ESIDEL (European Steel Industry Data Exchange Language) Packing list

Transcription

1 ESIDEL (European Steel Industry Data Exchange Language) Packing list Version. EDIFER «XML Business Group» April 2005

2 Packing list By EUROFER - EDIFER committee - Business working group Creation date: 0 April 2005 Last update: Reference: ESIDEL(v.)-008(Packing list).doc Version:.

3 Table of contents. Packing list information 3.. General information 3.2. The different usages of the message 4 2. Class diagram of the Packing list Class diagram entities Class diagram attributes Attribute code lists 5 2

4 . Packing list information.. General information Two different documents or messages are in use in the European steel industry to inform the customer or the consignee of the delivery of goods. The first is the usage of the Despatch advice giving the details of a consignment starting from a point of view of the goods or articles. The second way is the packing list giving the details of a consignment from a point of view of the equipments, handling units and packages used to despatch the goods or articles. This document details the use of the Packing list and the class diagram. The use of the despatch advice and the class diagram are detailed in another document. In the steel industry the Packing list is sent by the supplier or the consignor to inform the customer, the consignee or a third party of a certain despatch of goods to the delivery address. This message provides the receiver of the message with detailed information concerning the consignment, such as the mode and means of transport, equipment information, despatch date estimated date of arrival, terms of delivery, delivery place and each package containing goods in despatch. The packing list is normally sent at the departure of the consignment. The packing list message relates to a single despatch point (ship from location) and a single destination point (ship to location), with possible multiple unloading points. It may cover a number of different packages containing product units. The message allows the recipient to: - know when the products have been dispatched or shall be ready for despatch, - have the precise details of the consignment - reconcile between the despatched products and the received products. The message can contain some product details, such as quality, size, quantities and references numbers, but cannot be used to give all the details about the product units: The complete material specification of the product units should be given by using the Certificate/Quality report message. With the Certificate/Quality report message it is possible to provide the technical details of each product unit and the chemical, mechanical and other properties. For multi modal transport, the packing list shall cover only one consignment during one of the different steps in transport, used to deliver the goods from the supplier to the customer. 3

5 .2. The different usages of the message The Packing list message can be used in different ways based on the agreement between the partners involved. The circumstances in which the message is used need to be clearly defined between the supplier or consignor and the customer, consignee or third party. The difference is made based on the level of detail requested by the receiving party and the role of the receiving party defined in the shipping cycle. If the packing list is dealing with a pre-carriage to the port of departure and the receiver of the goods is responsible for the transfer of the goods to a vessel, he shall only be interested in the packages and not in the specific content of the package being the product units. If the packing list is dealing with a transport to a third party warehouse acting as an intermediate, the packing list shall contain details of the packages but may not contain details of the product units. When the packing list covers a despatch to a third party warehouse or a consignment warehouse controlled by the customer, the message shall provide not only the package information but also the details about the product units. If the packing list is dealing with the final despatch to the customer based on the delivery terms, the message can provide the hierarchical structure of the consignment or can be limited to the details of the product units. The different ways are: For a transport point of view it can be of interest to have the complete top down information starting from the means of transport (transport vehicle), the equipments used, the packages used and the product units. For a consignment point of view only information shall be provided of the transport vehicle and the packages containing the product unit despatched with the vehicle. If only information on the product units in relation to the article numbers or order item number is requested, this information can be provided by using the despatch advice in stead of the packing list. 4

6 2. Class diagram of the Packing list Has manufacturing plant as Has manufacturer as Packing list Transport details - Mode of transport - Transport means description code - Transport means description - Transport means identification - Despatch from address - Deliver to address - Customs clearance place (location) - Carriers consignment number - Transport route free text Has transport information as - Packing list number - Packing list date/time - Packing list type code - Packing list function code - Departure date/time - Estimated arrival date/time - Estimated earliest arrival date/time - Estimated latest arrival date/time - Delivery terms coded - Delivery terms location - Gross weight of the consignment - Net weight of the consignment - Value of the goods - Total packing costs - Total number of pieces - Total number of packages (bundles) - Final despatch indicator - Country of destination code - Country of destination name - Final country of destination code - Final country of destination name - Packing list number warehouse - Packing list free text Has seller as Has customer as Has customs agent as Has carrier as 0.. Has freight forwarder as 0.. Has supplier as Has consignor as Has consignee as Party details See details on the next page Has crossing border as Cross border details - Country code - Country name - Place of crossing the border Has equipment as Equipment - Equipment type code - Equipment size type code - Equipment identification number - Gross weight of the equipment - Net weight of the equipment - Handling instructions Has attached equipment as Attached equipment - Equipment type code - Equipment size type code - Equipment identification number - Gross weight of the equipment - Net weight of the equipment - Handling instructions Material item - Material identification number - Material identification number manufacturer - Customers article number - Suppliers article number - Production date - Gross weight of the product unit - Net weight of the product unit - Quantity () - Invoicing quantity - Country of origin code - Country of origin name - Tariff code number - Customs value - Product group coded - Product category coded - Product sub-category coded - Product form coded - Product shape coded - Rolling family - Product designation - Registered trade mark name - Registered trade mark steel grade name - Steel grade standard name - Steel grade standard country code - Steel grade standard year of issue - Steel grade name - Steel grade number - Heat number - Batch number - Kanban number - Place of discharge - Place of destination - Inspection document number Has a product unit as Has a product unit as 0.. Has reference as Has package sequence as Has package sequence as Consignment packing sequence - Hierarchical identification number - Hierarchical parent identification number - Package level coded Has an ordered dimension as Reference - Export license number - Import license number - Letter of credit number - Proforma invoice number - Order number customer - Order item number customer - Customer delivery reference number - Supplier delivery number - Supplier delivery item number - Order number supplier - Order item number supplier - Order number consignee - Order item number consignee Has a material dimension as 0.. Has package information as 0.. Package information - Type of package - Gross weight of the package - Number of pieces per pack - Serial number - Marks and numbers text - Marking label number - Handling instructions - Package sequence number - Place of discharge - Place of destination Has a dimension as 0.. Dimensions - Dimension type - Dimension value - Dimension minimum value - Dimension maximum value 5

7 Detailed Class diagram of the Party details Address Unstructured details Address Structured details Contact details Additional Identification - Address line - Address line 2 - Address line 3 - Address line 4 - Address line 5 - Postal code - City name - State or Province name - Country code - Country name - Location identifier - Building name - Street name - District name - District sub-division name - Postal code - City name - State or Province name - Country code - Country name - Location identifier - Contact name - Contact function code - Contact identifier - Telephone number - Extension number - Mobile telephone number - Fax number - address - Responsible agency - Party identification, coded Has contact details as Has additional identification as Address Postbox details Has unstructured address details as Has structured address details as - Post office box - Postal code - City name - Country code - Country name 0.. Has postbox details as Party Identification - Party name - Responsible agency - Party identification, coded PARTY DETAILS 6

8 2.. Class diagram entities The following entities are contained within the class diagram. Entity Packing list Transport details Cross border details Equipment Attached equipment Consignment packing sequence Package information Dimensions Material item Reference Party identification Additional identification Address - unstructured details Address - structured details Address post box details Contact details Description The entity contains the general information about a consignment of steel products to the consignee from a view of the equipments, handling units and packages. The entity specifies the details of the mode and means of transport, and the routing information of the transport. The entity specifies the crossing of the border location to be respected by the carrier. The entity specifies each of the equipment used for the shipment of goods, such as trailers, wagons. The entity specifies each of the attached equipment to an equipment. The entity specifies the different packing levels and the relationship between the packages. The entity contains the information of the package and marking and labelling and if needed the handling instructions. The entity specifies the dimension details such as the type (e.g. length, width, height), the measure unit and the value of the dimension. The entity contains the information of each of the material items of the consignment, such as the material identification, the weight, the quantity, Product group and designation. The entity contains the identification of the references related to the material item. Classes part of Party Details The entity contains the name and the prime identification of a party. The entity contains the additional identification of a party. The entity contains the details of the address in the unstructured format. The entity contains the details of the address in the structured format. The entity contains the details of the post office box. The entity contains the contact details of a person or a department of a party. 7

9 2.2. Class diagram attributes For each entity specified a list of attributes and a description is given. Remark: Based on the Core Component Types (CCT) specified in the UN/CEFACT Core Components Technical Specifications (CCTS), the CCT supplementary components such as Date Time format, Amount currency code, Measure unit code and Quantity unit code are not mentioned as attributes. Packing list Packing list number The unique number given by the consignor to M an..35 identify a packing list. Packing list date/time The date/time when the packing list is issued by the M an..35 consignor. Packing list type code The code specifying the packing list type. Yes C an..3 Packing list function code The code identifying the function of the packing list Yes C an..3 (e.g. original, replace, cancellation). Departure date/time The date/time of the departure of the means of transport. Estimated arrival date/time The date/time when carrier estimates that the means of transport should arrive at the ship to location. Estimated arrival date/time The date/time when carrier estimates that the means of transport should arrive at the ship to location. Estimated earliest arrival The earliest date/time when carrier estimates that date/time the means of transport should arrive at the ship to location. Delivery terms coded The code identifying the delivery terms. Yes C an..3 Delivery terms location The place of delivery linked to the Delivery terms coded. C an..70 Gross weight of the consignment The total gross weight of the consignment. C n..5 Net weight of the consignment The total net weight of the consignment. C n..5 Total value of the goods The total value of the goods of the consignment. C n..35 Total packing costs The total packing costs which are considered as C n..35 being for customs purposes. Total number of pieces The total number of pieces in the consignment. C n..35 Total number of packages The total number of packages (bundles) in the C n..35 (bundles) consignment. Final despatch indicator The code indicating that the actual despatch is the C an.. final despatch as requested by the customer. Country of destination code The code of the country of destination of the actual despatch as specified in ISO (2 alpha positions). Yes C an..2 Country of destination name The name of the country of destination. Final country of destination code The code of the country of final destination of the goods as specified in ISO (2 alpha positions). Yes C an..2 Final country of destination name The name of the country of final destination. Packing list number warehouse The unique number given by the warehouse to identify the packing list for a despatch from the warehouse to a consignee. M an..35 Packing list free text The free text valid for the packing list. C an

10 Transport details Mode of transport coded The code specifying the mode of transport. Yes M an..3 Transport means description code The code specifying the means of transport. Yes C an..8 Transport means description The free form description of the means of transport. C an..7 Transport means identification The identification of the means of transport (e.g. license plate of the lorry, wagon number, name of Despatch from address the vessel). The address or location from which a means of transport is scheduled to depart or has departed (known also as Place of departure). See Address C an..256 Deliver to address The address or location to which a means of is See C an..256 destined (known also as place of destination). Address Customs clearance place The place (location) at which customs clearance C an..256 (location) should take place. Carriers consignment number The identification given by the carrier to a consignment. Transport route free text The text describing the transport route. C an..999 Cross border details Country code The country code specified in ISO Yes C an..2 (2 alpha positions). Country name The name of the country. Place of crossing the border The free form description of the place of crossing the border. C an..70 Equipment Equipment type code The code qualifying a type of equipment. Yes C an..3 Equipment size type code The code specifying the size and type of equipment. Yes C an..3 Equipment identification number The identification of the equipment (e.g. Container number)). Gross weight of the equipment The total gross weight of the equipment. C n..5 Net weight of the equipment The total net weight of the equipment. C n..5 Handling instructions The text specifying the handling instructions. C an

11 Attached equipment Equipment type code The code qualifying a type of equipment. Yes C an..3 Equipment size type code The code specifying the size and type of equipment. Yes C an..3 Equipment identification number The identification of the equipment (e.g. Container number)). Gross weight of the equipment The total gross weight of the equipment. C n..5 Net weight of the equipment The total net weight of the equipment. C n..5 Handling instructions The text specifying the handling instructions. C an..999 Consignment packing sequence Hierarchical identification The number to identify the level in a hierarchical number structure. Hierarchical parent identification The number to identify the next higher level in a number hierarchical structure. Package level coded The code specifying a level of packaging Yes C an..3 Package information Type of package Code specifying the type of package. Yes C an.35 Gross weight of the package The total gross weight of the package. C n..5 Number of pieces per pack Number of pieces requested per package. Serial number Unique number given by the supplier to identify an package. Marks and numbers These are all the kinds of information that must be 0 printed on the transport label of the package units. Marking label number Number requested to be put on the label of the package unit(s). Handling instructions The text specifying the handling instructions. C an..999 Package sequence number Sequence number attributed to the package to identify the package in a consignment C n 6 Place of discharge The internal location of the place of delivery, were C an..70 the products will be (are) discharged from the transport means Place of destination The internal destination of the place of delivery, of the products after discharging the transport means C an..70 0

12 Dimensions Dimension type Code specifying the type of a dimension (height, width, ). Yes M an..3 Dimension value The value of a dimension. C n..8 Dimension minimum value The minimum value of a dimension. C n..8 Dimension maximum value The maximum value of a dimension. C n..8 Material item Material identification number Identification number assigned by the supplier to a M an..7 material item. Material identification number Identification number assigned by the manufacturer C an..7 manufacturer to a material item. Customers article number Unique number given by the customer to identify an article Suppliers article number Unique number given by the supplier to identify an article Production date The date when the material item was produced. Gross weight of the product unit The total gross weight of the material item. C n..5 Net weight of the product unit The total net weight of the material item. C n..5 Quantity () The quantity of the material item Invoicing quantity The quantity as per invoice. Country of origin code The country code specified in ISO Yes C an..2 (2 alpha positions) of the country in which the goods have been produced or manufactured. Country of origin name The name of the country in which the goods have been produced or manufactured. Tariff code number The code number of the goods in accordance with the tariff nomenclature system of classification in use where the Customs declaration is made. Customs value The value of the goods for customs purpose. C n..35 Product group, coded The code identifying the steel product main group Yes C an..7 (Long products, flat carbon steel products ). Product category, coded The code identifying the main condition category of Yes C an..7 steel products (rolled, heat treated, drawn, rolled..). Product sub-category, coded The code identifying the sub category of the main Yes C an..7 condition category of steel products. Product form, coded The code identifying the product form of steel Yes C an..7 products. Product shape, coded The code identifying the product shape of steel Yes C an..7 products. Rolling family, coded The code identifying the rolling family of steel Yes products. Product designation, coded The code identifying the product designation of Yes C an..7 long steel products. Registered trade mark The identification of a trade mark of a steel grade. Registered trade mark steel grade name Name of a steel grade of a registered trade mark.

13 Material item Steel grade standard name The identification of a steel grade standard. Steel grade standard country code The identification of the country issuing the steel grade standard. Yes C an..3 Steel grade standard year of issue The year of issue of the steel grade standard. C an..4 Steel grade name Name of a steel grade of a steel grade standard. Steel grade number Identification number assigned to a steel grade name of a steel grade standard Heat number The unique number identifying a heat or cast (n times) Batch number The unique number identifying a batch of material items Kanban number The unique number identifying a Kanban card mentioned in the Delivery just in time message Place of discharge The internal location of the place of delivery, were C an..70 the products will be (are) discharged from the transport means Place of destination The internal destination of the place of delivery, of C an..70 the products after discharging the transport means Inspection document number The unique number given to the inspection document valid for the material unit Reference Export license number Import license number Letter of credit number Proforma invoice number Order number customer Order item number customer Customer delivery reference number Supplier delivery number Supplier delivery item number Order number supplier Order item number supplier Order number consignee Order item number consignee The reference number assigned by the issuing authority to an export license. The reference number assigned by the issuing authority to an import license. The reference number identifying the letter of credit. The reference number assigned by the issuer to a proforma invoice. The unique number given by the customer to identify an order. The unique number given by the customer to identify an order item within an order. Unique number given by the customer to identify a specific requested consignment (delivery schedule line). The unique number given by the supplier to identify a specific delivery. The unique number given by the supplier to identify a specific delivery item. The unique number given by the supplier to identify an order. The unique number given by the supplier to identify an order item within an order The unique number given by the consignee to identify an order. The unique number given by the consignee to identify an order item within an order 2

14 Party identification Classes part of Party Details Party name The name of the party involved in a transaction. Responsible agency The code identifying the agency responsible for the Yes M an..3 attribution of the identification. Party identification, coded The code identifying a party involved in a transaction. M an..35 Additional i.d. identification Responsible agency Party identification, coded The code identifying the agency responsible for the attribution of the identification. The code identifying a party involved in the transaction. Yes M an..3 M an..35 Address - Unstructured details Address line The first line of the address. M an..35 Address line 2 The second line of the address. Address line 3 The third line of the address. Address line 4 The fourth line of the address. Address line 5 The fifth line of the address. Postal code The national postal code (ZIP code) of the address. C an..7 City name The name of a city. State or province name The name of a state or province in a country. Country Code The Country code specified in ISO C an..2 (2 alpha positions) Country name The name of the country. Location identifier The unique identification of a location based on the Duns (Duns & Bradstreet) number of the company followed by four numeric digits. Address - Structured details Building name The name of a building. C an..70 Street name The name of a street. C an..70 District name The name of a part of a city. District sub-division name The name of a sub-division of a district of a city.. Postal code The national postal code (ZIP code) of the address. C an..7 City name The name of a city. State or province name The name of a state or province in a country. Country Code The Country code specified in ISO C an..2 (2 alpha positions) Country name The name of the country. Location identifier Tnique identification of a location based on the Duns (Duns & Bradstreet) number of the company followed by four numeric digits. 3

15 Address Post box details Post office box The post office box identifier. M an..7 Postal code The national postal code (ZIP code) of the address. M an..7 City name The name of a city. State or province name The name of a state or province in a country. Country Code The Country code specified in ISO C an..2 (2 alpha positions) Country name The name of the country. Contact data Contact name The Name of a contact person or department. M an..35 Contact function code The code specifying the function of a contact (e.g. Yes C an..3 department or person). Contact Identifier The unique identifier of a contact person or department Telephone number The telephone number including the country code. Extension number The number of the telephone extension. Mobile telephone number The mobile telephone number including the country code. Fax number The facsimile number including the country code. address The address. C an..52 4

16 2.3. Attribute code lists Date time format Use the date time format of the international standard ISO 860 Packing list function Use the code list UN-EDIFACT data element 225 coded Cancellation 5 Replace 9 Original Packing list type coded Use the code list UN-EDIFACT data element Packing list 345 Ready for despatch Delivery terms coded Use the code list UN-EDIFACT data element 4053 Delivery arranged by the supplier 2 Delivery arranged by logistic service provider CFR Cost & Freight CIF Cost, Insurance, Freight to named destination CIP Freight, Carriage, Insurance to destination CPT Freight, Carriage paid to destination DAF Delivery at frontier Named place DDP Delivery duty paid to destination DDU Delivery duty unpaid to destination DEQ Delivery Ex Quay Duty paid, Named port DES Delivery Ex ship Named port of destination EXW Ex works FAS Free alongside ship FCA Free carrier Named point FOB Free on Board Named port of shipment FOR Free on Rail Named departure point Mode of transport, Use the code list UN-EDIFACT data element 8067 coded Maritime transport 2 Rail transport 3 Road transport 6 Multi modal transport 8 Inland water transport 5

17 Transport means Use the code list UN-EDIFACT data element 879 description code Ship (A large vessel navigating deep water) 3 Ocean vessel (An ocean-going vessel that is not an ship) 6 Barge (A category of boat used to transport material over water) 23 Rail bulk car (A rail wagon equipped to transport bulk cargo) 3 Truck (An automotive vehicle for hauling goods) 47 Bulk truck (A truck suitable for transporting bulk goods) 59 Steel product vessel (Vessel for carrying steel products) 62 Coal vessel (Vessel for carrying coal) 63 Ore vessel (Vessel for carrying ore) 73 Train with more than one and less than 20 wagons 74 Tran with 20 or more wagons Equipment type code Use the code list UN-EDIFACT data element 8053 AE Body trailer (the part of the vehicle where the cargo is loaded) BR Barge (Flat bottomed inland cargo vessel for canals and rivers with or without propulsion for the purpose of transported goods) CN Container RF Flat car (A rail wagon without raised sides and ends) RR Rail car (To identify that the equipment is a rail car) SW Swap body (Rectangular equipment unit without wheels, which can be mounted on a chassis or positioned on legs) TE Trailer (A vehicle without motive power, design for the carriage of cargo and to be towed by a motor vehicle) TP Tarpaulin (Waterproof material, e.g. canvas, to spread over cargo to protect it from getting wet) Equipment size type Use the code list UN-EDIFACT data element 855 code Box pallet 2 Europallet 3 Scandinavian pallet 4 Trailer 6 Exchangeable pallet 2 Container IC 20 feet 22 Container IC 30 feet 23 Container IC 40 feet Package level code Use the code list UN-EDIFACT data element 7075 Inner packing 2 Intermediate packing 3 Outer packing 4 No packing hierarchy 6

18 Type of package Use the code list UN-EDIFACT data element 7065 BE Bundle BX Box CL Coil CR Crate FR Frame NE Unpacked or unpackaged PK Package PX Pallet SL Sheetmetal SZ Sheets in bundle/bunch/truss TB Tub Dimension type Use the code list UN-EDIFACT data element 633 DI Diameter HT Height dimension LN Length dimension TH Thickness dimension WD Width dimension Product group, coded Product category, coded Product shape, coded Product sub-category, coded Product form, coded Rolling family Product designation, coded See the code list present in the manual of Product specification. Responsible agency Use the code list UN-EDIFACT data element ISO (International Organisation for Standardisation) 9 EAN/UCC 0 ODETTE 6 US, D&B (Dun & Bradstreet Corporation) 7 S.W.I.F.T. 58 EUROFER 90 Assigned by manufacturer 9 Assigned by seller or seller s agent 92 Assigned by buyer or buyer s agent 7

19 Contact function code Use the code list UN-EDIFACT data element 339 AE Contract contact AT Technical audit BD New development contact BJ Department or person responsible for processing purchase order CR Customer relations DL Delivery contact GR Goods receiving contact OC Order contact IC Information contact MC Material control contact SA Sales administration SU Supplier contact TI Technical document recipient (certificates, ) Dimension unit specifier CMT FOT INH MTR MMT Use the code list UN-EDIFACT data element 64 Centimetre Foot Inch Metre Millimetre Quantity unit specifier Use the code list UN-EDIFACT data element Sita BE Bundle C62 One (per each) KGM Kilogram LO Lot MTK Square meter TNE Tonne 8

20 All information provided in this documentation is provided "as is" without any warranties of any kind including warranties of accuracy, fitness for a particular purpose, or non-infringement or intellectual property. EUROFER shall not be held responsible for any errors or any loss resulting from any use of this document or the specification herein. The materials contained in this document may be copied provided that ALL copies retain the copyright and any other proprietary notices contained on the materials. No material may be modified, edited or taken out of context such that its use creates a false or misleading statement or impression as to the positions, statements or actions of the publisher EUROFER. All rights reserved. All countries 9