2018 Annual Conference

Transcription

1 2018 Annual Conference Sponsoring, Exhibiting and Adertising Opportunities Myrtle Beach Marriott Resort & Spa at Grande Dunes Myrtle Beach, South Carolina October 2 - October 5, Powers Ferry Road; Building 14, Suite 100 Atlanta, GA phone:

2 Sponsorship Opportunities TITANIUM SPONSOR ($10,000) Four (4) full conference registrations to include participation in Pre and Co Conferences offered during the Conference Sponsor of the AAACE Beach Party Recognition on general on-site conference signage Sponsor badge ribbon for on-site representaties Recognition as sponsor in the conference program Complimentary full-page ad in conference program (print ready must be supplied) Complimentary insert in conference program Recognition on conference web site pages, clickable to URL Logo inclusion in conference communications sent out prior to the conference Recognition in Welcome Newsletter to attendees Exposure on AAACE social media Logo on rotational on AAACE home page from commitment date until Up to 2 exhibit tables (1-6 Skirted Table, 2 exhibit staff, 2 chairs, 1 wastebasket per exhibit space) Recognition on PPT playing prior to Keynote sessions Complimentary AAACE one time use only membership mailing list (physical addresses only) PLATINUM SPONSOR ($5,000) Two (2) full conference registrations Sponsor of the President's Reception Recognition on general on-site conference signage Sponsor badge ribbon for on-site representaties Recognition as sponsor in the conference program Complimentary full-page ad in conference program (print ready must be supplied) Complimentary insert in conference program Recognition on conference web site pages, clickable to URL Logo inclusion in conference communications sent out prior to the conference Recognition in Welcome Newsletter to attendees Exposure on AAACE social media Logo on rotational on AAACE home page from commitment date until Up to 2 exhibit tables (1-6 Skirted Table, 2 exhibit staff, 2 chairs, 1 wastebasket per exhibit space) Recognition on PPT playing prior to Keynote sessions Complimentary AAACE one time use only membership mailing list (physical addresses only) Recognition in Welcome Newsletter to attendees Exposure on AAACE social media Logo on rotational on AAACE home page from commitment date until Up to 1 exhibit tables (1-6 Skirted Table, 2 exhibit staff, 2 chairs, 1 wastebasket per exhibit space) Recognition on PPT playing prior to Keynote sessions Complimentary AAACE one time use only membership mailing list (physical addresses only) SILVER SPONSOR ($2,000) One (1) full conference registration Break Sponsor (non-exclusie) Recognition on general on-site conference signage (meter boards) Sponsor badge ribbon for on-site representaties Recognition as sponsor in the conference program Complimentary 1/4 page ad in conference program (print ready must be supplied) Up to 1 exhibit space (1-6 Skirted Table, 2 exhibit staff, 2 chairs, 1 wastebasket per exhibit space) Recognition on conference web site pages, clickable to URL Recognition in Welcome Newsletter to attendees Exposure on AAACE social media Logo on AAACE home page from commitment date until BRONZE LEVEL SPONSOR ($1,000) Recognition on general on-site conference signage Sponsor badge ribbon for on-site representaties Recognition as sponsor in the conference program Complimentary business size ad in the onsite program (print ready must be supplied) Recognition on conference web site pages Recognition in Welcome Newsletter to attendees FRIEND SPONSOR ($500) Sponsor badge ribbon for on-site representaties Recognition as sponsor in the conference program GOLD SPONSOR ($3,000) One (1) full conference registration Breakfast Sponsor (non-exclusie) Recognition on general on-site conference signage Sponsor badge ribbon for on-site representaties Recognition as sponsor in the conference program Complimentary half-page ad in conference program (print ready must be supplied) Recognition on conference web site pages, clickable to URL Logo inclusion in all conference communications sent out prior to the conference About the American Association for Adult and Continuing Education The mission of the American Association for Adult and Continuing Education (AAACE) is to proide leadership for the field of adult and continuing education by expanding opportunities for adult growth and deelopment; unifying adult educators; fostering the deelopment and dissemination of theory, research, information, and best practices; promoting identity and standards for the profession; and adocating releant public policy and social change initiaties.

3 Recognition on general on-site conference signage (meter boards) Sponsor badge ribbon for on-site representaties Recognition as sponsor in the conference program Recognition on PPT playing prior to Keynote sessions Complimentary ad in conference program Recognition on 2018 conference web site pages, clickable to URL Recognition in Welcome Newsletter to attendees Logo inclusion in all conference communications sent out prior to the conference TITANIUM PLATINUM GOLD SILVER BRONZE FRIEND Full Page Ad Full Page Ad 1/2 Page Ad 1/4 Page Ad Exposure on AAACE social media Logo on AAACE home page from commitment date until Pre or post conference spotlight to all AAACE members ia blast (AAACE to send sponsor designed to membership list) 3 3 One Full Conference Registration Two Full Conference Registrations Four Full Conference Registrations (To include Pre and Co Conference Registration) Up to 2 exhibit spaces (1-6 Skirted Table, 2 exhibit staff, 2 chairs, 1 wastebasket per exhibit space)** Prioritization for preferred exhibit spaces (sponsors to submit top choices; assigned within leel based on registration date) Sponsorship Packages at a Glance 3 2 exhibit spaces 1st Option of selection receied in 2 exhibit spaces 1st Option of selection receied in 1 exhibit space 1 exhibit space 2nd Option of selection receied in 3rd Option of selection receied in 4th Option of selection receied in The Fine Print on Sponsorships Opportunities for additional customized add-on s will be considered on a first come-first sere basis. Contact donna@aaace.org with your request. AAACE shall not refund, rebate, or credit any fees associated with adertising or sponsorship. AAACE reseres the right to refuse to sell sponsorship, exhibit space or adertising to any company it deems objectionable or cross-purposed to the association s mission.

4 Additional Marketing Opportunities AAACE is also offering the following additional marketing opportunities for promotion of your company. These can be package upgrades or standalone opportunities. Conference Wi-Fi Sponsor - $2,000 Keep eeryone connected! Each attendee will receie branded Wi-Fi information featuring the special name proided by this sponsor your company name, special company ID, etc. Your name is front and center with all attendees. Conference Bag Sponsor - $3,000 This is a ery high isibility branding opportunity! Include your company logo on a reusable conference tote bag gien to all conference speakers, attendees and attendees. Your company name and logo will be included on all conference bags. Conference materials will be placed in the tote. Beach tchotchke Sponsor - $1,500 Extend the lifetime of your branding with these high utility items. Items branded with your company logo will be placed in all the conference bags. Suggestion items include - sunscreen, towels, mugs, etc. Think of the longeity that your company can hae with this special item. These items are proided by the company. Water Bottle Sponsor - $1,500 A practical and enironmentally friendly gift for all conference speakers, attendees and participants. Your company logo will be featured exclusiely on the water bottle. Water bottles can be proided by the company. Conference Lanyard Sponsor - $1,000 Exclusie branding opportunity. The conference lanyard will hold the registration badge gien to all conference speakers, attendees and participants. Your company name or logo will be printed on the lanyards. Lanyards to be proided by the company. Uniersity/Program Listing - $200 Receie special recognition of your uniersity program with this unique marketing opportunity. Simply proide a maximum of six lines of copy - Uniersity Name, Program Name, address, phone, contact info, etc. to be included in this special adertising page.

5 Exhibitor Opportunities Exhibiting at the AAACE Conference will connect you with a ibrant community who are interested in and actiely contributing to the multi-disciplinary field of adult education. AAACE bridges the gap between theory and practice. This year s exhibit area will be in the heart of the AAACE Community. Surrounding Connection Central and also near registration, we hae made this year s exhibit opportunity a place to be seen! EXHIBIT HOURS (Subject to Change) Reserations for conference sponsors will be gien first priority on booth location. Space is resered on a first-come, first-sered basis. Wednesday, October 3: Exhibit Hours 8:30 am - 4:00 pm Thursday, October 4: Exhibit Hours 8:30 am - 4:00 pm EXHIBIT SPACE* Exhibit space includes: 1-6 ft skirted table 2 chairs 1 wastebasket One exhibit staff (Exhibit staff are inited to attend any conference function, including sessions. Please note: Exhibit booths shall be manned by at least one person during Exhibit Hall hours.) Booth I.D. Sign Friday, October 5: Exhibit Hours 8:30 am - 10:30 am * Additional exhibit staff can be added for $250 / early bird and $300 after September 1, Load In / Load Out Hours: Exhibitor Moe-In Tuesday, October 2-3:00 pm - 5:00 pm (Installation and Set-Up of Table Materials MUST be completed by 5:00 pm on Tuesday) Not included in booth fee: Furniture Rental (aboe and beyond the table /2 chairs) Electricity AV equipment or dedicated Internet line Material handling and labor Shipping and drayage Floral and other serices Exhibitor Moe-Out Friday, October 5-10:30 am - 12:30 pm (Dismantle and Moe-Out MUST be completed by 12:30 pm) The Fine Print on Exhibiting CANCELLATIONS: All cancellations must be sent in writing ia to AAACE at exhibits@aaace.org. A $75.00 charge will be assessed for each exhibit space canceled by September 1, No refunds will be gien for booths canceled after September 1, For further questions regarding Exhibiting, please contact exhibits@aaace.org.

6 Until July 1, 2018: Exhibitor Pricing 1 Table Space Additional Table Spaces / Exhibit Staff Exhibit Table $ $ Until September 1, 2018: 1 Table Space Additional Table Spaces / Exhibit Staff Exhibit Table $ $ Exhibitor Layout To be finalized May 2018

7 Conference Program Adertising CONFERENCE PROGRAM ADVERTISING Adertising in the Conference program book proides an outstanding opportunity to reach your target audience. Circulation for the Conference program book is gien to all attendees, with total circulation estimated at close to 400 attendees. Adertising in the conference program book is an excellent way to drie traffic to your exhibit space and potential customers to your business. The deadline for camera ready artwork is Friday, September 1, Adertising Non-Profit Inside Front Coer (color) $1,200 Inside Back Coer (color) $1,200 Interior Full Page Ad (black and white) $550 Insert (adertiser printed - color or black/white acceptable) (promotional items accepted; proided by company: $650 Interior 1/2 Page Ad (black and white) $250 FILE REQUIREMENTS: Ad must be print ready. AAACE is not responsible for designing or creating ads. PDF file preferred created with press quality Acrobat Distiller settings Hae all fonts embedded Resolution must be at least 300 dpi for all half-tone images (1200 for bitmapped images) All colors must be conerted to gray-scale All ads must hae a bleed Ad Sizes: Full-page (bleed size) X Full-page (trim size) 8.5 X 11 Full-page (non-bleed) X 10 Half-page (horizontal bleed size) X Half-page (horizontal trim size) 8.5 X 5.5 Half-page (horizontal non-bleed) 7.5 X 5 Celebrating the rich landscape of adult learning... Half-page (ertical bleed size) X Half-page (ertical trim size) 4.25 X 11 Half-page (ertical non-bleed) 3.75 X 10 1/4 page (horizontal non-bleed) 3.75 X 5 Photo courtesy of the Albuquerque Conention and Visitors Bureau The Fine Print: AAACE shall not refund, rebate, or credit any fees associated with adertising or sponsorship. 65th Annual American Association for Adult and Continuing Education Conference Noember 8-11, 2016 Hyatt Regency Albuquerque Albuquerque, NM

8 DIGITAL APP PAGE Conference APP Adertising BANNER Secondary Landing Page Appears after opening screen. $500 Schedule Page Watermark Rotating Banner Ad A watermark of the adertiser s logo will appear on all APP My Schedule calendar pages. Banner ads rotate at the top of the APP Dashboard page, and click through to a full-screen APP Landing Page. $250 (logo watermark) $150 Multimedia Video Message Enhanced Exhibitor Listing Artwork requirements for Banner Ad: 640 pixels x 110 pixels Only PNG or JPG 72 dpi or higher Sponsor ideo is downloadable from the Exhibitor Profile Upload your company s logo to the top of the app. Attendees see your mobile app exhibitor listing and on the APP s interactie tradeshow floor plan. As an additional benefit, you can upload product literature, show brochures, press releases, and other.pdf documents to the mobile APP. Sae money on printing. Attendees download your information to their smart phones, or them. $150 $150 Banner ads and landing pages run October 2, October 3, User metrics will be proided to APP Adertisers following the conference.