Welcome to Sizzler 2014!

Transcription

1 Welcome to Sizzler 2014! imodules Software is pleased to offer you the opportunity to be a part of our annual user conference, Sizzler. Each year hundreds of imodules users come to the Kansas City area eager to learn and network with peers and partners like you. Sizzler is an excellent way for you to promote your services to key advancement, alumni, IT, and nonprofit professionals who influence the buying decisions for their institutions located around the world. Our three-day conference is full of unique opportunities to engage with our users from the centrally located Exhibit Hall in the Conference Lobby where attendees will also be able to visit the imodules Idea Lounge and Technology Showcase to networking at our social events. Don't miss this opportunity to reach some of the most prestigious educational institutions and nonprofits. Our conference sells out each year - exhibit space and sponsorships are limited! Regards, Candice Smith Events Marketing Manager crsmith@imodules.com direct:

2 Schedule At-A-Glance Morning Mid-Day Schedule is subject to change. Visit clients.imodules.com/sizzler for details. Sunday July 27 Monday July 28 July 29 7:30-8:45am 7:30-8:45am fast fast Afternoon 12:00-8:00pm Registration Evening 4:30-6:30pm Welcome Reception (drinks & appetizers) 6:30-8:00pm Exhibitor Set-Up = Networking Opportunity 8:45-9:00am 9:00-9:50am President s Keynote 9:50-10:05am 10:50-11:05am General Session 11:05-11:20am 11:20am-12:05pm 12:05-1:25pm Lunch 1:25-2:10pm 2:10-2:25pm 2:25-3:10pm 3:10-3:25pm 3:25-4:10pm NOTE: Exhibitor Booths will remain open from 4:10 5:00pm 5:00pm Dinner on own Tuesday 8:45-9:00am 9:00-10:00am Lorna Somers Keynote 10:00-10:15am 10:15-11:00am 11:00-11:15am 11:15am-12:00pm 12:00-1:20pm Lunch 1:20-2:20pm General Session 2:20-2:35pm 2:35-3:20pm 3:20-3:35pm 3:35-4:20pm NOTE: Exhibitor Booths will remain open from 4:20 5:00pm 6:30-9:00pm Taste of Kansas City Dinner (includes drinks and entertainment) Wednesday July 30 7:30-8:45am fast 8:45-9:00am 9:00-9:30am President s Closing 9:30-9:45am Social Media Awards 9:45-10:00am 10:00-10:45am 10:45-11:00am 11:00-11:45am NOTE: Exhibitor Booths will remain open from 11:45am 12:00pm 12:00-2:00pm Exhibitor Tear-Down

3 Sponsorship/Exhibitor Opportunities Partner Booth (10 spots) - $1,500 One promotional PDF document (White Paper/Marketing Collateral) on flash drive giveaway (flash drives provided by imodules) 50-word company description with logo in conference program Hyperlinked logo on conference website Access to attendee list, including name, title, address, and institution One promotional to attendees sent by imodules* Exhibitor booth, including two attendee registrations * content will be designed by imodules Marketing and sent via the imodules system. Partner Presentation (3 spots) - $1, minute presentation, with Q&A, in the appropriate track based on your product/service MUST present with an imodules client NOTE: You will need to complete a presentation proposal form which will be provided upon purchase of this opportunity. Partner Booth and Presentation - $2,500 One promotional PDF document (White Paper/Marketing Collateral) on flash drive giveaway (flash drives provided by imodules) 50-word company description with logo in conference program Hyperlinked logo on conference website Access to attendee list, including name, title, address, and institution One promotional to attendees sent by imodules* Exhibitor booth, including two attendee registrations AND 45-minute presentation in the appropriate track based on you product/service with Q&A MUST present with an imodules client Add-On Sponsorships* (3 opportunities) Internet Sponsor $1,250 o Company logo on internet access page o Company logo on table tents where internet access code is advertised o Company logo in the conference program section detailing internet access Social Media Sponsor $1,000 o Presenters of the Sizzler Social Media Awards A few minutes at the being of the awards to tell attendees about your company Two representatives from your company will present the 3 5 awards to the winners on stage (awards will be provided by imodules) NOTE: Sponsor will work directly with Event Manager on script, awards, and materials development Company logo on main stage screens during awards o Company logo on table tents where social media information is advertised o Company logo in the conference program section detailing social media information Technology Kiosk $750 (charging station and desktops for internet access and printing boarding passes) o Signage with company logo at the kiosk o Company logo as the desktop background on kiosk computers *These sponsorship do not include a Partner Booth which will need to be purchased in addition to the sponsorship.

4 Exhibit Hall General Session, Meals, and Concurrent Sessions Diagram of Space Idea Lounge Registration/ Information Desk Technology Kiosk

5 General Information Contact List imodules Event Manager Candice Smith Events Marketing Manager Sheraton Conference Manager Kelly Kirby Director of Catering & Convention Services o kelly.kirby@sheraton.com If you would like to upgrade the furniture, need hard wired to the Internet, or wish to order additional accessories for your booth. Booth Details The exhibitor booths are located in the Leatherwood Foyer in an area of heavy traffic. Placement o Booth numbers are assigned on a first come, first served basis. Includes: o One 6 x30 skirted table o Two side chairs o One waste basket You are permitted to have one pop-up banner in your booth area. You can also skirt your table with your tablecloth if you like. Electrical needs will need to be ordered through the Sheraton. o A PDF document will be provided at a later date and should be completed and returned to the party indicated on the form should you require their services. Wireless o Free Wi-Fi is provided in the Conference Lobby and the Exhibit Hall. Exhibitor area is carpeted. Passport Program We will be conducting a passport program to encourage traffic at your booths, so please be ready to punch the attendee s pass! The giveaway drawing will be Wednesday at 9:00 am. NOTE: Punches will be provided by imodules. Staffing Your booth reservation fee includes registration for up to two company representatives. Set-Up o Sunday, July 27, 6:30 8:00 pm Show Hours o See Schedule At-A-Glance Tear-Down o Wednesday, July 30, 12:00 2:00 pm Additional Representatives o Can be sent at a fee of $250 each. Attire Sizzler dress is business casual.

6 Meals and Events Your registration includes all conference meals and evening events including: Welcome Reception SPIRIT NIGHT Sunday, July 27, 4:30 6:30 pm Cottonwood Ballroom, Sheraton Overland Park Includes: Light appetizers, beer/wine, and photo booth Taste of Kansas City Dinner event Tuesday, July 29, 6:30 9:00 pm Sheraton Overland Park Includes: Dinner, beer/wine, photo booth, and entertainment Attendee List As a paid exhibitor you will receive the attendee list. The ed list includes name, title, street address, and institution only. A pre-conference Excel file will be sent on Thursday, July 3. Hotel Accommodations The Sheraton Overland Park is located in the heart of suburban Overland Park and is surrounded by several dining, shopping, and entertainment districts such as Town Center, Park Place, and the brandnew, Prairiefire. Accommodations Sheraton Overland Park 6100 College Boulevard Overland Park, Kansas Reservations o Make your reservation at: or by calling If you call, you will need to mention that you ll be in the imodules group to get the discounted conference rate. o Discount room rate: $149 per night (includes wireless internet) o Deadline to book your room is Wednesday, June 25 Room blocks often fill before hotel deadline. o You are responsible for making your own hotel arrangements. o The hotel rate is not included in the registration fee. Shipping Instructions Incoming o To insure proper delivery of packages, the following information should be included on all packages sent to the hotel: Name of individual receiving package Sheraton Overland Park, 6100 College Boulevard, Overland Park, Kansas Sizzler, July Date of arrival Boxes are to be numbered appropriately: box 1 of 3, box 2 of 3, etc. o Packages should not arrive to the hotel earlier than the week of Monday, July 21. Outgoing o The hotel s shipping authorization form must be completed and accompany all outgoing shipments. Forms can be obtained from the Information Desk in the Conference Lobby. Exhibitors who plan to ship materials directly to the hotel will be responsible for all related shipping/receiving hotel fees.

7 Checklist Due now Completed online registration form Payment of exhibitor/sponsorship fee Company logo o High resolution o Full color and black & white (preferred) o Acceptable formats: JPEG, PNG Preferred URL for hyperlinking your logo 50-word company description Due by Friday, May 30 PDF document for flash drive giveaway Due at the conference Make sure you know the conference schedule so you can plan for optimal time with conference attendees. Visit clients.imodules.com/sizzler to learn more.

8 Rules and Regulations 1. Contract for Space: Applicants for exhibit space are required to reserve their booth online. The reservation for space and formal notice of assignment and acceptance by imodules, with full payment of rental charges, constitute a contract for the right to use this space. Payment is due by Friday, June 30, No exhibitor will be allowed to set up unless imodules has received payment in full, unless prior arrangements have been made. 2. Dates and Hours: Schedule for exhibits will be as follows: Set-Up: Sunday, July 27, 6:30 8:00 pm Show Hours: Monday, July 28, 7:30 am 5:00 pm Tuesday, July 29, 7:30 am 5:00 pm Wednesday, July 30, 7:30 am 12:00 pm Tear-Down: Wednesday, July 30, 12:00 2:00 pm 3. Setting-Up and Tearing Down: You may begin to setup your booth at 6:30 pm Sunday, July 27 and must be completed no later than 8:00 pm. imodules is not responsible for any articles left in hall after closing. Labor to assist in delivery, packing, and unpacking of display materials must be arranged through the Sheraton. All work in connection with exhibit erection and dismantling is to be performed by union personnel carrying the appropriate union card. Carpenters, painters, electricians, plumbers, and other skilled labor, as well as common labor and porters, can be arranged by the Sheraton at established rates. Arrangements should be made in advance with the Sheraton. Show management has the responsibility to see that its official service contractor makes appropriate arrangements and provides sufficient labor so that setup and tear-down schedules will be followed per contract. This is necessary so that set-up and tear-down times are not affected and so that additional rental charges can be avoided. 4. Use of Space: All demonstrations or other activities must be confined to the limits of the booth and not impede traffic or interfere with other exhibit displays. Exhibitor shall not assign, share, or sublet any space allotted without the written consent of imodules. No exhibitor is permitted to show goods other than those manufactured or sold by the organization in the regular course of business. imodules will not be held liable for any damages or loss of property that may occur. 5. Irregular Canvassing: Distribution of circulars or promotional material may be made only within the booth assigned to the exhibitor presenting the material. Exhibitors may arrange with the Westin for mass distribution of promotional materials to guest rooms. They may also contract independently with the hotel bell captain to have items such as personal invitations or messages distributed. 6. Fire Protection: No combustible decoration, such as crepe paper, cardboard, or corrugated paper shall be used at any time. All packing containers, excelsior, and wrapping paper, which must be flameproof, are to be removed from the floor and must not be stored under tables or behind displays. All muslin, velvet, silk, or any other decoration must stand a flameproof test. All materials and fluids that are flammable are to be kept in safety containers. Open flames, butane gas, oxygen tanks, etc., are not permitted without the permission of the hotel and the Fire Prevention Bureau. 7. Sound Devices: No sound-making equipment of any kind may be set up or used in exhibit booths without prior approval from imodules. 8. Restrictions in Operation of Exhibits: imodules reserves the right to restrict exhibits that because of noise, method of operation, materials, or for any other reason, become objectionable, and also to prohibit or even evict any exhibit that in the opinion of the management may detract from the general character of the conference as a whole. This reservation includes persons, things, conduct, printed matter, or anything of a character that the management determines is objectionable to the conference. In the event of such restriction or eviction, imodules is not liable for any refunds or rentals or other exhibit expenses. 9. Cancellation and Refund Policy: Your completed exhibitor/sponsor reservation form constitutes for financial commitment to imodules. Sponsorship and exhibitor fees are non-refundable.