SAFE OPERATION OF LIGHT VEHICLES

Transcription

1 CONTRACTOR WHS HAZARD STANDARD SAFE OPERATION OF LIGHT VEHICLES EXTERNAL USE ONLY

2 Principles in the Optus Contractor WHS management process CONTRACTOR MANAGEMENT STAGES PRINCIPLES THIS STANDARD REQUISITION Requisition WHS hazard areas are a key consideration in the selection of the appropriate procurement channel. PROCUREMENT CHANNEL SELECTION SPECIFICATION EVALUATION APPROVAL AND RELEASE Specification Hazard areas and Optus expectations in relation to these are communicated to potential providers in relevant project / task requirements (e.g. tenders, statement of works, purchase orders). Appropriate WHS specifications are included in the tender / statement of work conditions / purchase order (if required) and are reflective of Optus role (e.g. principal contractor). Evaluation The contractor submission suggests they are competent to manage the task and WHS risks of their workplace. ENGAGEMENT Engagement All parties have a consistent understanding of their mutual accountabilities as they relate to WHS risk management. Appropriate WHS specifications and obligations are included in the relevant contracts negotiated and signed by Optus. MONITORING Monitoring Relevant WHS controls are implemented and monitored at the workplace to manage the specific conditions and WHS risks of that workplace. SATISFACTORY PERFORMANCE? HANDOVER CLOSE AND REVIEW Handover Customers (internal and external) are made aware of potential risk areas and legislative expectations at handover. Close and review Contractor WHS performance is assessed and considered when using the contractor in future. Project feedback is captured and used to enhance the contractor WHS management process.

3 IMPORTANT NOTE THIS CONTRACTOR WORKPLACE HEALTH SAFETY (WHS) STANDARD HAS BEEN DEVELOPED TO ASSIST OPTUS CONTRACTORS IN THE EXECUTION OF OPTUS CONTRACTED WORKS. THE STANDARD MUST BE ENACTED IN CONJUNCTION WITH OTHER APPLICABLE OPTUS CONTRACT CONDITIONS REGARDING WHS AND THE GOVERNING LEGAL REQUIREMENTS. WHILE THIS STANDARD HAS BEEN DEVELOPED IN CONSIDERATION OF THE LEGAL REQUIREMENTS IT IS NOTED THAT WHERE ANY LEGAL REQUIREMENT EXCEEDS THIS STANDARD THE LEGAL REQUIREMENT SHALL TAKE PRECEDENCE. Purpose and scope This Contractor WHS Standard (Standard) Safe Operation of Light Vehicles aims to establish minimum WHS requirements for Optus Contractors when operating 1 plant in terms of light vehicles. In addition, this Standard supports the Commonwealth WHS Act 2011 (Act) where a duty is imposed (under the Act) on a person to ensure health and safety, it requires the person to eliminate so far as is reasonably practicable, and if it is not reasonably practicable to eliminate risks to health and safety, to minimise those risks so far as is reasonably practicable to workers. The operation of plant, in terms of light vehicles, is generally 2 prescribed by the Commonwealth WHS Regulations 2011 under a number of separate provisions such as mobile powered plant. Mobile powered plant is defined as plant that is provided with some form of self-propulsion that is ordinarily under the direct control of an operator. Mobile powered plant is further defined by the Commonwealth Code of Practice for Managing Risk of Plant in Workplaces 2012 as any machinery and equipment and includes any component or anything fitted or connected to any of those things and includes items such as motor vehicles. This Standard applies to entities contracted by Optus where operating light vehicles at a workplace is a part of their scope of works. 1 This Standard, in terms of its scope, is for light vehicles only. Contractor WHS Standards regarding other types of plant, such as heavy plant is contained in other Optus Contractor WHS Standards. 2 While Optus recognises that State and Territories have strict road rules in relation to light vehicles, these requirements are not incorporated into this Standard. Roles and responsibilities Optus Contractors, so far as is reasonably practicable, are generally responsible for: Complying with all contractual obligations for ensuring workplace health and safety. Reviewing Optus risk management processes such as Risk Register(s) and this Standard and factoring this information into their safe systems of work. Establishing accountability and authorities for the safe operation and maintenance of light vehicles. Conducting a risk assessment and documenting the outcomes for the safe operation of light vehicles and in accordance with applicable legislative requirements. Providing communication and consultation to workers and their representatives, as related to the safe operation of light vehicles. Ensuring relevant persons have the required licencing, training and competencies for the safe operation of light vehicles. Conducting inspections of light vehicles to ensure compliance with safe systems of work and making such reviews / records available to the Optus where and as requested.

4 Developing emergency preparedness and response provisions for the safe operation of light vehicles that may include plans and procedures, internal / external notifications and response hardware such as first aid kits and fire extinguishers. Investigating and reporting such as incidents, accidents, dangerous occurrences and serious illness within the required contractual period to Optus and where required, to the applicable Regulator. In addition to the above, Optus Contractors, so far as is reasonably practicable, are specifically responsible for: Engaging a risk management process for the procurement, supply and/or lease of light vehicles including vehicles that are fit for purpose. Work planning Work planning includes, but is not limited to: Identifying a risk management process in order to manage the hazards and risks associated with persons operating light vehicles. Ensuring the risk management process is carried out by a competent person(s). Identifying the required licences, certification, training and / or competencies for persons operating light vehicles. Identifying all Commonwealth, State, Territory and local statutory requirements for the safe operation of light vehicles. Determining the need for a vehicle maintenance program including testing and inspection schedules and the methods for documenting such programs as a Fleet Management Program. Identifying the required standards for the procurement, supply and/or lease of light vehicles in terms of vehicle 3 safety. Determining the need for a 4 Driver Fatigue Management Plan. Determining the types of registration, licencing and insurances for light vehicles. Determining training and competencies (e.g. such as a driver safety program and emergency management for persons testing, commissioning, operating, maintaining, inspecting, repairing and disposing of light vehicles). Determining the need for a Fitness for Work program including requirements for drug and alcohol testing as appropriate. Planning for all potential emergency preparedness and response procedures appropriate for the particular circumstance. 3 (e.g. Anti-Lock Brakes; Electronic Stability Control; Tyre Pressure Monitoring Systems; all-wheel drive vehicles; Daytime Running Lights; Advanced Air Bag Systems; intelligent speed assist; seat belts or safety belts such as pre-tensioners and energy management systems; frontal, rear and offset crumple zones; active head restraints; adjustable steering column; reversing mirrors and or cameras; blind spot warning systems; adaptive cruise control; fog lamps; lane keeping assist and racking and securing points for ropes/tie-downs etc.) 4 (e.g. provisions for work rosters, flexible scheduling for long trips and long periods of non-stop driving, driving during normal sleeping hours, driving alone, types of roads, vehicle fit for purpose, fitness for duty, communications, weather conditions, GPS systems, etc.). Document control Uncontrolled when Printed. Control Source: Optus Document System: Document CWHSS_H_St15_OM38068_V2F_25 th June Authorised / Owner: Optus WHS Team. Implement work planning In order to establish a safe workplace, the implementation of the above Work Planning, may include, but not be limited to the following:

5 No SAMPLE - WORK PLANNING CHECKLIST YES NO NA Approve, communicate and implement risk assessments prior to and during operation of light vehicles. Verify required licences and competencies for the operation of light vehicles. Conduct a light vehicle pre-start inspection to ensure the attached safety devices are fitted and in good working order. Ensure drivers of light vehicles, are fit for work, including not being under the influence of alcohol or illegal drugs. Establish suitable and safe means of access to the workplace, in which light vehicles are operating including the delineation of vehicles to people. Ensure drivers of light vehicles are aware of the Driver Fatigue Management Plan where developed. Ensure drivers of light vehicles, plan for a trip including communication requirements and the need for rest breaks to reduce the risk of fatigue when travelling long distances. Ensure drivers of light vehicles are aware of the type of driver distractions when operating light vehicles such as the use of hand held mobile phones. Ensure where light vehicles are required to carry loads within the cabin that a secure space has been provided primarily for that purpose. Ensure in the case of a light vehicle break down, that the vehicle has the necessary traffic control hardware (e.g. to establish the warning and/or delineation of that vehicle to traffic flow) to assist in establishing a safety zone where the vehicle can be repaired or road side assist can be obtained. Ensure the risk assessments / plans are verified / audited at specified intervals and records kept. Provide protective equipment (e.g. high visibility clothing) to persons driving / conducting vehicle repairs or road side assist and ensure its use and maintenance. Ensure person(s) who undertake the maintenance and inspection of light vehicles are competent and are provided with all the required information to enable light vehicles to be safely commissioned. Ensure a light vehicle maintenance and inspection schedule program is implemented and the regular inspection and testing of light vehicles is in accordance with that schedule and manufacturers requirements. Ensure emergency preparedness and response provisions such as plans, procedures and hardware (e.g. fire extinguisher, portable first aid kit, high visibility vest/clothing etc.) are in place prior to the operation of light vehicles and they are scheduled for testing at regular intervals.