BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM) Training for LPC Workers

Transcription

1 BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM) Training for LPC Workers

2 Acronyms used in this training BCTS = BC Timber Sales BA = Business Area, ie: regional BCTS office LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure EPRM = Emergency Preparedness & Response Manual ERP = Emergency Response Procedure SFMP = Sustainable Forest Management Plan

3 1. What s first - EMS Review A quick review of the basics of EMS: PLAN DO CHECK -RESPOND What is ISO 14001, and The BCTS approach

4 EMS Review Scope of the BCTS EMS Defining scope The activities and locations where the EMS is applied and implemented Defining the activities Operational Planning (i.e. layout, cruising, etc) Harvesting (i.e. falling, skidding/yarding, processing, loading) Roads (i.e. subgrade construction, surfacing, culvert installs) Silviculture (i.e. site prep, planting, surveys) Defining the locations TSL operational areas Haul routes (under the management of BCTS) Road permit work sites X Not the LPC s camps, shops or off-site facilities

5 EMS Review Why Do We Need an EMS? To protect the environment To allow an outside, 3 rd party auditor to verify our claims that BCTS protects the environment To have an efficient system for improving our business

6 EMS Review Why Do We Need an EMS? Due Diligence defense considers if the following are in place: Preventative system (e.g. EMS) Training programs Internal / external audits Risk assessments Contingency plans designed to prevent events BC Timber Sales EMS offers all of these elements

7 EMS Review What is our EMS? Defines the environmental performance we d like to achieve Describes who will do what, when, to achieve it Clear roles and responsibilities at all levels of BCTS and for our LPC s Always evaluating and improving the system and our performance

8 EMS Review What is ISO 14001? A standard (ISO ) that defines the necessary elements of an effective environmental management system Recognized internationally Implementation in Canada overseen by the Standards Council of Canada

9 EMS Review What does ISO Certification mean? The BCTS EMS meets the ISO standard and Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS

10 EMS Review ISO Certification Does Not: Verify our forest management practices Verify that our products come from certified forests Allow us to use a certification stamp on our products

11 EMS Review Plan-Do-Check-Respond The EMS is based on a continual improvement loop: Check Plan Do etc Respond

12 EMS Review 1. The PLAN EMS Policy States the guiding principles of our EMS Commits to: Meeting all laws Preventing pollution, protecting the environment Continually improving

13 EMS Review 1. The PLAN Aspects An element of an organization s activities that can interact with the environment An environmental aspect lies between an activity and an impact: Road Construction Alter or Influence: Soil Productivity and Stability Landslide

14 EMS Review 1. The PLAN Significant Aspects Significant or higher risk environmental aspects are given priority. Examples are: 1. Uncontrolled: Fire 2. Spillage of: Chemical products 3. Spillage of: Fuel / Oil products 4. Improper disposal of: Hydrocarbons 5. Alter or influence: Hydrology characteristics 6. Alter or influence: Species at risk

15 EMS Review 2. DO Implement Operational Controls EFP s in the field EOP s for BCTS staff Preworks for all LPC s Monitoring and inspecting of activities Checklists guiding key activities Must know the requirements for the tasks you are doing

16 EMS Review 2. DO Checklists: CHK-001 Planning Prework Form CHK-002 Harvest & Roads Prework Form CHK-003 Silviculture Prework Form CHK-004 Planning Inspection- Monitoring Form CHK-005 Harvest & Roads Inspection-Monitoring Form CHK-006 Silviculture Inspection- Monitoring Form CHK-007 Incident Report Form CHK-008 Emergency Response Test-Drill Report Form EFP 1 - General 2 - Project Supervision 3 Development and Planning 4 Roads, Bridges, and Culverts 5 - Harvesting 6 Fuel Handling 7 Dryland Sort EOP 1 Planning 2 LP Operations 3 - BCTS Projects 4 - LWCP Planning 5 - LWCP Operations 6 - Incident Reports

17 EMS Review 2. DO Must be trained for the tasks you are doing Training requirements are identified in the Training Matrix provided at the BCTS Prework

18 Training Needs Matrix 1. BA Staff Training Package Content Level 1 EMS / SFM Aw areness x x x x x x x x x x x x x Level 2 EMS Procedures x x x x x x x x x x x Legal Reqts Fire S100 x x x x x x x x WHMIS x x x x x x x x x x x x x Emergency ERM x x x x x x x TSM Planning Officer Operations Managers Engineering Officer Engineering Technician Forest Technicians Operations Technician Area Foresters Practices Forester Field Operations Supervisor Resource Clerks Other field staff Other Office Staff 2. Licencees / Permitees / Contractors Training Package Level 3 Content EMS/SFM Aw areness / Procedures x x x 4 Principal Supervisor Worker Legal Reqts Fire S TDG Certification WHMIS Emergency ERM x x ERP x x x 4 Truck Driver 1 - At least one w orker onsite carrying out industrial activity under a Timber Sale or Licence during fire season must have S100 training 2 - Applies to personnel transporting Class 3 products in quantities > 2000 liters (TDG reg 1.35) 3 - As required by WHIMIS w hen handling or exposed to hazardous substances (eg: fuel, chemicals) 4 - Truck drivers and trucking contractors require Level 3 and ERP training w here they have the potential to cause a significant environmental impact eg: hauling quantities of fuel greater than 2000 litres, self-loading of logs, off-highw ay, etc.

19 Training Content Guide TRAINER EMS CARD ISSUED? TRAINERS CARD ISSUED? EMS Awareness BA EMS Committee / TSM CSO All Relevant All All All All All - Relevant BCTS Field Staff CSO All Relevant All All All All Relevant - Relevant BCTS Admin. Staff CSO All Relevant Relevant - Relevant LPC Principal / Supervisor Approved ** Y All Relevant All All Relevant Relevant - Relevant Worker * LPC or Approved ** Relevant Relevant All All Train-the-Trainer CSO Y All All All All Relevant - All All SFM Awareness EFPs EPRM EOPs Checklists Manual Training Methods Supplementary (TDG, WHMIS, etc.) * Valid only during employment for the LPC who provided the training ** Approved = Holder of a Trainers Card or a BCTS staff member approved by the CSO Level 1 Level 2 Level 3 Refresher intervals are not defined. It is the responsibility of the LPC and the Workers to maintain the level of training. BCTS will identify LPCs and Workers who have not maintained adequate levels of training in preworks and inspections, and require

20 EMS Review 3. CHECK Method of Checking Monitoring (Supervision) Inspections Performance Reports Internal Audits External Audits Who is checking LPC, BCTS LPC, BCTS BCTS BCTS Registrar

21 EMS Review 3. CHECK Things to Check Conformance to the project plan Conformance to EMS requirements Compliance with legal and other requirements Progress towards EMS objectives Who is checking LPC, BCTS LPC, BCTS LPC, BCTS BCTS

22 EMS Review 4. RESPOND Action Plans are written during inspections who is to do what, by when EMS modifications / improvements will be assigned as Action Plans or in annual reviews Issues will be investigated and Action Plans assigned to address root causes All actions will be assigned, tracked & followed up

23 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Training Matrix) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

24 EMS Documentation EMS Manual Environmental Operating Procedures (EOP) Policy Tables (e.g.: Training Matrix) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFP)

25 Overview : Emergency Response Manual (ERM) Addresses 3 types of emergency: Fire Spill Landslide or major erosion event Provides: Preparedness information Response procedures Contact information References the Emergency Response Plan Form to be completed for each Project

26 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

27 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms Environmental Field Procedures (EFPs)

28 Overview: Emergency Response Plan The ERP must be completed and maintained at the worksite All workers must know the location of the ERP All workers must be able to effectively use the information found in the document

29 Highlights: Emergency Response Plan Contains names and phone numbers of key personnel Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc) Contains spill response steps for Fire, Spills, and Erosion events Contains locations of spill and fire equipment Contains test or drill requirements

30 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

31 EMS Documentation EMS Manual Environmental Operating Procedures (EOPs) Policy Tables (e.g.: Aspects) Environmental Program(s) Administrative Forms ERM Records Operational Forms/ Checklists Records Environmental Field Procedures (EFPs)

32 Overview: Environmental Field Procedures Purpose: Methods to minimize environmental impacts # Name For: EFP 01 General All workers EFP 02 Project Supervision LPC supervisors EFP 03 Development & Planning Contract workers EFP 04 Roads, Bridges, & Culverts LPC workers EFP 05 Harvesting Licensee workers EFP 06 Fuel Handling All workers EFP 07 Dryland Sort Licensee workers

33 Highlights: EFP 01 - General General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS Key Highlights Prework awareness Project Plan awareness Monitoring the work Site maintenance & Emergency Preparedness Stop Work criteria

34 Highlights: EFP 02 Project Supervision General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations Key Highlights Prework components and documentation Supervisory responsibilities & Stop Work criteria Monitoring and Inspections Documentation management Emergency Reporting procedures

35 Highlights: EFP 03 Development and Planning General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field Key Highlights Project Plan preparation Field work requirements Data integration into layout & design work Stop Work criteria

36 Highlights: EFP 04 Roads, Bridges, and Culverts General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field Key Highlights Road & Bridge inspection criteria Construction, maintenance, deactivation procedures Bridge & Major Culvert installation, maintenance, and removal precautions and criteria Disposal procedures Stop Work criteria

37 Highlights: EFP 05 - Harvesting General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field Key Highlights Procedures and criteria for: Falling Yarding, Skidding and Forwarding Loading, processing, and hauling Stop Work criteria

38 Highlights: EFP 06 Fuel Handling General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution Key Highlights Fuel storage and Handling Refueling requirements Spill response references Stop work criteria

39 Highlights: EFP 07 Dryland Sort and Log Loading General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies Key Highlights Sort yard operational requirements Stockpiling & disposal of waste Stop Work criteria

40 Other EMS Requirements Check Plan Do etc Respond

41 Checking the Progress The BCTS staff approach Monitoring Informal visits to the worksite to focus on key risk issues May or may not be documented (CHK can be used for documentation of monitoring) Inspections Formal visits to conduct thorough worksite assessments Purpose: to identify deficiencies and trends, to collect data Frequency: as determined by the Risk Ranking Primary benefits of Inspections identifying deficiencies and trends, initiating corrective action, ensuring follow up

42 Checking the Progress The LPC Approach Supervising (similar to monitoring by BCTS) Continual on-site checking of work progress, conformance to operational and EMS requirements May be documented in diaries or on forms Inspections Formal worksite assessments by the field supervisor Purpose: to identify deficiencies and trends within the workplace Frequency: as determined at the BCTS Prework Type of Inspections Operational and EMS

43 Other EMS Requirements Check Plan Do etc Respond

44 Respond Corrective Action The BCTS Approach If deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through: Documentation on the Inspection Forms Documentation on the Incident Report Forms Documentation on Notices to Comply Issue Tracking System entries (ITS) If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plans

45 Respond Corrective Action The LPC Approach Deficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action Immediate Action (i.e. cleaning up the spill) Preventative Action (i.e. further training or change to work procedures)

46 Be Prepared for Audits Workers Know the location of the EFP s and the ERP and have them readily accessible Participate in Preworks prior to commencement of the project Follow the procedures outlined in the EFP s to minimize site deg, contamination, and erosion Be able to explain how to respond to spills, fires, and major landslides or erosion events Make sure you have spill kits and fire tools available to you and they are in working order

47 EMS SUMMARY Plan Know how to operate with regard to the environment Do Follow procedures while conducting business that protect the environment / achieve your plan Check Take the time to review how you do vs. what the plan states Respond Take action and learn from your performance to do better next time

48 SUSTAINABLE FOREST MANAGEMENT

49 Types of SFM Certifications CSA Z809(2002) describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained SFI similar in scope and application to CSA Z809, American FSC - similar in scope and application to CSA Z809, International

50 CSA Z809 Certification CSA Z809 SFM Standard is based on a Canadian definition of sustainable forest management (SFM) Requires a SFM Plan (SFMP) be in place Requires a Management System be in place (i.e. an EMS) Results in certification of a Designated Forest Area (DFA) (therefore, most CSA certifications require cooperation amongst all but the smallest licencees operating in the DFA) CSA Standard includes a substantial commitment to involve the public in developing the SFM plan

51 How SFM Plans intersect with an EMS The following Management system criteria must be implemented: Legal requirements Roles and Responsibilities Training and Awareness Internal & External communication Document management and control Operational procedures Emergency Preparedness & Response Monitoring and Measuring Corrective & Preventative Action Record Keeping Internal Audits Management Reviews

52 Where a SFM Plan has its impact Influences higher-level planning by introducing its own criteria for forest management Requires data gathering and reporting to verify adherence to SFM targets Can produce changes to operational plans Modification of block size and shapes Introduction of additional protective measures for resource features and sensitive zones Changes in road locations and design

53 How to conform to SFM goals in the forest workplace Follow the Operational Plans Follow EMS requirements Environmental Field Procedures Emergency Response Plans Legislation and Regulations Training requirements Follow Contract & License requirements Follow Legislative and Regulatory requirements