RETURNS ANNOUNCEMENT MESSAGE RETANN. Version 1.0. agreed-upon by EDI Working Group of ECR Poland

Transcription

1 RETURNS ANNOUNCEMENT MESSAGE RETANN Version 1.0 EAN 97/EDIFACT D.96A agreed-upon by EDI Working Group of ECR Poland The document contains only these that segments and data elements that were agreed and accepted by the members of EDI Working Group of ECR Poland. The segments and data elements are used and required from commerce partners while exchanging EDI messages. This document is compliant to the standard RETANN EAN/EDIFACT message. June 2004

2 I. INTRODUCTION Status MESSAGE TYPE REFERENCE DIRECTORY EAN SUBSET VERSION : RETANN : D.96A : 002 Definition A message by which a party announces to another party details of goods for return due to specified reasons (e.g. returns for repair, returns because of damage, etc.). Principles This message may be used by the message sender to request credit for goods, or the replacement of goods from the message recipient. This message should stimulate the message recipient to instruct on how the named goods should be returned, destroyed, or disposed of. In the case where the recipient of the announcement refuses to accept the return of goods the sender would expect to receive notification of this decision and also instructions on what should happen instead of the return (this is to be defined in the interchange agreement). This process will usually be handled using the Instruction for Return message. The announcement for returns can be used by a party to inform another party on the requested return of: goods received in bad condition; goods received but not ordered; goods for repair; goods which have exceeded their expiry date without being sold; goods on commission; goods from sale on approval; sale or return goods; returnable transport or packaging containers; obsolete goods; goods being re-called. The announcement for returns may be used to return received goods for which receipt of delivery may already have been acknowledged by way of the Receiving Advice message (where this message is being used), e.g., the faulty goods are only discovered on opening a container for which a receiving advice has been issued.

3 II. MESSAGE STRUCTURE CHART Heading section UNH BGM DTM SG 2 RFF SG 2 DTM SG 2 NAD SG 2 NAD SG 2 NAD SG 2 NAD MESSAGE HEADER BEGINNING OF MESSAGE DATE OF THE DOCUMENT REFERENCE DOCUMENT NUMBER REFERENCE DOCUMENT DATE IDENTIFICATION OF THE BUYER IDENTIFICATION OF THE SUPPLIER IDENTIFICATION OF THE DELIVERY POINT IDENTIFICATION OF THE FREIGHT FORWARDER Detail section SG11 LIN LINE ITEM SG11 PIA ADDITIONAL PRODUCT ID SG11 PRI PRICE DETAILS SG11 MOA MONETARY AMOUNT SG11 SG13 QTY QUANTITY SG11 SG13 CDI PHYSICAL OR LOGICAL STATE Summary section UNS CNT MOA UNT SECTION CONTROL CONTROL TOTAL MONETARY AMOUNT MESSAGE TRAILER The segments agreed as mandatory are written in bold.

4 Notes: 1. The segments are presented in the sequence in which they appear in the message. The segment or segment group tag is followed by the (M)andatory / (C)onditional indicator, the maximum number of occurrences and the segment description. 2. Reading from left to right, in column one, the data element tags and descriptions are shown, followed by in the second column the EDIFACT status (M or C), the field format, and the picture of the data elements. These first pieces of information constitute the original EDIFACT segment layout. Following the EDIFACT information, EAN specific information is provided in the third, fourth, and fifth columns. In the third column a status indicator for the use of (C)onditional EDIFACT data elements (see 2.1 through 2.3 below), in the fourth column the restricted indicator (see point 3 on the following page), and in the fifth column notes and code values used for specific data elements in the message. 2.1 (M)andatory data elements in EDIFACT segments retain their status in EAN. 2.2 Additionally, there are five types of status for data elements with a (C)onditional EDIFACT status, whether for simple, component or composite data elements. These are listed below and can be identified when relevant by the following abbreviations: - REQUIRED R Indicates that the entity is required and must be sent. - ADVISED A Indicates that the entity is advised or recommended. - DEPENDENT D Indicates that the entity must be sent in certain conditions, as defined by the relevant explanatory note. - OPTIONAL O Indicates that the entity is optional and may be sent at the discretion of the user. - NOT USED N Indicates that the entity is not used and should be omitted. 2.3 If a composite is flagged as N, NOT USED, all data elements within that composite will have blank status indicators assigned to them. 3. Status indicators detailed in the fourth column which directly relate to the code values detailed in the first column may have two values; - RESTRICTED * A data element marked with an asterix (*) in the fourth column is (are) the only codes available for use with this data element, in this segment, in this message. - OPEN All data elements where coded representation of data is possible and a restricted set of code values is not indicated are open (no asterix in fourth column). The available codes are listed in the EAN Data Elements and Code Sets Directory. Code values given in tables have been agreed by the EDI Working Group. The use of other values should be bilaterally agreed.

5 III. SEGMENTS LAYOUT UNH - M 1 - MESSAGE HEADER Function : To head, identify and specify a message. Segment number : Message reference number M an..14 M Sender's unique message reference. Sequence number of messages in the interchange. DE 0062 in UNT will have the same value. Generated by the sender. S009 MESSAGE IDENTIFIER M M 0065 Message type identifier M an..6 M * RETANN = RETURNS ANNOUNCEMENT 0052 Message type version number M an..3 M * D = Draft directory 0054 Message type release number M an..3 M * 96A = Version 96A 0051 Controlling agency M an..2 M * UN = UN/ECE/TRADE/WP.4, United Nations Standard Messages (UNSM) 0057 Association assigned code C an..6 R * EAN007 = EAN Version control number Common access reference C an..35 N S010 STATUS OF THE TRANSFER C N 0070 Sequence message transfer number M n First/last sequence message transfer indication Cal Segment Notes: This segment is used to head, identify and specify a message. DE's 0065, 0052, 0054, and 0051: Indicate that the message is a UNSM PRICE/SALES CATALOGUE based on the D.96A directory under the control of the United Nations. DE 0057: Indicates that the message is the EAN version 005 of the UNSM PRICE/SALES CATALOGUE. This segment is mandatory. Example : UNH+ME RETANN:D:96A:EN:EAN001'

6 BGM - M 1 Beginning of message Function : To indicate the type and function of a message and to transmit the identifying number. Segment number : 2 C002 DOCUMENT/MESSAGE NAME C R 1001 Document/message name, coded C an..3 R * 70E = RETURNS ANNOUNCEMENT 1131 Code list qualifier C an..3 N 3055 Code list responsible agency, coded C an..3 N 9 = GS1 ( former EAN ) 1000 Document/message name C an..35 O 1004 Document/message number C an..35 R Message Number assigned by document sender Message function, coded C an..3 R * 9 = original 4343 Response type, coded C an..3 N Segment Notes: This segment is used to indicate the type and function of a message and to transmit the identifying number. DE 1004: It is recommended to limit the length of the number to 17 characters. DE 1225: 9 = original RETURNS ANNOUNCEMENT original transmission. This segment is mandatory. Example : BGM+70E:: '

7 DTM - M 5 - Date/time/period Function : To specify date, and/or time, or period. Segment number : 3 C507 DATE/TIME/PERIOD M M 2005 Date/time/period qualifier M an..3 M * 137 = Document/message date/time 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3 R 102 = CCYYMMDD 718 = CCYYMMDD- CCYYMMDD Segment Notes: This segment is used to specify the date or period of the message. DE 2005: 137 = Document/message date/time is obligatory. This segment is mandatory. Example : DTM : :102' Document date is as follows: r.

8 SG2 - C 9 - RFF-DTM RFF - M 1 - Reference Function : To specify a reference. Segment number : 6 C506 REFERENCE M M 1153 Reference qualifier M an..3 M * ON = Order number (buyer) AAK = Despatch advice number DQ = Delivery note number IV = Invoice number 1154 Reference number C an..35 R Segment Notes. This segment is used to provide document reference number. The type of reference document is agreed between partners This segment must be used at least once. Example: RFF+ON+12332'

9 SG1 - C 9 - RFF-DTM DTM C 9 - Date/time/period Function : To specify date, and/or time, or period. Segment number : 7 C507 DATE/TIME/PERIOD M M 2005 Date/time/period qualifier M an..3 M * 171 = Reference date/time 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3 R 102 = CCYYMMDD Segment Notes: This segment is used to specify the date or period of the reference. Example : DTM+171: :102'

10 SG23- C 10 - NAD-LOC-SG4-SG5 NAD - M 1 - NAME AND ADDRESS Function: To specify the name/address and their related function only with DE C082 or structure C080 to Segment number: 8 * DESCRIPTION 3035 Party qualifier M an..3 M BY Buyer SU Supplier DP Delivery point FW - Freight forwarder CO82 PARTY IDENTIFICATION C A DETAILS 3039 Party id. identification M M GS1 (former EAN )Location Number - Format an..35 n Code list qualifier C N an Code list responsible agency, C an..3 R * 9 = GS1 ( former EAN ) coded Segment notes: This segment is used to identify buyer, supplier, delivery point and freight forwarder. Buyer and supplier identification is obligatory. Delivery point should be provided if different than buyer. Freight forwarder identification is dependable upon partners agreement. This segment is mandatory and must be used at least twice. Element 3039: for party identification it is recommended to use GS1 codes (former EAN) Example : NAD+BY ::9'

11 SG11 C LIN-PIA-IMD-MEA-DTM-PRI-LOC-MOA-SG13-SG14-SG15-SG18-SG22 LIN - M 1 - Line item Function : To identify a line item and configuration. Segment number : Line item number C n..6 R Application generated number of the item lines within the invoice Action request/notification, coded C an..3 N C212 ITEM NUMBER IDENTIFICATION C 7140 Item number C an..35 R Format n..14. GS1(EAN)-8, UPC-A, GS1(EAN)-13, or GS this is the number of the article being invoiced Item number type, coded C an..3 R * EN = GS1 (former EAN :EAN-8, EAN-13, EAN-14) UP = UPC (UPC-A) D Segment Notes. This segment is used to identify the trade item. GS1 (former EAN.UCC) Global Trade Item Numbers should be used to identify the trade items. This segment is mandatory. Notes to elemnts with attribute D: Element composed of C212 is used to identify GS1 (former EAN/UPC )codes. Example: LIN :EN'

12 SG11 C LIN-PIA-IMD-MEA-DTM-PRI-LOC-MOA-SG13-SG14-SG15-SG18-SG22 PIA - C 9 - Additional product id Function : To specify additional or substitutional item identification codes. Segment number : Product id. function qualifier M an..3 M * 1 = Additional identification C212 ITEM NUMBER IDENTIFICATION 7140 Item number C an..35 R M 7143 Item number type, coded C an..3 R BP = Buyer's part number SA = Supplier's article number 3055 Code list responsible agency, coded C an..3 O 91 = Assigned by supplier or supplier's agent 92 = Assigned by buyer or buyer's agent M Segment Notes. This segment is used to specify additional or substitutional item identification codes such as a buyer's or supplier's item number. Examples : PIA+1+AEX0143:BP'

13 SG11 C LIN-PIA-IMD-MEA-DTM-PRI-LOC-MOA-SG13-SG14-SG15-SG18-SG22 PRI - M 9 - Price details Function : To specify price information. Segment number : 22 C509 PRICE INFORMATION C R 5125 Price qualifier M an..3 M AAA = Calculation net AAF = Information price, excluding allowances or charges and taxes 5118 Price C n..15 R Segment Notes. This segment is used to specify price information for the current line item. Example: PRI+AAA:14.50' Net price of (excluding tax) to be used for calculation purposes. This price includes all allowances and charges.

14 SG11 C LIN-PIA-IMD-MEA-DTM-PRI-LOC-MOA-SG13-SG14-SG15-SG18-SG22 MOA - C 9 - Monetary amount Function : To specify a monetary amount. Segment number : 24 C516 MONETARY AMOUNT M M 5025 Monetary amount type qualifier M an..3 M 38 = Invoice item amount 5004 Monetary amount C n..18 R Segment Notes. This segment is used to specify in monetary terms the value of current line item in previous LIN segment. Example : MOA+38:21,80'

15 SG11 C LIN-PIA-IMD-MEA-DTM-PRI-LOC-MOA-SG13-SG14-SG15-SG18-SG22 SG13 C QTY - C 1 - Quantity Function : To specify a pertinent quantity. Segment number : 25 C186 QUANTITY DETAILS M M 6063 Quantity qualifier M an..3 M * 61 = returned quantity 6060 Quantity M n..15 M 6411 Measure unit qualifier C an..3 M MTR = metre MTK = square metre KGM = kilogram LTR = litre PCE = piece PR = pair (two items combined) TNE = metric tone (1000kg) Segment Notes: This segment is used to specify quantities related to the current line item. This segment is mandatory Notes to elements with D attribute: The following element 6411 is only used when variable measure items are identified. Example: QTY+61:40'

16 SG11 C SG13 C 9- QTY-CDI LIN-PIA-IMD-MEA-DTM-PRI-LOC-MOA-SG13-SG14-SG15-SG18-SG22 CDI - C 9 - Physical or logical state Function : To describe a physical or logical state. Segment number : Physical or logical state qualifier M an..3 M 3E = Upon return GS1 ( former EAN Code) C564 PHYSICAL OR LOGICAL STATE INFORMATION M M 61 = returned quantity 7007 Physical or logical state, coded M n..15 M * 4 = Damaged 12E = Return goods GS1 ( former EAN Code) 1131 Code list qualifier C an..3 N 3055 Code list responsible agency, coded 7066 Physical or logical state C an..35 O C an..3 O 9 = GS1 ( former EAN ) Segment Notes: This segment is used to indicate conditions (actions) requested by the message sender for the current line item. Example: CDI+3E+13E::9' Goods to return based upon agreed conditions.

17 UNS - M 1 - SECTION CONTROL Function : To separate header, detail, and summary sections of a message. Segment number : Section identification M a1 M * S = Detail/summary section separation Segment Notes. This segment is used to separate the detail and summary sections of the message. This segment is mandatory. Example : UNS+S'

18 CNT - C 10 - Control total Function : To provide control total. Segment number : 39 C270 CONTROL M M 6069 Control qualifier M an..3 M * 2 = Number of line items in message 6066 Control value M n..18 M Segment Notes. This is used to provide message control information for checking on the message receiver's in-house system. This segment is mandatory Example : CNT+2:120'

19 SG48 M MOA - SG49 MOA - M 9 - Monetary amount Function : To specify a monetary amount. Segment number : 40 C516 MONETARY AMOUNT M M 5025 Monetary amount type qualifier M an..3 M 210 = Credit note amount 86 = Message total monetary amount 5004 Monetary amount C n..18 R Segment Notes. First MOA segment 776 with the qualifier 77 for DE 5025 defines the payable amount. Payable amount is the gross total amount of the invoice. Example : MOA+77: '

20 UNT - M 1 - MESSAGE TRAILER Function : To end and check the completeness of a message. Segment number : Number of segments in a message M n..6 M The total number of segments in the message is detailed here Message reference number M an..14 M The message reference numbered detailed here should equal the one specified in the UNH segment. Segment Notes. This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message. This segment is mandatory. Example : UNT+48+ME000001'