2017 Popcorn Sale Guidebook Bringing ALL of the pieces together to GROW your Sale

Transcription

1 2017 Popcorn Sale Guidebook Bringing ALL of the pieces together to GROW your Sale GRAND COLUMBIA COUNCIL 1

2 2017 Popcorn Sale Welcome to the Popcorn Sale! This year THE GRAND COLUMBIA COUNCIL and CAMP MASTERS are providing you with all the tools you need to have a great popcorn sale in CAMP MASTERS is committed to providing your Scouts, their families and Scouting volunteers with an excellent fundraising program, the best tasting popcorn and the products consumers prefer. It s proven! We hope you ll use this guidebook as a step-by-step manual to planning, executing and enjoying the rewards of a successful popcorn sale. After all, we know that the most important part of the popcorn sale is what it allows your Scouts to do in their Program! As always, we look forward to hearing from you. You can always reach us by calling or ing campmasters@ramseypopcorn.com. We hope you will explore our website to check out other great Sales tools, downloads and best practices. Together, we can have a great year! Sincerely, Wilfred E. Sieg, Jr. President CAMP MASTERS Popcorn 2

3 Table of Contents The essential Unit Popcorn Kernel checklist: page 4 Program Planner and Fund Your Adventure Worksheet: page 5 Kickoff Planner: page 6 Campmasters.org: page 7 Prizes: page 8 High Achiever Prizes: page 9 Selling Methods: page 10 Key Dates and Distribution Sites: page 11 More Council Info: page 12 Top Seller Form page 13 3

4 Unit Popcorn Kernel Checklist Attend and participate in the Popcorn Sales Training. Use the Fund Your Adventure worksheet to plan your year, make a budget and set goals (download from campmasters.org) Formulate a popcorn sales plan that includes the 3 methods of selling popcorn: Take Order Form, Show and Sell and Online. Create a timeline of when all order forms, popcorn money and Scout prize forms will be due. Be sure to consider the key dates on page 10. Hold a unit kick-off meeting for your Scout Families to inform and motivate them to help with your Unit s sale. Enter the CAMP MASTERS Kick Off Contest!!! Prepare hand-outs for your unit kick-off meeting for both parents and Scouts. Hand-outs include: Family Guide with prize brochure and order form Key Dates Sales Goals for the Unit and for the Scouts A parent job description or list of expectations Promote a Corporate Popcorn Sale with your parents. They can take an order form to work and help boost their son s sales. Complete the Unit Product Order Form and submit online. Keep photocopies of your Scouts take order forms so they can be used the following year. Coordinate your Unit s popcorn pick-up and distribution. Distribute prizes upon receipt in a timely manner. Celebrate your Unit s success and use the money raised to provide an awesome Scouting Program Year for your Scouts to enjoy! 4

5 Planning and Goal Setting SEPTEMBER OCTOBER NOVEMBER Planned Activity Cost Planned Activity Cost Planned Activity Cost DECEMBER JANUARY FEBRUARY Planned Activity Cost Planned Activity Cost Planned Activity Cost MARCH APRIL MAY Planned Activity Cost Planned Activity Cost Planned Activity Cost JUNE JULY AUGUST Planned Activity Cost Planned Activity Cost Planned Activity Cost Registration & Insurance $0 5 Number of Selling Scouts in your Unit: 40 Advancements $0 Your Unit's Commission 30% Uniforms $0 Scholarships $0 Other Expenses $0 Annual Total: $0 Enter the number of Scouts and your commission to calculate your goals: Unit Total Activity Cost and Expenses $0.00 Unit Sales Goal $0.00 Scout Sales Goal $0.00

6 Kickoff Planner A great sale starts with a great kickoff! Follow these simple steps to start your popcorn sale with a BANG and motivate Scouts, parents and other volunteers. 1. Plan ahead. Think of an agenda that will be fast-paced and FUN! A good kickoff should be under an hour. 2. Emphasize WHY it is important to sell popcorn. Communicate the exciting Scouting program and how families can cover all their annual expense with one sale. CAMP MASTERS makes it easy to sell delicious popcorn so Scouts can spend more time having fun and less time selling popcorn. 3. Show Scouts the tools available from CAMP MASTERS. This includes their order forms, prize sheets, training videos and much more! Visit to see all the tools available. 4. Spend some time explaining the different ways to sell, key dates for the program and show and sell locations. 5. Motivate Scouts to set goals for their sales and to pick an awesome prize! CAMP MASTERS offers great High Achiever Prizes for top sellers. 6. Finish the evening with a memorable event, like throwing pies in the leaders faces or funny role-playing. A kick off will be exciting when Scouts are involved in the action! 7. Enter the CAMP MASTERS Kick Off Contest!! 6

7 Campmasters.org is the best place to visit for the latest popcorn sale tips, tricks & tools. You will find lots of great downloads and training videos to help support your sale. Council and Unit Ordering Camp Masters is proud to offer their new online sale management tool and great customer service. Access Council and Unit Ordering interface at campmasters.org Popcorn Ordering.com Customers can support Scouts from faraway with Your Scouts can sell online to help earn their own way and fund their Scouting adventures! 7

8 Prizes Pick a prize and set a goal! Scouts can earn great prizes from the Prize Program in addition to supporting your Unit s Scouting Year. In addition to the awesome prizes for achieving a sales goal, scouts turning in a full sheet will be entered into a weekly drawing for a $25 gift card. There is no limit to the number of full sheets that can be turned in. Each week we will draw two names. The top seller in each district will receive a $100 gift card to the business of their choice. (Must sell a minimum of $1500) Ex. Walmart, Amazon, Cabela s, Applebees, Buffalo Wild Wings, etc. 8

9 Even MORE Prizes!!! Encourage your Scouts to set goals and earn great rewards. IN ADDITION to their prize program incentives. CAMP MASTERS offers High Achiever Prizes to further recognize your Top Sellers. High Achiever Prizes 2017 Fill Up Your Order Form Patch $1,500 Sales Achievement $2,000 Sales Achievement NEW Camping Package! Tent with Multi Tool, Water Bottle, & Cooking Kit $3,000 Sales Achievement JBL Wireless Bluetooth Headphones w/microphone $ 50 Walmart Gift Card $50 Amazon Gift Card NEW Spy Drone with Virtual Reality Goggles 5% of Total Sales **CAMP MASTERS High Achiever Prizes are not cumulative. Visit for more details 9

10 Scouts can sell well and safely by following these proven methods and tips. Sell 3 Ways! 1. Sell with your Order Form! Scouts can use this script to help build their confidence and salesmanship! Sir/Ma am, hello my name is, I am a Scout with Pack/Troop here in. We are selling popcorn to raise money for our unit to attend camp. You can help us by trying some of our DELICIOUS popcorn. You will help us won t you? 2. Try Show and Sell! Arrange Show and Sell locations so your Scouts can be seen in front of high visibility storefronts or community gatherings. Be sure to plan in advance and communicate dates/locations! 3. Sell online! It s easier than ever and you can help Scouts sign in at campmasters.org or PopcornOrdering.com. POPCORN SALES TIPS POPCORN SAFETY TIPS Always sell with an adult or buddy Never enter a stranger s house Keep checks and cash in a separate envelope with your name on it Always walk on the sidewalk whenever possible Never sell at night Wear your uniform Always be courteous! 10 ways to make a popcorn sale. Ask your parents. Ask your relatives. Knock on your neighbor s door. How about your parents friends? Sell at your place of worship. Ask your parents to take an order form to work. Have Super Sale Day with your fellow Scouts. Sell Door-to-Door around your community Popcorn makes great holiday gifts! 10

11 Dates and Distribution sites KEY DATES AUGUST 16 - SHOW AND SELL ORDERS DUE SEPTEMBER 8 SHOW AND SELL POPCORN DISTRIBUTION OCTOBER 23 UNIT ORDERS FOR TAKE ORDER SALES DUE NOVEMBER 10 DISTRIBUTION TO UNITS FOR TAKE ORDER SALES NOVEMBER 27 POPCORN PAYMENTS DUE DISTRIBUTION SITES BUCHANAN WAREHOUSE 115 W. D STREET YAKIMA, WA TYCO OIL 3720 E. BROADWAY EXTENSION, NE. MOSES LAKE Times will be ed to unit contacts *Product must be picked up on distribution day* 11

12 More Council Information Fill a sheet weekly drawings will be held on Tuesdays for the previous week. Winners will be called so please make sure that legible phone numbers and names are on each form. The gift card will be mailed. Sheets can be ed to barry.mcdonald@scouting.org or faxed to If your unit s top seller was $1,500 or higher fill out the top seller form and return NO LATER THAN November 15, 2017 to Barry McDonald by or fax HOW TO ORDER PRIZES INSTRUCTIONS ARE IN YOUR PACKET COMMISSION STRUCTURE 1. Base Commission...30% 2. If you returned the unit popcorn chairman form by 7/1..2% 3. Attend the July 29 th kickoff..3% 4. Conduct a unit kickoff..3% (must follow guidelines and take pictures) 5. Opt out of prizes 3% Base commission is 5% higher than previous years CONTACTS Popcorn staff advisor, Barry McDonald Cell, barry.mcdonald@scouting.org Popcorn support, Beckie Hess Office, rebecca.hess@scouting.org 12

13 TOP SELLER UNIT TYPE UNIT # SCOUTS NAME ADDRESS PARENT S NAME PHONE # UNIT POPCORN CHAIR PHONE # ADDRESS DOLLAR AMOUNT SOLD BY SCOUT (MIN. $1,500) GIFT CARD CHOICES 1 ST CHOICE 2 ND CHOICE 13

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