Order Freeman products and services pre-show, during move-in and while the show is open Expedite the move out process Access invoices after the show

Transcription

1 GRACE HOPPER CELEBRATION SEPTEMBER 26-28, 2018 GEORGE R. BROWN CONVENTION CENTER HOUSTON, TEXAS EASY IS NICE, ON ANY DEVICE. Freeman Online provides you with all the right tools to ensure a seemless execution at show site, from move-in to move-out. With an enhanced Freeman Online, we are making it easier than ever for you to get what you want to have a great event: Access important show information Track Freeman freight Receive Assistance through Concierge Services while at show site Order Freeman products and services pre-show, during move-in and while the show is open Expedite the move out process Access invoices after the show SERVICE INFORMATION BOOTH EQUIPMENT Career Fair Booth Space 100 sq. ft. and larger for Inline or Perimeter Booth 8 high pipe-and-drape back wall (gray and plum) 3 high draped side rails (gray) 7 x 44 Standard Booth ID Sign with organization name (text only) Career Fair Booth Space 400 sq. ft. and larger for Island Booth. Island booth package does not include pipe and drape, furniture, material handling, electricity or carpeting of the space. Technology Showcase Booth Space does not include pipe and drape, furniture, material handling, electricity, or carpeting of the space. Turnkey Kiosk of 50 sq. ft. (Silver Sponsor only in Career Fair) Hard back wall structure kiosk customizable, see Exhibitor Information for details. 3 high draped side rails (gray) Header panel with organization name (text only) Cabinet counter Carpet (tuxedo) (1) Limerick Stool Wastebasket Interview Booth Space Each 10 x 10 booth includes the following items: 8 high perimeter drape (blue drape on all four sides of the booth) 6 x 30 Skirted Table (gray) (4) Padded Side Chairs 7 x 44 Standard Booth ID Sign with organization name (text only) Wastebasket Page 1 of 5

2 EXHIBIT HALL CARPET The booth space will NOT be carpeted; however, aisles in the Halls C-E will be carpeted in tuxedo. GHC requires all booth spaces in the Halls C-E MUST be carpeted or have some other form of flooring. Please see the enclosed carpet order form to order carpet/flooring for your booth space DISCOUNT PRICE DEADLINE DATE Order early to take advantage of advance order discount rates, place your order by September 12, SHOW SCHEDULE EXHIBITOR MOVE-IN Sunday 9/23 Monday 9/24 Tuesday 9/25 Wednesday 9/26 By appointment only, starting at 12 p.m.* 8:00 a.m - 5:00 p.m. 8:00 a.m. - 5:00 p.m. 8:00 a.m. - 9:30 a.m. 9:30 a.m. - 11:30 a.m. *To arrange for an appointment contact Freeman at Kayla.brewer@freemanco.com or **You must complete your booth set-up by 9:30 a.m. We will perform final aisle cleaning at 9:30 a.m. and the Expo Halls will open prompltly at 11:30 a.m. Public Hours We recommend you schedule your first interviews so that they begin each day 30 minutes after the Interview Hall opens. Sponsors should allow enough time for interviewees to pass the badge security at the entrances and to find their interview location. Wednesday 9/26 11:30 a.m. - 5:30 p.m. Thursday 9/27 9 a.m. - 5:30 p.m. Friday 9/28 9 a.m. - 2 p.m. Early Access Hours* Wednesday 9/26 8:00 a.m. - 11:30 a.m. Thursday 9/27 7 a.m. - 9 a.m. Friday 9/28 7 a.m. - 9 a.m. *Only Booth Staff, Individual Academic and All-Access registrations will be allowed into the Expo Hall during Early Access Hours. Exhibitor Move-out Hours Friday 9/28 2 p.m p.m. You must not dismantle or pack before the Expo Hall closes at 2 p.m. on Friday. Freeman will return cartons/ crates after removal of the aisle carpet. Please anticipate receiving your crate(s) between two and four hours of close. Please check with Freeman at the Exhibitor Service Center at the back the Expo Hall E under the Service Center hanging sign. You must remove all exhibit materials from the Expo Halls by 10 p.m. DISMANTLE AND MOVE-OUT INFORMATION All exhibitor materials must be removed from the exhibit facility by Friday, September 28, 2018 at 10:00 p.m. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by Friday, September 28, 2018 at 8:00 p.m. POST SHOW PAPERWORK AND LABELS Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show. Page 2 of 5

3 EXCESSIVE TRASH AND BOOTH ABANDONMENT Any excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and disposal fee during move-in. Excessive booth materials and/or literature left in the booth at the end of the published exhibitor move-out that is not labeled for an outbound shipment will be considered abandoned and deemed as trash. The exhibitor will be charged for the removal and disposal of these items. Charges may include Installation & Dismantle Labor, Forklift/Rigging Labor, and/or Dumpster Fee. Please call our Exhibitor Services Department at (713) for a quote. SERVICE CONTRACTOR CONTACTS / INFORMATION: FREEMAN 9258 Park South View, Ste 100 Houston, TX (713) fax (469) FreemanHoustonES@freeman.com FREEMAN EXHIBIT TRANSPORTATION (800) Toll Free US & Canada or +1 (512) or +1 (817) Local & International Shipping Services or fax +1 (469) or exhibit.transportation@freeman.com FREEMAN ONLINE Take advantage of discount pricing by ordering online at by September 12, Using the enhanced Freeman Online, you will enjoy easy access to added features and functions as well as the high caliber of Freeman services you've come to expect - before, during and after your show. Additionally, you can now access Freeman Online from any device - desktop, laptop, tablet or via our new FreemanOnline Mobile App. 01/18 You can also download and use the FreemanOnline Mobile App from the Apple or Android store, or here: com. A mobile web version is available to extend mobile use for those users that do not have an Apple or Android devices or who do not want to download the app. If you need assistance with Freeman Online please call our Customer Support Center at (888) Toll Free US & Canada or +1 (512) or +1 (817) Local & International. To access Freeman Online without using the link, visit Freeman Online (FOL) is your go-to resource for GHC Expo planning. It is designed for easy access to all the information pertaining to your expo. FOL enables exhibitors to access important event info, order products and services, track freight, submit services requests, review insurance requirements, submit booth design, receive time-saving notifications, simplify move-out, and review order summary. The primary contact listed in the sponsorship agreement will receive the FOL link in May. The primary contact may share this link with anyone assisting with the logistical arrangements for the Career Fair, Technology Showcase, or Interview Halls at GHC (team members, Exhibitor Appointed Contractor (EAC), third-party planning companies, booth designers, etc.). First-time users of FOL will need to create new accounts to browse the Exhibitor Service Manual and other Expo information. Simply click on the Login button to register. If you already have a FOL account, you may use the log-in information for that account. To access Freeman Online without using the link, visit Only the primary contact will have the ability to place orders. Should the primary contact need to give ordering access to another person to place orders, he/she will need to send an with permission and the alternate contact information to GHC@AnitaB.org. You will need to have confirmed booth numbers to place orders for products and services. Freeman will receive confirmed booth numbers after each sponsorship level is confirmed and update their system. The updates will be made within 5 days of confirmation. Booth number(s) will then be pre-populated in the online order forms. If you need to place orders before the system is updated, you will need to enter your booth number(s) into the order form. Manually entering incorrect booth numbers can delay processing the request. Page 3 of 5 (465687)

4 SHIPPING INFORMATION Warehouse Shipping Address: Exhibiting Company Name / Booth # GRACE HOPPER CELEBRATION C/O FREEMAN 9258 PARK SOUTH VIEW, STE 100 HOUSTON, TX Freeman will accept crated, boxed or skidded materials beginning Monday, August 20, 2018, at the above address. Material arriving after September 19, 2018 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 a.m. - 3:30 p.m. If required, provide your carrier with this phone number: (713) Show Site Shipping Address: Exhibiting Company Name / Booth # GRACE HOPPER CELEBRATION C/O FREEMAN GEORGE R. BROWN CONVENTION CENTER 1001 AVENIDA DE LAS AMERICAS HOUSTON, TX Freeman will receive shipments at the exhibit facility beginning Monday, September 24, Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. If required, provide your carrier with this phone number: (713) Please note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties. LABOR INFORMATION Union Labor may be required for your exhibit installation and dismantle. Please carefully read the UNION RULES AND REGULATIONS to determine your needs. Exhibitors supervising Freeman labor will need to pick up and release their labor at the Service Desk. Refer to the order form under Display Labor for Straight time and Overtime hours. ASSISTANCE We want you to have a successful show. If we can be of assistance please call our Exhibitor Services Department at (713) WE APPRECIATE YOUR BUSINESS! Page 4 of 5

5 FREEMAN GENERAL INFORMATION TRANSLATION SERVICES Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages. This service will not only interpret for us on a three way conversation, but also translate s from customers. To access this feature you may contact Freeman Exhibitor Services at (713) or Freeman s Customer Support Center at (888) HELPFUL HINTS SAVE MONEY Order early to take advantage of advance order discount rates, place your order by September 12, AVOID DELAY Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and business! SAFETY TIPS Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause injury to you or to others. These objects are not designed to support your standing weight. Be aware of your surroundings. You are in an active work area with changing conditions during movein and move-out. Pay attention. Look for obstacles, machinery and equipment that are in use. Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you. Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous. Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to the drapes or metal framework provided for your booth. This can cause serious injury or damage to materials. Children under 18 years old are not allowed in the Expo Halls. Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event fall into this category, please contact Freeman to be sure the material will be allowed at the facility and by the association. In addition, if authorized by the facility and the association, you will need to make separate arrangements for the transport and handling of the approved materials, since Freeman will not transport or handle them. FREEMAN general information The operation or use of all motorized lifts and motorized material handling equipment for installation/ dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC s). Thank you for your cooperation. EXHIBITOR ASSISTANCE Call Freeman's Exhibitor Services department at (713) with any questions or needs you may have. Page 5 of 5