CITY OF GOODLETTSVILLE STREET SWEEPING SPECIFICATIONS

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1 CITY OF GOODLETTSVILLE STREET SWEEPING SPECIFICATIONS Whereas the City of Goodlettsville, hereinafter called City, desires to obtain the service of a private contractor for cleaning and sweeping certain streets within the City. SCOPE Contractor s service is based on removal of a regular day-to-day build-up of material and debris. Any excessive, out of the ordinary, or unusual build-up or residue of any dirt, debris or material is covered by the price quoted in this agreement under the hourly rate. These items include leaves, deeper than one-half the height of the curb face, debris or material as a result of construction work, or large amount debris or material from a storm, high winds, lightning, or flooding. By mutual agreement, these items may be cleaned up at the hourly rate plus disposal. At no time shall sweeping be performed against the flow of traffic. The contractor shall provide their own equipment, labor, fuel, and any other materials necessary to complete the required work. The contractor shall be responsible for the insurance, maintenance and repair of equipment and the availability, presence and supervision of employee(s). The contractor will clean an area seven (7) ft. wide from the curb, barrier or paved shoulder edge. No cleaning operation shall be conducted when there are climatic conditions present or forecast that would make such an operation ineffectual or dangerous. The climatic conditions include, but not limited to, heavy rain, fog, snow, ice, sleet, and high winds. If an emergency condition exists, the contractor shall respond as quickly as reasonably possible. TERM The term of the initial contract will be for one (1) year. Upon satisfactory performance of the work the contract may be renewed for an additional one year period upon written confirmation by both the City and the contractor. QUALIFICATIONS Contractor must demonstrate to the City the following: 1. A minimum of three (3) years experience in the municipal street sweeping business and provide five (5) municipal references of same. 2. The contractor s operators must meet the following requirements: possess a valid Tennessee commercial driver s license, a valid DOT medical card, pass a pre-hire drug screen, be subject to random drug & alcohol screening, have their MVR reviewed annually, be tested for cause on all accidents, must wear ANSI class three (3) safety vest at all times and participate in monthly safety meetings with their employer. 1

2 3. Evidence contractor has shop facilities with at least one (1) full time mechanic and an office with receptionist or answering service from 7:30 A.M. to 4:30 P.M, Monday through Friday. Additional telephone numbers and personnel must be provided in case of an emergency. 4. Certificate of liability insurance (minimum $5,000,000), and workers compensation insurance and a performance bond in the amount of one hundred percent (100%) of the total bid, and a bid bond in the amount of five percent (5%) of the total bid. 5. All equipment must meet minimum safety standards as outlined by the Department of Transportation in regard to strobe lights, arrow board and, if applicable, use of a shadow vehicle with an arrow board and impact attenuator. 6. Bidder must have a valid Tennessee General Contract License at the time of the bid and keep the license current throughout the length of the contract with the City. DISPOSAL Removal and disposal of debris during the cleaning operation shall be the responsibility of the Contractor. All applicable Federal, State, and local laws and ordinances related to the hauling, handling, and disposal of such material shall be complied with by the Contractor. EQUIPMENT The sweeper(s) must be of necessary size for street sweeping. No parking lot sweepers will be allowed. The equipment used for cleaning shall be a regenerative air vacuum sweeper (six) 6 cubic yards capacity equal to the Tymco 600 or a mechanical broom type, equal to the Elgin Eagle that will safely and effectively perform the cleaning work. All sweepers must have strobe lights and slow moving vehicle signs to increase visibility. All sweepers shall have a factory installed dust suppression system. All cleaning equipment shall be equipped in accordance with existing state, federal, local laws. Sweeping operations shall conform to current MUTCD guidelines. The contractor must have available one (1) spare sweeper of the same size or larger capacity that is utilized on the contract. Equipment to be utilized: Makes: (1) (2) (3) Model Unit # Year: SPECIAL EQUIPMENT VERIFICATION REQUIREMENT 2

3 Contractor is required to equip all vehicles used in conjunction with this contract with an internet-based monitoring system such as Network-Fleet. The City shall be provided password access to contractor s vehicle account in order to confirm contractor s work locations, mileage claims, disposal locations and times. AS A MINIMUM THE SYSTEM MUST PROVIDE THE FOLLOWING CAPABILITIES: Real-time GPS tracking of vehicles with a maximum update time of three (3) minutes. Historical GPS data by vehicle for a minimum of sixty (60) days. Speed monitoring of vehicle. Ability to designate specific locations as landmarks or restrictions. Report capability on demand, to provide activity data, route, start/stop times and locations, idle time, visits to landmarks or restricted areas, speed record by day or route. Password access by City to an internet-based monitoring site allowing City management unlimited access to real-time data or historical data and reports for contractor vehicles assigned to City sweeping contract. CITY The City will provide contractor with a designated individual that will help coordinate sweeping, verify that work has been completed as scheduled, and handle problems that may arise in areas of the City s responsibilities, such as removal of abandoned or parked automobiles, and coordinating after special events. The quantity is estimated only and in no way obligates the City to have this work performed. The City will furnish the contractor with a list of roads along with a frequency for sweeping of each. HOURS Hours of operation will be limited to night sweeping only. Night Time: 9:00 p.m. until 6:00 a.m., Sunday - Thursday DAILY REPORTS Daily reports are to contain the following information: date, equipment & personnel used, location swept and times work performed. These daily reports are to be submitted via fax at a designated number by the following morning by 8:30AM to allow for timely inspection of routes by City personnel. The City will notify the contractor of any deficiencies in writing within twenty-four (24) hours of being swept and contractor shall correct said deficiencies within twenty-four (24) hours. No other cycles shall commence until the unsatisfactory results have been resolved. An invoice with a copy of all of the daily reports is to be submitted to the Public Works Department at the end of each month. INVOICING Contractor will submit a monthly statement to the City showing streets swept. Payment will be made by the City within thirty (30) days of receipt. The contract represents the entire agreement between the City and the contractor. Both parties reserve the right to add additional streets, parking lots, etc., to this agreement upon the written consent of each party. 3

4 AREAS TO BE SWEPT Rivergate Parkway, Conference Drive and Long Hollow Pike curbs, islands, turn lanes and intersections. Total Miles Swept: Frequency of Sweeping: Two week intervals STREET SWEEPING QUOTATION Price per curb mile, including disposal Emergency call-out Hourly rate for air sweeper, excluding disposal, portal to portal Hourly rate for mechanical broom sweeper, excluding disposal for construction clean up or other heavy debris, portal to portal Disposal rate per ton Company Seal Signature Date Mayor s signature Date 4

5 REFERENCES 1) Reference Name: 2) Reference Name: 3) Reference Name: 4) Reference Name: 5) Reference Name: 5

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