1. Specification of Job:

Transcription

1 Divisional Office: Jeevan Prakash, 19, MG Road Indore Tel: , , , Website: Tender-Notice for Printing of Club Stationery for Membership Year Sealed tenders are invited (Two Bid System) as per the Instruction and term & condition mentioned in Annexure-A for Printing of Club Stationery for Club Member Agents of all branches under Life Insurance Corporation, Indore Division. 1. Specification of Job: Stationary, as per the description given in the Table -1, are to be printed. There are seven groups of club members with certain numbers (Table -2). The stationary are to be printed for each member of all these seven club members as per Table 2. In other words each member of seven clubs will get stationary unique for them as per the Table 1 and Table 2. Table - 1 Sl.No Items Size Paper type & Quality Printing Color Printing Side 1 VISITING CARD 54x92 mm SINAR ART CARD 330GSM Both Side 2 LETTER HEADS 210 MM X 297 MM (A/4) Executive Bond Paper 105 GSM Single Side 3 LETTER HEADS 145 MM X 227 MM (A/8) Executive Bond Paper 105 GSM Single Side 4 ENVELOPS 9 x4 80 GSM Ballapur Single Side 5 ENVELOPS 6 x GSM Ballapur Single Side Cont-2

2 -2- Table - 2 The type of Club Member and Quantity of items in ONE SET of stationery to be supplied is as under with their specification. NAME OF THE CLUB TOTAL NUMBER TO BE SUPPLIED (IN ONE SET OF STATIONERY) VISITING CARD 54x92 mm LETTER HEADS 210 MM X 297 MM (A/4) 145 MM X 227 MM (1/8) ENVELOPES 9 X 4 6 X 3.5 Approximate number of SETs of stationary CORPORATES S GALAXY S CHAIRMAN S ZONAL DIVISIONAL BRANCH DISTINGUISHED Approximate Total number of sets of stationary 2210 The design of the stationary is pre-fixed for each club. The same has been appended herewith. 2. General eligibility required for the tendarees: 1. The firm should have experience of at least three years in printing. 2. It should have office or representative at Indore. 3. It should not be blacklisted or removed from panel of LIC of India or any other PSU. 4. The turnover of the firm should be minim 40 lakhs in the financial year The firm must have carried out minimum one order of printing amounting Rs 15 lakh in last one year. 3. Tenders forms: It can be purchased from LIC of India, Divisional Office, 19, M.G. Road Indore or can be downloaded from our website From to downloaded from our website: from to till 2.00 PM Cont-3

3 -3-4. Time-schedule of the tender: 1. Date of issue of tender-form : Date of issue of tender form : to till 2.00 PM. 2. Last date & time of submission of tender : till 3.00 PM 3. Date of opening of Technical Bid : at AM 4 Date of opening of Financial Bid : Will be intimated later to technically qualified bidder 5 Date of Pre-Bid meeting : at AM, Divisional Office, 19, M.G. Road Indore 6 Venue of opening of Tender : Divisional Office, Jeevan Prakash19, M.G. Road Indore 5. Tender Fee: Rs.100 (One hundred) Non-refundable (Cash/DD in favor of Life Insurance Corporation of India payable at Indore) EMD: Rs.20, 000/-(Fifteen Thousand only) Refundable without interest. (By DD in favor of Life Insurance corporation of India payable at Indore) Any corrigendum regarding modification/addition in tender specifications or in term & conditions of the tender shall only be uploaded/published on our official website: (Tender-link). Hence, all interested bidders are advised to visit our above website regularly for latest information regarding the above tender till the last date of bid submission. The Sr. Divisional Manager reserves the right to accept or reject any/all tenders without any reasons what so ever. Date: Sr. Divisional Manager

4 Divisional Office: Jeevan Prakash, 19, MG Road Indore Tel: , , , Website: Annexure-A Instructions and Term & conditions of Tender Read carefully and sign with seal at the end as token of having understood the Terms and Conditions and agreeing to them 1. Information 1.1 Tender shall be submitted to The Chairman, Store Committee, LIC of India Divisional Office, 19 M.G. Road Indore in sealed envelope clearly mentioned that Tender for Printing of Club Stationery containing three sealed envelope 1. Technical Bid (Annexure-B) with Annexure-A 2. Financial Bid (Annexure-C) 3. Tender Fees & EMD. 1.2 The Tender form should be properly filled in along with the name, address, telephone Number, -id, signature and rubber stamp of the authorized person and should be sealed in cover/envelope as per Sr 1.1 above. 1.3 Tender should be submitted on or before Last date of submission i.e till 3.00PM. Tender received after Last date will not be entertained. 1.4 Technical Bid is liable to rejected if rate is quoted or any indication is given there in. 1.5 Each and every page should be signed by authorized person of the firm and seal. 1.6 Size and specification of the Club Stationery will be as Corporate Identity Program Part 5 and it will be the part of tender. ( The program has been appended) 1.7 Quantity/Strength of the club member agents as mentioned above may vary +/- 25%. Actual Quantity/Strength of the club member agents will be communicated by the concerned Branch offices at the time of final order. 2 Conditions : 2.1 No deviation from CIP norms such as size, quality, and color of printing on any count will be accepted and in case of deviation, action against firm including forfeiting of security money and action of black listing will be taken and payment will also not be made. 2.2 Vendor has to collect data i.e. name address mobile no etc. of all club members from each branch and after the proof finally been checked by the concerned branch, supply Printed stationery to the branch in a separate pack for each agent with in two month(60 Days) from the data of collection of data from branch. No extra carriage and fright charges will be paid. 2.3 Rate quoted shall be inclusive of all taxes. No separate letter or any condition will not be accepted. Cont-2

5 The tender shall be approved to only one vendor on the basis of the total amount of all the Seven category (Corporate, Galaxy, CM,ZM,DM,BM,DC) quoting the lowest rate. 2.5 After supply of goods, if it is found that the material supplied is not according to the approved samples and specifications, the same will be rejected at the supplier s cost and no payment will be made for the rejected goods. 2.6 No advance or part payment will be made. 2.7 One original paper sample of each type of quoted paper stating clearly thereon full specifications like make/name of Paper Mill, Size, GSM, quality and item/form no. should be submitted with quotation. 2.8 Payment will be made by concerned branch after full completion of work for the branch and TDS, Penalty and any other deduction, if any, will be deducted as per rules. 2.9 Rates quoted by you shall be valid for the period of ONE YEAR only. Tender period can be extended for one more year with the prior permission of Competent Authority and mutual consent. At the same time Competent Authority may lessen the tender period during extra ordinary circumstances also If the Work not completed in specific time schedule, penalty will be imposed as under Within One week - 2% of Bill amount pertaining to the outstanding job. Within Two week - 3% of Bill amount pertaining to the outstanding job. Within Three week - 4% of Bill amount pertaining to the outstanding job. After Three weeks- 5% of Bill amount pertaining to the outstanding job % of the tender value shall be deposited as security deposit before the work start and will be will be refunded (without interest) after the work is successfully completed for all branches of the Division Sr.DM is competent authority to amend or add any condition or cancel the tender fully are partially For any clarification or dispute regarding tender form, Sr.DM will be the final authority If any dispute regarding Tender arises it will be decided under Jurisdiction of courts at Indore. Senior Divisional Manager I/We have read carefully all pare given above in Annexure A and have understood all the facts given therein. I/We fully agree to all of them without and qualification or condition. Signature of the Authorized personnel of the firm with seal.

6 Divisional Office: Jeevan Prakash, 19, MG Road Indore Tel: , , , Website: FORM OF TECHNICAL BID ANNEXURE- B 1) Name of Firm (In Block Letters) 2) Status of firm (Individual/sole proprietor/ partnership/pvt. Ltd/public ltd. Etc. 3)Local address ( at Indore) & -ID 4)Name of the Contact Person and his contact no.(local) 5)If the head office is other than in 3 above, give the full address and Contact No. 6)Date of establishment of the firm and Registration No. ( Enclosed Copy) 7) No. of Employee 8) EPF & ESI registration No. ( If any ) ( enclose photo copy) 9) PAN No.( enclosed photo copy) 10) TAN.( enclosed photo copy) 11) Service Tax registration no. ( enclose photo copy of certificate) 12)Turnover of the firm (Last three years) : (Enclose the balance sheets and P& L Statements) 13) State the latest income tax assessed year ( enclosed copies of last 3 years ITR)

7 Divisional Office: Jeevan Prakash, 19, MG Road Indore Tel: , , , Website: ) Details of previous work experience (Done in the last 12 Months, Enclose Work Order) (enclose copy of work order) 15) Is your Firm is already empanelled in LIC Of India. if Yes give full details. ( enclose latter of empanelment) 16) Details of Tender Fees (Rs. 100/-) 17) Details of EMD (Rs /-) 18) Bank Account details : Name of Bank : IFSC Code : A/C No. : Type of A/C : Name of Firm Order date Quantity Amount of order of order Name of Office Date of Period of empanelment empanelment Note: Please type this form or fill it up legibly. If space provided is insufficient, please type or write replies on separate sheet giving appropriate question no. Duly authenticating the same with seal and signature and attach it to the form. All required document shall be self attested with seal and signature. All original certificates/documents should be submitted for verification if required by LIC of India. I/We request the LIC of India, Indore DO to consider our bid. I/We agree to abide by all the eligibility criteria & other terms and conditions and scope of service prescribed an addendum and promise to render the services to the best satisfaction of the LIC Of India. Declaration I/ We have read the instructions appended to the form and I/we understand that if any false information is detected at a later date, any future contract made between ourselves and corporation, on the basis of the information given by me/us can be treated as invalid by the corporation and I/we will be solely responsible for the consequences. I/ We agree that the decision of the corporation in selection of service providers will be final and binding on me/us. I/We agree that I/We have no objection if enquiries are made about the work performance with clients. Signature with seal & Name of the firm

8 Divisional Office: Jeevan Prakash, 19, MG Road Indore Tel: , , , Website: FORM OF FINANCIAL BID ANNEXURE-C FILL DOWN ONLY THE SHADED PORTION AND SIGN WITH SEAL 1) Name of Firm (In Block Letters) 2)Local address ( at Indore) & -ID 3)Name of the Contact Person and his contact no.(local) Brief details of Specification of Stationary Sl.No Items Size Paper type & Quality 1 VISITING CARD 54x92 mm SINAR ART CARD 330GSM 2 LETTER HEADS 210 MM X 297 MM (A/4) 3 LETTER HEADS 145 MM X 227 MM (A/8) Executive Bond Paper 105 GSM Executive Bond Paper 105 GSM Printing Color Printing Side Both Side Single Side Single Side 4 ENVELOPS 9 x4 80 GSM Ballapur Single Side 5 ENVELOPS 6 x GSM Ballapur Single Side Cont-2

9 RATE : Rate for per set and total cast of Purchase ( Inclusive of all Taxes ) -2- NAME OF THE CLUB TOTAL NUMBER TO BE SUPPLIED (IN ONE SET OF STATIONERY) VISITI NG CARD 5.4x9.2 cm 210 MM X 297 MM (A/4) LETTER HEADS 145 MM X 227 MM (A/8) ENVELOPES 9 X 4 6 X 3.5 Approxi mate No. Of Sets Rate per Set Total Cost of Purchase (Rate Per Set x No. of Set.) CORPORATES S GALAXY S CHAIRMAN S ZONAL DIVISIONAL BRANCH DISTINGUISHED Total Conditions:- 1. Size and specification of the Club Stationery will be as Corporate Identity Program, Part 5 and it will be the part of tender. 2. No extra charge will be paid over the Rate mention above. 3. The tender shall be approved to only one vendor on the basis of the total amount of all the Seven category (Corporate, Galaxy, CM,ZM,DM,BM,DC). 4. Instruction and Condition (Annexure-A) will also be the part of tender. We accept all the above Conditions Signature of proprietor Name and seal of the Firm

10 List Of Branches under Indore Division Sl.No Branch Code BRANCH Name DAB DBO-INDORE CBO-1-INDORE 4 34D CBO-2-INDORE 5 34J CBO-3-INDORE 6 34P CBO-4-INDORE 7 34U CBO-5-INDORE CAB-INDORE MHOW DHAR JHABUA RATLAM N RATLAM CAB-RATLAM UJJAIN F UJJAIN CAB-UJJAIN 18 34H JAORA MANDSAUR NEEMUCH DEWAS w DEWAS L KANNOD KHARGONE 25 34K SENDHWA

11 26 34M MANAWAR 27 34T BARWANI 28 34S BARWAHA KHANDWA BURHANPUR NAGDA 32 34R BARNAGAR