OFFICE OF THE PRINCIPAL

Transcription

1 OFFICE OF THE PRINCIPAL GOVERNMENT ENGINEERING COLLEGE RAIPUR Old Dhamtari Road, Sejbahar, Raipur (CG) Phone : (0771) , Web Site : principal@gecraipur.ac.in TENDER- DOCUMENT FOR PURCHASE OF EQUIPMENTS ( )

2 OFFICE OF THE PRINCIPAL GOVERNMENT ENGINEERING COLLEGE RAIPUR Old Dhamtari Road, Sejbahar, Raipur (CG) Phone : (0771) Web Site : principal@gecraipur.ac.in TENDER- DOCUMENT FOR PURCHASE OF EQUPEPMENTS ( ) VsaMj uksfvl dzekad@lvksj@2012@ jk;iqj] fnukad 24/09/ Value of work (Annex A to F) Approx Rs. 35 Lacs 2. Tender document issued to M/s Cost of Tender Rs ( Rs. One Thousand only ) 4. Money receipt & Date Date of issue of tender Issued by Principal Govt. Engg. College, Raipur

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4 TERMS AND CONDITIONS (Terms and conditions for supply of Machines / Equipments/ Goods as per enclosed Annexure A to F whichever is applicable) 1. The tender document is non-transferable. A Xeroxcopy of receipt provided by the account section, office of the Principal, Govt. Engg. College, Raipur (CG) should be attached with submitted Tender document. a. Submitted Tender document should follow the prescribed format of Techno-commercial bid as per Annexure- G, Separate Bid for Each Department. 2. Printed leaflets/literature should be attached with Techno-commercial bid supporting the specification of equipments. Photocopy of equipment s leaflets are not allowed. 3. All pages of Technical document should be dully signed by the competent authority of firms/ Manufactures/ Agency. a. Techno-commercial bid provided be the dealers/agency would require the authorisation certificate provided by the firms/companies/ manufacturer. 4. An Earnest Money Deposit of Amount shown in Table -01 (Annexure H) whichever is applicable should be deposited in the form of Demand draft / Banker s cheque must be given in favour of Principal, Govt. Engg. College, Raipur (C.G.). a. Techno-commercial bid and EMD should be kept in envelope separately for each department. These two envelopes should be kept in a big envelope. Details of Tender No.... date... & Name of department.etc. should be written on the big envelope. 5. Failing EMD amount the tender document will not be open and it is liable to be rejected. The tender document will be rejected also failing the submission of printed Leaflets/literature. 6. Two percent penalty of cost of equipment will be deducted per month if the items are not supplied within the time limit. 7. Any condition imposed by the firm/ Manufactures/company will not be accepted for the supply of equipments/items. 8. All right are reserved to the undersigned regarding the Acceptance/ Non. Acceptance / Rejection of Tender/ Tender document. 9. For Any dispute, the judicial jurisdiction will be Raipur (CG). 10. The bidder should quote their offer/ rate in clear terms without any ambiguity. 11. Item no. and page of the tender document should be strictly in chronological order. Make, name of the manufacture with complete address should be mentioned against each item or equipment. 12. The rate should be FOR destination including all taxes. Nothing extra will be paid. 13. If rate are quoted ex- go-down /ex factory then Excise duty, and PFFI change, VAT/CST should be clearly indicated. 14. Taxes, if liveable extra, should be clearly indicated failing which the rate quote in the tender will be considered as inclusive of all taxes. 15. There should be no alterations/ corrections made in the Tender. The quoted rate should be both in figures and words. 16. The tender should clearly indicate whether the equipment is complete in itself. If in the opinion of the tenderer, certain accessories are necessary with the type of the equipment tendered, the tenderer must quote for aforesaid accessories under the heading Extra but essential. 17. In case of non- acceptance of the tender, the EMD will be refunded to the tenderer in due course of time. The EMD will be treated as security deposit in case of selected tenders EMD / Security deposit will be forfeited in case of breech of agreement of supply by the tenderer supplier. The order shall stand cancelled and security deposit forfeited under the following conditions:- 18. If supplier expresses his inability to execute the order for the quoted items within validity period of the tender at the rate quoted in the tender and for makes/ brand quoted in the tender.

5 19. If the complete equipment is not supplied within the delivery period mentioned in the order or within the extended period permitted. 20. If the supplier executes only part of the order. 21. Any Equipment / Trainer / Hardware or software breakdown must be attended within 48 hours during the valid warranty period of the equipment / software free of cost. 22. Payment shall be released after the successful installation and demonstration of the machine equipment at the institution. 23. The training for at least two persons for handling the machine / equipment shall be provided by the supplier at his own cost at our institution. 24. The tenderer may be asked to give demonstration of the equipment /software at our institution. 25. If defects of any kind or deviations from the specification are detected and reported to the supplier, the supplier should make replacement or rectify the defects free of cost within 30 days from the date of report, failing which the equipment will not be accepted and will be returned to the supplier at his own cost and risk, and the EMD will be forfeited, in case the equipment is sent for repairs to the firm, it should be repaired within 30 days from the date of receipt of equipment failing which the same will not be accepted and EMD will be forfeited, however the undersigned may condone the delay in deserving cases at his discretion. 26. The undersigned reserves the right to increase/ decrease the quantity of the equipment to be supplied. 27. The submission of the tender will be deemed to be the acceptance of all the terms and condition acceptance (Undertaking should be submitted as per Annexure - I) of the tender as stated herein and / or elsewhere in the tender document. 28. Tenders should be valid for at least twelve month from the date of opening of the tender. The prices should be firm without variations of any kind. 29. If required D FORM duly completed and signed by the competent authority for reduction in CST at the time of final payment shall be issued. 30. The undersigned reserves the right to accept the lowest or any tender and also of rejecting all or any tender without assigning any reasons for the same or to split up the tender as he / she may deem fit. 31. Exact and earliest possible time of delivery should be indicated in the tender against each item. The delivery period given in the order will be the date of receipt of the equipment in the institute and not the date of dispatch of the equipment by the supplier. 32. No advance payment will be made. 33. The tenderer will have to submit last three years PSU/ Government Supply record as far as possible. 34. The tenderer/ bidder shall provide TIN No. along with latest income tax clearance CST, Clearance certificate from the concerned authority and should be attached with the tender document. Tender received without these certificates shall be rejected. 35. The minimum warranty period for the equipment supplied by the supplier will have to be mentioned clearly which should not be less than one year from the date of installation. The tenderer will be required to undertake repair/ replacement of defective parts free of cost at the institution during the warranty period. 36. The equipment / machinery calibrated in metric system need be quoted. 37. The tenderer shall guarantee that after sales, service shall be provided as and when required. 38. The supplier will render necessary assistances, if required, in the installation of the equipment / machinery in the institute / site free of charge.

6 39. No. offer should be made for imported item for which Import License has to be arranged by the undersigned. The entire imported item will have to be delivered in the institute and payment will be made in rupees. 40. The payment shall be released only after satisfactory and successful commissioning and installation of the equipment / machinery at the designated site/ institute. 41. Period of guarantee / Warranty, where applicable should be specified in the bid. 42. The undersigned is not responsible for any loss or damage to the equipments during transit irrespective of the fact that they are insured or not insured or delivery is ex-go down or factory station. 43. No claim shall be entertained in respect of interest on Earnest Money/ Security deposit/ Bid Deposit. 44. Inspection of the equipment will be carried out at the institution after the receipt of the equipments. Any request for the inspection of the same at the firm s factory/ go-dwon / showroom etc. will not be entertained. 45. Illustrated manuals, working instructions, trainers, software and hardware, erection/ wiring and drawing of foundations etc. and details of the ordered equipments must be supplied in suitable damp proof cover. Principal Govt. Engg. College, Raipur (CG)

7 GOVERNMENT ENGINEERING COLLEGE, RAIPUR (CG) Format of Techno-commercial Bid Annexure-G The offer should be submitted in the following format only Tender No /... Sr. Name of Items along No. with Specifications (as per Annexure-A to F whichever is applicable ) Technical Specification which the bidder wants to supply along with printed Catalogue/ Brochure Price of the Equipment Taxes (VAT/ CST etc.) Raipur, Date-... Cost of the Remark Equipment Inclusive of all taxes & Charges Note:- 1. All the above quoted items rate should be in confirmation with the tender conditions. 2. Attach printed catalogue / Brochure in original for above quoted items. Signature: (Name & Full Address of the Firm with Seal) rkfydk dzekad &01 ¼Table ¼ No. - 01½ dz- fohkkx dk uke vuqekfur dz; jkf'k ¼yk[k :i;s esa½ /kjksgj jkf'k ¼gtkj :i;s esa½ lgi= dzekad Annexure H izr;sd lgi= dh i`"b la[;k 01 flfoy bath A dei;wvj lkbal,oa bath B bysdvªhdy,oa bysdvªkfudl bath C bysdvªkfudl,oa VsyhdE;wfuds ku bath D ;kaf=dh bath] E vaxszth F 01

8 Annexure -I Undertaking (To be signed and returned along with the tender) I/ We (FullName)... Address have read the tender rules for the supply of various stores as per tender notice of the Principal Govt. Engg. College, Raipur (CG) and bidding rules supplied to me / us with the bidding documents. Date... Signature: (Name & Full Address of the Firm with Seal)