How to Contact the Festival:

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1 Vendor Information Packet Welcome Vendors! Thank you for joining us and supporting our efforts to create an annual community gathering. You are a crucial part of the event and we want you to know, you are appreciated. For those who took part in the Southside Community Church Women s Ministry Craft Fair in 2014, 2015, 2016, or 2017, there have been some major changes. For those joining us for the first time, this is our first time hosting vendors on the church grounds. We re learning as we go, and we would value your feedback and ideas. Please get in touch if you have any questions or suggestions. All of the information in this packet is available at the festival website: Advantages of Being a Vendor 1. Reach a New Audience Cocolalla has no local markets 2. Help Southside Community Church and the community 3. Set up a day in advance 4. Best Booth Contest 5. Links to your Facebook page and/or website 6. Extensive pre-event marketing: Radio Web Event Calendars Print Advertisements Facebook Page Highway Signage Print Flyers Get additional exposure during the event by donating items to the Women s Ministry raffle, which will be prominently displayed near the entrance. Registration To register, submit the Vendor Application Form included with this packet. A PDF version of the form is available on the website, which can be completed on a computer or mobile device using Adobe Reader, then printed or saved. Vendor packets and application forms can be picked up at Army Surplus 1 in Sandpoint, at the church on Sunday mornings (service starts at 10:30am), during office hours (Tues-Thurs, 9am noon), or get in touch using one of the methods listed above to meet an organizer in person. Payment Options We have several payment options: Mail a check to the church at PO Box 69, Cocolalla, ID Get in touch to meet an organizer in person (Cash) Use Venmo to pay with a credit card (3% surcharge), debit card (free) or bank account (free), to We are unable to issue refunds for cancelled registrations. Event Rules Any successful vendor event depends on coordination and cooperation, which requires everyone to be on the same page. Please look over the attached Event Rules so you know what to expect. How to Contact the Festival: southsideharvestfestival@gmail.com Phone: (503) Through our Facebook page: Use the Contact Form on the website: southside-harvest-festival/get-in-touch/ Mailing Address: PO Box 69, Cocolalla, ID 83813

2 Available Vendor Spaces There are indoor and outdoor spaces available. Location assignment is first come, first served, so reserve your booth early to ensure you get a location you ll love! The latest map of available spaces is available on the website at or get in touch using one of the methods on the front page. The map is updated often, but please enter 1 st, 2 nd and 3 rd preferences in the Special Requests text box on the application form, just in case. Festival Hours The event hours are 9am to 4pm. Please help keep the event appealing to late arrivals by staying open until 4pm. If you are sold out, take the opportunity to look around and get ideas for next year! Table/Space Numbers Table numbers are listed in the vendor directory on this website, and will also be used in signs and printed listings during the event. Please make sure your table number is clearly visible so customers can find you. Setup and Take Down One big advantage of using the church facilities instead of the Ponderay Events Center for our event is that we have access whenever we want! We are offering early setup all day on Friday, October 5. Idaho Sales Tax Taxes are everyone s least favorite topic, but the law requires us to inform you about the forms you have to submit to report on your sales from this event. The state will charge a fine of $250 if the form is not turned in with 15 days. The ST-124 Form is available online, but please Get in Touch if you need assistance obtaining a paper copy. The special web address for vendors to submit the tax form is: This URL will take you to an online form where you can complete Form ST-124 s Section B (Participant s Information) and Section C (Sales Tax Declaration), after which you can print out your personalized copy of Form ST-124. If you have any questions about sales tax or have problems submitting the form, contact Taxpayer Services: - (208) Hearing impaired callers, use the Idaho Relay Service at (800) More information about the ST-124 form is available at Event Facebook Page Please link to the Southside Harvest Festival Facebook Page ( and share and like our posts. It would be a good idea to post information about your products there (the page is public), especially shortly before the Festival starts. Festival Flyers Large glossy prints of the flyer will be available one month before the event please take one to hang anywhere you think someone would see it! Feel free to use images from this website and the Festival Flyer for marketing on your Facebook page or website. Raffle Fundraiser Donations The Southside Community Church Women s Ministry booth will be offering a raffle with donated items. Proceeds go towards repairing and improving the auxiliary building and grounds. We would really appreciate your contributions! Please submit all items during setup on October 5 or prior to 9am on the day of the festival. Include a business card or small sign to display and advertise your products!

3 Best Booth Award One well-prepared vendor will win the Best Overall Booth Award, selected by a panel of judges shortly after the festival starts. The winner will get a certificate to display on their booth, plus bragging rights and admiration for a whole year! Best Booth Criteria: Attractiveness Prices Clearly Displayed Friendly and Approachable Vendor Feedback We want to know: how can we make this event even better next year? We will be distributing vendor feedback cards during the event, and they are also included in this vendor packet. A PDF version is available on the website at Please complete during the festival and give it to any SCC volunteer. Or fill it out afterwards and mail or it. Vendor Rules 1. Location will be confirmed after payment is received 2. Set up by the event start time (9 am). The facility will be available for setup from 10 am to 8 pm on Friday, October 5 3. Be packed up and moved out of booth by 8 pm the evening of the event 4. Keep booth open the entire time between 9 am and 4 pm 5. Keep booth number sign visible during event 6. Attire and booth content must be family appropriate 7. Comply with Event Staff directions to ensure safety and reduce liability 8. Provide all requested information for use in vendor directories and event marketing 9. Return all tables, chairs, power strips, extension cords and other equipment borrowed from the Festival 10. No loud music, loudspeakers or calling/hawking 11. No political activity 12. Please no pets (service animals ok)

4 Parking First Aid Food Trucks / Booths & Seating Cocolalla Lake Bible Camp Outdoor Exhibit Area Women s Ministry Rest Rooms Face Painting Bouncy Castle Mini Golf Horse Shoes Volley Ball Court

5 Stairs Pastor s Office Main Entrance Crafts by Michelle God's Garden 10 Anna Largen DoTERRA 11 Chell Sells SKGaleana The View Cafe 7 Cabin Fever Creations Closet Becky Rocks Indoor Vendor Spaces Exit Red Cottage Designs

6 Pedestrian Crossings Seating Area 820 Parking 830 Photo Booth Wildlife Carving Sagle Stove Shop Cocolalla Lake Association 803 Pumpkin Patch SCC Outdoor Vendor Spaces

7 Pricing Indoor Spaces (includes Table and 2 Chairs) 6 x 2.5 $20 8 x 2.5 $25 8 x 2.5 with closet $30 11 x 11 Kitchen (image 1) $40 11 x 7 Office in foyer (image 2) $30 Outdoor Spaces 10 x 10 Area $15 10 x 20 Area $25 Large 20 x 20 Area $40 Electical Power $ 5 Food Truck $20 Custom Spaces If you have an exhibit idea that requires a different type of space than what's listed here, please let us know. The possibilities are endless!

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9 Festival Vendor Feedback Survey Thank you for joining us for the 1 st annual Southside Harvest Festival! Please let us know how it went and what we can do to improve this event next year. Will you be returning for this event next year? Yes No Why or why not? Was the booth pricing reasonable? Yes No How did the pricing compare to similar events? Where were you located? Indoor Outdoor Were the facilities adequate? Yes No What is the #1 thing we should improve about the facility? Was the foot traffic by your booth satisfactory? Yes No What could we do to improve attendance at the event? Was our advertising for the event sufficient? Yes No How can we improve our advertising next year? What was the best thing about the festival? What was the worst thing about the festival? Additional Feedback:

10 Southside Harvest Festival Vendor Application Form Saturday, October 6, 2018 Southside Community Church 251 Cocolalla Loop Road Mailing Address: PO Box 69, Cocolalla, ID Vendor Display Name: (will be used in online and printed directories) Contact Person Name: Mailing Address (optional): City: Facebook Page: (for link from Event Webpage) List Products: State: Website: Phone: Zip Code: Product Types: Type of Space: Circle One (see Event Webpage for current availability and locations) Indoor (includes 2 chairs and electrical power) Type: 6 Foot Table - $20 8 Foot Table - $25 8 Foot Table w/ Closet - $30 11' x 7' Office - $30 Kitchen - $40 Special Requests / Suggestions: Outdoor Type: Home Decor Baked Goods Jewelry Clothing Produce Accessories Cosmetics / Skincare Meat / Dairy Jams / Preserves Prepared / Fresh Food Plants / Wreaths Community Organization Add Power Strip - $5 10' x 10' Area - $15 10 x 20' Area - $25 Large 20' x 20' Area - $40 Custom - Contact Event Organizer Amount Due: For questions or concerns contact (503) or SouthsideHarvestFestival@gmail.com Payment Method: Meet an organizer in person (cash) Mail check to address above Venmo (credit card, debit card or bank account) I agree to pay the amount due. I have read and understand the vendor guidelines and event rules, and I will cooperate with the organizers to help make the event a success. Signature: Date: