SUSTAINABLE SUPPLY CHAIN MANAGEMENT. SUPPLY CHAIN TRANSPARENCY AND DUE DILIGENCE
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1 SUSTAINABLE SUPPLY CHAIN MANAGEMENT. SUPPLY CHAIN TRANSPARENCY AND DUE DILIGENCE
2 OVERVIEW. Amongst others, our due diligence measures along the procurement process are linked to the geographical distribution of the supplier locations and the purchasing volume. All Commodities for product related and non-product related parts and services are integrated in the contemplation. In line with supplier selection, since several years, we check critical suppliers with the help of Online Assessments, Onsite Assessments and Audits based on the BMW Group supplier sustainability policy. Especially the suppliers, who do not fulfil the sustainability requirements determined by the BMW Group, are critical. Together, we agree upon corrective actions as well as due dates in order to implement these measures. Nominated suppliers have to implement the measures before start of production (SOP). Verification occurs through independent third parties and own assessors. In case of non-cooperation, our escalation process starts. Geographical distribution of purchasing volume in % (as of 2017): NAFTA Purchasing volume: 14,5% Germany Purchasing volume: 37,6% Rest of Western Europe Purchasing volume: 17,7% Eastern Europe Purchasing volume: 21,5% Asia Purchasing volume: 7,7% Others Purchasing volume: 1,0% BMW Group Supply chain transparency and due diligence, Page 2
3 OEM SAQ. Due Diligence Measures Market analysis Request Evaluate Decide Supplier Development Supplier Monitoring 1) Identify, analyse and prioritize risks, Risk filter 2) Regular assessments of suppliers Onsite Assessments, Audits, Supply Chain Assessments QMT Assessments 3) Measures to prevent / mitigate sustainability violations (Corrective action plans) Onsite Assessments, Audits Supply Chain Assessments Escalation Process The BMW Group uses the result of the OEM industry Sustainability Questionnaire to assess the sustainability performance of each supplier location (production and supply location). The result becomes an integral part of the procurement process and a mandatory criterion for supplier selection. In nominating (contracting) suppliers, only locations which meet BMW Group sustainability requirements, or have demonstrably agreed in writing to do so before start of production, are taken into consideration. By establishing sustainability requirements in the procurement process we increase transparency along the supply chain and raise awareness on this topic at our suppliers top management. In 2017, the BMW Group assessed 4,886 supplier locations against the OEM industry Sustainability Questionnaire. Sustainability deficits were identified at 2,885 potential and existing supplier locations and corrective measures to remedy the sustainability deficits were defined for 1, supplier locations were not commissioned because they did not meet the sustainability requirements of the BMW Group, among other things. All contracts of BMW AG and over 95% of BMW Group contracts with suppliers contain clauses relating to BMW Group sustainability requirements. On the following slide, we explain the link in our risk management approach based on the example of Eastern Europe of BMW Group Supply chain transparency and due diligence, Page 3
4 EFFECTIVENESS - EXAMPLE EASTERN EUROPE. The following environmental, business ethics and social risks were identified in Eastern European countries with a high BMW Group purchasing volume. Sustainability deficits have been identified for potential supplier locations. Therefore, in case of nomination corrective measures have been agreed in advance. These corrective measures have partially been implemented in the year of nomination. All measures must be implemented latest by the time of the production start (SOP). If the implementation does not take place, an escalation process will be initiated. Identified ecological, business ethics and social risks based on the BMW Group Risk filter. Agreed corrective measures to remedy the identified deficits based on the OEM sustainability questionnaire (OEM SAQ) Number of contracted suppliers with identified deficits Number of contractors who have already implemented the corrective actions in 2016 Environment Low Proportion of renewable electricity consumption Appointment of a senior management person with responsibility for environmental sustainability 2 2 Threats to Biodiversity Implementation of a formal environmental policy 16 0 Risk of Eutrophication (Dissolved oxygen concentration) Implementation of an environmental management system Implementation of a certified environmental management system (more than 100 employees) Organisation of trainings on environmental management Business Ethics Strength of Auditing and Reporting Standard Appointment of a senior management person with responsibility for business conduct and compliance 8 7 Perception Corruption Index Implementation of a policy that outlines the principles regarding corruption and extortion Implementation of a formal business conduct and compliance policy Organisation of trainings on anti-corruption and ethics Social Appointment of a senior management person with responsibility for social sustainability 8 5 Discrimination in the Workplace Implementation of a policy that outlines the principles regarding non-discrimination Forced or Involuntary Labour Implementation of a policy that outlines the principles regarding forced or compulsory labour Restriction of freedom of Association /Collective Bargaining Implementation of a policy that outlines the principles regarding collective bargaining Working Conditions Implementation of a policy that outlines the principles regarding working conditions 19 9 Health and Safety Risks Organisation of trainings on health & safety Organisation of trainings on social issues BMW Group Supply chain transparency and due diligence, Page 4
5 ONSITE ASSESSMENTS. Due Diligence Measures Market analysis Request Evaluate Decide Supplier Development Supplier Monitoring 1) Identify, analyse and prioritize risks, Risk filter 2) Regular assessments of suppliers Onsite Assessments, Audits, Supply Chain Assessments QMT Assessments 3) Measures to prevent / mitigate sustainability violations (Corrective action plans) Onsite Assessments, Audits Supply Chain Assessments Escalation Process At supplier locations with identified deficits, the BMW Group uses the results of Onsite Assessments performed by internal experts to analyse more in depth and develop the sustainability performance. In nominating (contracting) suppliers, only locations are taken into consideration, which meet the BMW Group sustainability requirements or commit to corrective actions to be completed before start of production. Through monitoring of corrective actions, we support our suppliers with the implementation of sustainability requirements in their business processes and therefore promote continuous improvement. In 2017, 15 supplier locations (Tier-1 and Tier-n) were assessed regarding environmental protection, occupational health & safety and social sustainability. Major findings are in the field of occupational health & safety (e.g. employee protection, management of hazardous materials) and environmental protection (e.g. waste management, chemical management). With all supplier locations, corrective action plans incl. due dates and responsibilities have been agreed, which are currently in implementation phase. BMW Group Supply chain transparency and due diligence, Page 5
6 AUDITS. Due Diligence Measures Market analysis Request Evaluate Decide Supplier Development Supplier Monitoring 1) Identify, analyse and prioritize risks, Risk filter 2) Regular assessments of suppliers Onsite Assessments, Audits, Supply Chain Assessments QMT Assessments 3) Measures to prevent / mitigate sustainability violations (Corrective action plans) Onsite Assessments, Audits Supply Chain Assessments Escalation Process Besides the onsite assessments the BMW Group uses the results from sustainability audits, which were conducted by accredited external 3rd parties, to evaluate and enhance the sustainability performance of selected supplier locations. Suppliers can only be nominated, if they comply with the accepted auditing standards (e.g. WCA, SMETA, TGI), or if they commit to completing corrective or preventive actions by the start of production. Through ongoing monitoring of actions, we support our suppliers in embedding sustainability in their business operations, thus driving continuous improvement. In 2017, 17 supplier locations worldwide (1-tier & n-tier) were audited in the areas of environmental protection, social standards, health & safety and business conduct. Major findings were regarding health & safety (fire protection, emergency preparedness), working conditions (wages & hours) and employee training on sustainability. A detailed action plan including due dates and responsible persons was agreed upon with all suppliers individually. BMW Group Supply chain transparency and due diligence, Page 6
7 CONFLICT MINERALS. Due Diligence Measures Market analysis Request Evaluate Decide Supplier Development Supplier Monitoring 1) Identify, analyse and prioritize risks, Risk filter 2) Regular assessments of suppliers Onsite Assessments, Audits, Supply Chain Assessments QMT Assessments 3) Measures to prevent / mitigate sustainability violations (Corrective action plans) Onsite Assessments, Audits Supply Chain Assessments Escalation Process The BMW Group uses the result of the OEM industry Sustainability Questionnaire to assess the sustainability performance of each supplier location to evaluate the use of high-risk raw material from conflict affected regions. According to our BMW Group supplier sustainability policy and in respect to our commitment to human rights, the BMW Group adopted the strategy of not sourcing components containing conflict minerals which directly or indirectly finance or benefit armed conflicts. For these conflict minerals, the BMW Group implemented a complete due diligence process based on the OECD Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict-Affected and High-Risk Areas (OECD Guidelines) and integrated it in the procurement process within the joint OEM SAQ. This integration allows the BMW Group to continuously evaluate the transparency and performance of the supply chains affected by conflict minerals. A conflict mineral team is dedicated to the monitoring of relevant KPIs and refers to the top management on a regular basis. In case of non-compliance an escalation process is started. The BMW Group is also member of the Responsible Minerals Initiative (RMI) (formerly Conflict-Free Sourcing Initiative (CFSI)) and supports through this cooperation the inter-sectoral work of the Responsible Minerals Assurance Process (RMAP, formerly Conflict-Free Smelter Program, or CFSP). The target of the BMW Group is to get a 100% response rate of affected suppliers and to significantly improve the number of conflict free audited smelters and refiners in all its supply chains in the next years. BMW Group Supply chain transparency and due diligence, Page 7
8 SUPPLY CHAIN TRANSPARENCY. EXAMPLE COBALT. In our materials strategy, we have identified particularly critical raw materials from a sustainability perspective. In 2017, we addressed the supply chains of conflict minerals, cobalt, aluminum and steel, especially. We are working towards establishing maximum transparency in the supply chain. For example, since many years, the BMW Group has aspired to achieve supply chain transparency for cobalt through supplier workshops, discussions with sub-suppliers or reviewing of the audit results from individual smelting plants/ refineries. The BMW Group is not supplied directly with cobalt, but it does purchase cells containing cobalt. Based on the information provided by direct suppliers of the BMW Group in 2017, the following table have been generated listing the name and location of processing smelters / refineries and naming countries of origin of cobalt. Names of Smelting Plants/Refineries Ambatovy Freeport Cobalt Ganzhou Tengyuan Cobalt Industrial Co., Ltd. Ganzhou Yi Hao Umicore Industries Co., Ltd. Murrin Norilsk Nickel Umicore South Korea 1 Recycling Location Madagascar Finland China China Australia Finland South Korea South Korea Countries of Origin 2 Australia Democratic Republic of Congo Finland Madagascar Russia 2 No direct transparency from Umicore with respect to countries of origin. Proof of compliance with the due diligence obligation on the basis of external auditing report from PwC. PwC obtained full transparency. The BMW Group is currently working on the standardization of the internal processes for conflict minerals and cobalt, the central focus being on the development / implementation of an audit standard. The BMW Group is forging ahead with this within the framework of its activities within the Responsible Cobalt Initiative (RCI). Development and implementation is to be realized through the cooperation with the Responsible Minerals Initiative (RMI) by analogy with the conflict minerals. BMW Group Supply chain transparency and due diligence, Page 8
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