GS1 Canada Stewardship Initiative Implementation Guide

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Myles West
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1 GS1 Canada Stewardship Initiative Implementation Guide November 2011

2 Purpose The purpose of this document is to define the data attributes required to allow private label product suppliers to synchronize their product packaging information with data recipients, such as retailers. Data recipients will use the data to determine their stewardship obligations to Industry-Funded Organizations (IFOs) to help manage the product life cycle, including collecting, transporting and recycling efforts. To help retailers provide IFOs with precise reporting on retailers stewardship obligations, GS1 Canada is adding product packaging attributes to ECCnet Registry, Canada s national product registry. Canadian retailers and suppliers have been using ECCnet Registry for over a decade to electronically share accurate, up-to-date product data for product listings and updates. This process is data synchronization. Adding product packaging data to ECCnet Registry enables trading partners to capture and share more product information in a more efficient way. Leveraging ECCnet Registry s product data synchronization process will also benefit private label product suppliers, as they will use an established, proven process to share product packaging data. Data Synchronization Process ECCnet Registry s data synchronization process is based on the concepts of publication and subscription. Publication allows suppliers to manage and control their product data and make it visible to their selected data recipients, including retailers. Subscription allows retailers to access the product data. Publication and subscription also control the flow of stewardship data from suppliers to retailers. However, loading product packaging data will be slightly different. To load product packaging data, suppliers first need to load their Global Trade Item Number (GTIN) information in ECCnet Registry. Once the GTIN data is loaded and complies with industry requirements, the product packaging data can be added. There are two data loading options for the ECCnet Registry Stewardship Tool 1- Bulk Upload: Suppliers add product packaging data to the import template (an Excel file) and upload it to the ECCnet Registry Stewardship Tool to update the existing GTIN data in ECCnet Registry with the product packaging information. 2- User Interface: Suppliers can search for GTINs one-by-one, add/edit the product packaging data per GTIN and save the changes to the data set. Once the product packaging information is loaded for a GTIN, the data will be made available to the retailers that have subscribed to the GTIN. Retailers will be able to search for the GTINs and view the product packaging information online or download the data in the download template. Collecting Product Packaging Information The product packaging information can be obtained from one of the following sources: 1- Bill of Material (BoM): The product s BoM identifies the product packaging components and associated data elements. 2- Third-party packaging provider: The packaging manufacturing team, which may be a third party. Implementation Guide - Stewardship Initiative Page 2 of 13

3 To load product packaging data in ECCnet Registry, a product must be identified by a unique GTIN. Product packaging data collected should directly relate to the GTIN representing the product. E.g. A case of water is constructed with two GTINs: The case GTIN; and The GTIN for each of the 24 individual bottles. Each individual bottle, or item GTIN, has three product packaging components: Bottle; Closure (cap); and Label. The case is wrapped with shrink wrap and supported with cardboard. Thus, the product packaging information for each GTIN should contain the following: 1- Case GTIN: The direct product packaging components are shrink wrap and cardboard. The material information for these two components should be collected. 2- Item GTIN: The direct product packaging components are the bottle, closure and label. The material information for these three components should be collected. Note: There is no need to collect the packaging information for indirect components. E.g. For a case of water bottles, there is no need to provide the material information for the bottle, closure or label (just provide the material information for the case s shrink wrap and cardboard). Once the data is loaded in ECCnet Registry, the information for child GTINs (the individual bottles of water) will be associated with the case GTIN based on the quantity of child GTINs. After uploading the packaging data for the bottle of water and its case, the case will contain the packaging material information of 24 bottles, including the material type and weight of the bottle, closure and label. This information will be made available using a series of aggregation rules based on the case-item relationship. Loading Product Packaging Information to the ECCnet Registry Stewardship Tool To load product packaging information in the ECCnet Registry Stewardship Tool, GTIN data must already be loaded in ECCnet Registry. As indicated, suppliers can load product packaging information to ECCnet Registry by using either the user interface to load the data on a one-by-one basis, or the import template to upload product packaging information for more than one GTIN. Implementation Guide - Stewardship Initiative Page 3 of 13

4 The Import Template The import template is divided into two sections: 1. GTIN data pulled from ECCnet Registry; and 2. Product packaging data, which needs to be updated. GTIN Data The GTIN data contains a minimum set of attributes to ensure the GTINs can be easily identified appropriately and correct product packaging data can be added to the import template. When downloading the import template from the ECCnet Registry Stewardship Tool, such GTIN attributes as product description, product classification, dimensions, weight and volume are shown. For explanations of the attributes, please refer to the ECCnet Registry Attributes Guide. Product Packaging Data Product packaging data is captured by using the attributes shown in the Product Packaging Data Elements section of this document. Each GTIN can have more than one product packaging component. In the import template, up to 8 packaging components can be identified for each GTIN. The product packaging data needs to be entered according to the specifications outlined for data elements. The attribute values should match the values in the code lists or the attribute requirements. The product packaging data for each GTIN should be directly related to that GTIN rather than lower level GTINs. E.g. A case of water is constructed with two GTINs: the case GTIN and the GTIN for each of the 24 individual bottles. Each individual bottle, or item GTIN, has three product packaging components: bottle, closure (cap) and label. The case is wrapped with a shrink wrap and supported with cardboard. Thus, the product packaging information for each GTIN should contain the following: 1- Case GTIN: The direct product packaging components are shrink wrap and cardboard. The material information for these two components should be collected. 2- Item GTIN: The direct product packaging components are the bottle, closure and label. The material information for the three components should be collected. Note: There is no need to collect the packaging information for indirect components. E.g. For a case of water bottles, there is no need to provide the material information for the bottle, closure or label (just provide the material information for the case s shrink wrap and cardboard). Once the data is loaded in ECCnet Registry, the information for child GTINs (the individual bottles of water) will be associated with the case GTIN based on the quantity of child GTINs. Implementation Guide - Stewardship Initiative Page 4 of 13

5 After uploading the packaging data for the bottle of water and its case, the case will contain the packaging material information of 24 bottles, including the material type and weight of the bottle, closure and label. This information will be made available using a series of aggregation rules based on the case-item relationship. The import template lists all private label GTINs in ECCnet Registry that are not associated with product packaging data. The product packaging components can be added in the import template for each GTIN in the list. For each component, the packaging information, such as material type and weight, can be added to the import template. After the import template is complete, it can be uploaded to the ECCnet Registry Stewardship Tool. After the upload is complete and aggregation rules are applied, the product packaging data for lower level GTINs in a hierarchy will be made available at the higher level (i.e. parent GTINs). Implementation Guide - Stewardship Initiative Page 5 of 13

Each product can have one or more product packaging components and each component can be made of

6 Product Packaging Data Elements The product packaging information is an extension of the product information. Each product can have one or more product packaging components and each component can be made of different packaging material. The following diagram shows the one-to-many relationship between the product information and product packaging information: Implementation Guide - Stewardship Initiative Page 6 of 13

7 Product Packaging Attributes No Field Type Required Description and Value Packaging Component Name Identifies the packaging component for each item going through the point of sale (POS). E.g. A bottle of water has three components: bottle, cap (closure) and label. Material Category The material category for each of the packaging components. Corresponds to the category values used by IFOs. Material Type / Name Dropdo wn List Yes 1 Bag - Paper 2 Bag - Pillow Pack 3 Bag Stand-Up Pouch 4 Bag - Wrapper/Other 5 Blister Pack 6 Board 7 Bottle 8 Box 9 Can 10 Chub 11 Clam Shell 12 Closure 13 Corrugate Displayer 14 Gable Carton 15 Inner Bag 16 Jar 17 Label - Glued 18 Label - Pressure Sensitive 19 Mesh / Netting 20 Sealant Film 21 Sleeve 22 Tag 23 Tray 24 Tub/Cup 25 Tube 26 Wrap Dropdo wn List Yes 100 Printed Material 200 Paper 300 Plastics 400 Steel 500 Aluminum 600 Glass 999 Not Currently Classified Dropdo Yes 1001 Directories Implementation Guide - Stewardship Initiative Page 7 of 13

8 Identifies the material used in each packaging component. It is a more granular list of materials compared to the list provided by each of the Ontario, Manitoba and Quebec IFOs. Each material maps to a material type in the IFOs lists. wn List 1002 Magazines and Catalogues 1003 Newsprint CNA/OCNA Members 1004 Other Newsprint Non CNA/OCNA Members 1005 Other Printed Materials 1006 Paper for General Use 2001 Aseptic - Paperboard 2002 Aseptic - Pouches & Cartons 2003 Cardstock / Boxboard 2004 Clear Coated Newsback (CCNB) 2005 Composite 2006 Corrugated Fiber 2007 Gable Top 2008 Glassine 2009 Kraft 2010 Laminate 2011 Molded Paper 2012 Multi-Wall Paper 2013 Other Paper Laminants 2014 Paper for General Use 2015 Paperboard 2016 Solid Bleached Sulfite (SBS) 2017 Solid UnBleached Sulfite (SUS) 3001 Biodegradable Plastic film 3002 Cloth 3003 Cotton Twine 3004 Crystallized PET (CPET) # Expanded Polystyrene (EPS) #6 - Bio-Based 3006 Expanded Polystyrene (EPS) #6 - Foam 3007 High Density Polyethylene (HDPE) 3008 High Density Polyethylene (HDPE) Film # Laminate 3010 LDPE/HDPE Film 3011 Linear LDPE (LLDPE) 3012 Low Density Polyethylene (LDPE) Film # Medium Density Polyethylene (MDPE) 3014 Nylon 3015 Oriented Polystyrene (OPS) # Other Biodegradable Rigid Plastic Implementation Guide - Stewardship Initiative Page 8 of 13

9 4 Percentage of Recycled Content The percentage of material made from recycled content. 5 Percentage of Post- Consumer Content 3017 Other Rigid Plastic Containers 3018 Polycarbonate 3019 Polyethylene Terephthalate (PET) 3020 Polyhydroxyalkanoate 3021 Polylactic Acid (PLA) # Polypropylene (PP) # Polystyrene (PS) 3024 Polyvinyl Chloride (PVC) 3025 Polyvinyl Chloride (PVC) Film # Polyvinylidene Chloride (PVDC) 3027 Recycled PET # Aerosol Containers 4002 Other Steel and Metal Containers 5001 Aluminum Containers 5002 Roll Foil and Other Aluminum Packaging 6001 Glass 9991 Wood Numeric Optional Numeric value between 0 and 100 Numeric Optional Numeric value between 0 and 100 Post Consumer Content is the material amount discarded by consumers after a product is consumed. The post consumer content usually ends up in a waste receptacle or dump. 6 Coating Type Identifies whether the material for the packaging component is coated or not and, if so, the type of Dropdo wn List Yes 1 Acrylic Base 2 Aqueous 3 Lamination 4 Varnish 5 UV Coating 6 Wax Implementation Guide - Stewardship Initiative Page 9 of 13

10 7 coating. Colour Name The material colour, especially for material made of glass. 8 Component Quantity Dropdo wn List 7 N/A Yes 1 Amber (Brown) 2 Green (Emerald) 3 Black 4 Blue 5 White 6 Flint (Clear) 7 N/A Numeric Yes Numeric value with NO decimal points The quantity of packaging per product. E.g. A 6-pack of granola bars has 6 wraps. 9 Component Material Weight Numeric Yes Numeric value with up to 2 decimal points The weight for each component of a product. E.g. The wrap for each granola bar will be recorded as 2 grams. 10 Material Weight A calculated attribute showing the total weight for each packaging component. E.g. For a package of 6 granola bars, the item GTIN will have a total weight of 12 grams (6 wraps x 2 grams). Numeric Yes System-generated This attribute is the product of the Component Quantity and Component Material Weight Supports up to 2 decimal points Implementation Guide - Stewardship Initiative Page 10 of 13

11 11 Material Weight UOM A dropdown list that shows the weight s unit of measure. Dropdo wn List Yes Dropdown value: 1. Kilogram 2. Gram 12 Date Created Date Yes System-generated date/time value The date and time the stewardship record was created. Applies to each of the product s packaging components. 13 Date Updated The date and time the stewardship record was updated. Updates are considered to be corrections to the data. This field applies to each of the product s packaging components. 14 Effective Date Date Yes System-generated date/time value Date Yes Supplier provides this information The date when the packaging material data for a modified product can be used for reporting purposes. E.g. A product with new specifications is being shipped to retailers. Unlike an update, a modification creates a second record so that previous and current values for the packaging material are available. Implementation Guide - Stewardship Initiative Page 11 of 13

12 For additional information about the GS1 Canada Stewardship Initiative, please visit [insert generic web page address] or contact GS1 Canada at ext. 3 or info@gs1ca.org. Implementation Guide - Stewardship Initiative Page 12 of 13

13 Implementation Guide - Stewardship Initiative Page 13 of 13

Wal-Mart Scorecard Multi-Layer, Multi-Material Flexible Packaging. Flexible Packaging Association Guidance for Determining the Majority Material

Wal-Mart Scorecard Multi-Layer, Multi-Material Flexible Packaging Flexible Packaging Association Guidance for Determining the Majority Material Preamble Currently, the only way to designate a multi-layer