Stackpole International

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1 Stackpole International EDIFACT DESADV GUIDELINES Version D97A Stackpole International 1325 Cormorant Road Ancaster, Ontario Canada L9G 4V5 For additional information on the EDI DESADV Guidelines, please contact: Margie Edelmann EDI & ERP Systems Stackpole International 1325 Cormorant Road Ancaster, Ontario Canada L9G 4V x2210 DESADV D97A [1/11] Jan 31, 2014 Revision 4

2 Introduction: The DESADV message contains details for goods dispatched, or ready for dispatch, under agreed conditions. ASN = Advanced Ship Notice Heading Section: Pos. Seg. Req. Group No. ID Name Des. Max.Use Repeat Notes Must Use Start UNB Interchange Header M 1 Must Use 0010 UNH Message Header M 1 Must Use 0020 BGM Beginning of Message M 1 Must Use 0030 DTM Date/Time/Period M 2 Must Use 0050 MEA Measurements M Segment Group 1: RFF C 10 Must Use 0080 RFF Reference M Segment Group 2: NAD C 10 Must Use 0110 NAD Name and Address M Segment Group 6: TDT C 10 Must Use 0240 TDT Details of Transport M Segment Group 8: EQD C 10 Must Use 0300 EQD Equipment Details M 1 Detail Section: Pos. Seg. Req. Group No. ID Name Des. Max.Use Repeat Notes 0370 Segment Group 10: CPS C 9999 Must Use 0380 CPS Consignment Packaging Sequence M Segment Group 11: PAC C 9999 Must Use 0410 PAC Package C Segment Group 15: LIN PIA QTY C 9999 Must Use 0560 LIN Line Item M 1 Optional 0570 PIA Additional Product Id C 10 Must Use 0600 QTY Quantity M Segment Group 16: RFF C 99 Must Use 0720 RFF Reference M 1 Optional 0880 Segment Group 20: PCI - QTY C PCI Package identification M QTY Quantity C 1 Optional 0930 Segment Group 21: GIN C GIN Goods identity number M 1 Must Use 1040 UNT Message Trailer M 1 Must Use End UNZ Interchange Trailer M 1 DESADV D97A [2/11] Jan 31, 2014 Revision 4

3 HEADING SECTION START UNB INTERCHANGE HEADER ELEMENT NAME ST FT SP ST FT REMARKS S001 SYNTAX IDENTIFIER M M 0001 Syntax identifier M a4 : M a4 UNOA Syntax version number M n1 + M n1 1 (Syntax version used for this message) S002 INTERCHANGE SENDER M M 0004 Sender identification M an..35 : M an..35 Communication Code of the originating party S003 INTERCHANGE RECIPIENT M M 0010 Recipient identification M an..35 : M an..35 Communication Code of receiving party S004 DATE/TIME OF PREPARATION M M 0017 Date of preparation M n6 : M n6 YYMMDD 0019 Time of preparation M n4 + M n4 HHMM 0020 INTERCHANGE CONTROL REFERENCE M an M an..14 Reference number assigned by the sender of the message UNH - MESSAGE HEADER ELEMENT NAME ST FT SP ST FT REMARKS 0062 MESSAGE REFERENCE NUMBER M an M an..14 Message Control number, assigned by the sender, to the message. S009 MESSAGE IDENTIFIER M M 0065 Message Type M an..6 : M an..6 DESADV 0052 Message Version number M an..3 : M an..3 D 0054 Message Release number M an..3 : M an..3 97A 0051 Controlling Agency M an..2 : M an..2 UN 0020 BGM - BEGINNING OF MESSAGE C106 DOCUMENT / MESSAGE ID C M 1004 Document / Message number C an..35 : M an..35 Shipment Identification Number (SID), assigned by the shipper to identify a specific shipment. SID # MUST be the same as the BOL/Packing Slip number MESSAGE FUNCTION, CODED C an..3 + M an..3 1 = Cancellation 9 = Original 0030 DTM - DATE/TIME/PERIOD C507 DATE / TIME / PERIOD M M 2005 Date / Time / Period Qualifier M an..3 : M an = Document/message date & time 11 = Despatch date & time 2380 Date / Time / Period C an..35 : M an..35 Date & time value for associated qualifier 2379 Date/Time/Period Format Qualifier C an..3 M an = CCYYMMDDHHMM DESADV D97A [3/11] Jan 31, 2014 Revision 4

4 0050 MEA - MEASUREMENTS 6311 MEASUREMENT PURPOSE M an..3 + M an..3 AAX = Consignment measurement QUALIFIER C502 MEASUREMENT DETAILS C C 6313 Property Measured, coded C an..3 : M an..3 G = Gross Weight N = Net Weight SQ = Total number of Lading units C174 VALUE / RANGE C 6411 Measure Unit Qualifier M an..3 : M an..3 LB or LBR = Pounds KG or KGM = Kilograms C62 = Pieces 6314 Measurement Value C an..18 : M an..18 Actual weight. No decimal digits! SEGMENT GROUP 1: RFF 0080 RFF - REFERENCE C506 REFERENCE M M 1153 Reference qualifier M an..3 : M an..3 MB = Master Bill of Lading number PK = Packing Slip number 1154 Reference number C an..35 : M an..35 Identification Number for associated qualifier SEGMENT GROUP 2: NAD 0110 NAD - NAME AND ADDRESS 3035 PARTY QUALIFIER M an..3 + M an..3 MI = Planning schedule/material release issuer ST = Ship to ID SU = Supplier ID C082 PARTY ID DETAILS C M 3039 Party ID Identification M an..35 : M an..35 Code identifying the material release issuer (MI), or the plant where the material must be delivered (ST), or the supplier (SU) Code List Responsible Agency, Coded C an..3 + M an = DUNS 92 = Assigned by Buyer DESADV D97A [4/11] Jan 31, 2014 Revision 4

5 SEGMENT GROUP 6: TDT 0240 TDT - DETAILS OF TRANSPORT 8051 TRANSPORT STAGE QUALIFIER M an..3 + M an = At Departure 25 = Delivery carrier all transport C220 MODE OF TRANSPORT C M 8067 Mode of Transport, coded C an..3 : M an..3 See below for code value C040 CARRIER C M 3127 Carrier Identification C an..17 : M an..17 Code identifying the carrier (SCAC code) if unknown, use UNKN 3055 Code List Responsible Agency, coded C an..3 : C an = Standard Carrier Alpha Code (SCAC) C401 EXCESS TRANSPORTATION C C 8457 Excess Transportation Reason, M an..3 : O an..3 Reason for excess transportation. coded 8459 Excess Transportation Responsibility, coded M an..3 : M an..3 A = Customer Plant (receiving location) S = Supplier Authority Mode of transport, coded A Air GS Progressive pick-up AC Air Charter H Customer Pick-up AE Air Express LT Less than trailer load D Parcel Post M Motor E Expedited Truck R Rail FA Air Freight Forwarder VE Vessel, Ocean SEGMENT GROUP 8: EQD 0300 EQD - EQUIPMENT DETAILS 8053 EQUIPMENT QUALIFIER M an..3 + M an..3 TE=Trailer, CN=Container, RR=Railcar C237 EQUIPMENT IDENTIFICATION C M 8260 Equipment Identification number C an..17 : M an..17 Used to identify trailer equipment number DESADV D97A [5/11] Jan 31, 2014 Revision 4

6 DETAIL SECTION SEGMENT GROUP 10: CPS 0380 CPS - CONSIGNMENT PACKING SEQUENCE 7164 HIERARCHICAL ID NUMBER M an M an..12 A unique number assigned by the sender to identify a level within a hierarchical structure. Begins with the number 1 and increments by one for each occurrence within the message. Numbers are not to be repeated within the same message PACKAGING LEVEL, CODED C an..3 M an..3 4 = No packaging hierarchy SEGMENT GROUP 11: PAC 0410 PAC - PACKAGE 7224 NUMBER OF PACKAGES C n..8 + M n..8 Number of packages C202 PACKAGE IDENTIFICATION C M 7065 Type of Packages Identification C an..17 : M an..17 Identification of the container used for the shipment of the part number identified in the following LIN segment. DESADV D97A [6/11] Jan 31, 2014 Revision 4

7 SEGMENT GROUP 15: LIN PIA - QTY 0560 LIN - LINE ITEM C212 ITEM NUMBER IDENTIFICATION C M 7140 Item number C an..35 : M an..35 Stackpole Part Number 7143 Item number type, coded C an..3 : M an..3 IN = Buyer s item number 0570 PIA - ADDITIONAL PRODUCT ID 4347 PRODUCT ID FUNCTION M an..3 + M an..3 1 = Additional identification QUALIFIER C212 ITEM NUMBER IDENTIFICATION M M 7140 Item number C an..35 : M an..35 Identification of the model year 7143 Item number type, coded C an..3 : M an..3 RY = Record keeping of model year 0600 QTY - QUANTITY C186 QUANTITY DETAILS M M 6063 Quantity Qualifier M an..3 : M an..3 3 = Cumulative quantity 12 = Despatch quantity 6060 Quantity M n..15 : M n..15 (3) Cumulative quantity of the part identified in the preceding LIN, shipped since start of inventory year by this supplier to this plant, or (12) Actual quantity shipped on this ASN 6411 Measure Unit Qualifier C an..3 C an..3 EA = Each KG = Kilograms LB = Pounds SEGMENT GROUP 16: RFF 0720 RFF - REFERENCE C506 REFERENCE M M 1153 Reference qualifier M an..3 : M an..3 ON = Purchase Order Number 1154 Reference number C an..35 : C an..35 Number of the Purchase Order relevant for the article defined in the preceding LIN DESADV D97A [7/11] Jan 31, 2014 Revision 4

8 Segment Group 20 & 21 Segment Group 20 & 21 are Optional. Raw Material Vendors (Powdered Metal, additives, etc.) are to use these segments to send Label Serial #, Quantity for the Serial & Lot Number for the Serial/Qty. Upon request by Stackpole, other Vendors may be required to send Serial and Quantity per serial. SEGMENT GROUP 20: PCI - QTY 0890 PCI PACKAGE IDENTIFICATION 4233 MARKING INSTRUCTIONS, C an..3 + C an = Mark supplier number CODED C210 MARKS & LABELS C C 7102 Shipping Marks M an..35 M an..35 Barcoded Serial Number Example: PCI QTY - QUANTITY C186 QUANTITY DETAILS M M Mandatory if using Segment Group Quantity Qualifier M an..3 : M an = Despatch Quantity 6060 Quantity M n..15 : M n..15 Quantity related to preceding PCI 6411 Measure Unit Qualifier C an..3 C an..3 KG = Kilograms LB = Pounds EA = Each Example: QTY+12:99999:KG SEGMENT GROUP 21: GIN 0940 GIN GOODS IDENTITY NUMBER 7405 IDENTITY NUMBER QUALIFIER M an..3 + M an..3 BX = Batch number (Lot #) C208 IDENTITY NUMBER M M 7402 Identity Number M an..35 M an..35 Lot number relating to preceding PCI segment Example: GIN+BX Segment Group 20 & 21 - Example PCI for Serial/Label QTY+12:400:KG - the Quantity is 400 Kilograms GIN+BX and Lot Number is 1011 DESADV D97A [8/11] Jan 31, 2014 Revision 4

9 1040 UNT - MESSAGE TRAILER ELEMENT NAME ST FT SP ST FT REMARKS 0074 NUMBER OF SEGMENTS IN THE MESSAGE M n..6 M n..6 Control count of the number of segments in the message, including UNH and UNT 0062 MESSAGE REFERENCE NUMBER M an..14 M an..14 Number must be identical to UNH - tag 0062 END UNZ INTERCHANGE TRAILER ELEMENT NAME ST FT SP ST FT REMARKS 0036 INTERCHANGE CONTROL COUNT M n..6 + M n..6 Number of messages in an interchange INTERCHANGE CONTROL REFERENCE M an..14 M an..14 Value must be the same as Interchange Control Reference in UNB. EXAMPLE: 1 STANDARD ASN UNB+UNOA:1+SENDERID:XX+RECEIVERID:XX : UNH DESADV:D:97A:UN BGM DTM+137: :203 DTM+11: :203 MEA+AAX+G+LBR:512 MEA+AAX+N+LBR:487 MEA+AAX+SQ+C62:1 RFF+CN: NAD+MI+MIID::16 NAD+ST+STID::16 NAD+SU+VENDORID::92 TDT+25++M++SCAC::182 EQD+TE CPS+1++4 PAC+1++PCS71 LIN C:IN QTY+3:22050:EA QTY+12:1470:EA RFF+ON:14598 UNT UNZ DESADV D97A [9/11] Jan 31, 2014 Revision 4

10 EXAMPLE: 2 ASN WITH SERIAL, QTY & LOT # UNB+UNOA:1+SENDERID:XX+RECEIVERID:XX : UNH DESADV:D:97A:UN BGM DTM+137: :203 DTM+11: :203 MEA+AAX+G+KGM:7130 MEA+AAX+N+KGM:6080 MEA+AAX+SQ+PAL:3 RFF+CN: NAD+MI+MIID::16 NAD+ST+STID::16 NAD+SU+VENDORID::92 TDT+25++M++SCAC::182 EQD+TE CPS+1++4 PAC+5++BAG LIN :IN QTY+3:22000:KG QTY+12:2000:KG RFF+ON:12345 PCI QTY+12:400:KG GIN+BX+1011 PCI QTY+12:400:KG GIN+BX+1011 PCI QTY+12:400:KG GIN+BX+1013 PCI QTY+12:400:KG GIN+BX+1018 PCI QTY+12:400:KG GIN+BX+1018 CPS+2++4 PAC+2++PLT51 LIN :IN QTY+3:30600:KG QTY+12:4080:KG RFF+ON:12345 PCI QTY+12:2040:KG GIN+BX+1211 PCI QTY+12:2040:KG GIN+BX+1243 UNT UNZ DESADV D97A [10/11] Jan 31, 2014 Revision 4

11 REVISION HISTORY Revision Date Change Description Updated By 1 Jan Original Specifications Margie Edelmann 2 Mar Add Optional Segment Group 13 Serial Details Margie Edelmann 3 Oct Add Optional Segment Group 20 & 21 Serial & Lot Margie Edelmann Number detail & corrected GIR/QTY (segments 13 & 14) 4 Apr MAP CHANGE: Delete Optional Qty in Segment Group Margie Edelmann 11. Delete Optional segments 13 & 14 which are now replaced with Optional Segment Group 20 & 21. 4B Jan 2014 NO Map Change: minor addition to Remarks Margie Edelmann DESADV D97A [11/11] Jan 31, 2014 Revision 4