Welcome! Microsoft Dynamics NAV User Group (NAVUG) Northeast Chapter

Transcription

1 Welcome! Microsoft Dynamics NAV User Group (NAVUG) Northeast Chapter

2 Agenda 9:45-10:00AM: Welcome and Introductions 10:00AM - 10:30PM: Summit Recap and Feedback 10:30AM - 12:00PM: Education Sessions: Costing Charts of Account Setup NAV 2017 highlights 12:00PM - 1:30PM: Lunch and Roundtable Discussion 1:30PM - 2:00PM: Next meeting dates and discussion about further education and presentation topics desired.

3 Welcome & Introductions Name Company Role in Company Microsoft Dynamics NAV Version What version of NAV are you currently using? If you could eat one meal for the rest of your life, what would it be?

4 Next meeting? Date: Time: Place: Topics: Member Showcase:

5 Join NAVUG 11,000 of your Dynamics NAV peers are waiting for YOU to join the Community! C o n n e c t, L e a r n, S h a r e Y o u r P e e r s a r e s a y i n g G e t S t a rt e d N o w Attend one of the hundreds of live or on-demand skill building webinars Enroll Online Participate in local chapter meetings for free Access some of the 200 educational events year round Collaborate: Exclusive online social community for NAV users Save on NAVUG Summit Registration: up to $500 discount per person San Diego, CA Being a member of NAVUG means fostering learning, productivity, innovation, partnerships, friendships and so much more. Have Questions? Contact Chulaka Senanayake, NAVUG Membership Manager X 1510 Chulaka@navug.com

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7 Networking Break Follow us on Like us on Facebook: NAVUG-Microsoft Dynamics NAV User Group Follow us on LinkedIn: NAVUG Official Microsoft Dynamics NAV User Group

8 Costing Overview This is intended to be a guide for discussion and not a expert teaching session. Please feel free to disagree, point out anything that may be incorrect. Any opinions expressed are those of my own and not NAVUG nor Microsoft. 8

9 Costing Overview Nav provides 4 Frequently used methods: Average Actual (aka Specific) FIFO ( LIFO pretty much the same just in reverse) Standard 9

10 Costing Overview All methods seem to flow through the same methods in that the method of layering costs which is a hallmark of FIFO/LIFO costing systems are used by all the methods. Costing Data is stored on the Item Card in primarily two tabs: Invoicing Replenishment 10

11 Costing Overview 11

12 Costing Overview 12

13 Costing Overview Internally the information is stored for all costing methods is stored as separate ledgers - there are several but the primary two for costing are: Item Ledger Entries Value Entries 13

14 Costing Overview Presented by 14

15 Costing Overview Critical Setups and Routines Inventory Setup Posting Tables Inventory Posting Groups 15

16 Costing Overview Presented by 16

17 Costing Overview Inventory Setup Automatic Cost posting -if checked processes the posting immediately v. Batch Processing performance related. Expected Cost posting allows posting of receipts prior to invoicing Prevent Negative inventory will prevent inventory from going negative 17

18 Costing Overview Posting Tables Determines based on Transaction and Item Characteristics which General Ledger codes to hit. General Posting Setup General Product Posting Group Inventory Posting Group 18

19 Costing Overview Based on General Product Posting Group and General Business Group. 19

20 Costing Overview Based upon Inventory Posting Group and Location for the Items 20

21 Costing Overview Cost Basis for Common Methods Inventory Balance (value) is increased by the exact amount of each positive inventory transaction (value) Negative transactions then allow the various methods to be used to value the output. 21

22 Costing Overview For FIFO the amount of value being removed is based on the layering of the purchase costs with the oldest layers being costed first. For Average Costing the amount of the Value is the average of all positive open quantities of the item. 22

23 Costing Overview Sometimes imbalances are created by these calculations. These are what the Adjust Costs Item Entries Batch job is for. To Balance the ins and outs of inventory value. Many experts feel that Adjust Costs needs to be run and often to maintain good costing data Mandatory is the frequently heard term. 23

24 Costing Overview Standard Cost Purchase parts costed on the item card by direct input BOM parts Rolled up by the Standard Cost Worksheet Process Differences between the standard and actual are posted to GL as variances in Cost of Goods sold 24

25 Costing Overview Updates are processed through Standard cost worksheet and changes in cost via the revaluation journal. Essentially it increases /decreases the GL balance based on current standards and posts the difference to the P&L as cost of Goods Variance 25

26 Costing Overview Opinion of presenter --- FIFO and Specific would appear to be the most accurate methods Average and Standard appear to be full of calculation and theoretical errors 26

27 Costing Overview Those seeking more in depth information If you have access to the slide decks are 3 excellent presentations from Summit 2016 Costing 101,201,301 There is a Microsoft White Paper on the costing in at least NAV

28 Costing Overview Discussion Starter Question : Standard Cost 13R2 Revaluation Does anyone know if this actually works? It uses Unit costs from Item card and a calculation unit cost to revalue Standard Cost. I doesn t make any sense to me? 28

29 Chart of Accounts Setup Overview Presented by Accounts are setup to be either Income Statement or Balance sheet.account numbering sequences are usually set up so there is a cut off between BS and IS. (i.e are BS, are IS 29

30 Chart of Accounts Setup Overview Debit / Credit Indicator Can be set to Both, Debit or Credit. This is meant to show normal balance does not limit the actual entries 30

31 Chart of Accounts Setup Overview Account Type Posting,Heading,Total, Begin Total,End Total This sets up Grouping which make reporting and totaling easier to use. 31

32 Chart of Accounts Setup Overview Totaling Used in conjunction with End Total Account Type to determine ranges to Total Allows for non sequential totaling. 32

33 Chart of Accounts Setup Overview New Page inserts Page Break Search Name can add special search term Balance Displays the current balance. Click through on balance will open Account General Ledgers Direct Posting when checked allows general journal postings to account Blocked when checked prevents all postings to account. It can be blocked and unblocked at will. 33

34 Chart of Accounts Setup Overview Posting tab contains fields that define how GL and Tax Transactions are recorded. Gen. Posting Type choose whether Sales or Purchase transactions are allowed or Both are allowed. General Business Posting Group ---defines what the default GBPG is for the account General Product Posting Group ---- defines what the default DPPG is for the account. These fields are not required you may use them or not. 34

35 Chart of Accounts Setup Overview Discussion 35

36 Nav 2017 Highlights Nav 2017 released in November Windows client has same look and feel as prior versions. 36

37 - Item Category Hierarchy - Now multilevel allowing for subcategories and a tree hierarchy. - you can for each of the item categories define what item attributes that applies. So, when a new item is created and the item category is selected then NAV populates the list of attributes that the item should have so that the user knows what attributes to enter. Nav 2017 Highlights 37

38 Nav 2017 Highlights -Item Attributes -You can add different types of attributes to Items. -Such as color width, length, diameter, etc -Those attributes could then be used when searching for items or on printouts. 38

39 Nav 2017 Highlights Brick View ( Web Client) Probably useful mostly for app, Tablet and mobile applications. 39

40 Nav 2017 Highlights GL Accounts Categories and Subcategories General Ledger Accounts can now be categorized. Now you can group accounts that are used for similar postings, something like revenue accounts can be grouped into types product, service, shipping revenue accounts and this can then be used as filters when running reports. 40

41 Nav 2017 Highlights Cancel Posted Credit Memo s A cancel function has been added to the posted sales and purchase credit memos. With this you can reverse credit memos that s been created to reverse invoices (such as the ones that are created when you cancel a posted invoice). So to reverse something that s been reversed 41

42 Nav 2017 Highlights Notifications in the UI It allows for sending notifications that will be displayed in a notification area on the page that the user is currently on 42

43 Nav 2017 Highlights Improved Incoming Documents The incoming documents feature that works together with a Lexmark service to interpret documents such as invoices have been improved 43

44 Nav 2017 Highlights Improved Payment Reconciliation A couple of minor improvements have been done to the payment reconciliation functionality in One of them is that it now shows the total amount in the payment reconciliation journal and you can drill into this amount and see transactions that s have not been applied or reconciled 44

45 Nav 2017 Highlights Extensions Dynamics NAV 2017 comes with several extensions that can be deployed. There is a bank feed extension that allows you to setup a feed from your bank, some kind of PayPal integration, a QuickBooks data migration and a sales and inventory forecast solution. 45

46 Nav 2017 Highlights Other Changes Fixed Assets Improvements CRM Intergration Improvements Improved Job Features Improved Office 365 Integration Package Tracking No and Shipping Agent Code Create Purchase Order from Sales Order Plus.more 46

47 Nav 2017 Highlights Discussion 47

48 Roundtable discussions You Choose! How did you decide to use Dynamics NAV? What installation tips can you share? What features do you use that were included in NAV? What 3 rd party tools do you use? How have they made you more efficient? What tools do you use for financial reporting? What resources do you use for support? 48

49 Thank you for attending our meeting, and we look forward to seeing you next time! Please provide feedback by completing the post meeting survey. Your opinion is valued!