ODOT Region 5: I-84 Extended Closure Plan

Transcription

1 ODOT Region 5: I-84 Extended Closure Plan

2 Document Description Client ODOT Region 5 DKS Project Number P Project Name Related Task / WBS Number Document Name I-84 Pendleton - La Grande Variable Speed Limit Project Closure Management Plans ODOT Region 5: I-84 Extended Closure Plan File Path Date Document Issued Version Control Version Number Date Description of Change Author Draft Document DKS Final Document DKS ODOT Region 5: I-84 Extended Closure Plan

3 TABLE OF CONTENTS INTRODUCTION...1 ABOUT ODOT REGION ABOUT THIS PLAN... 1 AUTHORITY TO CLOSE THE INTERSTATE...3 DURATION AND TYPE OF CLOSURE...3 SAFETY: OUR HIGHEST PRIORITY...4 PUBLIC SAFETY... 4 EMPLOYEE SAFETY... 4 KEYS TO A SUCCESSFUL OPERATION...5 PLANNING AND COORDINATION... 6 Emergency Operation Center (EOC)... 6 WebEOC... 7 Coordinating with WSDOT and ITD... 7 COMMUNICATIONS... 8 Internal Communication... 8 Cross-District Communication... 8 External Communication TRAFFIC MANAGEMENT Traveler Advanced Warning Traffic Sorting Local Resident Detour or Sorting Option Alternate Routes Reopening the Highway SCENE MANAGEMENT Stranded Motorist Assistance Truck Parking and Vehicle Storage AFTER-ACTION REVIEW CLOSING THE INTERSTATE CLOSURE PROTOCOL OPENING PROTOCOL CLOSURE PLANS District 12 Closure Plan: I-84 Eastbound at Exit District 12 Closure Plan: I-84 Eastbound at Exit District 13 Closure Plan: I-84 Eastbound at Exit District 13 Closure Plan: I-84 Westbound at Exit District 13 Closure Plan: I-84 Eastbound at Exit District 13 Closure Plan: I-84 Westbound at Exit District 14 Closure Plan: I-84 Westbound at Exit 371 and ODOT Region 5: I-84 Extended Closure Plan

4 INTRODUCTION The ODOT Region 5: I-84 Extended Closure Plan is intended to supplement the ODOT Emergency Operations Plan and district winter operations plans. This plan includes discussion and tools specifically intended to improve communication, efficiency, and safety during extended-duration closures of the Interstate in Region 5. About ODOT Region 5 ODOT Region 5 is charged with the safe and effective construction, operation, and maintenance of US and State Highways from the Washington border to the Nevada border and from approximately milepost 150 just west of Boardman to the Idaho border. Region 5 manages, maintains and operates 2,228 miles of roadway and is one of five administrative geographic areas of the Oregon Department of Transportation. About this Plan Interstate 84 (I-84) in eastern Oregon may be temporarily closed at times due to severe weather, crashes or emergency service operations such as: Ice or snow events that result in motorists inability to maintain control of their vehicles Dense fog, blowing snow or dust events that limits visibility to less than 500 feet Jackknifed trucks or vehicle crashes that block both traffic lanes Emergency response operation Life Flight landings/take-offs Law enforcement crash investigations Extended interstate closures are complex and generally require multi-agency, district, and region coordination due to their impact on agency partners and the public. The goal of the ODOT Region 5: I-84 Extended Closure Plan is to assist Region 5 districts and section crews with implementing extended closures and minimizing the impacts to motorists and the trucking industry. The plan provides guidance and resources that should be used prior to and during an extended road closure. It includes background information, a discussion about critical elements of an extended closure, and guidelines for communicating closure information across district, region and state boundaries, and specific closure plans for Districts 12, 13, and 14. Additional implementation tools and contact lists are included as Appendices. I-84 connects Districts 12, 13 and 14 in Region 5 as shown on the map in Figure 1. Table 1describes the six maintenance sections that work cooperatively to manage, maintain and operate 219 miles of the interstate, providing a vital connection through eastern Oregon for the traveling public and the freight industry. ODOT Region 5: I-84 Extended Closure Plan Page 1 of 41

5 Table 1: I-84: ODOT Region 5 Maintenance Sections I-84: ODOT Region 5 Maintenance Sections District 12 Hermiston Section MP 159 to MP 193 District 12 District 12 Pendleton Section Meacham Section MP 193 to MP 224 (winter) MP 193 to MP 216 (summer) MP 224 to MP 252 (winter) MP 216 to MP 252 (summer) District 13 La Grande Section MP 252 to MP 286 District 13 Baker Section MP 286 to MP 336 District 14 Ontario Section MP 336 to MP 378 Figure 1: Maintenance Section and Closure Locations Map ODOT Region 5: I-84 Extended Closure Plan Page 2 of 41

6 AUTHORITY TO CLOSE THE INTERSTATE District Managers (DM)s have the authority to close and reopen highways within their district and have delegated this authority to their Assistant District Managers (ADMs) and each section s Transportation Maintenance Manager (TMM). DMs and TMMs may close the interstate when, in their judgement, hazardous conditions exist. The TMM will determine the type of closure and/or detour route that should be provided with the guidance from this plan. During a closure, the DM, ADM or TMM may assign an Incident Commander (IC) for the duration of the closure. The IC is responsible for all incident activities, including the development of strategies and tactics, and the ordering and the release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site. DURATION AND TYPE OF CLOSURE I-84 in Eastern Oregon experiences road closures throughout the year due to various qualifying events and conditions, with a more frequent occurrence during winter months. Maintenance crews in Region 5 are equipped to manage short-term closures throughout the year resulting from small truck fires, spun out trucks blocking lanes, fatality investigations, and other events of similar scale. These incidents generally result in road closures that remain in effect less than 2-hours. Road closures with the potential to last more than 5 hours are considered Extended Closures If the road closure has the realistic potential to last more than 5 hours it is considered an extended closure. Intermediate closures, those lasting between 2 and 5 hours, may warrant implementation of some aspects of this Plan. It is the responsibility of the TMM to make and communicate this determination in a timely manner. Early recognition of the severity and impacts of an incident must happen for this plan to work effectively. It is very important for crews and managers to anticipate realistic, often non-optimistic, closure durations so that the most accurate and worst case scenario is planned for and expected by neighboring sections and the traveling public. The responsible TMM should notify the DM and/or ADM when an extended closure is anticipated. Closure protocols, safety considerations, traffic management recommendations, and communication procedures are provided in this plan. ODOT Region 5: I-84 Extended Closure Plan Page 3 of 41

7 SAFETY: OUR HIGHEST PRIORITY Our highest priority is to ensure the safety of travelling public and ODOT employees during road closure events. Safety is the single most important part of the job. Yet during these intense situations, it can be extremely difficult to focus on safety. Safety procedures and considerations should be engrained into the minds of each crew member and manager. This can be accomplished by regular review of this plan and Job Hazard Assessment (JHA) in Appendix A. The JHA should be readily available to all crew members to review prior to engaging in road closure activities. Safety is an integral part of every road closure The following safety considerations should be reviewed prior to and throughout the duration of an extended road closure: Public Safety Recognize the need for stranded motorists safety and well-being Consider the effects of the weather forecast and expected temperatures on stranded motorists Detour or transport stranded motorists within a closure to the nearest public services Consider activation of Red Cross to provide stranded motorist assistance Plan to wake up, fuel as necessary, request chain up, and assist stranded drivers Plan to remove abandoned vehicles from travel lanes Employee Safety All staff should be familiar with the Job Hazard Assessment (JHA) and carefully assess preparedness prior to responding to any incident. (see Appendix A.) Consider activation of an Emergency Operation Center or an online WebEOC. Make plans to relieve on scene managers and staff. ODOT crews are scheduled 24/7 during winter months but plans need to be made so that managers can be staffed on scene 24/7 during the incident if it extends beyond a reasonable shift. ODOT Region 5: I-84 Extended Closure Plan Page 4 of 41

8 Consider closing state offices during severe weather conditions or disasters. State building closure website: KEYS TO A SUCCESSFUL OPERATION When an incident occurs, a series of actions take place to implement and manage an extended roadway closure. Once the DM/ADM/TMM makes the decision to close the road, staff and equipment resources are mobilized to support the closure. The resources in this section provide protocols and guidance to assist with decisionmaking and resource allocation for the four key elements to a successful operation: Planning and Coordination Communication Traffic Management Scene Management Figure 2 depicts how these components are coordinated and operate in tandem with each other throughout the duration of a closure from the moment the decision is made to close the Interstate through to the reopening of the roadway. When the scale of an incident requires region and agency cooperation, ODOT staff may choose to activate an Emergency Operations Center (EOC) to plan and coordinate decision-making and resource allocation. Following a closure, an After-Action Review provides an opportunity to recognize actions that were successful, identify areas needing improvement, and discuss lessons learned. ODOT Region 5: I-84 Extended Closure Plan Page 5 of 41

9 Figure 2: Key Elements of an Extended Closure Planning and Coordination Depending on the scale of the closure, the DM, ADM, or TMM is responsible for making decisions and allocating resources to support the closure. Emergency Operation Center (EOC) During a highway closure, it may be necessary to activate the District or Region Emergency Operation Centers (EOC)s. Among other things, the EOC can provide support by: Reviewing and implementing Extended Closure Plan protocols and procedures Providing a hub for improved internal and external communication Supporting the Incident Commander or responsible TMM Preparing and sending status reports Facilitating briefings and planning meetings Monitoring incident locations, Variable Message Signs (VMS), weather and road conditions ODOT utilizes a modified Incident Command System (ICS) to manage the incident and the EOC. ICS is a comprehensive national approach to incident management. It provides a standard, on-scene, all-hazards incident management system for use by firefighters, law enforcement, hazardous materials teams, road authorities, rescuers and emergency medical teams. The ICS has been established by the National Incident Management System (NIMS) as the standardized incident organizational structure for ODOT Region 5: I-84 Extended Closure Plan Page 6 of 41

10 the management of all incidents. NIMS enables responders at all jurisdictional levels and across all disciplines to work together more effectively and efficiently. In activating the EOC, the Region/District Manager or their designee determines the incident level and the staffing to manage the event. The District Managers or their Designees are responsible to manage a Level Five (Incident) and Level Four (District) Emergency. A Level Five incident is within the capabilities of one maintenance section to handle. A Level Four incident affects more than one maintenance section. A Level 3 incident is a region-wide emergency in which the Region EOC may be activated. The Region Manager or his Designee is responsible for activating the Region EOC. The DM or their Designee has the authority to activate the District EOC. The EOC may consist of a single representative at a remote location, or a fully staffed District Office. The level of staffing will depend on the nature of the incident. The Region Manager or their Designee can choose to activate the Region EOC. The Region EOC should only be activated for significant Regional or multi-regional events. Some level of coordination and training is required to organize the structure of a Region EOC and should follow Incident Command System (ICS) / National Incident Management System (NIMS) structure. Detailed information about function, roles and responsibilities of the EOC are presented in Chapters 4 and 5 of the ODOT Emergency Operations Plan, Volume 1. WebEOC WebEOC is a secure internet-based Crisis Information Management System that is accessible via the intranet. It facilitates information sharing in real time by allowing the incident managers to share resources, monitor the incident, see other Districts statuses, and it creates a detailed record of the incident. WebEOC instructions are presented in Appendix J. Note A parallel effort is being pursued to identify ways to improve WebEOC capabilities during extended closures. Coordinating with WSDOT and ITD Traffic impacts from extended closures may ripple back along I-84 to the interstate and state highways in Washington and Idaho and impact trip plans for travelers and truck drivers. Coordinating with Washington State Department of Transportation (WSDOT) and Idaho Transportation Department (ITD) is essential to managing impacts and vehicle storage needs at the physical closure. Station 4 Dispatch (located in Bend, ODOT Region 5: I-84 Extended Closure Plan Page 7 of 41

11 Oregon) is responsible for notifying WSDOT and ITD when conditions exist that require coordination and response. Communications Accurate and timely communication is a vital part of executing a safe and efficient extended road closure. During a closure, ODOT communicates its actions internally within the agency and between staff, as well as with external agency partners who are part of the response effort. The following sections describe the internal, cross-district, and external communications necessary during an extended road closure of I-84. Each section is also illustrated in Figure 3. Internal Communication Internal communication refers to within ODOT and is generally performed by the Maintenance Crew implementing the closure or the District EOC. It is important to consider: Providing realistic, often non-optimistic expected closure times improves efficiency. Early recognition of an extended closure optimizes the efficiency of scene management as well as establishing internal and external expectations. Scene managers may use Station 4 to set a X hour status timer so that someone on scene is giving accurate notification updates on a regular basis to dispatch. (This can also help those on scene keep an accurate account of the actual time passing). If needed, the DM/ADM should send neighboring districts, region managers, maintenance and operations engineer, and region PIO regular if not hourly updates of the closure and conditions. These regular updates can be done via , WebEOC (Appendix J), or arrangements with Station 4 for text updates. Cross-District Communication The Station 4 Dispatch notification system greatly improves cross-district communication with regular dispatched incident updates. Station 4 follows communication protocols in the latest TOC SOG (attached in Appendix I). Cross-District communication should be in accordance with the Region Communications Flow Chart, see Figure 3. This chart demonstrates the flow of communication to minimize redundancy, miscommunication, and confusion. During an incident, each District should establish a point-person for the District (either the DM or ADM) and report this to Station 4 so that they can help guide questions and phone calls to the appropriate contact. ODOT Region 5: I-84 Extended Closure Plan Page 8 of 41

12 Figure 3: Communications Flow Chart ODOT Region 5: I-84 Extended Closure Plan Page 9 of 41

13 A conference call may be necessary with all three districts to discuss incident detail and cross-district impact to communication, safety, environment, traffic routing, scene management, neighboring crew assistance, data collection and preparation to respond to a related event. Typically, action is required in all areas simultaneously and requires cross-district assistance. External Communication External communication is generally performed by the Region Public Information Officer (PIO) and Station 4 Dispatch. Some partners may need to be contacted by the Maintenance Crew or EOC refer to the District Closure Plans. Below are some key communication responsibilities. The District or Station 4 should inform the Region PIO of the event as soon as possible so he/she can begin communicating with the public and media. Primary external communication generated by the PIO will be via media announcements (Flash Alert and Gov Delivery news releases) and direct communication with media outlets (radio, TV, newspaper, etc.), who will help relay information to public. In all communications, the PIO will advise the public to visit TripCheck.com where updated road condition alerts will be posted by Station 4 Dispatch. The primary goals of the PIO will be to keep the public/media informed to reduce impacts to travelers, respond to media queries and manage media at the scene. These efforts will also help reduce interruptions to emergency service personnel on scene. The Region PIO will travel to scene of event to host on-site media after initial communications (Flash Alert) have been made. At the scene, the PIO will continue communicating with the public/media via cell phone and remote Internet access (for Flash Alert, etc.). The PIO will also help document incident via photos, video and interviews. The Region 5 PIO will secure support from other ODOT PIO s as needed to assist in sending Flash Alerts and responding to media queries, especially when cell phone and/or remote Internet access at incident site is uncertain. For on-site media, the PIO will work with Incident Command, ODOT TMM, OSP, etc. to coordinate a media interview/staging area as necessary, based on safety concerns for the incident site. The Region 5 PIO will monitor TripCheck and Inview to get closure updates and may call districts or Station 4 Dispatch with specific questions. ODOT Region 5: I-84 Extended Closure Plan Page 10 of 41

14 The District should make sure Variable Message Signs (VMS s) are being used to inform the public of the closure. A list of available VMS locations is included with the Station 4 Protocols (Appendix I). The District should make sure Station 4 Dispatch has updated information and has a detailed description of the situation so that provides accurate information to the public, neighboring sections, Regions, and States. Note there is a parallel effort in progress to address ways to improve communication to travelers during an interstate closure. Focus areas include better real-time updates on TripCheck, communicating realistic expectations about the closure duration to travelers, and working closer with the hospitality industry to provide services to stranded travelers. Traffic Management Traveler Advanced Warning Providing advanced warning will reduce the number of vehicles that arrive at a closure by allowing travelers to select other routes or stay at an earlier truck stop or community. This reduces public frustration and travel delay is minimized. ODOT will implement a traveler advanced warning protocol that uses available highway signs in advance of the closure, in adjacent states, and motor carrier Port of Entry truck advisory signs. Traffic Sorting When a freeway closure event occurs, ODOT will stop traffic in the closest community upstream from the initial closure location. This is done to prevent travelers from becoming stranded in areas without access to appropriate services (gas stations; restaurants; motels; etc.). The lack of truck parking can also create a cascading effect for the road closure, forcing secondary closures far in advance of the primary closure. For example, in the case of a westbound closure at Cabbage Hill due to severe winter weather (near milepost 220), truck parking in La Grande fills up after a few hours, forcing the closure back to Baker City and eventually Ontario once Baker City parking becomes full. Unfortunately, this may also prevent local residents from getting home if they live in an area that is between the closure and the actual incident site. Example: Westbound freeway is closed at MP 230 due to crash near Meacham. Freeway is closed at Exit 265, Exit 261, and Exit 259 in La Grande to prevent travelers ODOT Region 5: I-84 Extended Closure Plan Page 11 of 41

15 from becoming stranded on freeway. A westbound traveler who lives in Perry is stuck in La Grande, even when road conditions to Perry are passable. To help get local travelers home under these circumstances ODOT may provide access to closed freeway section when it is safe and prudent to do so. This process is available for local residents and occasionally to local truck deliveries. There is no set protocol for determining local traffic. ODOT staff often recognizes local residents, and if not they will ask to see a driver s license. For truck drivers, a Bill of Lading is often used to show destination. In the event this detour option is available, details will be posted via TripCheck.com in the closure alert message. Specific sorting station locations are included with each of the closures listed in the Closing the Interstate section of this document. Before implementing traffic sorting, the following guidelines should be considered: 1) The TMM should determine if it is safe and acceptable to allow local traffic access and should be responsible to initiate a sorting process. 2) A detailed description message of the closure should be included in the TripCheck closure alert along with a link, if possible, to one of the pre-established Local Traffic Detour Map webpages maintained by the Region 5 PIO. As available, request through the Region 5 PIO, that a local sorting and/or detour map, with description, be displayed through a link in TripCheck to increase public understanding, reduce negative public perception, and reduce unnecessary public travel delay. 3) Information should be posted to VMS informing travelers where the sorting stations are. 4) The purpose of secondary closures is for controlling congestion at closure points. The risk of allowing an unauthorized traveler through a secondary closure is much less than that of a primary closure where emergency personnel are responding to an event. The risk of an unauthorized traveler in a secondary closure equates to one more vehicle in the next closure point. The risk for unauthorized vehicles traveling in a closure area should be evaluated by the TMM upon each unique situation. The level of sorting effort may be adjusted up or down while evaluating risks and monitoring compliance from the public. When traffic sorting protocols change, notify the PIO so TripCheck links can be updated, if necessary. ODOT Region 5: I-84 Extended Closure Plan Page 12 of 41

16 Local Resident Detour or Sorting Option If during the freeway closure the local resident detour becomes blocked or conditions warrant the detour to be closed, the district will advise Dispatch to remove the TripCheck linked Local Resident Detour message from the appropriate TripCheck alert. Several URL links will be available to match Region 5 s typical Local Resident Detour options such as: 1. WB closure Exit (incident located between Exit 216 and 252): Local access allowed between Exit 259 and Exit 252 for residents of Perry, Hilgard, Starkey and Ukiah. 2. WB closure Exit (incident located between Exit 216 and 252): Local access allowed between Exit 356 (Weiser cut-off) and Exit 352 for residents of Huntington, Durkee, Baker City (and Baker County area), North Powder, La Grande, Perry, Hilgard, Starkey, Ukiah and surrounding Union and Wallowa County area. Travelers will access Exit 356 from Ontario via OR 201, with check point located along OR EB closure Exit (incident located between Exit 216 and 252): Local access allowed between Exit 193 and Exit 216 for residents of Pendleton, Mission, Milton-Freewater (OR 11 access) and surrounding area. Alternate Routes Crews should be cautious of directing traffic onto specified alternate routes especially during winter events. Increased traffic on the detour route can create hazards for a lower volume route, send unfamiliar drivers further from their destination, direct oversized loads onto routes outside of their permit, and require attention away from opening or lifting the original closure. An alternative to directing traffic onto detours is to give traffic advanced information so that the driver can choose the best alternate route to serve their destination, type of vehicle, and driver comfort level. Reopening the Highway Opening the highway should be done in a way to best redistribute traffic congestion onto the freeways. Crews should consider quietly removing closure signing and making phone calls to start allowing travelers to trickle back onto the freeway. Making a major announcement on Tripcheck or over the state radio system can cause extreme congestion and have the potential to cause more vehicle crashes. Scene Management Scene safety is ODOT s top priority. Crews should work to clear the scene as quickly and as safely as possible to reduce the overall closure time and restore traffic flow. ODOT Region 5: I-84 Extended Closure Plan Page 13 of 41

17 Crews are encouraged to be creative and think through options for managing the closure. Staff working the closure should make sure agencies on scene understand the importance of restoring traffic flow. Districts should also promote participation in FHWA s Traffic Incident Management (TIM) training for maintenance crews, emergency responders, and local agency staff. TIM consists of a planned and coordinated multi-disciplinary process to detect, respond to, and clear traffic incidents so that traffic flow may be restored as safely and quickly as possible. Stranded Motorist Assistance Crews should recognize the need for stranded motorists safety and well-being, and be prepared to provide assistance during the closure. The weather forecast and anticipated temperatures can create hazardous and life-threatening conditions. Detouring and transporting stranded motorists to the nearest public services may be necessary during an extended closure, along with activating the Red Cross to provide food, shelter and medical assistance. Motorists may also need assistance with fueling and chaining up to reopen lanes. Motorists may abandon vehicles in travel lanes and crews should be prepared to remove them. Ideas to consider during incidents: Call multiple tow companies when dealing with multi-commercial vehicle blockages. Prioritize tow response so that critical blockage is removed prior to non-blocking vehicles. Ensure tow companies are standing by or on scene waiting for crash investigation to be finished. Ensure that proper description (weight, size, cargo, etc.) of wreckage is reported to tow companies. Move/push/drag vehicles to the shoulder or other stockpile area for later removal (with DM/ADM/TMM approval) Open single lane as soon as possible to restore traffic flow. Establish staging area to minimize confusion and provide responding teams, including tow companies, a central command. ODOT Region 5: I-84 Extended Closure Plan Page 14 of 41

18 The District Operations Coordinator can be utilized to provide field and office support. It is the responsibility of the responsible DM/ADM to assign duties and determine the best use of this resource. Ideas to consider during winter condition closures: Shift ODOT resources between sections, districts, and the state Improve road conditions within closure so it is ready to open to traffic Utilize graders to help clear blockages and spinouts Utilize graders to clear pack and ice buildup Assign responders to help clear tie-ups and incident scenes. Examples may include: i. Go door-to-door informing trucks to chain up. ii. Inform blocking vehicle drivers to pull to the shoulder. iii. Inform the District Manager of conditions so resource shifting can be done. iv. Request resources such as sand, graders, deicer, etc. in trouble spots. v. Perform emergency traffic control. vi. Report incidents, slide-offs, request tows. Truck Parking and Vehicle Storage The plan for coordinating truck parking and vehicle storage is developed by each Maintenance Section and coordinated with the local communities that are impacted by the I-84 closure. Plans should best utilize the available truck storage at each closure point. Maximizing the use of available truck storage helps reduce the number of subsequent closures needed in other sections. It also reduces the need for local traffic sorting for sections that are otherwise safe to travel. Some important things to consider: 1) Interchange congestion is caused primarily by commercial trucks due to their large size and limited turning radius capabilities. 2) Some sections may use freeway shoulders to park trucks for storage. This provides a large capacity for parking, but potential risks should be evaluated prior to implementing. Some items to consider prior to parking trucks on the shoulder should be the weather forecast for the shoulder parking area and the estimated length of closure that is expected. Hazardous weather can make parking trucks on freeway shoulder dangerous due to drifting snow and/or low visibility, and can make snow removal difficult. ODOT Region 5: I-84 Extended Closure Plan Page 15 of 41

19 3) If the closure is expected to go beyond a reasonable time for trucks to be without service (i.e. fuel, food, restrooms, etc.) then the TMM or crew should be cautious of parking trucks on the shoulder. Instead, move the freeway closure to the adjacent town to provide truck storage. 4) The truck storage plan should be coordinated and developed with local communities and their infrastructure and available services in mind. Sections should pursue options and permissions to use city, county, or tribal entities infrastructure for truck storage, where available. 5) Crews should prioritize and recognize areas for potential projects that could improve operations during a closure. These projects can be accomplished through ODOT s STIP Operations Funding. After-Action Review An After-Action Review should be conducted following all extended closures. The District Operations Coordinator will be responsible for arranging and facilitating the review. The review should occur in a timely manner, soon after the event. Items to review and discuss include: Safety Communications Traffic Management Scene Management Environmental and Hazmat Participants should identify actions that were successful and efforts that need improvement. In addition, crews should prioritize and recognize areas for potential projects that could improve operations during a closure. These projects can be accomplished by competing for ODOT s STIP Operations Funding. Examples of potential infrastructure projects include: Replace overhead VMS signs with dynamic signs to improve communication. Improve interchanges to accommodate sorting. Build Shoulders to increase truck parking. Install fold-down signs that can be activated by the crew to provide sorting instructions. Infrastructure improvement projects should be periodically collected by each crew and presented to their District Manager so that they can be prioritized within the region and added to the Region 5 Shelf Project List. ODOT Region 5: I-84 Extended Closure Plan Page 16 of 41

20 Extended Closure Best Practices Communication: Engage PIOs to coordinate on-scene coverage including hourly updates to Station 4. Assess need for Strategic Technology Reserves Communication Trailer and coordinate through Region Radio Technician or District Operations Coordinator. The trailer is a self-contained unit with mobile radios and a mobile repeater. Safety: Request the State HAZMAT Teams as needed and early when dealing with hazardous materials to insure scene safety. First-responders assess and dispatch additional medical needs. We may need to supplement with Red Cross, transportation and shelter availability. Districts should look for opportunities to engage other agencies and groups that are capable of provide support during significant incidents. Environment: Ensure first-responders dispatch environmental clean-up teams to work alongside State HAZMAT Team. Contact the ODOT Hazmat Coordinator. Insure on-scene effort is underway to actively protect responders, waterways, and impact to cultural sites. Contact the Region Environmental Coordinator (REC) if there are any significant environmental concerns. Traffic: Maintenance crew protocol handles section traffic. DM/ADM s orchestrate the big picture traffic detour and advisory outside the region with long term closure protocol tools (PIOs, VMS, and neighboring regions and states). Scene Management: Maintenance crew schedules are set-up to handle long term replacement staffing. DM/ADM s/tmm s and PIO also need to schedule long-term shift coverage early in the event. Food, water and restroom resources should be part of the support conversation. Neighboring Crew Assistance: DM/ADM/TMMs ensure maintenance crew shift support toward the incident and are consciously aware that mutual aid may be necessary for response to events occurring in the same time frame. Data collection: PIO & TMM need to consciously build retainable records using form (7/2017) Major Incident, Injury, or Fatal Report throughout the event: coordinate tracking of initial response and number of EMS vehicles including Life Flight, photos, number of vehicles & people involved, length & impacted area of closure, damage to structures and environment, number of tow vehicles, weather prior to and during the event, maintenance activity prior to, during and after the event and accident and project history in surrounding area. Hourly updates to Station 4 Dispatch so they accurately document response activity for later retrieval in Inview. DM/ADMs prepare to discuss coordination across-district, region and state lines. Related Event: discuss weather patterns and circumstantial patterns in preparation for a continued or closely related event. ODOT Region 5: I-84 Extended Closure Plan Page 17 of 41

21 CLOSING THE INTERSTATE Once the decision is made to close a section of the interstate, maintenance crews are called out to implement the physical closure and manage traffic. Pre-approved closure plans are included in this document and are ready for crews to use at any time. The District Plans are updated on an annual basis, in conjunction with the Winter Operations Plan and Region Freeway Corridor meetings. Table 2 lists the pre-approved closure plans by each district and maintenance section. Table 2: I-84 Section Closures Direction Segment District Section I-84 Eastbound Exit 216 to Exit Pendleton I-84 Eastbound Exit 193 to Exit Hermiston I-84 Eastbound Exit 265 to Exit La Grande I-84 Eastbound Exit 304 to Exit Baker I-84 Westbound Exit 265 to Exit La Grande I-84 Westbound Exit 302 to Exit Baker I-84 Westbound Exit 371 to Exit Ontario The map in Figure 4 depicts the closure points by each segment. ODOT Region 5: I-84 Extended Closure Plan Page 18 of 41

22 Figure 4: Region 5 Maintenance Sections ODOT Region 5: I-84 Extended Closure Plan Page 19 of 41

23 Closure Protocol 1. Initial responders update Station 4 Dispatch on specific closure information with mile points, scene evaluation and overall incident needs. Station 4 Dispatch follows established protocol (Appendix I) to turn on signs, close gates and send ODOT staff text notifications specific to the event. As much as possible, initial responders should dispatch HAZMAT and Environmental Cleanup teams as needed and ask Station 4 to contact ODOT environmental coordinators. Also, identify an EOC location and allow room for the Strategic Technology Reserves Trailer. 2. TMM/ADM contacts PIO requesting on-site presence and Flash Alerts to notify the public of the incident. A safe press conference location is identified to support media traffic. PIO contacts one of their peers to help relay on-site information to the public so the Region 5 PIO can manage on scene media. 3. TMM requests local law enforcement to staff interstate closure when ODOT crews are needed elsewhere. 4. TMM ensures all interstate access points are closed per district protocol. 5. TMM ensures road closure pre-warning signs are kept ahead of backed up traffic ques. 6. TMM advises neighboring maintenance sections of closure and estimate when the closure will be backed up to their section. TMM makes a conscious decision to sort local truck delivery and passenger vehicles at secondary closure locations when road conditions allow. 7. TMM requests neighboring crew assistance as required. 8. TMM evaluates event size and communicates to DM/ADM an estimate of long term effects to Region-wide traffic flow. TMM/DM/ADM requests Station 4 to activate signs in Idaho, Washington and other ODOT signs outside the area, to help manage traffic during a longer-term closure. 9. TMM requests PIO work with Station 4 to advise alternate route maintenance sections of increased traffic flow. 10. TMM monitors condition of alternate routes and manages accordingly. 11. TMM/PIO makes conscious effort to update Station 4 with hourly updates from the scene and to capture all incident detail in a diary. The EOC should communicate with the on-scene TMM to determine how to share the responsibility for the above listed tasks during any given incident. Weather-related closures can be activated by maintenance crews when current conditions do not allow for safe travel. Each District should refer to their Winter Operations Manual for further guidance. Conditions impacting the closure include ODOT Region 5: I-84 Extended Closure Plan Page 20 of 41

24 extremely low visibility encountered during ground fog, blizzard conditions with hard snowfall and high winds and road blocking snow drifts, heavy snowfall accumulation at such a high rate that plows are not able to keep up, freezing rain producing thick ice accumulation, extreme rain events plugging culverts with debris and ultimately washing the road away or causing a slide that blocks the road with mud and debris or snow. Opening Protocol Maintenance crews should reopen interstate closures silently using cell phones to initiate opening between sections. This helps slow initial interchange congestion and reduces drivers proceeding through unmanned road blocks to access the Interstate. As interchange congestion is relieved, each maintenance crew will resume normal radio traffic procedures with Station 4 Dispatch. Station 4 Dispatch will be part of this silent plan protocol and will delay TripCheck and radio updates until notified. Station 4 Dispatch holds all radio traffic about reopening plans until the local maintenance crew gives the go-ahead to proceed. Should they be requested to open a gate or change a VMS, TripCheck should not reflect the opening until maintenance crews and/or Districts breaks the silence by contacting Station 4 Dispatch on the radio. Congestion is typically not an issue in the late evening and early morning. Radio use during those hours does not normally trigger interchange congestion. Closure Plans The following pages include details for each closure plan including: the location, actions, detour routes and traffic sorting, truck parking and vehicle storage, and in some cases diagrams showing how the closure is established. ODOT Region 5: I-84 Extended Closure Plan Page 21 of 41

25 District 12 Closure Plan: I-84 Eastbound at Exit 216 Pendleton to La Grande MP 216 to MP 261 I-84 EB Exit 216 District 12 Pendleton Section SECTION CLOSURE I-84 EB Pendleton to La Grande MP 216 to MP 261 DETOUR / ALTERNATE ROUTE ACTION I-84 Exit 104 EB to US97 SB to US20 EB (Biggs to Ontario) SHORT TERM: ODOT Station 4 activate I-84 EB MP 216 Closure (Short Term) Closure Protocol ODOT Pendleton Crew implement I Closure Plan EXTENDED: ODOT Station 4 activate I-84 EB MP 216 Closure (Extended) Closure Protocol ODOT Hermiston Crew implement I EB Closure Plan (If needed to help with vehicle parking/storage) TRUCK PARKING & VEHICLE STORAGE Typically parking on right shoulder is not restricted or discouraged. This plan helps alleviate congestion at the 216 interchange and delays the need to close the freeway to accommodate truck parking and storage at MP 193 EB. I-84 EB EXIT 216 CLOSURE PLAN ITEMS NEEDED: Pick-up Sign Trailer District Keys 1. Pendleton Crew request station 4 implement the I-84 MP 216 EB closure protocol for an extended closure. 2. Activate VMS Sign MP 214. I-84 Closed Use Exit If in pickup, close Ramp Gate and turn two ramp closed signs. One on north side of overhead and one on south side of overhead on Hwy Set up cone taper with arrow board. Stay with the arrow board. ODOT Region 5: I-84 Extended Closure Plan Page 22 of 41

26 Gate combinations PPE 5. If you have sign trailer do step #3 first. Leave sign trailer with arrow board and then proceed to step #2. NOTES: Pendleton Section TMM/TMC may make the decision to use VMS signing and allow truck parking during the emergency closure on the outside shoulder between MP 210 and 216. This plan helps alleviate congestion at the 216 interchange and delays the need to close the freeway to accommodate truck parking and storage at MP 193 EB. Pendleton Crew will monitor traffic congestion and truck parking storage and wait as long as possible before requesting the Hermiston Crew to close at I-84 MP 193 EB. ODOT Region 5: I-84 Extended Closure Plan Page 23 of 41

27 I-84 EB EXIT 216 TRAFFIC SORTING PLAN When I-84 eastbound is closed at Exit 216 in Pendleton, traffic sorting occurs in the Arrowhead lot on the north side of Exit 216. Drivers need to park their vehicle and meet with the ODOT staff on site. ODOT staff then determines whether that driver can proceed, and if so they are given a pass. The traffic sorting system is not currently advertised on I-84. See diagram on following pages. ODOT Region 5: I-84 Extended Closure Plan Page 24 of 41

28 District 12 Closure Plan: I-84 Eastbound at Exit 193 Exit 193 to Pendleton MP 193 to MP 216 I-84 EB Exit 193 District 12 Hermiston Section SECTION CLOSURE I-84 EB Exit 193 to Pendleton MP 193 to MP 216 DETOUR / ALTERNATE ROUTE ACTION I-84 Exit 104 EB to US97 SB to US20 EB (Biggs to Ontario) EXTENDED CLOSURE: ODOT Station 4 activate I-84 EB MP 216 Extended Closure Protocol ODOT Hermiston Crew implement I EB Closure Plan (If needed to help with vehicle parking/storage at MP 216) TRUCK PARKING & VEHICLE STORAGE TRAFFIC SORTING No established parking plan Traffic volumes can dictate staffing levels for closures and sorting. When the freeway is closed at MP193 EB to help with truck parking and vehicle storage capacity at MP 216 EB and conditions allow for safe travel between MP 193 and Pendleton, an effort will be made to allow local traffic through the road closure at MP 193 EB. ODOT Region 5: I-84 Extended Closure Plan Page 25 of 41

29 I-84 EB EXIT 193 CLOSURE PLAN SIGNS NEEDED: (2) Road Closed Ahead (2) Left Lane Closed Ahead (2) Transition 1. Activate Echo VMS at I-84 MP EB, I-84 Closed Use Exit Put up Road Closed Ahead Signs, both sides of Freeway (See Diagram) 3. Put up Left Lane Closed Ahead, both sides of Freeway (See Diagram) 4. Put up Transition, both sides of Freeway (See Diagram) 5. Put a 1,000 (25 Cones) long taper with cones before exit and into exit for Park Pick-up with VMS on shoulder to read Merge Right. ODOT Region 5: I-84 Extended Closure Plan Page 26 of 41

30 District 13 Closure Plan: I-84 Eastbound at Exit 265 La Grande to North Powder MP 265 to MP 281 I-84 EB Exit 265 District 13 La Grande Section ACTION CLOSE: Exit 265 EB 261 On-Ramp EXTENDED DURATION: Close I-84 EB at Exit 216 (Pendleton Section) DETOUR / ALTERNATE ROUTE AND TRAFFIC SORTING For eastbound traffic, an alternate route through Pyles Canyon to North Powder may be permitted via Union (OR 203 and OR 237). Traffic sorting occurs at the La Grande Gun Club, which is on OR 203 near milepost Typically, residents of Union (passenger vehicles) can proceed, but commercial vehicles are stopped. In Union, on OR 237, there is a final sorting area is established if it becomes apparent that commercial vehicles (trucks) are using the county roads to bypass the initial sorting station at the Gun Club, or when weather conditions deteriorate to a point that the road is not safely passable. When the Union sorting station is established, it acts as a final road block for trucks. The OR 237 route is length restricted and considered a life-route for emergency services. US30 is occasionally closed between North Powder and Haines with a manned checkpoint at US30/Anthony Lakes intersection when high winds create snow drifts closing the road to Haines on US30. TRUCK PARKING & VEHICLE STORAGE The plan for coordinating truck parking/storage will be developed and coordinated with the local communities that may be impacted by Interstate closure. District 13 does not allow for storage along the Interstate shoulder. Law enforcement will be used to clear parked trucks from the interstate shoulder. Permitted loads cannot take detour routes unless approved by Motor Carrier. ODOT Region 5: I-84 Extended Closure Plan Page 27 of 41

31 I-84 EB EXIT 265 CLOSURE PLAN NOTES: 1. Close remotely operated gate at 265 EB On-Ramp. 2. Turn on 263 EB VMS to say: FREEWAY CLOSED USE EXIT Turn on EB Chas Reynolds VMS to say: FREEWAY CLOSED 4. Maintenance will close Freeway at 265 & EB 261 On-Ramp. 5. Close the Freeway EB (MP 216) in Pendleton 1-hour ahead of La Grande area truck parking being full (Crew/TMM judgement call). 6. Optional I-84 passenger car filter: Turn on 263 EB VMS to say: FREEWAY CLOSED TO TRUCKS AHEAD ALL TRUCKS USE EXIT 265 PASSENGER VEHICLES PROCEED IN LEFT LANE ODOT Region 5: I-84 Extended Closure Plan Page 28 of 41

32 District 13 Closure Plan: I-84 Westbound at Exit 265 La Grande to Pendleton MP 265 to MP 216 I-84 WB Exit 265 District 13 La Grande Section ACTION CLOSE: Exit 265 westbound MP 261 westbound on-ramp MP 259 westbound on-ramp EXTENDED DURATION: DETOUR / ALTERNATE ROUTE AND TRAFFIC SORTING Close I-84 westbound at MP 302 when truck parking is within 1- hour of being full in La Grande (your judgment call). In La Grande, westbound traffic is sorted at the on-ramp for Exit 259 at Gangloff Park. Rarely can traffic proceed all the way to Pendleton, but depending on conditions residents of Perry, Starkey, and Ukiah are sometimes allowed to continue to destination. If the Gangloff Park location becomes too congested, sorting can also occur at the westbound on-ramp at Exit 261, but this location is only opened upon specific request. Another alternate route is not advertised but discoverable to all traffic: OR82 - OR204 (Elgin) - Tollgate/Weston - west on OR11 and return to I84 at Pendleton. Non-local Commercial truck traffic is discouraged under winter conditions due to mountainous terrain and the potential for hazardous driving conditions. This route is closed as driving conditions deteriorate. TRUCK PARKING & VEHICLE STORAGE The plan for coordinating truck parking/storage will be developed and coordinated with the local communities that may be impacted by Interstate closure. District 13 does not allow for storage along the Interstate shoulder. Law enforcement will be used to clear parked trucks from the interstate shoulder. Permitted loads cannot take detour routes unless approved by Motor Carrier. ODOT Region 5: I-84 Extended Closure Plan Page 29 of 41

33 I-84 WB EXIT 265 CLOSURE PLAN NOTES: 1. Close remote-gate at 265 WB On-Ramp. 2. Turn on 267 WB VMS to say: FREEWAY CLOSED USE EXIT Maintenance will close Freeway at 265 & WB 261 and 259 On- Ramps. 4. Close the Freeway WB (MP 302) in Baker 1-Hour ahead of La Grande area truck parking being full (your judgment call). 5. Optional I-84 passenger car filter: Turn on 309 WB VMS to say: FREEWAY CLOSED TO TRUCKS AHEAD ALL TRUCKS USE EXIT 302 PASSENGER VEHICLES PROCEED IN LEFT LANE ODOT Region 5: I-84 Extended Closure Plan Page 30 of 41

34 District 13 Closure Plan: I-84 Eastbound at Exit 304 Baker City to Durkee MP 304 to MP 328 I-84 EB Exit 304 District 13 Baker Section ACTION CLOSE: EXIT 304 EB MP 304 EB On-Ramp MP 306 EB On-Ramp EXTENDED DURATION: Close the Freeway EB (MP 265) at La Grande when Baker truck parking is within 1-hour of being full (your judgment call). DETOUR / ALTERNATE ROUTE AND TRAFFIC SORTING For residents east of Baker City, an optional manned check point can be located at South Baker near the Old Hwy 30/I-84, Exit 306 intersection. The checkpoint is highly dependent on local law enforcement availability to staff and agreement with Baker County regarding maintenance responsibility and potential damage to highway. In the eastbound direction traffic sorting is not usually an option; events commonly block both lanes. Extended Closure Route: OR7-US26-US20-OR201-I84. Winter conditions require careful evaluation of route conditions. Commercial traffic should be discouraged as conditions deteriorate. This route is discoverable, media advertising is not recommended. Maintenance will close OR245 to commercial truck traffic at Salisbury Jct (OR245/OR7). TRUCK PARKING & VEHICLE STORAGE The plan for coordinating truck parking/storage will be developed and coordinated with the local communities that may be impacted by Interstate closure. District 13 does not allow for storage along the Interstate shoulder. Law enforcement will be used to clear parked trucks from the interstate shoulder. Permitted loads cannot take detour routes unless approved by Motor Carrier. ODOT Region 5: I-84 Extended Closure Plan Page 31 of 41

35 I-84 EB EXIT 304 CLOSURE PLAN NOTES: 1. Turn on 299 EB VMS to say: FREEWAY CLOSED USE EXIT Maintenance will close interstate at 304 & both 304 & 306 On- Ramps and Old Highway Close the Freeway EB (MP 265) at La Grande when Baker truck parking is within 1-hour of being full (your judgment call). 4. Optional I-84 passenger car filter: Turn on 299 EB VMS to say: FREEWAY CLOSED TO TRUCKS AHEAD ALL TRUCKS USE EXIT 304 PASSENGER VEHICLES PROCEED IN LEFT LANE ODOT Region 5: I-84 Extended Closure Plan Page 32 of 41

36 District 13 Closure Plan: I-84 Westbound at Exit 302 Baker City to North Powder MP 302 to MP 285 I-84 WB Exit 302 District 13 Baker Section ACTION CLOSE: I-84 at Exit 302 Westbound MP 304 westbound on-ramp MP 304 westbound off-ramp MP 302 westbound on-ramp MP 298 westbound on-ramp EXTENDED DURATION: Close I-84 westbound at MP 371 (Ontario) when truck parking is within 1-hour of being full in Baker (your judgment call). DETOUR / ALTERNATE ROUTE AND TRAFFIC SORTING TRUCK PARKING & VEHICLE STORAGE In Baker City westbound traffic is sorted at milepost 302 (the west end of Baker) as well as in Haines on Highway 30. US30 through Haines, North Powder and Union, OR203 to I-84 and La Grande are all potential detour routes. WB I-84 access is allowed at North Powder if incident occurs prior to WB Exit 285 onramp. Alternate route is not advertised but is discoverable. Commercial truck traffic is typically not allowed to North Powder depending on incident detail. Commercial truck traffic is typically blocked to prevent larger scale accidents from closing OR 203, a lifeline to Union The plan for coordinating truck parking/storage will be developed and coordinated with the local communities that may be impacted by Interstate closure. District 13 does not allow for storage along the Interstate shoulder. Law enforcement will be used to clear parked trucks from the interstate shoulder. Permitted loads cannot take detour routes unless approved by Motor Carrier. ODOT Region 5: I-84 Extended Closure Plan Page 33 of 41

37 I-84 WB EXIT 302 CLOSURE PLAN NOTES: 1. Turn on 309 WB VMS to say: FREEWAY CLOSED USE EXIT Maintenance will close the Freeway at 302 and WB On-Ramps: 304, 302 & Maintenance also closes the 304 WB off-ramp to prevent accidents on the steep ramp. 4. Close Freeway WB (MP 371) in Ontario when truck parking is within 1-hour of being full in Baker (your judgment call). 5. Close US30 to trucks at Jct. US30/Hughes Lane. 6. Optional I-84 passenger car filter: Turn on 309 WB VMS to say: FREEWAY CLOSED TO TRUCKS AHEAD ALL TRUCKS USE EXIT 302 PASSENGER VEHICLES PROCEED IN LEFT LANE ODOT Region 5: I-84 Extended Closure Plan Page 34 of 41

38 District 14 Closure Plan: I-84 Westbound at Exit 371 and 374 Ontario to Baker City MP 371 to MP 302 I-84 WB Exit 371 District 14 Ontario Section In District 14, Ontario uses a three-level road closure system: Level 1 When I-84 is closed to westbound traffic in either La Grande or Baker City, Ontario institutes a voluntary compliance closure asking all trucks to exit at either 376 or 374. Passenger cars can continue to primary closure point. Messages are displayed on a VMS at the Idaho border and two additional portable VMS can be placed as necessary. The purpose of this voluntary closure is to extend the time that Baker City can continue to store trucks before the full closure cascades to Ontario. ODOT staff estimate about 90 percent compliance with this voluntary closure. Level 2 With a level 2 closure, the freeway is physically closed, forcing traffic off at Exit 374 (with the option to first exit at 376). Cones are placed on I-84 forcing both lanes to exit. During a level 2 closure, traffic sorting occurs. o o Previously, the traffic sorting occurred north of Exit 374. This location does not provide easy access back to I-84 westbound (reconnects near milepost 356) and the route on Highway 201 has length restrictions which prohibit most freight vehicles from using the traffic sorting system. The new system addresses those issues by moving the traffic sorting to Exit 371. Moving the sorting location requires constructing a connector between the off and on ramps to be used during a closure and traffic sorting event. This new system will allow for freight vehicles to continue on I-84 as well as passenger vehicles if their final destination is before the primary closure. To successfully implement traffic sorting at this new location, ODOT needs a way to communicate that local traffic may continue to Exit 371. ODOT plans to replace the westbound VMS sign at the Idaho border with a full color, full matrix VMS that can display a range of information to travelers, including the new sorting location. ODOT also plans to place a new VMS westbound sign near milepost 375. Additionally, a new remotely operated gate is planned for the on ramp from Highway 201 as well as a new sign near the junction of Highway 201 and 95 South. Level 3 The road is fully closed and there is no traffic sorting. ODOT Region 5: I-84 Extended Closure Plan Page 35 of 41

39 Westbound Level 1 Closure Closed to Trucks CLOSURE LOCATION ACTION I-84 WB Ontario to Baker City (Closed at Baker City) to truck traffic. 1. Ontario Section notifies Station 4 to initiate Level 1 Closure. Station 4 will: o Activate WB MP 377 VMS FREEWAY CLOSED TO TRUCKS USE EXIT 376 OR 374 o Activate MP375.1 WB PVMS P FREEWAY CLOSED AHEAD USE EXIT 374 AND PVMS Weiser Spur with CLOSED TO TRUCKS. o Contact ITD about Level 1 closure. Closure to Westbound Truck Traffic at Ontario. Request activation of WB Caldwell VMS with: FREEWAY CLOSED IN ONTARIO and activation of ITD HAR. o Notify Austin Section of Level 1 Closure. Request OR245 west bound closure. 2. Flip signs on OR201 to show that I84 WB is closed. DETOUR / ALTERNATE ROUTE COMMUNICATION PLAN TRUCK PARKING & VEHICLE STORAGE 3. Contact DM, ADM or Ops Coordinator if office/additional resources (EOC) are needed to assist with closure or notifications. None Maintenance Section will blast fax, None ODOT Region 5: I-84 Extended Closure Plan Page 36 of 41

40 PHYSICAL CLOSURE PLAN ODOT Region 5: I-84 Extended Closure Plan Page 37 of 41

41 Westbound Level 2 Closure (Local Traffic Sorting) CLOSURE LOCATION ACTION I-84 WB Ontario to Baker City (Closed at Baker City) 1. Notify Station 4 to initiate Level 2 Closure Station 4 will: o Activate WB MP 378 VMS FREEWAY CLOSED USE EXIT 376 OR 374 o Activate MP375.1 WB PVMS P FREEWAY CLOSED AHEAD USE EXIT 374 AND PVMS Weiser Spur with CLOSED TO TRUCKS o Contact ITD about Level 2 closure and anticipated duration request activation of WB Caldwell VMS with: FREEWAY CLOSED IN ONTARIO and activation of ITD HAR. o Notify Austin Section of Level 2 Closure. 2. Contact DM, ADM or Ops Coordinator if office/additional resources (EOC) are needed to assist with closure or notifications. DETOUR / ALTERNATE ROUTE COMMUNICATION PLAN TRUCK PARKING & VEHICLE STORAGE TRAFFIC SORTING I-84 Exit 374, South OR201, West US20/US26 to Vale, West US26 to Austin Junction, East OR7 to Baker City (See Detour plan DR14 DR1 below) Reference attached Internal Call List. Maintenance Section will blast fax unless EOC is requested. No established plan In the winter of a new traffic sorting system will be implemented in Ontario. Previous system: The traffic sorting occurred north of Exit 374. This location does not provide easy access back to I-84 westbound (reconnects near milepost 356) and the route on Highway 201 has length restrictions which prohibit most freight vehicles from using the traffic sorting system. NEW SYSTEM: The new system addresses previous issues by moving the traffic sorting to Exit 371. Moving the sorting location requires constructing a connector between the off and on ramps to be used during a closure and traffic sorting event. This new system will allow for freight vehicles to continue on I-84 as well as passenger vehicles if their final destination is before the primary closure. To successfully ODOT Region 5: I-84 Extended Closure Plan Page 38 of 41

42 implement traffic sorting at this new location, ODOT needs a way to communicate that local traffic may continue to Exit 371. ODOT plans to replace the westbound VMS sign at the Idaho border with a full color, full matrix VMS that can display a range of information to travelers, including the new sorting location. ODOT also plans to place a new VMS westbound sign near milepost 375. On Highway 201 by US-95 (south of Weiser), there are plans to install a new sign at that junction to inform travelers if the on-ramp from Highway 201 to I-84 westbound is closed, as well as installing a remotely operated gate at the Highway 201 on-ramp. PHYSICAL CLOSURE PLAN (Level 2 and 3) ODOT Region 5: I-84 Extended Closure Plan Page 39 of 41

43 Westbound Level 3 Closure Closed to All Traffic CLOSURE LOCATION ACTION COMMUNICATION PLAN TRUCK PARKING & VEHICLE STORAGE TRAFFIC SORTING PHYSICAL CLOSURE PLAN I-84 WB Ontario to Baker City (Closed at Baker City) 1. Ontario Section notifies Station 4 to initiate Level 3 Closure. Station 4 will: o Activate WB MP 378 VMS FREEWAY CLOSED USE EXIT 376 OR 374 o Activate MP375.1 WB PVMS P FREEWAY CLOSED AHEAD USE EXIT 374 AND PVMS Weiser Spur with FREEWAY CLOSED NO ACCESS TO I84 o Contact ITD about Level 3 closure and anticipated duration request activation of WB Caldwell VMS with: FREEWAY CLOSED IN ONTARIO and activation of ITD HAR. o Notify Austin Section of Level 3 Closure. Requesting OR245 west bound closure. 2. Setup closure at Exit Man 201N at Weiser Interchange. 4. Setup cone taper west bound Exit 356. (Optional, if traffic is bypassing closure) 5. Notify Station 4 that closure is in place. 6. Contact DM, ADM or Ops Coordinator if office/additional resources (EOC) are needed to assist with closure or notifications. Maintenance Section will blast fax unless EOC is requested. No established plan None See level 2 closure ODOT Region 5: I-84 Extended Closure Plan Page 40 of 41

44 Exit 371 Closure I-84 WB EXIT 371 CLOSURE PLAN NOTES: Contents of Bag (2) Road Closed Ahead signs (2) Left Lane Closed (2) Left Lane Ends (1) Freeway Closed (1) Ontario 1. Put up 2 Road Closed Signs at MP Put up 2 Left Lane Closed 3. Put up 2 Left Lanes Ends 4. Put a taper with cones before exit, into exit. 5. Put Freeway Closed sign at the intersection off ramp (Plum road) and Ontario at the intersection on ramp east bound on Stanton. 6. Close west bound gate on ramp. 7. Park pickup with arrow on board in taper. 8. Have Variable Message Sign at 378 turned on saying (freeway closed Ahead use Ontario exits) also Variable Message Sign in Caldwell (Freeway Closed in Ontario). 7. Take 2 standards 8. Cone Pickup ODOT Region 5: I-84 Extended Closure Plan Page 41 of 41

45 ODOT Region 5: I-84 Extended Closure Plan Appendices

46 TABLE OF CONTENTS APPENDIX A: JOB HAZARD ANALYSIS - EXAMPLE...1 APPENDIX B: CONTACT LIST COMMUNICATIONS MATRIX...3 APPENDIX C: ODOT STAFF CONTACT LIST...4 APPENDIX D: DISPATCH CENTERS CONTACT LIST...7 APPENDIX E: PUBLIC SAFETY & EMERGENCY RESPONSE CONTACT LIST...9 APPENDIX F: SCENE MANAGEMENT CONTACT LIST APPENDIX G: AGENCY & PUBLIC NOTIFICATION CONTACT LIST APPENDIX H: MEDIA CONTACT LIST APPENDIX I: STATION 4 PROTOCOLS APPENDIX J: WEB EOC INSTRUCTIONS DRAFT ODOT Region 5: I-84 Extended Closure Plan April 2017

47 APPENDIX A: JOB HAZARD ANALYSIS - EXAMPLE Date of Assessment Manager / Supervisor: Robin Berheim Assessment Conducted by: Pendleton Crew Type of work: Employee(s) Performing Work: IR/ Road Closure Others- Objective of work: Employer Closing 216 & 193 Name: Region 5, District 12, Crew 5203 Date's of work: Employer Various Dates and Times Address: 1327 SE 3rd St. Pendleton, OR Location of work: Manager/ Phone I-84, MP 216 & 193 Supervisor: Robin Berheim Number: INVENTORY: Mark each hazard YES or NO as a potential risk for the site and work defined above. Y N Equipment Hazards Y N Utility Hazards X 1 Vehicular Traffic X 13 Overhead Utility Contact X 2 Heavy Equip. Operation X 3 Heavy Equip. Back/Run Over. X 4 Heavy Equip. Tip/Roll Over X 5 Heavy Equip. Pinch Points X 6 Overhead Lines X 14 Underground Utility Contact X 15 Exposed Utility Lines X 16 Panel/Breaker/ Riser Exposure X 17 Exposed Electrical Wires X 18 Bottled Gases Y N X X X Personal Hazards (Cont.) 24 Slip/Trip/Fall Hazard 25 Working near Traffic X 26 Ladders/Elevated Platforms X 27 Fall Hazard/Working at Heights Y N X X Environmental Hazards (Cont.) X 35 Open Trench/Entrapment 36 Falling or Flying Debris X 37 Confined Space 38 High Noise Level X 28 Working over water X 39 Weather (Snow/Ice, Cold or Heat) 29 Other X 40 Lighting (Darkness, Glare, Flash) X 7 ATV/Sno-Cat Etc. 19 Other 30 Other X 41 Vegetation Hazards (Poison/Thorns/Etc.) X 8 Saw/ Drill/ Router/ Etc. X 9 Ice Build up on Windshield Y N 20 Other Personal Hazards Y N Environmental Hazards X 31 Chemical Exposure X 42 Livestock, Wildlife or Pet Hazards 43 Close roads extreme weather. ODOT Region 5: I-84 Extended Closure Plan Page A1

48 X 10 Debris Field X 21 Awkward Positions X X 11 secondary Accidents 22 Lifting and Carrying X 32 Flammable Gasses X 33 Flammable Liquids 44 Other 12 Other X 23 Loose or Unstable Footing Identified Hazard X 34 Flammable Solids Mitigation/Safeguard 1) Vehicle traffic 1) Keep eye on traffic, use proper PPE, Eye, hand, and ear protection 10) Don t walk through area or disturb debris before checking with 10) Debris field on roadway/possible fatal and or injurys OSP 11) Secondary accidents 11) Establish traffic control early to establish and minimize risk 21) Twisting/Bending and or Awkward Positions. Use a spotter to watch for traffic as you set up control measures. Use Vehicles roto beams and or safety features (VMS board) when 22) Lifting and Carrying setting 23) Loose and unstable footing. up Traffic Control. 21) When setting up traffic control on freeway pull to center median to 24) slip/trip/fall hazard avoid 25) Working near traffic. lifting and carrying signs across the freeway. 29) Other- dealing with the public 22) Use proper lifting Technique 23) use caution when setting up signs/ cones in loose gravel areas, slick 36) Falling or flying debris conditions. 38) High noise Level Have a good escape route planned. 24) Use 3 points of contact when getting in and out of vehicles, look at 39) Weather snow/ice/cold/heat. your 40) Lighting/Darkness/Glares/Flashes. surroundings and escape routes to make sure clear of obstacles. 25) Don t turn your back on traffic. Always have a escape route. Use spotters, Make yourself visible at all times, don t blend into equipment around you. 29) Remain calm, be helpful. If situation escalates request for law enforcement 36) Look for in advance for possible debris, wear appropriate PPE 38) Wear ear protection when needed. 39) Dress for the weather, keep hydrated, use sunscreen all your appropriate PPE. 40) Use light plants for night operations, head lamps, flashlights ODOT Region 5: I-84 Extended Closure Plan Page A2

49 APPENDIX B: CONTACT LIST COMMUNICATIONS MATRIX Below is a matrix of the various target audience groups along with the communication tools that will be used to reach them. The specific contact names/phone numbers (other than media) will be documented as part of each district s freeway closure plan. ODOT Region 5: I-84 Extended Closure Plan Page A3