Online Management of Shipments Vessel Bridge GmbH & Co. KG VesselBridge

Transcription

1 Online Management of Shipments

2 Collaboration of Parties Business Unit / GOS Terminal Vessel Carrier Bridge your shipment portal portal Service 3rd Part Surveyor

3 Tired of Catching up on s? Improve Efficiency Work smarter, not harder is not effective when applied on an individual basis Modern business organization run fast and tools have to be agile Existing tools slow companies down and consume employees time Focus on Productivity Share information within your transport related business partners Real time tracking of your cargo Enhance Transparency Avoid overflowing mailbox Available on all major platforms including mobile

4 Before VesselBridge Receive Request from Business Units Tender out to Market Analyse Offers received together with Business Unit Selection of Carrier Award to Carrier and start Operational Process VesselBridge

5 Timeline Shipment Booking Note Shipment ATA NOR start Loading ETA Updates Discharge VesselBridge keeps track which documents are needed, which are already supplied and which are missing

6 Hierachie of Master Data Project Customer/ BU defines project Booking GOS agrees with Carrier Legal contract Voyage Vessel ETA POL POD Shipment Groups cargo between same POL and POD Cargo Position For statistics Template for B/L instructions B/L

7 Booking, Voyages & Shipments

8 Modules Shipment - Overview - Details - Cargo - Notification - B/L Instruction - Documents - Parties - Evaluation Statistic - Evaluation - Tables - Excel download My Vesselbridge - Projects - Bookings - Company information - Vessels - Voyages, ETA, POL,POD User Management

9 Features Notifications apply automatically with priority to important information, ensuring that key messages are never missed. Putting all information in one place promotes a Self-Service mentality. This function encourages users to 'search' for an answer rather than bugging a colleague unnecessarily. Ensures that everyone is 'on the same page' and kept updated - until a decision is made. There's no added complexity of cc'ing and bcc'ing here. Notifications generate automatically and expedite routine messages by prefilling author and content. Keep everyone up to date and ensure that work is not unnecessarily duplicated. Built-in reporting for statistics allows for accountability - a company is only as quick as its slowest department.

10 Starting Page/Login

11 Overview Shipments

12 Starting a New Shipment Vessel Voyage Project Booking Creation of Shipment Allocate Authorised Parties Monitor Process and Update

13 Details Shipments

14 Information to Be Supplied GOS Setup of project and shipment Assigning parties to shipment and definition of role Supervision of all information Upload documents required Carrier Nomination of Vessel Input vessels details => link to vessel tracking Update vessels ETA (load & Discharge Port) Advise Vessel operator details Advise Voyage No / reference Creation of carriers comments Upload documents required Terminal Contact Details of person in charge Port/Terminal/Ber th information Comments to public holidays available piers etc. Surveyor Nomination attending Surveyor(s) Contact Details of attending surveyor Upload Passport Copy (Posibility selection from profile) Surveyor comments Upload documents required

15 Cargo Shipments

16 Notifications Shipments

17 Involved Parties of Shipments

18 State Changes Basic state, set automatic by create a new shipment Set if the shipment reference on an booking A document as Bill of Lading is uploaded The sailing date is less then or equals today The arrival date is less then or equals today The discharged date in the voyage is less then or equals today This state is set by user (Only Customer or higher)

19 6 Reasons to Use Vessel Bridge 1 The platform can be accessed anywhere, anytime, on almost any device, with just a web browser 2 Keep track which documents are needed, which are already supplied and which are missing Instant wins 3 4 All communication is encrypted by default, providing a secure platform with no chance of snooping (and no spam!) A central information plattform means no other systems needed 5 Say goodbye to long chains with multiple recipients. Vesselbridge is a signature-free, secure world: a business platform that increases clarity and reduces noise at the same time 6 Say hello to a platform that is modern and inspiring. vesselbridge has a light, fresh design that creates a social alternative to bland clients - company communication channels don t need to be boring

20 With vesselbridge you get Defined information channels that structure the shipping task for you A genuine solution for company change, with productivity built in Open communication and information to create an ambient calm, and reduces noise Modern workspace to collaborate Clear open and closed statuses which easily shows what is still outstanding whilst preventing double work.

21 Thank You Thank you! For your kind attention! Register now!

22 VesselBridge online management of shipments

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24 Ocean Transport / Freight Thermal Wind Aero Global Operation Sourcing

25 Booking Voyages & Shipments Project POL 1 Shipment IV Shipment V x Bookings x Voyages x Shipments Shipment I cargo Shipment II Shipment III POL 2 MV Cher Voyage No 2 MV Heidi x Positions Voyage No 1 Retour POD 2 POD 1 25

26 Booking, Voyages & Shipments POL 1 Shipment IV Shipment V Shipment I cargo Shipment II Shipment III POL 2 MV Cher Voyage No 2 MV Heidi Voyage No 1 POD 1 Retour POD 2 26

27 Booking, Voyages & Shipments Project POL 1 Shipment IV Shipment V x Bookings x Voyages x Shipments Shipment I cargo Shipment II Shipment III POL 2 MV Cher Voyage No 2 MV Heidi x Positions Voyage No 1 Retour POD 2 POD 1 27

28 Starting Page/Login Vessel Bridge GmbH & Co. KG VesselBridge

29 Hierachie of Master Data Project Customer/ BU defines project Booking GOS agrees with Carrier Legal contract Voyage Vessel ETA POL POD Shipment Groups cargo between same POL and POD Cargo Position For statistics Template for B/L instructions B/L

30 Overview Shipments

31 Starting a New Booking Vessel Voyage Project Booking Creation of Shipment Allocate Authorised Parties Monitor Process and Update

32 Notifications Shipments

33 Cargo Shipments

34 Option: Sanction List Consolidated screening list: Check for companies, persons and ships Specially Designated Nationals and Blocked persons and ship list

35 Status of Shipments

36 Highest Data Security Vessel Bridge is using state of the art security standards for operation and hosting according to German standards 1. Transport Layer Security (e.g.: 2. Input Sanitation for search fields in communcation with SQL Server 3. Hardware storage in 2m thick concrete bunker wall survived second world war - Efficient protection against all kinds of physical threats - Data center in the city of Bremen - Most modern technology used - Emergency power supply

37 Highest Data Security encrypted data transfer State of the art hardware and software Communic ation Hosting Location Software In the II world war bunker in th City Center of Bremen Input Sanitation