Cleveland County, NC. Purchasing Department. Kim Ogle. Building 311 East Marion St Shelby NC Telephone: Fax:

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1 Cleveland County, NC Finance & Purchasing Department Kim Ogle Purchasing Department County Administration Building 311 East Marion St Shelby NC Telephone: Fax: Date: March 7, 2017 INVITATION FOR BIDS Bid Number: Event Support Trailer Deadline to turn in bids: Friday, April 21,2017 at 4:00 P.M. BIDS, SUBJECT TO THE CONDITIONS MADE A PART HEREOF, WILL BE RECEIVED AT THIS OFFICE UNTIL 4:00 P.M. ON THE DATE STATED ABOVE. BIDS RECEIVED LATE WILL NOT BE OPENED. WRITTEN QUESTIONS DEADLINE: The last day and time for submittal of written questions shall be no later than 4:00 P.M., Monday, April 17, Refer all questions by to: Kim.Ogle@clevelandcounty.com Refer Inquiries To: Name of Bidder: Joe Lord, CCEMS Director City: ccemsjlord@yahoo.com Or Kim Ogle Zip: Kim.ogle@clevelandcounty.com Phone: State:

2 INVITATION TO BID Emergency Response Trailer FOR THREE COUNTIES (DPR 7 PROJECT EVENT SUPPORT TRAILERS) Bids shall be due no later than 4:00 pm Friday, April 21st, 2017 at Cleveland County Finance & Purchasing Dept, 311 East Marion St, PO Box 1210 Shelby NC Attn: Kim Ogle. Electronic versions are accepted. Specifications may be obtained at the above address, Monday- Friday, 8:00-5:00 or by , Kim.Ogle@clevelandcounty.com Cleveland County reserves the right to reject all bids or any portion of any bid they deem necessary for the best interest of the County. Attachment A Minimum Equipment list (all DOT approved equipment) Attachment B -Bid Form Attachment C -Bidder Qualifications Attachment D- Contracts to sign after bid award

3 SPECIFICATIONS It is the intention of these specifications to set forth the requirements and conditions for Event Support Trailers (3 complete trailers). The contractor shall perform the required services in all areas of the bid and shall be qualified to furnish a complete and efficient Event Support Trailer, including all labor, supervision, and requested equipment secured to trailers. The enclosed specifications are the minimum requirements to furnish a completed Event Support Trailer. Specifications - per trailer: Custom Fabricated Trailer 3500lb Rated Axles Overall Length: 16.5ft 2 5/16 Ball Coupler Hitch ST205-75D15C / Aluminum Wheels Reflect Lettering / Striping Poly, Lockable Tongue Tool box (36 long x 19 wide x 18 ) Solar Panel Charger (12 volt) 12 volt Battery / with Switch 4 EA Red Oval Tail/Stop Light 12 EA Led Alternating Amber Flashers 8 EA 2 Round 4 EA 6 Oval 15 EA 2 X 2 X 2 Dragon Tooth Barricades (with 3 sided orange/white reflective traffic tape) 16 EA - Plasticade Type II Barricades Sign Panels 12 EA - 6 ft A Frame Barricade with 2 side engineer grade reflective sheeting 60 EA - 10lb 28 Traffic Cones Orange with 4" & 6" reflective collars Bidder Qualifications: The successful bidder shall have been in business for a minimum of one year and maintain a full time staff. Payment: Payment will be made after service is completed and trailers are delivered. Check will be mailed no later than fourteen (14) days after invoice is received, unless a credit card payment is an option. Send invoices to Accounts Payable, Cleveland County Finance Dept, P. O. Box 1210, Shelby, NC Or invoice can be delivered with trailers.

4 Contact Person: CCEMS Director, Joe Lord or the Purchasing Agent, Kim Ogle Safety: The Contractor expressly agrees that it shall be solely responsible for Event Support Trailers, that they shall comply with all rules, regulation, orders, standards and interpretation promulgated pursuant to the Occupations Safety and Health Act of 1970 of the State of NC and NC DOT Standards.

5 Attachment A The EMS Director will meet with the bidder for the delivery of the three (3) Event Support Trailers at a specified time after completion at delivery destination (100 Justice Place, Shelby, NC 28150). Law Enforcement Center 100 Justice Place Shelby, NC TBA Custom Fabricated Trailer 3500lb Rated Axles Overall Length: 16.5ft 2 5/16 Ball Coupler Hitch ST205-75D15C / Aluminum Wheels Reflect Lettering / Striping Poly, Lockable Tongue Tool box (36 long x 19 wide x 18 ) Solar Panel Charger (12 volt) 12 volt Battery / with Switch 4 EA Red Oval Tail/Stop Light 12 EA Led Alternating Amber Flashers 8 EA 2 Round 4 EA 6 Oval 15 EA 2 X 2 X 2 Dragon Tooth Barricades (with 3-sided orange/white reflective traffic tape) 16 EA - Plasticade Type II Barricades Sign Panels 12 EA - 6 ft A Frame Barricade with 2 side engineer grade reflective sheeting 60 EA - 10lb 28 Traffic Cones Orange with 4" & 6" reflective collars

6 Attachment B Bids to be returned on this form: Attn: Kim Ogle 311 E. Marion St. PO Box 1210 Shelby NC Event Support Trailers (3) The undersigned, as Bidder, hereby declares that the only person or persons interested in this proposal as principal or principals is or are named herein and that no other person than herein mentioned has any interest in the proposal or in the contract to be entered into; that this proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud. The Bidder further declares that he has examined the Specified Terms and conditions and read all special provisions furnished prior to the opening of bids; and that he has satisfied himself relative to the services to be performed. The Bidder proposes and agrees if this proposal is accepted to contract with Cleveland County, North Carolina, in the form of contract specified, to furnish all necessary implements, equipment, tools, labor and supervision for the total cost of: One bid needs to be submitted that includes all three (3) Event Support Trailers with delivery. BID AMOUNT EACH TOTAL FOR ALL (3) TRAILERS $ $ Business Name: Address: City/state/zip Authorized Signature Name/ title (print) Phone Number address

7 Attachment C BIDDER S QUALIFICATIONS BIDDERS NAME DATE: Bidder must demonstrate that he has a successful record of experience in the type service specified. Otherwise, proposal may not be considered. The Request for Proposals is for an agreement for three (3) Event Supply Trailers. Therefore, list below three (3) accounts of comparable size that you have provided trailers within this regional area. COMPANY PERSON TO CONTACT TELEPHONE NUMBER Company Name Address Phone