Chief Executive Office Risk Management Division P.O. Box 1723, Modesto, CA Phone (209) Fax (209)

Transcription

1 Employer: Occupation: Company Contact: Date: STANISLAUS COUNTY Administrative Clerk I, II, III CEO-Recruitment Unit September 2003; May 2004 REVISION Analysis Provided By: Lyle Andersen, PT, CWCE Andersen & Baim Physical Therapy, Inc Coffee Road, Suite 3 Modesto, California (209) INTRODUCTION: A job description for this document was provided by Stanislaus County. A complete job description is available through Stanislaus County Human Resources. The environmental factors, physical and functional demands for this Job Task Analysis were documented by Andersen & Baim Physical Therapy, Inc. The methodology for documentation consisted of on-site visits, using various measuring devices such as dynamometers and scales, as well as observation and interviews with employees and managers. A detailed record was made of the physical and functional demands of the job in terms of force pounds, weight, frequency, height, distance, anthropometric measurements, stamina, and degrees of range of motion. The determination of the frequencies of functional activities is based on standards provided by the National Institute for Occupational Safety and Health (NIOSH) and the Work Practice Guide for Manual Lifting (U.S. Department of Commerce, National Technical Information Service). The Job Task Analysis is organized as follows: General work description and specific duties; safety requirements; uniform/equipment; required job-related knowledge, education, ability, and experience; union; environmental factors; and physical/functional demands. Chief Executive Office Recruitment Unit P.O. Box 3404, Modesto, CA Phone (209) Fax (209) Chief Executive Office Risk Management Division P.O. Box 1723, Modesto, CA Phone (209) Fax (209)

2 GENERAL WORK DESCRIPTION: Page 2 of 13 The frequency of the following activities may vary according to the physical requirements of the specific job tasks that the employee may be required to perform at random intervals. Under the general supervision of the department manager, the Administrative Clerk I performs a wide variety of increasingly responsible clerical duties and other related duties and required. The Administrative Clerk II performs a wide variety of typing and clerical tasks of average difficulty and other related duties and required. The Administrative Clerk III is highly skilled and works independently, performing the more complex and responsible clerical assignments. These duties reflect a greater degree of responsibility than those found in the journey-level class in the series. SPECIFIC DUTIES: Administrative Clerk I The Following Reflects Examples of Job Task Functions: /Marginal Task(s) Task 1: Maintains alphabetic and numeric files by filing and retrieving a variety of documents. Task 2: Searches files for specified information. Task 3: Monitors files for completeness and propriety. Task 4: Receives, segregates and routes mail. Task 5: May order, receive, log and distribute supplies and monitor inventory. Task 6: Compiles information and data necessary for the preparation of various departmental reports. Administrative Clerk II The Following Reflects Examples of Job Task Functions: /Marginal Task(s) Task 1: Performs a variety of typing and clerical tasks of average difficulty in accordance with established procedures. Task 2: Files and logs documents alphabetically and numerically. Task 3: Receives and routes mail. Task 4: May inventory, order, receive and distribute office supplies. Task 5: Compiles data and information necessary for the preparation of various department reports. Task 6: Maintains operational records by transferring data, calculating totals or compiling summaries. Administrative Clerk III The Following Reflects Examples of Job Task Functions: /Marginal Task(s) Task 1: Types reports, correspondence and standardized forms of a difficult and sensitive nature from written or recorded sources. Task 2: May compose routine correspondence. Task 3: May attend and take notes at meetings. Task 4: Makes appointments and travel arrangements as required. Task 5: Responds to inquiries and complaints from the public, clients or patients related to established practices and procedures. Task 6: Maintains sensitive files by making entries, checking information for propriety and compiling summaries. Safety Requirements: All employees are required to observe company safety procedures and standards to insure individual and collective safety, in addition to avoiding unnecessary risk to oneself, co-workers, customers, and property.

3 Page 3 of 13 UNIFORM: Not Required EQUIPMENT: 1. Computer/keyboard/mouse 10. Printer 2. Monitor 11. Facsimile machine 3. Telephone 12. Time stamp 4. 4-wheeled carts/baskets 13. Letter opener machine 5. Alphabetic/numeric paper sorters 14. Mail scale 6. Copier hole punch 7. Typewriter 16. Standard and large size stapler 8. Paper cutter 17. Hand stamp 9. Manual and automatic staplers REQUIRED JOB-RELATED EXPERIENCE: EXPERIENCE: 1.) Successful completion of a post-offer, pre-placement physical abilities test. All employees within the Administrative Clerk I, II, III position are required to provide physical assistance for all weight and frequency requirement needs of all job tasks in order to maintain a safe work environment. Employees must be physically capable of working in any of the job tasks within the Administrative Clerk I, II, III position. WORK HOURS: 40-hour work week Flex schedule Call back and overtime availability UNION: American Federation State County Municipal Employees, Local 10

4 ENVIRONMENTAL FACTORS Page 4 of 13 The following percentages are given in terms of an eight-hour workday: Seldom = 1% - 2% Frequent = 34% - 66% Occasional = 3% - 33% Continuous = 67% - 100% ENVIRONMENTAL FACTORS MAXIMUM FREQUENCY 1. Unprotected heights:.. Not Applicable 2. Being around moving machinery:. vehicle traffic 3. Exposure to marked changes in temperature and humidity:... outside temperatures vary between degrees. Not Applicable Not Applicable 4. Exposure to dust, fumes, smoke, gases, or other irritating substances (specify): Not Applicable 5. Driving :. vehicle 6. Exposure to excessive noise:... Hearing protection is required. Sound levels produced up to 85dB. Seldom Not Applicable 7. Exposure to radiant or electrical energy: Not Applicable 8. Exposure to solvents or chemicals:... refer to MSDS document Not Applicable 9. Exposure to slippery or uneven walking surfaces: Not Applicable 10. Working below ground:.. Not Applicable 11. Unusual fatigue factors:. Not Applicable 12. Working with explosives: Not Applicable 13. Excessive vibration:.. Not Applicable 14. Working with hands in water or other substance:. Hand protection is available Not Applicable 15. Working proximity:..alone: Closely with others: Not Applicable Continuous 16. Working inside: Continuous 17. Working outside: Not Applicable

5 Page 5 of 13 FUNCTIONAL ACTIVITIES The frequency of the following activities may vary according to the physical requirements of the specific job tasks the employee may be required to perform at random intervals. The following percentages are given in terms of an eight-hour workday: Seldom = 1% - 2% Frequent = 34% - 66% Occasional = 3% - 33% Continuous = 67% - 100% 1) PUSH: Pushing activities may require use of the back in conjunction with leg and arm musculature Pounds: Occasional Pounds: Seldom Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Maximum Force: 15 Pounds Assistive Devices: 4-Wheel Cart, Hand Truck. Additionally, one or more person(s) assistance is available with forces greater than 15 pounds. Comments: Pushing is utilized with activities such as retrieving, returning, storing, adjusting, moving, and/or transporting equipment and supplies (e.g. cart, door). The employee exerts up to 15 pounds of force in a horizontal plane from waist to shoulder height of a distance up to 100+ feet when performing job tasks (e.g. push up to 15 pounds of force to travel with cart; open/close door, drawer, file, cabinet). Records management employees may push carts or wheeled step stools up to an occasional frequency. 2) PULL: Pulling activities may require use of the back in conjunction with leg and arm musculature Pounds: Occasional Pounds: Seldom Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Maximum Force: 15 Pounds Assistive Devices: 4-Wheel Cart, Hand Truck. Additionally, one or more person(s) assistance is available with forces greater than 15 pounds. Comments: Pushing is utilized with activities such as retrieving, returning, storing, adjusting, moving, and/or transporting equipment and supplies (e.g. cart, door). The employee exerts up to 15 pounds of force in a horizontal plane from waist to shoulder height of a distance up to 100+ feet when performing job tasks (e.g. push up to 15 pounds of force to travel with cart; open/close door, drawer, file, cabinet). Pushing is the preferred method of moving carts. Records management employees may pull carts or wheeled step stools up to an occasional frequency.

6 Page 6 of 13 3) STAND-UP LIFT: Lifting weighted objects between floor and waist height Pounds: Seldom Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Maximum Force: 10 Pounds Assistive Devices: One or more person(s) assistance is available with weights greater than 10 pounds. Comments: A stand-up lift is utilized with activities such as retrieving, returning, storing and/or transporting inventory and supplies (e.g. document, file, chart). The employee lifts items weighing between <1 pound and 10 pounds from/to 36 inches off the floor when performing job tasks (e.g. lift miscellaneous stacks of paper, documents, 3-ring binder; up to 10-pound individual file, 5-pound ream of copy paper). Safe lifting is performed by utilizing a posture of partial squatting and a straight back. Records management personnel may lift weighted box or mail tub weighing up to 32 pounds up to an occasional frequency. 4) LEVEL LIFT: Lifting weighted objects from between waist and chest height level for a maximum horizontal distance of up to four feet Pounds: Seldom Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Maximum Force: 10 Pounds Assistive Devices: One or more person(s) assistance is available with weights greater than 10 pounds. Comments: A level lift is utilized with activities such as retrieving, returning, storing and/or transporting inventory and supplies (e.g. document, file, chart). The employee lifts items weighing between <1 pound and 10 pounds from/to 60 inches off the floor when performing job tasks (e.g. lift miscellaneous stacks of paper, documents, 3-ring binder; up to 10-pound individual file, 5-pound ream of copy paper). Records management personnel may lift weighted box or mail tub weighing up to 32 pounds up to an occasional frequency.

7 Page 7 of 13 5) WEIGHT CARRY: Carrying weighted objects between waist and chest height beyond a distance of four feet Pounds: Seldom Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Maximum Force: 10 Pounds Assistive Devices: One or more person(s) assistance is available with weights greater than 10 pounds. Comments: Weight carry is utilized with activities such as retrieving, returning, storing and/or transporting inventory and supplies (e.g. document, file, chart). The employee carry items weighing between <1 pound and 10 pounds from/to 36 inches off the floor when performing job tasks (e.g. carry miscellaneous stacks of paper, documents, 3-ring binder; up to 10-pound individual file, 5-pound ream of copy paper). Records management personnel may carry weighted box or mail tub weighing up to 32 pounds up to an occasional frequency. 6) OVERHEAD LIFT/PULL DOWN: Lifting weighted object from/to chest and overhead height level Pounds: Seldom Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Pounds: Not Required Maximum Force: 5 Pounds Assistive Devices: A vertical ladder, step ladder or step stool is available to bring items to eye or shoulder level. Additionally, one or more person(s) assistance is available with weights greater than 5 pounds. Comments: Overhead lift/pull down is utilized with activities such as retrieving, returning, storing and/or transporting inventory and supplies (e.g. reach and lift 3-ring binder, book, document, file; up to 5-pound individual file up to 84 inches in height from the floor). The employee lifts items weighing between <1 pound and 5 pounds to a maximum height of 84 inches when performing job tasks (e.g. lift and pull down miscellaneous items stored on shelves or in cabinets). Variables to overhead reaching will be the employee s height and anthropometric reach. Records management personnel may overhead reach and lift weighted items up to a frequent frequency. 7) OVERHEAD REACH: MAXIMUM FREQUENCY: Seldom Comments: Overhead reach is performed to a maximum height of 84 inches when retrieving, returning and storing, inventory (e.g. reach overhead for document, form, file, chart located on shelves). A ladder (appropriate height) or step stool may be utilized to bring items to eye or shoulder level. Variables to overhead reaching will be the employee s height and anthropometric reach Records management personnel may reach for items up to a frequent frequency.

8 Page 8 of 13 8) FORWARD REACH: MAXIMUM FREQUENCY: Frequent Comments: Forward reach is performed up to a distance of 28 inches when manipulating, handling, retrieving, returning, storing and/or transporting inventory and supplies (e.g. reach lateral or forward for desk top work; document, file; operate business machine, scan device; drive vehicle). The degree of elbow extension required for reaching will vary according to the employee s anthropometric reach. 9) STOOP: MAXIMUM FREQUENCY: Seldom Comments: Stooping is performed when retrieving, returning, storing and/or transporting inventory and supplies (e.g. stoop to reach below waist height for document, file, chart located on shelf, file drawer). Variable to stooping will be the employee's height. Stooping of the head, trunk and knees can be minimized or avoided by substituting alternate positions of squatting, kneeling or bending when performing job tasks. 10) SQUAT: (Unloaded) MAXIMUM FREQUENCY: Seldom Comments: Squatting is performed when retrieving, returning, storing and/or transporting inventory and supplies (e.g. squat to reach below waist height for document, file, chart located on shelf, file drawer). Squatting may be minimized or avoided by substituting alternate positions of bending or kneeling. Partial squatting is a preferred lifting posture. 11) FORWARD BEND: MAXIMUM FREQUENCY: Occasional Comments: Bending forward at the waist is performed when retrieving, returning, storing and/or transporting inventory and supplies (e.g. bend to reach near or far below waist height for document, file, chart located on shelf, file drawer; operate business machine). Maximum forward trunk flexion required is 60 degrees. Employee may minimize or avoid excessive forward bending of the trunk up to 80 degrees by using alternate positions of bending at the hips, kneeling, half kneeling, stooping, sitting or squatting. Records management personnel may stoop, squat or bend up to a frequent frequency. 12) TWIST: MAXIMUM FREQUENCY: Seldom Comments: Twisting at the waist is performed when retrieving, returning, storing and/or transporting inventory and supplies (e.g. twist to drive vehicle; reach for document, file, chart, located on shelf, file drawer). Twisting at the waist may be minimized by turning the whole body, including the feet and working from a swivel office chair. 13) TURN: MAXIMUM FREQUENCY: Seldom Comments: Turning is performed when retrieving, returning, storing and transporting inventory and supplies (e.g. turn to reach for document, file).

9 Page 9 of 13 14) KNEEL: MAXIMUM FREQUENCY: Not Required Comments: Kneeling is not required to perform job tasks. Kneeling may be minimized or avoided by substituting alternate positions of bending, squatting, or half kneeling. Records management personnel may kneel up to an occasional frequency. 15) CRAWL: MAXIMUM FREQUENCY: Not Required Comments: Crawling is not required to perform job tasks. 16) STAIR CLIMB: MAXIMUM FREQUENCY: Not Required Comments: Stair climb is not required to perform job tasks. Elevators are available. 17) LADDER CLIMB: MAXIMUM FREQUENCY: Occasional Comments: Ladder climbing is performed onto/off of safety ladders or steps to access inventory and supplies (e.g. document, file, chart) located up to 7 feet above floor level (i.e. climb for storage of individual or stored files). Variables to overhead climbing will vary according to the employee's height and anthropometric reach. 18) WALK: MAXIMUM FREQUENCY: Occasional Comments: Walking is performed when retrieving, returning, storing and/or transporting inventory and supplies (e.g. walk to/from meetings with collaborating agencies and/or colleagues, storage; drive vehicle). Walking length varies between 3 feet and 100+ feet depending on job task. Records management personnel may walk up to a frequent frequency. 19) SIT: MAXIMUM FREQUENCY: Continuous Comments: Sitting is performed for a maximum of 120-minute intervals when performing job tasks (e.g. sit for meetings with collaborating agencies and/or colleagues; desk top work; drive vehicle). 20) STAND: (Static) MAXIMUM FREQUENCY: Occasional Comments: Static standing is performed for a maximum of 5-minute intervals when performing job tasks (e.g. stand to operate business machine; file; meetings with customers, collaborating agency and/or colleague).

10 Page 10 of 13 21) BALANCE: MAXIMUM FREQUENCY: Occasional Comments: Good balance is required for safe walking, standing, climbing, reaching and lifting. Records management personnel may utilize balance up to a continuous frequency. 22) HAND/FOOT CONTROL: HAND: Right: Seldom Left: Seldom Both: Not Required Either: Not Required FOOT: Right: Seldom Left: Seldom Both: Not Required Either: Not Required Comments: Hand controls are utilized to operate equipment (e.g. door knob, lever, vehicle) when traveling and working throughout the facility performing job tasks. Foot controls are utilized to operate equipment (e.g. vehicle). 23) UPPER AND LOWER EXTREMITY COORDINATION: Simple Grasp: Frequent Firm Grasp: Seldom Fine Manipulation: Frequent Eye/Hand Coordination: Frequent Hand/Foot Coordination: Seldom Comments: Grasping and coordination activities are performed when sorting, preparing and/or utilizing supplies, equipment and inventory (e.g. desk top work, filing). Simple grasping is utilized to perform job tasks (e.g. lift and manipulate objects weighing less than 5 pounds, documents, files; drive vehicle). Firm grasping is utilized to perform job tasks (e.g. lift and handle objects weighing 5 pounds or greater; drive vehicle). Fine manipulation is utilized to perform job tasks (e.g. handwrite, keyboard, mouse; file, sort, page turn; photocopy; door key, pad lock). Eye/hand coordination is utilized to perform job tasks (e.g. handwrite, keyboard, mouse; file, sort, page turn; photocopy; door key, pad lock; drive vehicle). Hand/foot coordination is utilized to perform job tasks (e.g. drive vehicle). Depending on individual hand dominance, one hand may be used more frequently than the other when performing job tasks. Records management personnel may utilize firm grasping up to a frequent frequency.

11 Page 11 of 13 24) CERVICAL (NECK) MOVEMENT: Static Neutral Position: Frequent Flexing: Frequent Rotating: Occasional Extending: Seldom Comments: Neck movement is required when performing job tasks (e.g. desk top work; file, operate business machine; drive vehicle). Participation in the observation of the work environment allows for safe working conditions. Full cervical range of motion is required to safely perform the job tasks. Records management personnel may perform work utilizing head/neck rotation up to a frequent frequency and extension up to an occasional frequency.

12 Page 12 of 13 STANISLAUS COUNTY Job Task Analysis The following is a summary of the physical demands of the Job Task Analysis that were obtained for the position of: ADMINISTRATIVE CLERK I, II, III Please note the specific summary of maximum weight and frequency requirements: STANISLAUS COUNTY Job Task Analysis Summary Administrative Clerk I, II, III Functional Activities Push (Force) 1 Pull (Force) 1 Stand Up Lift 1,2 Level Lift 1,2 Weight Carry 1,2 Overhead Lift/Pull Down 1,2 Overhead Reach 1,2 Forward Reach 1 Stoop 1 Squat (Unloaded) 1 Forward Bend 1,2 Twist 1 Turn 1 Kneel 1 Crawl 1 Stair Climb 1 Ladder Climb 1 Walk 1,2 Sit 1 Maximum Requirements 15 pounds 15 pounds 10 pounds 10 pounds 10 pounds 5 pounds Seldom Frequent Seldom Seldom Occasional Seldom Seldom Not Required Not Required Not Required Occasional Occasional Continuous 1 The critical demands of the job. 2 Records management personnel may be required to work at a higher frequency and with weights up to 32 pounds.

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