CAPACITY-BUILDING WORKSHOP

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1 Join Us in San Antonio! February 10-13, 2019 NCCEP/GEAR UP EXCEL PROVE MOBILIZE CAPACITY-BUILDING WORKSHOP SPONSOR/EXHIBITOR PROSPECTUS About the Capacity-Building Workshop Connect with GEAR UP The NCCEP/GEAR UP Capacity-Building Workshop (CBW) is a distinctly different learning opportunity from the NCCEP/ GEAR UP Annual Conference. At the CBW, grantees roll up their sleeves for three-days of in-depth training and peer interaction focused on advancing college and career readiness for all students. This upcoming Capacity-Building Workshop promises to match the enthusiasm and energy personified at last summer s conference. For us, the emphasis on Excel, Prove, Mobilize is much more than a workshop theme, as it crystalizes our national strategy for ensuring that GEAR UP can grow to meet the needs of more students, families, and communities. As such, this workshop will be organized around professional learning in the key areas of: EXCEL ensuring a mindset of continual improvement and equipping GEAR UP professionals with the skills necessary to consistently improve their programs. PROVE ensuring that GEAR UP programs and its staff have the appropriate infrastructure and capability to make informed decisions based on reliable information and, ultimately, to be able to demonstrate impact. MOBILIZE ensuring that our work both locally and nationally finds a collective voice to secure the long term sustainability and growth of GEAR UP and to continually recruit more individuals and partners to the movement. The Capacity-Building Workshop is coordinated by the National Council for Community and Education Partnerships (NCCEP), national association of the GEAR UP program. NCCEP offers you the opportunity to showcase your organization s products and services before approximately 1,300 GEAR UP college access professionals at the 2019 Capacity-Building Workshop. Previous CBW attendees have included GEAR UP directors, coordinators, grant managers, evaluators, middle/high school educators, postsecondary educators, and GEAR UP partners. Attendees come to get ideas and to access materials, products, and services they can use in their federally funded programs. They are also looking for partnering opportunities as well as cutting edge technologies in the areas of assessment, program data collection, reporting and evaluation, instructional technologies, and program management services. By sponsoring an event and exhibiting, you build the foundation for a long-term relationship with the GEAR UP community and with NCCEP. GEAR UP ACROSS THE NATION Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) currently serves an estimated 707,970 students in 45 states nationwide NCCEP/GEAR UP CAPACITY-BUILDING WORKSHOP PAGE 1

2 sponsor exhibit The NCCEP/GEAR UP Capacity-Building Workshop offers ways to maximize your exposure to the GEAR UP community sponsorship and exhibiting. We invite you to explore one or both options as you consider the best way to engage with GEAR UP programs. We can also work with your business to create a custom package to showcase your company to attendees. OPTION 1: BECOME A SPONSOR! NCCEP has a limited number of Capacity-Building Workshop sponsorships available to help you meet your marketing and brand awareness goals with the GEAR UP community. With each of the sponsorships outlined below, you receive the following exposure: Your company logo in the online conference preview (Deadline: December 7, 2018) Your company information in the conference app (Deadline: December 7, 2018) list of pre-registered conference attendees as of January 25, 2019, which may be used for strategic promotion of your products (1x use only between January 25 March 1, 2019). Sponsor ribbons for your representatives. CHOOSE THE PACKAGE THAT IS RIGHT FOR YOUR COMPANY Along with the benefits listed above, there are additional exciting opportunities for visibility based on your level of sponsorship. PREMIER WORKSHOP SPONSOR (3) $10,000 This is the perfect way to kick-off your conference experience while garnering goodwill and exposure for your brand. Your company will be recognized prominently during the breakfast and the opening interactive plenary, with your logo looping on the ballroom screen for all attendees to see. You will also have an opportunity for a company representative to provide welcoming remarks (3 minutes). This sponsorship includes an exhibit table and two meal tickets for the sponsored breakfast. CBW MOBILE APP SPONSOR (1) $7,500 Put your company s brand and message right in attendees hands with the Mobile App Sponsorship package! Attendees will have the ability to access session content, a schedule of events, exhibitor listings, and all general event information using their mobile devices. This package includes a branding opportunity for your company on the app s splash page, providing you guaranteed impressions from all attendees using the mobile app! In addition, your company s brand will be displayed on signage at the App Help Desk. COMMUNICATIONS SPONSOR (1) $7,500 You cannot be missed with this outstanding sponsorship! This package bundles sponsorship of the Wi-Fi and Social Media Wall. Wi-Fi is a critical must-have productivity tool. Your brand will be featured prominently through a color banner in the mobile app and in the login directions distributed to all attendees. In addition, you will be the exclusive sponsor for the CBW Social Media Wall, which will be live at meals throughout the 3-day event. An area of the Wall will feature your company s brand. RECEPTION FOR BOARD OF DIRECTORS & GEAR UP ADVISORY COMMISSIONERS (1) $5,000 Help NCCEP thank the Board of Directors and GEAR UP Advisory Commissioners by sponsoring this private, celebratory reception. Your company will be prominently recognized in the event signage and your selected representative is invited to give a 2-minute greeting. NETWORKING LUNCHEONS (2) $5,000 During the lunch, your logo will loop on the ballroom screen for all attendees to see. Your company will be recognized publicly during the networking lunch. You will receive two meal tickets for your sponsored lunch. CBW LANYARDS (1) $5,000 Every participant is required to wear a name badge, so sponsoring the lanyards is a great way to ensure your company name is seen by all attendees throughout the 3-day event. (continued) 2019 NCCEP/GEAR UP CAPACITY-BUILDING WORKSHOP PAGE 2

3 sponsor exhibit NETWORKING BREAKS (4) $2,000 This is a fun opportunity to showcase your company s support of GEAR UP! Help energize participants by sponsoring one of the raffle drawings held during each networking break. Your company is recognized on a full-color, prominently displayed sign and you will be invited to the microphone to be recognized and assist with the drawing. OPTION 2: BECOME AN EXHIBITOR! EXHIBIT CORRIDOR TABLES: $1,000 Exhibiting is a great way for you to talk directly with GEAR UP attendees about your product and services. The Exhibit Corridor features daily networking coffee breaks with a must-be-present-to-win raffle featuring the latest electronic gadgets! Exhibit fee includes: 6 table, 2 chairs, wastebasket, and table identification sign; list of pre-registered conference attendees as of January 25, 2019, which may be used for the strategic promotion of your products (1x use only between January 25 March 1, 2019). EXHIBIT SCHEDULE Sunday February 10, :00 pm 7:00 pm Exhibitor Registration Monday February 11, :00 am 4:00 pm Exhibitor Hours 10:30 am 11:00 am 3:00 pm 3:30 pm Tuesday February 12, :00 am 4:00 pm Exhibitor Hours 10:30 am 11:00 am 3:00 pm 3:30 pm See Exhibitor Rules and Regulations on page 4. SHIPPING INSTRUCTIONS FOR EXHIBITS Packages should be shipped in order to arrive on Thursday, February 7, We suggest you use a carrier that can track your shipments. NCCEP is not responsible for delivery or tracking of shipments. Plan for your boxes to be delivered to the hotel no more than three (3) days in advance of the Capacity-Building Workshop (February 10 13, 2019). Receiving Instructions To ensure proper delivery please follow the address labeling instructions below: Hold for Guest: (Guest Name) (Guest Cell Number) c/o Grand Hyatt San Antonio 600 East Market Street San Antonio, TX NCCEP/GEAR UP Capacity-Building Workshop Box of The FedEx Office Business Center is open Monday Friday, 7am 7pm / Saturday & Sunday, 10am 5pm. Recipients are encouraged to contact the FedEx Office Business Center at 210/ in advance of shipping their items with any specific questions. Outbound Shipment All Exhibitors shipping outbound are invited to contact the FedEx Office by calling 210/ NCCEP/GEAR UP CAPACITY-BUILDING WORKSHOP PAGE 3

4 EXHIBITOR INFORMATION EXHIBIT CORRIDOR The exhibitor corridor is located on the 4th Level (Texas Ballroom). Four networking breaks/raffles are scheduled within the corridor providing exhibitors ready access to attendees. In addition, exhibit tables are arranged to take advantage of attendee traffic to and from workshops, skill-building seminars, and meals. GRAND HYATT SAN ANTONIO 600 East Market Street San Antonio, TX The Grand Hyatt San Antonio is the site of the 2019 NCCEP/GEAR UP Capacity-Building Workshop. The newly renovated luxury hotel is located at the gateway of the world-famous San Antonio River Walk, and within walking distance to the Alamo, popular riverside restaurants, newly developed Hemisfair Park, and much more. Please make your CBW reservations early the meeting hotel has sold out in past years! Booking Website: en/hotel/home.html?corp_id=g-ncep To make a reservation by phone, call (210) Group Code: G-ncep Room Rates: $219 Single/Double Occupancy Check-in Time: 4:00 pm Check-out Time: 11:00 am Discounted Hotel Parking: Self-Parking is $18.00 per day per car, excluding tax. Pick up a parking garage exit ticket at the conference registration information desk to qualify for discount. RULES OF EXHIBITING Exhibit Space Display and demonstration space includes 6 tabletop and the floor space behind the table. No solicitations, interviews and/or distribution of literature can be done outside the confines of the exhibitor s individual tabletop area. Hanging banners, signage, or three-dimensional objects will not be permitted. Audio presentations of speech or music are prohibited. Nothing shall be posted on, or tacked, nailed or screwed or otherwise attached to columns, walls, floors, furniture, or other parts of the building. NCCEP reserves the right to make changes or alter the exhibit floor plan at any time before the show or onsite. NCCEP will endeavor to give appropriate notice of changes to exhibitors whenever possible. NCCEP does not guarantee attendance at any of its programs or events, and is not responsible for the amount or quality of leads obtained by exhibitors at NCCEP conferences or events. No refunds will be issued to exhibitors expressing dissatisfaction with their success at the Workshop. Cancellations made on or before January 18, 2019 shall be refunded all sums, less a $100 cancellation fee. No refunds will be made for cancellations after January 18, INSURANCE AND LIABILITY Insurance, if desired by tabletop exhibitors, must be obtained at their own cost and expense. NCCEP and their agents and employees assume no risk, and by the acceptance of this agreement, the Exhibitor expressly releases them of and from any and all liability for any damage, injury or loss to any person or goods, from any cause whatsoever. All property shipped to and from the hotel by the exhibitor for display is the sole responsibility of the exhibitor. It is recommended that exhibitors obtain adequate insurance coverage, at their own expense, for property loss or damage and liability for personal injury. ADDITIONAL INFORMATION If you have any questions about exhibiting at the 2019 Capacity-Building Workshop, please contact Betty Paugh Ortiz at x 2106 or betty_paughortiz@edpartnerships.org NCCEP/GEAR UP CAPACITY-BUILDING WORKSHOP PAGE 4

5 EXHIBIT CORRIDOR FLOOR PLAN The Exhibit Corridor is located on the 4th Level (Texas Ballroom). Exhibit Table Numbers Are Listed in Red. ENTRANCE TO WORKSHOP ENTRANCE TO WORKSHOP ENTRANCE TO WORKSHOP EXHIBIT SCHEDULE ESCALATOR WINDOWS WINDOWS WINDOWS FLIGHT DISCOUNTS ON UNITED AIRLINES Take advantage of cost savings through United Airlines! United Airlines offers discounts 2% to 10% off published fares for travel to the CBW. To compare fares, simply: 1. Visit United Airlines website and select Reservations/Book a Flight from the drop down menu. 2. Complete the requested travel dates/time information per your preferences. 3. In the section labeled Promotions & Certificates insert NCCEP s Code: ZFXR in the box. 4. Scroll down and click on the SEARCH box. 5. Or, call your travel professional or United Meetings at for reservations (refer to Z Code: ZFXR and Agreement Code: ). SUNDAY FEB. 10, :00 pm 7:00 pm Exhibitor Registration MONDAY FEB. 11, :00 am 4:00 pm Exhibitor Hours 10:30 am 11:00 am 3:00 pm 3:30 pm TUESDAY FEB. 12, :00 am 4:00 pm Exhibitor Hours 10:30 am 11:00 am 3:00 pm 3:30 pm 4:00 pm 6:00 pm Exhibitor Tear-down Questions? For more information about exhibiting at the CBW, please contact Betty Paugh Ortiz at x 2106 or betty_paughortiz@edpartnerships.org. SAVE THE DATE! 2019 NCCEP/GEAR UP ANNUAL CONFERENCE San Francisco Hilton San Francisco, CA July 14 17, NCCEP/GEAR UP CAPACITY-BUILDING WORKSHOP PAGE 5

6 Join Us in San Antonio! February 10 13, 2019 NCCEP/GEAR UP EXCEL PROVE MOBILIZE CAPACITY-BUILDING WORKSHOP 3 EASY WAYS TO REGISTER: MAIL NCCEP Attn: Betty Paugh Ortiz 1331 H Street, NW Suite 900 Washington, DC betty_paughortiz@edpartnerships.org FAX 202/ Please type or print all information clearly. The information for your workshop badge will be taken from this form. SPONSOR/EXHIBITOR CONTACT INFORMATION: Primary Sponsor/Exhibitor Contact: Title: Company Name (as it will appear in materials): Web Address (as it will appear on app): Mailing Address: City: State: Zip: Phone: Fax: On-site Representative: Additional Attendee: PAYMENT INFORMATION: Sponsorship (indicate choice: ) Exhibitor $1,000 (Includes 1 registration/no meals) Optional Up to 1 Additional Attendee ($400/no meals) Total Payment q Check payable to NCCEP (Federal ID # ) in U.S. Funds. Mail to: NCCEP Attn: Betty Paugh Ortiz 1331 H Street, NW Suite 900 Washington, DC q Credit Card: MasterCard Visa Credit Card Number: Exp. Date: Security Code: Name (as it appears on card): Signature: Billing Address: City: State: Zip: 2019 NCCEP/GEAR UP CAPACITY-BUILDING Your registration WORKSHOP must be accompanied by payment in order to be processed. PAGE 6