The Society of Abdominal Radiology Presents the SAR 2019 Annual Scientific Meeting and Educational Course

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1 The Society of Abdominal Radiology Presents the SAR 2019 Annual Scientific Meeting and Educational Course EXHIBITOR SPECIFICATIONS Dates: March 17-22, 2019 Location: Omni Orlando Resort at ChampionsGate, Orlando, Florida Cost: $3,000 The exhibitor fee entitles you to one 6 skirted table in the meeting space designated as the exhibit area which will also host continental breakfasts and coffee breaks. The exhibit area will not be secured after hours. Please keep this in mind when making your exhibit plans. A separate storage area is available if you require secure space; however, it is the responsibility of your representative(s) to secure your materials if required. The exhibit area will be available for set-up on Saturday, March 16, from 12:00-4:00 p.m. The receiving department closes at 4:00 p.m. Box delivery will not be available after this time on Saturday. Breakfast begins at 6:30 a.m. on Sunday morning so exhibits should be set by that time. Exhibits may be dismantled beginning at 1:00 p.m. on Thursday, March 21. Staffing of the exhibit is at your discretion; however, we suggest that it be staffed at least during the continental breakfast and coffee break each day and remain up throughout the meeting. Once available, the meeting brochure will be posted online. Please reference the brochure for a list of session and break times within the meeting program. Exhibit hours are officially listed as follows: Sunday, March 17 Thursday, March 21: 6:30 a.m. 1:30 p.m.* *Teardown may begin at 1 p.m. on Thursday Exhibit Mix and Mingle Event In an effort to increase the interaction between exhibit companies and attendees, the Society will be hosting an additional reception prior to the Wednesday evening Awards Ceremony at 4:30 PM. Exhibit companies are encouraged to staff their booths and mingle with the attendees during this event. Your exhibit fee also entitles you to enroll two representatives in the meeting and for those representatives to participate in all complimentary social events affiliated with the meeting. Additional representatives may attend the educational sessions and social events after paying the appropriate registration fees. Acknowledgement of your contribution and exhibit space will be printed in the syllabus and on signage at the meeting. Special Services/Equipment Needs All exhibitors requiring special services/equipment from the hotel must complete the appropriate form and submit it to the hotel no later than March 1, The hotel will make every effort to assist with last minute requests however we cannot guarantee the availability of equipment or services. The exhibitor request forms are attached. Please note that Wi-Fi will be provided. Additional services, including power connections, will need to be ordered through the hotel using the attached forms.

2 Shipping Information Shipments should not arrive at the hotel prior to Tuesday, March 12, As the hotel has limited storage facilities, additional storage fees will apply to shipments stored for more than five calendar days. Packages should be addressed as follows: Hold for Guest: <Onsite Exhibitor/Vendor Contact Name> SAR Annual Meeting - Exhibitor <Company Name> <Booth Number> Omni Orlando Resort at ChampionsGate 1500 Masters Blvd. ChampionsGate, FL Deliver to Room: Osceola Ballroom E Box of Hotel shipping and handling charges vary as follows. Contact the hotel directly at for additional shipping information. In-bound Shipments Boxes: $5.00 per box under 10 lbs. & $1.00 per lb. per box over 10 lbs. Cases: $5.00 per case under 10 lbs. & $1.00 per lb. per case over 10 lbs. Envelopes/Tubes: $5.00 per envelope or tube under 10 lbs. Crates/Pallets: $ per crate/pallet Out-bound Shipments Boxes: $15.00 per box Cases: $15.00 per case Envelopes/Tubes.: $5.00 per envelope or tube under 10 lbs. Crates/Pallets: $ per crate/pallet These charges are in addition to the individual carrier shipping services. For shipping questions, please contact the shipping and receiving department of the hotel at Once your shipment is delivered for set-up, you will be required to complete a charge authorization form to pay for box delivery. If you need to finalize these arrangements prior to arriving onsite, please contact the hotel s shipping and receiving department directly. Exhibit Form and Payment The Corporate Support and Exhibitor Form should be completed and returned with your payment for the exhibit booth. Payment must be made by check; the Society cannot accept credit card payments. Checks should be made payable to the Society of Abdominal Radiology. A nonrefundable deposit of $500 is required to secure all exhibit opportunities. Full payment is due by January 15, 2019 and refunds will not be granted past this date. Hotel expenses including shipping and handling and any additional service charges will be billed directly by the hotel or hotel business center. Payment for your exhibit booth should be mailed to: Society of Abdominal Radiology Attn: Jessica Whalen c/o International Meeting Managers, Inc Post Oak Place, Suite 342 Houston, TX 77027

3 If you have any questions or require additional information, please contact the SAR office at or by at Hotel Accommodations Information concerning hotel accommodations for onsite representatives can be found on the Society website. Please note that all hotel reservations must be booked within the SAR group block to receive the SAR negotiated concessions. Guarantee that you can take advantage of the SAR negotiated concessions by booking online using this link or calling When calling, be sure to mention that you are attending the SAR Annual Scientific Meeting and Educational Course in March of Find additional details online.

4 ELECTRICAL ORDER FORM Advance Payment Deadline Date: 03/04/19 E M EDLEN ELECTRICAL EXHIBITION SERVICES OF ORLANDO, INC 2456 Commerce Park Dr. Ste. 300 Orlando, FL Phone: (407) Fax: (407) Support@edlenelectrical.com COMPANY: BTH # EVENT: FACILITY: DATES: March SAR 2019 Annual Scientific Meeting OMNI ORLANDO RESORT AT CHAMPIONSGATE ONLINE ORDERING AVAILABLE AT ORDER INSTRUCTIONS 120 VOLT POWER DELIVERY The cost of 120-Volt outlets includes delivery to one location at the rear of inline or peninsula booths. If you require the outlets to be distributed to any other location, material and labor charges apply. There is a minimum charge of 1.5 hour for installation & 1 for removal. Complete and return the Electrical Labor Order Form along with a floor plan layout of your booth space indicating outlet locations. 208/480V POWER DELIVERY AND CONNECTIONS The delivery and connection of high voltage services is done on a time and material basis. There is a minimum 1.5 hour for installation & 1 hour for removal. Edlen electricians must make all high voltage connections and disconnects. Please complete the Electrical Labor Order Form to schedule your estimated connection time and return it with this order. ISLAND BOOTHS There is a minimum labor charge of 1.5 hour for installation & 1 hour for removal. A scaled floor plan must accompany orders showing locations of electrical outlets and lighting equipment. 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing, show days only. If you require power at any other time order 24 hour power at double the outlet rate. DEDICATED OUTLETS For a dedicated outlet order a 20 amp outlet. MATERIAL DELIVERY Material requested on this order form must be picked up by the exhibitor at the Edlen service desk on show site. CANCELLATIONS Credits will not be made for services delivered and not used. See back of form for additional details. TERMS & CONDITIONS I agree in placing this order that I have accepted Edlen s payment policy and the terms and conditions of contract. Form 80/ OR ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for entire event 120 VOLT QTY Show Hours Only QTY 24hrs/day Double rate ADVANCE PAYMENT PRICE REGULAR PAYMENT PRICE 500 WATTS (5 AMPS) WATTS (10 AMPS) WATTS (20 AMPS) For outdoor events 20 AMP Minimum 208 VOLT SINGLE PHASE Required 20 AMPS AMPS AMPS AMPS VOLT THREE PHASE 20 AMPS AMPS AMPS AMPS AMPS AMPS LIGHTING 150 WATT FLOOD LIGHT WATT FLOOD LIGHT MATERIAL RENTAL (Exhibitor must pick up items at electrical service center on show site) 15 EXTENSION CORD POWER STRIP ELECTRICAL LABOR ST (Mon-Fri, 8am-4:30pm; Excluding Holidays) OT (Mon-Fri, 4:30pm-8am; Sat, Sun & Holidays) SUB TOTAL SALES TAX DUE UNLESS EXEMPTION CERTIFICATE ACCOMPANIES ORDER: 7.5% SALES TAX PRINT NAME: AUTHORIZED SIGNATURE: PLACE TOTAL HERE PHONE: TOTAL COST SALES TAX IS DUE UNLESS EXEMPTION DATE: The Method of Payment Form must be completed and returned with this order form.

5 Aisle # TERMS & CONDITIONS 1. Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than10 days prior to event set up for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate. 2. In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount. Exhibitors will be notified by or fax of any such corrections. 3. Outlet rates listed include bringing the services to one location at the rear of in-line and peninsula booths. 4. Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets to other location s within the booth space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred. 5. A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered according to peak amperage ratings. 6. Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to the most convenient location. 7. Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A minimum charge of (1.5) hours labor will apply for all installation work. The removal of this work will be charged a minimum of 1 hour. 8. Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed. 9. Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed only by Edlen employees. 10. Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for unused items. 11. Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen. 12. All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes. 13. All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation. 14. All Exhibitors cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, noncurrent carrying metal parts of fixed equipment which are liable to be energized, shall be grounded. 15. Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is not received. 16. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless specifically requested in writing. 17. Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event. 18. Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control, including, but not limited to, losses due to utility company failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor. 19. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees. 20. A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes. 21. By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form. COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED? Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis Aisle # MAIN DISTRIBUTION POINT Aisle # 500 MAIN DROP LOCATION Aisle # 500 X X X (IN-LINE BTHS) (PENINSULA) X A scaled floor plan must accompany your order with main power location, add l outlet locations & booth orientation. Aisle # ISLAND BOOTHS Aisle # 6 ft 4 ft 5A 5 ft 4 ft 5A X 4 ft Aisle # 600 5A X 12 ft Aisle # 900 EXAMPLE-FLOOR POWER 6 ft 4 ft 5A 5 ft 4 ft 5A X 4 ft Aisle # 600 5A X 12 ft Aisle # 900 EXAMPLE-CEILING POWER (BACK TO BACK PENINSULAS) FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB OR CALL THE NUMBER ON THE FRONT OF THIS FORM.

6 METHOD OF PAYMENT FORM Advance Payment Deadline Date: 03/04/19 COMPANY: BTH # EDLEN ELECTRICAL EXHIBITION SERVICES OF ORLANDO, INC 2456 Commerce Park Dr. Ste. 300 Orlando, FL Phone: (407) Fax: (407) Support@edlenelectrical.com EVENT: SAR 2019 Annual Scientific Meeting FACILITY: OMNI ORLANDO RESORT AT CHAMPIONSGATE DATES: March EXHIBITOR INFORMATION COMPANY NAME: ADDRESS: PHONE: FAX: CITY: ST: ZIP: COUNTRY: CELL: METHOD OF PAYMENT All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also accepts American Express, Master Card and Visa. Please Indicate form of payment below. CREDIT CARD For your convenience, we will use this authorization to charge any remaining balances on your account prior to event closing. A copy of final charges will be sent to the address provided in the payment information section. COMPANY CHECK Please make check payable to: Edlen Electrical. All foreign checks must be drawn on U.S. Banks only. Please reference the Event listed above on your remittance. VISA MASTER CARD AMX ONLINE ORDERING AVAILABLE AT CHECK AND CREDIT CARD INFORMATION CHECK # CREDIT CARD NUMBER: EXP DATE: CARD HOLDER SIGN: PRINT NAME: ADDRESS: THIRD PARTY: YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE ADDRESS: CITY: ST: ZIP: By signing and placing this order, I accept all payment policies and the terms and conditions outlined on all service order forms completed. PLEASE SIGN AUTHORIZED SIGNATURE PRINT NAME DATE SERVICE TOTALS ELECTRICAL/LABOR/MATERIAL PLUMBING SUB TOTAL 7.5% SALES TAX. SALES TAX IS DUE UNLESS EXEMPTION CERTIFICATE ACCOMPANIES THIS ORDER. TOTAL DUE

7 Adjacent Booth or Aisle # ELECTRICAL LAYOUT FORM Advance Payment Deadline Date: 03/04/19 COMPANY: BTH # EDLEN ELECTRICAL EXHIBITION SERVICES OF ORLANDO, INC 2456 Commerce Park Dr. Ste. 300 Orlando, FL Phone: (407) Fax: (407) Support@edlenelectrical.com EVENT: SAR 2019 Annual Scientific Meeting FACILITY: OMNI ORLANDO RESORT AT CHAMPIONSGATE DATES: March Use the grid below to indicate the location of each electrical outlet ordered. If power is only required at the rear of an in-line booth this form is not necessary. Indicate booth type: Island Peninsula Inline Provide aisle or adjacent booth # s for orientation Power is brought to one location in island booths and then distributed from that point. Indicate this location and all other outlet locations using the legend below: X = Main Distribution Point = 5amp/500watt = 10amp/1000watt = 15amp/1500watt = 20amp/2000 watt Indicate the layout scale and total square footage. Example: 1 Square = 1 Foot Square = Ft Total Square Footage = Adjacent Booth or Aisle # Adjacent Booth or Aisle # Adjacent Booth or Aisle #

8 EXHIBITOR PRICE GUIDE VIDEO EQUIPMENT ITEM DAILY RATE QTY. DAYS TOTAL Blu-ray or Digital Media Player $85 24 LCD Monitor $ LCD Monitor w/stand $ LED Monitor w/stand $675 LCD Projector (WXGA) w/ stand & 6 Screen $765 *Other monitor and screen sizes available, please call for a quote. Subtotal SOUND EQUIPMENT ITEM DAILY RATE QTY. DAYS TOTAL Computer Speakers $55 Powered Speaker (100W) $150 Wireless Microphone Handheld/Lavaliere $150 *Custom systems available, please call for a quote. Subtotal COMPUTER EQUIPMENT ITEM DAILY RATE QTY. DAYS TOTAL Laptop Computer, PC $260 Laptop Computer, Mac $400 *Custom system available, please call for quote. Subtotal Video Equipment Subtotal Sound Equipment Subtotal Computer Equipment (before taxes, service charge and/or labor) EQUIPMENT TOTAL

9 EXHIBITOR PRICE GUIDE INTERNET SERVICES (SHARED) ITEM DAILY RATE QTY. DAYS TOTAL Single user/device shared ethernet connection (1st device) $300 Additional wired user/device $150 Business WiFi (single device connection) 3 Mbps (Comfortable browsing and dowloading) $39.95 Presenter WiFi- (Single Device Connection) 6Mbps (Best for VPN, browsing speed & downloads) $49.95 Subtotal SPECIAL NETWORK SERVICES BY REQUEST ITEM DAILY RATE QTY. DAYS TOTAL Higher Bandwidth Caps - Available (current per user cap - 6Mbps) Dedicated Bandwidth VLAN Configuration Static IP Managed Switches $55/each add'l Mbps Please Call Please Call Please Call Please Call *Custom items available, please call for quote. Subtotal Internet Services Subtotal Special Network Services Subtotal Equipment Total (before taxes, service charge and/or labor) GRAND TOTAL

10 EXHIBITOR PRICE GUIDE LABOR SERVICE RATES HOURS RATE 8 am - 6 pm $80 6 pm -12 am $ am - 8 am $160 Holidays $160 FUNCTION SPACE FUNCTION SPACE ROOM/BOOTH ROOM/BOOTH ROOM/BOOTH ROOM/BOOTH ROOM/BOOTH START DATE & TIME END DATE & TIME CLIENT / EXHIBITOR INFORMATION Event Name: Event Location: Exhibitor: Booth #: Contact Name: Address: Phone: City, State, Zip: Fax: Delivery Date: Pick-up Date: Please contact Encore Event Technologies for delivery. Exhibitor must be present to sign for order at time of delivery. You must notify our representative that you are at your booth and have electrical power in place. Exhibitor is responsible for equipment until it is picked up by an Encore representative. Pick up will be at close of show unless otherwise specified. No removal of equipment will take place during show hours. ADVANCED PAYMENT IS REQUIRED AND RENTAL CONTRACT MUST BE EXECUTED TO RESERVE EQUIPMENT. TOTALS DO NOT INCLUDE TAXES OR SERVICE CHARGES. Equipment listed is a partial inventory. Additional equipment is available upon request. Custom sizes and/or specifications are also available. Please call for a quote. Signature: PLEASE SUBMIT THIS SIGNED FORM TO ENCORE AT: OMNICHAMPIONSGATE@ENCORE-US.COM

11 EXHIBITOR PRICE GUIDE ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AND RESPONSIBILITY AS SET FORTH BELOW EQUIPMENT TERMS AND CONDITIONS By executing this order form, Lessee agrees as follows: 1. Cancellation: In the event Lessee cancels this order, Lessee will be charges a cancellation fee equal to 10% of one day s rental of the subject equipment. Cancellation made within 48 hours of the delivery date will be charged a cancellation fee equal to one day s rental plus handling charges. 2. Risk of Loss: Equipment rental is the responsibility of Lessee. Any equipment which is lost, damaged, or stolen while in Lessee s care or possession will result in Lessee being charged for replacement cost, labor, or parts for repair, as the case may be. 3. Insurance for the subject equipment is Lessee s responsibility. 4. Union labor costs, if applicable, are not included in equipment rental price. 5. Payment tendered for the specified equipment with this reservation form is an estimate only and any changes in equipment requirements and any labor charges will affect this estimate. Lessee is responsible for all charges. 6. It is the responsibility of the exhibitor to advise an Encore Event Technologies representative of any problems with their order at show site. Absolutely no credits will be issued after show closing. TELECOMMUNICATIONS TERMS AND CONDITIONS 1. It is understood that Encore Event Technologies does not own or control the telecommunications facilities used to access the Internet and that the Internet is a non-regulated public domain. Customer agrees that Encore shall have no responsibility and no liability whatsoever with respect to insuring access to the Internet. Customer further agrees to indemnify and hold harmless Encore from any and all claims, damages, losses and causes of action whatsoever which may arise directly or indirectly in connection with the Internet services provided. 2. The total order cost will be billed to the form of payment specified above. 3. Cancellation charges will be incurred at 100% for cancellations within 24 hours of your event. 4. You are responsible for bringing your own NIC (Network Interface Card) or Wireless Access Card. 5. Customer-provided wireless access points, routers, switches or other similar network infrastructure devices are prohibited to ensure uninterrupted operation of existing wired/wireless infrastructure. Please contact your sales manager for pricing on Encore provided available options. 6. All materials and equipment furnished by Encore for this service order shall remain the property of Encore and shall be removed only by Encore at the close of the meeting. 7. All requests for services after your arrival are subject to the availability of the equipment and the services of our technicians. 8. Under no circumstances shall anyone attempt to gain unauthorized access to or tamper with any part of the network. 9. You agree to remain entirely liable for all activities conducted through the network connections. 10. The Network may only be used for lawful purposes and in accordance with these terms and conditions. Transition of any materials in violation of any local, state, federal, or international regulation(s) is prohibited. This includes but not limited to, copyrighted materials legally judged to be threatening or obscene, or material protected by trade secrets. 11. These terms and conditions supersede all previous representations, understandings, or agreements and shall prevail notwithstanding any variance with terms and conditions of any order submitted. These terms and conditions may be modified by Encore at any time. 12. No service will be provided without a signed copy of this form. This form must be received no later than one (1) week prior to the meeting. 13. You or your IT professional will be responsible for appropriate computer configuration for the service provided. Encore personnel cannot be responsible for making configuration changes to your personal computer. 14. If you are uncertain of your requirements or of any changes, you must notify an Encore representative. ELECTRICAL REGULATIONS 1. For your protection you should install a surge protector on your computer(s). All electrical installations and connections to all electrical service will be made by an Encore Event Technologies representative. Encore Event Technologies will not be responsible for any damage or lost equipment, component, computer hardware, or software and/or any damage or injury to any person caused by the installation, connection or plugging into any electrical outlet by a person other than an Encore Event Technologies representative. 2. All column and wall outlets are not a part of booth space. A separate outlet must be ordered at regular price for each piece of equipment to be connected. 3. All production companies are to provide pig tails and cables to designated power location. 4. All equipment connected by Omni Hotels must comply with NEC, Federal, State, & local codes. 5. All cords, plugs, and power strips must be UL listed.. 6. All equipment shall be tagged and wired with complete information as to type of current, voltage, phase, cycle, horsepower, etc. MY SIGNATURE INDICATES THAT I HAVE RECEIVED THIS REQUEST FORM AND SERVES AS AGREEMENT OF MY ORDER AND ITS TERMS AND CONDITIONS AND WARRANTS THAT THE UNDERSIGNED HAS THE AUTHORITY TO EXECUTE THIS DOCUMENT AS AN EMPLOYEE AND/OR AGENT ON BEHALF OF CUSTOMER S EMPLOYER AND/OR PRINCIPAL, IF ANY. Authorized Signature (required)

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