NORTH CENTRAL 2012 PROPANE INDUSTRY CONFERENCE AND TRADE SHOW EXIBITOR INFORMATION

Transcription

1 NORTH CENTRAL 2012 PROPANE INDUSTRY CONFERENCE AND TRADE SHOW EXIBITOR INFORMATION May 22-24, 2012 La Crosse, Wisconsin

2 Welcome EXHIBITOR INFORMATION Drayage colors are Blue and Silver Enclosed you will find the information you need to sign up for the North Central 2012 Propane Industry Conference and Trade Show. This bi-annual convention is hosted by the Wisconsin, Iowa, and Minnesota Propane Associations. The convention will be held at the in La Crosse, Wisconsin. Who Exhibits? The North Central 2012 Conference and Trade Show invites companies who provide goods and services to the propane industry in the upper mid-west. Where? On the banks of the Mississippi River, the La Crosse Center is designed to provide an excellent experience for exhibitors and attendees alike. Owned and operated by the City of La Crosse, the Center has become a familiar landmark of the community in the heart of downtown. It has proudly established itself as the setting for many shows and exciting events. For those exhibitors interested in bringing tanker trucks or bobtail trucks, please call for specifications for those vehicles. If in the opinion of the Convention Committee a both setup is in conflict with another exhibitor, the committee will make the final determination on the setup. LOCATION: 300 Harborview Plaza PO Box 1027 La Crosse, Wisconsin SCHEDULE: Move In and Setup: Monday, May 21, :00PM 9:00PM Tuesday, May 22, :00AM 5:00PM Wednesday, May 23, :00AM - 10:00 AM Exhibit Hours: Wednesday May 23, 2012 Noon 5:00PM BOOTH RATES: 10 X 10 Booth $695 Member $1,200 Non-Member Thursday May 24, 2012 Move Out: Thursday May 24, :30 AM 10:00AM 10:00 AM 4:00 PM Additional 10 X 10 $450 Member $900 Non- Member Bobtail, $950 Member $1,700 Non- Member $800 2nd Transport $1500 SPECIAL NOTICE: Your 1 st booth rental includes the cost of the Supplier Hospitality Activities. Non exhibiting suppliers who wish to participate in the activities will be invoiced separately. BOOTH SPECIFICATIONS All booths are 10 X 10. Each contains back and side curtains and an exhibitor nameplate. one 8 foot skirted table, two padded folding chairs and one 110 volt electrical outlet. EXHIBIT SPACE RESERVATIONS Enclosed is a floor plan for the and a contract form for the exhibit space. This year we have arranged for 54 booth spaces and 12 truck spaces. There is no limit of booths per company and two free exhibitor badges will be given per company with a maximum of 4 free badges regardless of the number of booths. Any additional badges will be billed. All booths will be assigned on a first come, first served basis. Booth spaces will be assigned by date of receipt of the signed contract and check via return mail, express mail, overnight mail or by fax accompanied by a qualifying Visa or MasterCard. Space cannot be blocked out by fax with-out proper payment.

3 To make your booth reservation, select three booth choices, complete the enclosed Exhibit Space Contract and return to: Minnesota Propane Association PO Box 220 PAYMENT/REFUND: Booths must be paid in full to reserve space. Refunds before April 15 th, 2012 will be in full. After April 15 th, 2012 refunds will be made only if space is resold. EXIBITOR SERVICES KITS: Each exhibitor will receive an exhibitor service kit approximately 45 days prior to the show. Included in the kit will be forms for ordering booth furnishings, electricity and shipping. EXPOSITION SERVICES: EXHIBITOR INFORMATION SHOW COORDINATOR: Roger Leider Minnesota Propane Association PO Box (763) (763) fax HOTEL: The Radisson will be the convention headquarters hotel: Radisson $119 to $ Marriot Courtyard $129 Single or Double Holiday Inn $119 to $ For loading and unloading, the has two loading docks that have 8 X 10 doors and a street level 20 X 21 door. SHIPPING INFORMATION: The Exhibitor permits the to handle the unloading, delivery to the booth, reloading and processing of freight shipments made to the exposition as described on the bill of lading. All shipments must be prepaid. Please advise all persons in charge of your exhibits of how and when shipments were made. This will help in tracking missing or delayed shipments. Address all inquiries to: 300 Harborview Plaza La Crosse, WI Or Call (608) Please include your booth # and the North Central 2012 Propane Convention on the shipping paperwork. The will not accept freight prior to May 17, Shipments arriving early will be refused or diverted to a warehouse, in which case there will be a charge for warehousing plus an additional delivery charge by the trucking company. UTILITIES: Electrical service is available to all booths. However, if you require heavy usage of electricity please write that on the contract so that we assign the space in an area that can handle the usage. Water is available in certain areas please indicate if needed on the contract. LIABILITY: North Central 2012 Propane Industry Conference and Trade Show or the are not responsible for lost, stolen or damaged equipment, supplies, etc.

4 TRADESHOW FLOOR Below you will see the tentative layout of the North Central 2012 Propane Industry Conference and Trade Show floor plan. Depending on the number of booths and or truck spaces reserved, the layout may change before the trade show begins. Booths and truck spaces will be reserved on a first come, first served basis. A completed registration form with payment must be sent to reserve your space. Please mark your preferred space/s with a 1st, 2nd and 3rd choice

5 North Central 2012 Propane Industry Conference & Trade Show La Crosse, Wisconsin May 22 to 24, 2012 EXHIBITOR CONTRACT Return To: Minnesota Propane Gas Association Phone PO Box 220 FAX Please reserve the following exhibit or truck space(s) for the North Central 2010 Industry Conference and Trade Show to be held at the in La Crosse, WI. We agree to pay, in accordance with the following, per booth: Registration Member Number Non-Member Number Booth $ 695 $ 1,200 Additional Booth $ 450 $ 900 Bobtail or $ 950 $ 1,700 Transport $1500 $ 2,000 Totals If you are a supplier who is not participating in the Trade Show, but you want to participate in the conventions Suppliers Hospitality Activities, the fees are as follows: Members $150 Non-Members $300 Our check in the amount of $ is enclosed. Please Bill My Credit Card Visa Mastercard # Exp AmEX Discover Make checks payable to: North Central 2012 Propane Industry Conference It is our understanding that exhibit spaces are allotted in the order which paid contracts are received. In case our first three choices have been previously sold, we understand the Association will assign a booth location(s). We further understand that the North Central 2010 Conference or the are not responsible for lost, stolen or damaged equipment, supplies etc. If in the opinion of the Conference Committee a booth setup is in conflict with another exhibitor, the Committee will make the final determination on the setup. Move out: Move out may not begin prior to 10:00 AM Thursday May 24, Pre-registration form for exhibitor badges and hotel reservations will be in your exhibitor packet mailed 45 days prior to the show. PLEASE PRINT CLEARLY We would like our name plate to read: Company Name: Address: City, State, Zip: Phone: address Signature: Print Name: BE SURE TO ENCLOSE A COPY OF THE SHOW FLOOR WITH YOUR CHOICES