EXHIBITOR S $400. Save. SUNDAY OCTOBER 21, 2018 Embassy Grand Convention Centre 8800 The Gore Road Brampton Ontario PROSPECTUS & SPONSORSHIP PACKAGE

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1 CANADA TRADE SHOW EXHIBITOR S PROSPECTUS & SPONSORSHIP PACKAGE SUNDAY OCTOBER 21, 2018 Embassy Grand Convention Centre 8800 The Gore Road Brampton Ontario Save $400 When you reserve by July 31, 2018 Presented by The Academy of Ophthalmic Education, a Division of The Khan Group Inc.

2 CONTENTS TRADE SHOW VENUE AND LOCATION Page 3 TRADE SHOW HOURS Page 3 MOVE-IN/MOVE-OUT DATES Page 3 HOST HOTEL Page 3 INCLUDED WITH BOOTH Page 4 BOOTH ASSIGNMENT AND ALLOCATION Page 4 NAME BADGES Page 4 CANCELLATION POLICY Page 4 SPONSORSHIP OPPORTUNITIES Page 5 TRADE SHOW REGISTRATION Page 6 EXHIBIT HALL FLOOR PLAN Page 7 ORDER FORMS: - ELECTRICAL ORDER FORM Page 8 - NAME BADGES ORDER FORM Page 9 CONTACT INFORMATION Page 10 TERMS AND CONDITIONS Page years 2

3 Welcome Potential Exhibitor What sets us apart from the rest? There are almost 1,000 attendees at our events plus we are the only show in Canada that hosts all three O s (Ophthalmologists, Optometrists and Opticians), along with their sales and support staff, all under the same roof. Our trade shows provide industry suppliers with the opportunity to showcase their products and services and reach a large portion of their target market all in one day. Our floor plan ensures that every booth is in a premium location with high traffic flow. Give your company even more exposure by becoming a sponsor. Sponsorships range from lecture spots in our main programs, coffee breaks, breakfast and lunch, etc. TRADE SHOW VENUE AND LOCATION Embassy Grand Convention Centre 8800 The Gore Road Brampton, Ontario L6P 0B1 T W. infinityeventgroup.ca Free parking ~ Closest intersection Highway 7 & Highway 427 ~ 15 minutes from Pearson Airport TRADE SHOW HOURS SUNDAY OCTOBER 21, :30 AM TO 4:30 PM The trade show will run concurrently with our continuing education seminar. We have staggered the morning and afternoon coffee breaks as well as the lunch breaks so that the attendees spend as much time as possible in the exhibits hall. Our attendees include Ophthalmologists, Optometrists, Opticians, Optometric and Ophthalmic Assistants as well as sales and support staff. MOVE-IN DATE Exhibitors can set up their booths on Sunday October 21, 2018 between the hours of 6:00 am and 9:00 am. All booths must be set up, area cleaned and ready-to-go by 9:00 am. Our trade show manager will be available during move-in to answer any questions that you may have. All loading and unloading of materials must be brought in and out of the convention centre through the loading dock - located in the rear of the building. Absolutely no trolleys, deliveries or exhibitor traffic is allowed through the front entrances or lobbies of the building. These lobbies are strictly reserved for registration of our attendees. A designated storage area will be available in the exhibits hall to store your boxes, etc. The convention centre has limited storage space available in the loading docks for pre-deliveries and will only accept small items a couple of days prior to our event date. All items being delivered must be clearly marked with your company s name, date of our show and your booth number. MOVE-OUT DATE Exhibitors can start dismantling their booths on Sunday October 21, 2018 starting at 4:30 pm. All materials must be removed from the premises immediately unless previous arrangements have been made with the Embassy Grand Convention Centre. HOST HOTEL A group rate of $124 per night has been arranged with the Hampton Inn by Hilton Brampton/Toronto hotel. Hampton Inn by Hilton Brampton/Toronto 8710 The Gore Road Brampton, Ontario L6P 0B1 T or W. hamptoninnbramptom.com Group Name: AOE The Khan Group (Rooms are subject to availability) 3

4 INCLUDED WITH BOOTHS All 8 x 10 booths include the following items: Carpeted, fully partitioned and silk draped booth space (8 high back wall and 3 high side arms) One draped six foot table Two chairs Continental breakfast (located in the main lobby starting at 7:00 am) Two hot-buffet lunch tickets (additional tickets can be pre-purchased) Morning and afternoon coffee breaks with snacks Name badges for your representatives (unlimited) Company profile and booth number listed in our program brochure Any other booth furnishings can be ordered through our convention-approved provider, Stronco Show Services, at an additional cost. Stronco will deliver your items directly to your booth. Please visit their website at stronco.com/exhibitors for their full list of products. Please note that electricity is not included with our booths. Electricity can be ordered in advance by completing the enclosed electrical order form and sending it directly to our convention-approved provider, bbblanc Audiovisual. BOOTH ASSIGNMENT AND ALLOCATION To reserve your booth, please complete the attached Exhibitor s Registration Form, indicate your three booth choices and send your completed form to our office. Please note that we will not allocate any booth(s) until a signed registration form and full payment from the exhibitor is received. Post-dated cheques are not acceptable without prior consent. The exhibitor agrees not to sublet the rental space provided to any other company or person without prior written consent from The Khan Group. Any such attempt will result in immediate cancellation of the contract and all monies paid by the exhibitor will not be refunded. Absolutely no selling, advertising or distributing any counterfeit, fake or knock-off products of any kind are acceptable at our event. Doing so will result in immediate expulsion of the exhibitor. NAME BADGES For security reasons, every attendee at our event is required to wear a name badge. Please find enclosed a name badge order form for you to complete for each representative attending your booth. There is no limit as to how many name badges you may order. In order to meet our printing deadlines, forms must be returned to our office no later than October 9, Your name badges will be brought to your booth during your morning set-up. In the case of adding last minute representatives, blank name badges will be available for you at our registration desk, located in the main lobby. CANCELLATION POLICY In the event of cancellation, the exhibitor must provide The Khan Group with written notice before September 15, 2018, in which case all monies paid by the exhibitor will be refunded with the exception of a $400 administration charge per allocated 8 x 10 booth. If cancellation of the contract is indicated after September 15, 2018, all monies paid by the exhibitor will not be refunded. 4

5 SPONSORSHIP OPPORTUNITIES Don t miss out on an excellent opportunity to advertise and promote your company to almost one thousand eye care professionals all at the same time. Extra exposure at our events provides exhibitors with an immediate impact and a higher profile. Below are our educational partner sponsorship plans. If you have any sponsorship ideas, other than the ones we have listed below, we would like to hear about them. Please Claudia Marks at cmarks@aoece.com with your suggestions. BRONZE EDUCATIONAL PARTNER - $3,000 One 8 x 10 booth in our trade show Supporter announcement in our promotional materials An additional two lunch tickets for your reps SILVER EDUCATIONAL PARTNER - $5,000 One 8 x 10 booth in our trade show Supporter announcement in our promotional materials An additional two lunch tickets for your reps Placement of two display banners in the exhibits hall (sponsor is responsible for producing and hanging the banners) GOLD EDUCATIONAL PARTNER - $10,000 An 8 x 20 double booth in our in trade show Supporter announcement in our promotional materials Coffee break sponsorship announcement An additional four lunch tickets for your reps Placement of three display banners in the exhibits hall (sponsor is responsible for producing and hanging the banners) DIAMOND EDUCATIONAL PARTNER - $15,000 A freestanding 16 x 20 pavilion booth in our trade show with special positioning in the exhibits hall Supporter announcement in our promotional materials An additional eight lunch tickets for your reps Lunch sponsorship announcement Placement of four display banners in the exhibits hall (sponsor is responsible for producing and hanging the banners) OTHER SPONSORSHIP OPPORTUNITIES Coffee breaks (Four sponsorships available) Breakfast (Two sponsorships available) Lunch (Two sponsorship available) Mailing enclosure Insertion of promotional material into seminar registration packages Seminar supplies including conference bags, pens, notebooks, lanyards, etc. One-hour lecture spot in the main continuing education program $2, each $5, each $15, each $1, per mailing $ per insert Please enquire $3, each Supporter of an unrestricted educational grant (unlimited) $2,

6 EXHIBITOR S REGISTRATION FORM OPTIFAIR CANADA TRADE SHOW SUNDAY OCTOBER 21, 2018 Company s Name (as it will appear in our program and floor plan) Address City Province Postal Code Telephone Fax Contact Name Address BOOTH FEES AND OPTIONS! Single Booth (8 x 10 square feet) $ 1,999.00! Double Booth (8 x 20 square feet) $ 3,299.00! Sponsorship Please enquire If reserving by July 31, 2018, deduct $ $ - Include 13% HST $ Total Amount Payable $ BOOTH SELECTION Please make your booth selection from our floor plan and enter your three choices below. Booth selection is based on a first come first serve basis. *No booth(s) will be allocated until payment in full is received. Payment is required within 15 days of reserving your booth(s). 1st Choice Booth #(s): 2nd Choice Booth #(s): 3rd Choice Booth #(s): METHOD OF PAYMENT! American Express/MasterCard or Visa! Cheque - Payable to The Khan Group Inc. Credit Card Number Expiry Date Authorized Signature MAIL OR FAX YOUR FORM TO: The Khan Group Inc. 35 West Pearce Street Unit 35 Richmond Hill Ontario L4B 3A9 Fax: Tel: Visit AOECE.COM 6

7 EXHIBIT HALL FLOOR PLAN OPTIFAIR CANADA TRADE SHOW SUNDAY OCTOBER 21, 2018 Embassy Grand Convention Centre Halls 2 & Bistro The Khan Group Inc., the Embassy Grand Convention Centre and our convention-approved providers can make no guarantees as to the accuracy of our floor plan. Our floor plan is not to scale and is subject to change. 7

8 ELECTRICAL ORDER FORM Fax or mail your completed form to: 101 Innovation Drive, Suite 5, Woodbridge, Ontario L4H 0S3 Telephone & Fax: W: bbblanc.com CLIENT INFO Company Name: Address: OPTIFAIR CANADA TRADE SHOW SUNDAY OCTOBER 21, 2018 City: Province: Postal Code: Telephone: Contact Name: Fax: Address: On-Site Contact Name: Cellular: SHOW INFO Event Name: Optifair Canada Trade Show Booth #: Venue: Embassy Grand Convention Centre Room: Halls 2 & 3 Set-Up Date: Sunday October 21, 2018 Event Date: Sunday October 21, 2018 Time: 6:00 am to 9:00 am Time: 9:30 am to 4:30 pm Dismantle Date: Sunday October 21, 2018 ELECTRICAL REQUIREMENTS Time: 4:30 pm Quantity Pre Show Price More than 7 days in advance Regular Price Less than 7 days in advance 15 Amp Volt Outlet (Exhibit Set-Ups Only) $85.00 $ Amp Volt Dedicated Circuit $ $ Amp Volt Dedicated Circuit (5-15R or 5-2 or L5-20) $ $ Amp - 208/22 Volt - Single Phase Service (L-6-15 or 6-15 Outlet) $ $ Amp - 208/22 Volt - Single Phase Service (L6-20, 6-20 or Outlet) $ $ Amp - 208/22 Volt - 3 Phase Service (L21-30 Outlet) $ $ Amp - 202/22 Volt - 3 Phase Service (Camlock Connections) $ $ Amp - 208/220 Volt - 3 Phase Service (Camlock Connections) $ $1, Amp - 208/220 Volt - 3 Phase Service (Camlock Connections) $1, $1, Amp - 208/220 Volt - 3 Phase Service (Camlock Connections) $1, $1, Feeder Cable/Foot $2.00 $2.50 Cable Mats $20.00 $ Extension Cord $15.00 $18.75 Power Bar $15.00 $ Watt (2x150w) Quartz Light Stand $95.00 $ Labour Cost/Hour (1 Hour Minimum) $65.00 $81.25 PAYMENT INFORMATION This is your official receipt/invoice. Incomplete orders cannot be processed. bbblanc reserves the right to adjust orders not calculated accurately that have omissions or are received after the pre show date. I authorize charging the Total Cost and any unpaid balances to my credit card below. Subtotal HST 13% (# RT0001) Total Cost Cost! Visa! MasterCard! Amex Credit Card # Cardholder Name Cardholder Signature Credit Card Expiry Date M M Y Y 8

9 NAME BADGE ORDER FORM OPTIFAIR CANADA TRADE SHOW SUNDAY OCTOBER 21, 2018 Please provide us with the names of your representatives requiring name badges. Please print clearly to ensure proper spelling on your badges. Badges will be brought to your booth during your morning booth set-up. ORDER FORM DUE BY OCTOBER 9, 2018 Company s Name (as it will appear on your name badges) Booth #(s) FIRST NAME LAST NAME MAIL OR FAX YOUR FORM TO: The Khan Group Inc. 35 West Pearce Street Unit 35 Richmond Hill Ontario L4B 3A9 Fax: Tel:

10 CONTACT INFORMATION The Academy of Ophthalmic Education A Division of The Khan Group Inc. 35 West Pearce Street, Unit 35 Richmond Hill, Ontario L4B 3A9 T TF F TF W. aoece.com Ali Khan, CEO alikhanro@rogers.com Claudia Marks, Continuing Education and Event Coordinator cmarks@aoece.com TERMS AND CONDITIONS CONTRACT BETWEEN THE EXHIBITOR AND THE KHAN GROUP INC. The Khan Group Inc. Rules and Regulations The rental of any sales room or trade show space available in the Embassy Grand Convention Centre or in The Khan Group s host hotel during the event is absolutely prohibited without prior written consent from The Khan Group Inc. Embassy Grand Convention Centre Rules and Regulations The Exhibitor agrees to comply with all the rules and regulations of the Embassy Grand Convention Centre including bylaws, ordinances, regulations, requirements, codes and standards including fire, safety and environmental regulations. Fire exits and routes must not be obstructed. Signs and Banners Signs and banners must be placed within the confines of your booth and cannot obstruct or impose upon your neighbours or other exhibitors. Maximum height for signs and banners is 8 feet tall, starting at floor level. Security The Khan Group Inc. will not be responsible for any claims for loss or theft of property, personal injury or loss of business. 10