DISP_EQU_SIT) Page: 20 of 20 Summary You have printed the Equipment Maintenance & Inspection Worksheet (DA Form 5988e) form and created a Dispatch (D1) notification that requires approval from an approving authority.

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