Using DiCentral s Website to create UCC Labels and ASNs

Transcription

1 Using DiCentral s Website to create UCC Labels and ASNs Table of Contents Logging In and Viewing POs... 2 Log into DiCentral s Website... 2 View PO Details... 4 Adjust Quantities on a PO (850)... 5 Adjusting PO Quantities: Backorder Method... 5 Selecting a Packing Option... 7 Choosing a Packing Option: Which to Select?... 7 Follow Procedure for Your Selected Packing Option... 9 If You Chose Packing Option If You Chose Packing Option Option 2: Making Adjustments for Mixed Cartons If You Chose Packing Option If You Chose Packing Option If You Chose Packing Option If You Chose Packing Option If You Chose Packing Option If You Chose Packing Option Create an ASN...25 ASN Screen Displays Automatically Create and Forward an ASN Create a UCC Label...28 Create a UCC Label

2 Logging In and Viewing POs Log into DiCentral s Website Use this procedure to log in to DiCentral s Website. 1 Go to and click 2 Enter your username and password. ( directlogistics@tailoredbrands.com if you do not have a username and password.) Continued on next page 2

3 Access Purchase Orders Use this procedure to access Purchase Orders (POs) on DiCentral s website. POs should be available on DiCentral s website no more than 7 days after the Vendor receives the PO. Review the PO (850) on the website within 2 weeks after receiving the PO. If the PO is not on the website DirectAdmin@tailoredbrands.com. 1 Click on Inbox. 2 Click on the Doc ID (Customer PO/Release number) you want to review. 3 Review the details of the PO. Go to next procedure, View PO Details on page 4. Continued on next page 3

4 View PO Details Review the details of the PO. If a size is missing from the PO on the website (as compared to what is listed on the e- mailed PO received), contact Jennie.Geary@tailoredbrands.com. If the Ship To Code does not match the Ship To information on the ed PO, then use the Ship To Code on the PO (850) on DiCentral s website. Continued on next page 4

5 Adjust Quantities on a PO (850) If Vendor is shipping a different quantity than what displays on the PO (850) on the website, then Vendor needs to adjust the quantity of the PO before creating the UCC Labels and ASN. There are two methods of adjusting ASN quantities: Backorder method Used to adjust quantities for all GOH shipments and to adjust flatpack (carton) shipment quantities to zero. (see Adjusting PO Quantities: Backorder Method on page 5) Ship Notice/Manifest method This is an Adjustment made after clicking on Ship Notice/Manifest. It is used to adjust flatpack (carton) shipment quantities to either more or less than what the PO is for. Adjusting PO Quantities: Backorder Method Use this procedure to adjust a PO using the Backorder Method. 1 Click the box next to the Customer PO / Release number for which quantity needs to be adjusted. 2 Click BACKORDER. 5

6 3 On the Backorder/Modify Purchase Order screen: a) Skip 1. b) At 2, unclick the Create Backorder PO box c) Adjust the quantities for each line to the actual quantities being shipped d) If zero units are being shipped for a line, enter zero (0). e) Click Finish (at the bottom). RESULT: A new version of the PO with the adjusted quantities will appear in your Inbox with the Status of Modified. 4 Create the UCC Labels and ASN using this Modified PO. 5 In your Inbox, delete the old (original) PO with the unmodified quantities. To do this, click the box next to the Old (original) PO line and then click Delete. 6

7 Selecting a Packing Option Choosing a Packing Option: Which to Select? Use this procedure to choose a packing option for an ASN and UCC Label. 1 Click Ship Notice/Manifest link on the same line as the Customer PO / Release number you want to create an ASN for. 2 On the resulting screen: a. Click the radio button under Ship Method. b. In the Packing Options section, choose the appropriate packing option (see table below). After choosing a Shipping option, the system provides you with prompts specific to the option you chose. Choose this option: If: 1 all units for flat pack are being shipping in one carton OR if shipping GOH. 2 (ship modes 2, 3, and 6 only) some lines (SKUs) will have different pack quantities. Choose this option to: increase shipped quantities per SKU and create cartons with required units per carton. RESULT: Multiple SKUs are put into one carton, requiring that you manually adjust the carton quantities for the units that do not fill up a carton (for procedure, see Option 2: Making Adjustments for Mixed Cartons on page 11.) IMPORTANT! For ship mode 3, each carton must have the same pack quantity -- cartons with mixed SKUs are not allowed. 7

8 Choose this option: 3 (ship modes 2, 3, and 6 only) 4 (ship 5 only) 5 (ship modes 2 and 6 only) 6 (ship mode 5 only) If: all lines (SKUs) will have the same pack quantities. (must adjust PO quantity to actual quantities being shipped using back order method) Do NOT use if some cartons will have multiple SKUs packed in the same cartons. IMPORTANT! For ship mode 3, each carton must have the same pack quantity -- cartons with mixed SKUs are not allowed. all SKUs will be packed in each carton and using the same pre-pack instructions for all cartons. Do NOT use this option if some cartons will not have certain SKUs and/or if some cartons have different pre-pack instructions. all lines (SKUs) will have the same pack quantities. Can be used if some cartons will have multiple SKUs packed in the same cartons. each carton will be packed differently. This option allows you to choose: which lines (SKUs) are packed in which cartons, and how many units of each SKU will be packed in each carton. 7 (ship mode 5 only) most cartons will be packed with units from all of the lines (SKUs) and with the same number of SKUs in each carton. This option allows you to: change, add, or remove lines (SKUs) from each carton, and change the number of units of each SKU packed in each carton. 8 (ship mode 5 only) there are multiple pre-pack instructions. IMPORTANT! This option does not allow you to manipulate packing for each carton -- it will pack the cartons according to the instructions you enter for each group of pre-pack instructions. 8

9 Follow Procedure for Your Selected Packing Option Now that you have selected your shipping option, the system will provide instructions to proceed with the creation of the ASN. Follow the proper instructions for your selected packing option. If You Chose Packing Option 1 Follow this procedure to finish creating your ASN if you chose Packing Option 1. 1 Confirm that the PO being used is for the correct quantities being shipped. See View PO Details on page 4 and Adjusting PO Quantities: Backorder Method on page 5. 2 After you have selected Option 1 and performed 1 above, click Continue on the Select Packing Option screen. Continued on next page 9

10 If You Chose Packing Option 2 Follow this procedure to finish creating your ASN if you chose Packing Option 2. 1 After selecting Option 2, click Continue on the Select Packing Option screen. 2 On the resulting screen: List the packing quantities for all or certain lines in 1. (OPTIONAL.) Under 2: o o Adjust Pack Qty to number of units to be packed in each carton for each line (if you skipped step 1) Adjust the Ship Qty to the total number of units being shipped for each line. IMPORTANT! Do not adjust quantities to zeros here. If necessary to adjust quantities to zero, follow instruction in Adjusting PO Quantities: Backorder Method on page 5. See also Option 2: Making Adjustments for Mixed Cartons on page Click Continue. Continued on next page 10

11 Option 2: Making Adjustments for Mixed Cartons Where you have multiple SKUs in one carton, use this procedure to manually adjust carton quantities for the units that do not fill up a carton. You would do this on DiCentral s ASN screen. Scenario: You have 3 cartons with less than 25 units each, as shown below: Carton No. Carton ID Number of units in this carton Task: We want to consolidate units from the three cartons into one carton and delete two of the cartons. For this example, we will move all the units from Cartons 2 and 3 into Carton 1 then delete Cartons 2 and 3. Continued on next page 11

12 1 On the ASN screen, add lines to the carton that you want to move units into by highlighting the row above where you want to add the line. Our Example: Highlight the line that has the information for the 10 units (Carton 1) -- see below. 2 Click on the + button (at the top). At Insert Dialog box, click Item Type and then click OK. RESULT: System adds a blank line. 12

13 3 Insert the line information of the line that needs to be moved to that carton. (Pack and Size fields must contain 1.) NOTE: You can use copy and paste functions. Our Example: Insert Carton 2 information (for the 6 units). These fields must contain the number 1. 13

14 4 Delete the first line for Carton 2. NOTE: There are always at least two lines for every carton -- one line listing only the carton ID, plus additional lines listing the information for the goods in the carton. To do this: a) Highlight the first line (for our example, carton ID number ). b) Click the Scissors icon at the top. c) Click YES at the Delete dialog box. RESULT: System returns you to the top of the ASN (to the first carton). 14

15 5 Scroll down to the remaining line for Carton 2 (same carton ID number) and repeat 4, a-c, for that line, too. 6 Do you need to add more lines to the carton that you want to move units into? If YES, repeat s 1-3 to add the line information. Then, repeat 4 to delete the old empty line(s). (In our example, we would do this for Carton 3.) If NO, go to the next step. 7 Go through the entire ASN and see if there are any other cartons with less than 25 units that can be added to fill the carton. Continued on next page 15

16 If You Chose Packing Option 3 Follow this procedure to finish creating your ASN if you chose Packing Option 3. 1 After selecting Option 3, enter the maximum number of units being packed in each carton (see below). 2 Click Continue. NOTE: To adjust ship quantities, you must use the backorder method (see Adjusting PO Quantities: Backorder Method on page 5 ). Continued on next page 16

17 If You Chose Packing Option 4 Follow this procedure to finish creating your ASN if you chose Packing Option 4. 1 After selecting Option 4: adjust Pack Qty to number of units to be packed in all carton for each line. adjust the Ship Qty to the total number of units being shipped for each line. IMPORTANT! Do not adjust quantities to zeros here. If you need to adjust quantities to zero, you must use the backorder method (see Adjusting PO Quantities: Backorder Method on page 5 ). 2 Click Continue. Continued on next page 17

18 If You Chose Packing Option 5 Follow this procedure to finish creating your ASN if you chose Packing Option 5. 1 After selecting Option 5, enter the maximum number of units being packed in each carton (see below). 2 Click Continue. Continued on next page 18

19 If You Chose Packing Option 6 Follow this procedure to finish creating your ASN if you chose Packing Option 6. 1 After selecting Option 6, enter total number of cartons being shipped (see below). 2 Click Update. 19

20 3 View the resulting screen: For each carton, checkmark the box next to each Line that has been packed in that carton. 4 Adjust the quantities of each Line for each carton to the actual quantity being shipped for that line in the carton. 5 Click Continue. Continued on next page 20

21 If You Chose Packing Option 7 Follow this procedure to finish creating your ASN if you chose Packing Option 7. 1 After selecting Option 7, adjust Pack Qty to the number of units being packed in all cartons for each line. (pre-pack quantity for each line). 2 Click next > >. 21

22 3 On the resulting screen: Review the quantities for each Line listed for each carton. Adjust the quantities for each Line for each carton if necessary. If a Line is not going to be packed in a carton, uncheck the box next to the Line under the Include? Column. 4 Click Continue. Continued on next page 22

23 If You Chose Packing Option 8 Follow this procedure to finish creating your ASN if you chose Packing Option 8. 1 After selecting Option 8, List number of different size run groups. EXAMPLE: If some cartons will be packed with sizes S-M-L and XL and some will be packed with M-L-Xl and XXL, then the number of size run groups will be 2. Or if some cartons will be shipped with different quantities of the same size run (e.g., each carton will have size runs S-M-L and XL, but some cartons will have quantities and some cartons will have ), then the group number will be 2 as well. 2 Click Next > >. 23

24 3 On the resulting screen: Adjust the quantities for each Line listed for each prepack group. Adjust the quantities for each Line for each pre-pack group if necessary. If a Line is not going to be packed in a group, uncheck the box next to the Line under the Include? Column. 4 Click Continue. (Now you are ready to create an ASN.) 24

25 Create an ASN ASN Screen Displays Automatically After selecting the proper packing option and following the steps to complete the packing option (previous section), the ASN screen will display. Some information is already populated in certain fields. This information is from the PO (850) and does not need to be altered. Continued on next page 25

26 Create and Forward an ASN Follow this procedure to create and forward an ASN. 1 On the ASN screen, enter data in all blank fields with an asterisk next to them. Field No of Carton SCAC Code Weight (lbs) Carrier Name Pack Type Data System-populated -Make sure populated value matches the number of cartons actually being shipped: If not, redo the packing option steps Always UASI Enter weight Always FedEx Enter either carton or GOH Weight Unit Enter lbs, kgs, etc. 2 Click Drafts. Then click Go to Out Box. 3 On the resulting screen: Click in the box next to the ASN(s) that need to be sent. Click Forward Transactions. RESULT: System displays receivers to whom you can send the ASN(s). 26

27 4 Click in the Send To box next to the correct receiver. Click Submit. CONGRATULATIONS! You have created and forwarded an ASN! 27

28 Create a UCC Label Create a UCC Label Use this procedure to create a UCC label (if required). 1 On DiCentral s home screen: Click Outbox tab. Click UCC Label. 28

29 2 On the resulting screen: a) Choose the appropriate Shipping Label option. b) Fill out Ship From information. c) Enter in the ending box number. d) Select the number of labels you want printed out on one page. e) Click Continue. NOTE: The Department Number can be skipped. RESULT: UCC Label window displays. 29

30 3 a) Review the information on the label(s) to make sure that it is correct. b) Execute File > Page Setup. RESULT: Page Setup window displays. 30

31 4 Set the page parameters: a) Delete the information in the Header and Footer fields. b) Adjust the margins to your needs. c) Click Printer to select the appropriate printer. d) Click OK. 5 Execute File > Print. CONGRATULATIONS! You have created a UCC Label! 31