Green Purchasing Best Practices: Imaging Equipment. Green Electronics. RPN Webinar. August 26,

Transcription

1 Green Electronics RPN Webinar August 26,

2 RPN Largest nonprofit network of purchasing agents and sustainability professionals States Local governments Federal agencies Colleges and universities School districts Businesses Non-profits 2

3 RPN s Mission Promote and practice responsible purchasing by identifying best practices, developing effective purchasing tools, educating the market, and using our collective purchasing power to maximize environmental stewardship, protect human health, and support local and global sustainability. 3

4 RPN Resources Responsible Purchasing Guides Webinars Hands-on technical Assistance Sustainable purchasing policies Model specifications Cooperative purchasing contracts Model Responsible Purchasing Report Calculators and other tools 4

5 Questions? Submit questions by typing them into the Questions box in your GoToWebinar application. We will compile and answer them during the Q&A at the end of the webinar. 5

6 Presenters Lynn Rubinstein, Executive Director, Northeast Recycling Council (NERC) Sarah O Brien, Director of Global Community Development, Green Electronics Council Alicia Culver, Executive Director, Responsible Purchasing Network (Moderator) 6

7 POLLING QUESTION #1 Has your organization or jurisdiction adopted a "green" electronics policy? VOTE NOW 7

8 Green Purchasing Best Practices Imaging Equipment Alicia Culver Responsible Purchasing Network RPN Webinar August 26,

9 nt/naspo_rpn_imaging_equipment_purchasing_guide.pdf 9

10 Why Buy Green Imaging Equipment? HEALTH AND ENVIRONMENTAL BENEFITS Save energy, reduce greenhouse gas emissions Minimize toxic chemical emissions into indoor air Protect forests by reducing paper consumption - Paperless document strategies - Making duplex copying easier - Choosing equipment that uses recycled paper without jamming Avoid virgin material use 10

11 Why Buy Green Imaging Equipment? ECONOMIC BENEFITS Reduce electricity consumption (ENERGY STAR) Lower equipment replacement costs, storage space (MFDs, networked equipment) Reduce paper costs (purchasing, storage, mailing, disposal) Lower toner/ink costs (factor in upfront, better fonts, choose remanufactured and high-yield products) Job creation (remanufacture of equipment/supplies) Lower disposal costs (equipment take-back, leasing, print services) Secure LEED and AASHE Stars credits 11

12 POLLING QUESTION #2 Has your organization or jurisdiction included specifications for EPEATregistered electronics in any of your bid solicitations? VOTE NOW 12

13 Specify EPEAT-Registered Imaging Equipment Electronic Products Environmental Assessment Tool (EPEAT) Multi-attribute certification for electronic equipment New standard and registry for imaging equipment established in January

14 Specify Imaging Equipment That Can Easily Make 2-Sided Images Using imaging equipment with auto-duplexing enabled can cut paper consumption by 40%. 14

15 Cut Paper Consumption CASE STUDY: King County has cut paper usage by >20% Set 20% paper reduction goal (2013 vs. 2010) Established duplex printing standard Implemented paperless office practices All copy paper has % post-consumer recycled content Achieved 21% reduction Cost savings = ~$210,000 15

16 Specify RoHS-Compliant* Imaging Equipment *The RoHS Directive is the European Union s policy on restriction of hazardous substances for electrical equipment. 16

17 Transition to MFDs A single ENERGY STAR multi-function device (MFD) will prevent ~320 pounds of CO2 over 6 years. printer scanner copier fax all-in-one vs. Consider eliminating individual desktop printers Order with energy management, duplexing and network functions enabled 17

18 MFDs Save Money CASE STUDY: Alameda County, CA Desktop Printer Reduction Project 70% reduction in desktop printers $7000 in annual cost savings Energy savings from eliminating redundant equipment Lower ink/toner costs Avoided maintenance costs Additional cost savings from its Paperless Express project, which was supported by use of MFDs. 18

19 Adopt Procurement Policy for Green Electronics Maryland s Green Purchasing Committee has adopted Guidelines for electronic equipment. The State of Maryland, in accordance with State Finance and Procurement Article Section 4-414, requires that when purchasing EPEAT eligible electronic products, state units purchase electronic products that comply with the following: Listed or rated gold or silver on the EPEAT registry. EPEAT eligible electronics include: Computers Displays and Monitors Imaging Equipment Televisions /specs/electronicanditproductsspecification.pdf 19

20 Before Bidding What types of products are needed? Evaluate past usage Avoid buying too much machine What functions do you need? Match expected volume to equipment size Color versus monochrome (black) Toner versus ink Buying versus leasing 20

21 Before Bidding What types of products are available? Check the EPEAT Registry (and ENERGY STAR list) to find products that meet your needs Ask vendors to demonstrate equipment that meets your specs (RFI) Research environmental features and equipment options on the Buyers Laboratory (BLI) website, 21

22 Options for Procuring Green Electronics Require vendors to only offer products on the EPEAT Registry (or ENERGY STAR list) Add EPEAT-registered products to your market basket/core or bid list Give points in RFP to vendors that offer the most EPEAT-registered products (or products that have achieved Gold Status) Find compliant products on existing contracts 22

23 Green Bid Specifications Equipment shall be EPEAT-registered (isolated exceptions shall be ENERGY STAR-certified) Must include auto-duplexing equipment; duplex mode must be set to on by default Shipped with energy management systems (sleep/standby modes) enabled Vendor shall guarantee that equipment (including duplexing) works reliably with recycled paper and remanufactured toner/ink cartridges Vendor shall provide annual compliance reports Vendor shall take-back equipment & responsibly recycle it 23

24 Bid Evaluation Verify that products offered meet green specs (e.g., are on EPEAT Registry, ENERGY STAR list, etc.) May want to conduct performance tests Consider calculating TCO of competing products (including cost of energy, consumables) Multiple awards can increase variety of compliant products on Price Agreements 24

25 Assess Best Value by Vendors Consider awarding points (using an RFP) for: Offering wide selection of compliant products Using environmentally preferable packaging and delivery systems Providing (certified) electronic waste collection and recycling services (if not required) Demonstrating experience with training, technical assistance and contract outreach See sample vendor evaluation form in Guide 25

26 Cooperative Green Purchasing Opportunity WSCA-NASPO 26

27 Cooperative Green Purchasing Opportunity US Communities 27

28 Maximize Green Impacts Consider pre-bid meeting Publicize availability of compliant products on Price Agreements Locate equipment in well-ventilated area Ensure equipment is set up to power down and auto-duplex Track environmental and cost benefits Include environmental criteria in print services contracts 28

29 High-Yield/Remanufactured Toner and Ink Cartridges Remanufactured toner and ink cartridges cost 30-60% less per copy than virgin cartridges Need strict performance standards XL toner and ink cartridges reduce replacement costs Require vendors to take-back empties to reduce disposal costs (& may result in rebates) 29

30 Remanufactured Toner Cartridges Save Money CASE STUDY: Commonwealth of Massachusetts (Procurement and IT Depts.) Saved >$670,000 in FY 2013 by purchasing ~20,000 remanufactured toner cartridges instead of equivalent virgin (OEM) cartridges. This initiative also reduced waste and fostered local economic development. 30

31 Choose Recycled Paper 31

32 RPN Resources 32

33 EPPnet Listserv Product specifications Vendors of green products Pricing information Strategies to meet green procurement goals Not available for private vendors 33

34 Questions? Comments? Alicia Culver Responsible Purchasing Network