Juliette Program Guide

Transcription

1 Juliette Program Guide 1

2 Table of Contents Dates to Remember August - September: Before the Sale October - November: During the Sale January - Rewards Distribution.. 3 What is the Fall Product Program? Skills Learned How to Participate Nuts and Candy Paper Order Card Option Nuts, Candy and Magazine Online Option Nuts and Candy Line-up and Cost....6 Council Credits Rewards and Patch Program Rewards for Magazine Sales Rewards for Nut/Candy Items Patch Programs Care to Share Me2 Avatar How to Place Girl Orders 12 M2 Operating System Steps How Do I Pick Up Nuts and Candy Orders.. 13 Receiving and Storing Product Finance Procedures Payment Collection Depositing to council account Outstanding Parent Balances Safety Tips. 16 Rewards..17 2

3 Dates to Remember August September: Before the Sale Review the 2018 Juliette Fall Product Program Guide (also available at Juliette must be currently registered for the membership year to participate Register to attend a Regional Troop Fall Product Managers training hosted by the Product Department council REQUIRED o You will receive all Program materials for Juliette o Register for your training session click on training Review the fall program with the Juliette prior to September 7 September 7, Fall Program Begins - Girls can begin to take orders for both paper ordering card and the online ordering site September 7 - Girls can login to the M2 Online site, create their Me2 Avatar, setup their online storefront, set goals and send s to customers Juliette Fall Product Manager can login to the M2 Online site and review progress throughout the program October November: During the Sale October 14 - Paper Card Order period Ends October Deadline to enter nut and candy orders into M2 ordering system October 18 - Product Program Department submits nut/candy orders to Trophy Nut November 2 4 Product pickup of nut/candy items per chosen delivery location and time (locations/dates/times listed at November 4 - Online Orders End November 12 - Reward lock-out date November 16 - First deposit is due. Juliette must deposits ALL monies in the Council bank account using the pre-encoded deposit slips November 30 - Final balance due deposit is due January 2019 Juliette Girl rewards will be mailed in bulk from M2 to Service Unit Fall Managers for distribution. Council Credits and high-end rewards will be distributed from Council. 3

4 What is the Fall Product Program? The Fall Product Program is the beginning platform of the Girl Scout Entrepreneurial Program. It s where girls can begin learning 5 essential skills Money Management, Business Ethics, People Skills, Decision Making and Goal Setting that she will use throughout her life. Plus, the Program allows troops to earn the funds needed to run their troop early in the year long before the Girl Scout Cookie Program, while also helping girls build their confidence. It helps new troops with start-up cash, and existing troops to provide activities the girls want to do. The Fall Product Program enables troops to get an early start on reaching their GOALS! In addition, the Fall Product Program helps girls to build self-esteem! They learn that they can set a goal, budget the costs, create a marketing plan and then go out and make it happen. It teaches girls valuable life-lessons and empowers them to believe in themselves. With the help of their leaders, parents and guardians, girls learn they can do anything they set their mind to. They establish a CAN DO philosophy that will carry them throughout their lives; they learn to SOAR ABOVE and GO BEYOND! The Fall Product Program is comprised of two components: Nuts and Candy and Magazines. Both components have an ONLINE option for customers to purchase products. Select Nuts & Candy items can also be pre-ordered on a Paper Order Card for the girl to delivery directly. Girls have the option to participate in the sale via the Paper Order Card or ONLINE option alone, or they can choose to do both. Skills Learned for a Lifetime! The Girl Scout Fall Product Program is an awesome starting point for building on these five essential skills that girls can use for a lifetime: Goal setting - as she sets a fall product goals and makes a plan to reach them. Decision-making - as she helps decide how her team will spend the Fall Product Program money. Money management - as she makes a budget takes orders and handles customers money. People skills - as she learns to talk and listen to all kinds of people while selling fall product. Business ethics - as she is honest and responsible every step of the way. Your time and talents are valuable to girls and to the Girl Scout Fall Product Program. Thank you for helping build a program where girls learn, grow and make a lasting impact on the world. In addition to these important business skills, girls will also learn philanthropy through the Care To Share program. 4

5 How to Participate in Fall Product Program Paper Order Card Option: Nuts & Candy only Girls are given an order card with pictures and descriptions of products available for girl delivery. The order card will include cost-per-item and nutritional information, and it also indicates which products are vegan, gluten-free and kosher. There are several yummy items available ranging from $6 to $10. They make great teacher gifts, hostess gifts, holiday gifts, stocking stuffers, thank-you gifts, etc. Encourage customers to stock-up! Each year one item is highlighted in a commemorative Girl Scout Tin. This year s tin is filled with Mint Trefoils. Customers also have the option of donating $6 to purchase a nut item for the military under the Care To Share option on the order card. New this year, customer can also make donations for the military via the online system. **Please note that customers are unable to specifically select which variety of nut will be donated. Girls should collect funds for Care To Share items at the time the customer places the order. All other nut and candy payments are collected at the time of delivery. Q: When can girls begin to take orders using their paper order card? A: September 7 girls can begin taking orders using their order card. Online Option: Nuts, Candy and Magazines The ONLINE program is fun and easy for both you and the customer! Nut and candy customers can choose from the ENTIRE Trophy Nut Girl Scout product line rather than just the 16 girl items featured on the Paper Order Card! Customers can purchase new magazines or renew magazines subscriptions, Customers can use debit or credit cards. NO MONEY TO COLLECT! LOCAL CUSTOMERS ONLY can choose the girl delivery option to purchase nut/candy items via credit card and for the Girl Scout to deliver the items to their door instead of paying for shipping. Only the girl delivery items (listed on the paper order card) have this option. Remember, the best part is you can choose to participate in the Paper Order Card only, Online only or BOTH! 5

6 Nuts & Candy Line-Up and Cost Gorp Trail Mix - $10 Peanuts, Raisins, M&M s and assorted nuts. 30 oz. jar Mint Trefoils in Commemorative Girl Scout Tin 6 oz. Tin - $10 Chocolate Covered Pretzels in Holiday Reindeer Tin 6.5 oz. Tin- $10 Peppermint Bark in Holiday Snowman Tin 10 oz. Tin - $10 Whole Cashews - $9 Dark Chocolate Sea Salt Almonds - $8 Chocolate Covered Almonds - $8 Creamy milk chocolate covering crunchy almonds. Gluten free. 9 oz. can Dark Chocolate Sea Salt Caramels - 6 oz. box - $8 Pecan Supremes 5 oz. box - $7 Dulce Daisies 5.1 oz. box - $7 Peanut Butter Monkeys oz. box - $7 English Butter Toffee. - 5 oz. box - $7 Cranberry Trail Mix - $6 Cashews, English Walnuts, Cranberries, Banana Chips and Raisins, 7 oz. can Double Dipped Chocolate Covered Peanuts 9 oz. can - $6 Fruit Slices - $6 Bright, colorful & bursting with five fruit flavors. Fat & Gluten free oz. pop top Chocolate Covered Raisins $6 Juicy, sweet raisins covered with a layer of creamy milk chocolate. Gluten free oz. can 6

7 Council Credits Council Credits Distribution: Credits are distributed by the product program department to the Juliette s in the form of paper with no expiration date. Council credits can be used for anything GSWCF offers to include camp, program events, destinations, etc. Girls may also use the council credits in the Girl Scout Store. To use council credits please contact the customer connections department for assistance at customerconnections@gswcf.org or call (813) Questions should be directed to the product program department at productsales@gswcf.org. Magazine Orders - Girls selling will receive council credits for each magazine order placed by Nov. 4, 2018 Example: 1-2 Items = $3 council credits 3-4 Items = $6 council credits 5-6 Items = $9 council credits 7-8 Items = $12 council credits Nuts / Candy - (Paper Order Card and Online) - Girls selling will receive council credits of: $3 for every 5 items sold starting at 5 i.e.: 5 items = $3 cc; 6-10 items = $6 cc; items = $9 cc 7

8 Girl Rewards Magazines 2 Magazines At this level, girls will earn the Go Beyond Patch 5 Magazines At this level, girls will earn Super Seller Patch & choice of Fuzzy Heart Socks or Camp Doodle Book & Pompom Pen (plus the previous level) 8 Magazines At this level, girls will earn the Go Beyond T-Shirt $10 Council Dough (plus the previous levels) 10 Magazines At this level, girls will earn the Pillow Kit $15 Council Dough (plus the previous levels) 13 Magazines At this level, girls will earn $50 in Council Dough (plus the previous levels) Special Patches Soar Above Airplane Patch Girls who send at least 15 s will earn this patch Care To Share Patch Girls who sell at least 5 nut items for our Military Men/Women will earn this patch Rally Patch girls who attend the Fall Product Program Rally during GS Fest on Saturday, Sept. 22 at the Florida State Fairgrounds will receive a Rally patch. Visit for registration information Personalized Me2 Avatar Patch girls who sell 3 magazine orders and 30 Nut/Candy items and sends 15 s will receive a custom Me2 Avatar patch designed by the Girl Scout to look like her. See page 11 Fall & Cookies Crossover Me2 Avatar Patch Create your Me2 Avatar and send 15 s in fall program AND sell 270 packages of Cookies in the 2019 Girl Scout Cookie Program. See page 11 8

9 Girl Rewards continue Nut/Candy Rewards For both paper and Online orders) 15 Nut Candy Items At this level, girls will earn the Moose Patch and Bracelet/Hair Ties 30 Nut Candy Items At this level, girls will earn the small Moose plush and the Super Seller Patch Sticker Book and Necklace (plus the previous level) 40 Nut Candy Items At this level, girls will earn the Mermaid Pouch and Pompom Keychain $10 Council Dough (plus the previous levels) 55 Nut Candy Items At this level, girls will earn the Large Moose plush $15 Council Dough (plus the previous levels) 70 Nut Candy Items At this level, girls will earn the Duffle Bag & Travel Bag & Luggage Tag $20 Council Dough (plus the previous levels) 100 Nut Candy Items At this level, girls will earn the Message Marquee and the Glitter Hoodie $40 Council Dough (plus the previous levels) 150 Nut Candy Items At this level, girls will earn the Bluetooth headphones two tickets (Girl & Chaperone) to the Night Owls Sleepover at the Florida Aquarium on Feb 9-10, 2019* $70 Council Dough. (plus the previous levels) *For more information on this event, visit after September. No substitution or date changes for this event. 200 Nut Candy Items At this level, girl will earn 2 tickets (Girl & Chaperone) to see the Masters of Illusion on Jan 19, 2019* or $100 Council Dough (plus the previous levels) *For more information on this event, visit after September. No substitution or date changes for this event. 9

10 CARE TO SHARE Girls who sell a minimum of 5 Care To Share items for our military troops overseas as well as our local veterans and food banks, receive the Care To Share patch. Items sold for the Care To Share program will be distributed with the help of Support the Troops, Inc. Provide the customer with a receipt for their purchase so that they can feel good about their tax-deductible donation. Each Care To Share nut donation is $6. Customers can purchase Care To Share nuts online through the girl s online store. Girls should relatives and friends (especially those that live outside of their area) and ask them to donate to the Care To Share program. When using the paper order card, enter the number of Care To Share nut items donated by the customer into the CTS column. Since there are no products to deliver back to customers who support Care To Share, girls should collect money from customers at the time of the order and turn it in to the Troop Fall Product Manager. The product program department will facilitate the actual product(s) to be sent to our military men & women as well as to local veteran agencies and food banks. Attach this message to your order card to help customers understand what Care To Share is all about. You can help my troop support the military both overseas and right here in our community along with families in need through the Care To Share. By writing a quantity in the box on the order form, you can purchase a care package of delicious Girl Scout nut items to be delivered with help from Support the Troops, Inc. Your purchase not only shows your appreciation for our brave military men and women and local food banks, but 100% of the proceeds stay in the local community to support Girl Scouting. Thank you! 10

11 Girls Can Earn Up To TWO Patches That Feature Their Personal Me2 Avatar! New this year! Girls can earn their every own Me2 avatar patch! Girls who login to the M2 system, create their Me2 avatar, send 15 s and have sales of at least 3 magazines and 30 nut/candy items will earn a custom patch with her very own virtual likeness on it. Not only can she choose from gazillions of options to create her avatar, but she can also choose her Girl Scout uniform or a G.I.R.L t- shirt and even customize her patch s background. But that s not all! Additionally, girls can earn a special Fall & Cookies crossover patch by participating in the 2018 Fall Product Program (create Me2 avatar and send 15 s) AND Selling 270 packages of cookies during the 2019 Girl Scout Cookie Program. Fall & Cookies Crossover Patch 11

12 How to place your order into M2 Operating System If you have not received an invitation to register, please contact your Service Unit Fall Product Manager. Step 1 Set up system access to M2 and update contact information You will receive an invitation from M2 that explains how to register and get started. As the will explain, you will be taken to to set up your password. Once you are set up in M2, you will have access to your Dashboard which allows you to manager your orders, enter/verify Face2Face nut/candy orders, verify reward choices and view reports. Girl information will be preloaded into the system for all currently registered girls. Girls may launch their online campaign and begin selling as soon as they receive their program information. Step 2 Add Girl Orders into M2 Parents may enter their girl s Face2Face nut/candy orders into the M2 system during the sale. The deadline for parents to enter all Face2Face nut/candy orders for their girl(s) is 11:59 p.m. on October 14. All online sales will be automatically tabulated by the M2 system. (See Step 3 below). To add girl orders from the dashboard, choose Paper Order Entry and click the pink pencil icon next to the girl s name. Enter her nut and candy items by variety from her order card. Rewards are automatically calculated. Parents/girls may view the rewards earned online in the M2 system. If there are choices or size options, these selections should be finalized in the M2 system before midnight on November 12. Once a girl has earned her personalized patch, the registered parent will receive a confirmation with instructions for entering the mailing address for this patch. If the home address is entered as instructed, this patch will be delivered directly to the girl s home. During the registration process, girls will be given a choice of having their Me2 avatar in her uniform or G.I.R.L. t-shirt and choose one of four backgrounds. Be sure that girls know patches will be shipped as they are earned, so they should be comfortable with their choice before completing the registration process. Step 3 Submit Nut/Candy Order Juliette will have until 11:59 p.m. on October 16 to enter paper orders. Since order information is automatically transferred, there is no submit button. If changes are needed after this date, contact the Product Program Department immediately for assistance. Step 4 Payment for Nut/Candy Order First Deposit is due on November 16 Second Deposit is due on November 30 12

13 How do I pick up Nuts/Candy? Nuts and candy pick-up will be conducted November 2 4 You must choose a location and time slot in the M2 operating system Fall delivery locations can be viewed at If product is not picked up at the location, all items will be returned to our distributors warehouse You will have to make arrangements with council to pick up at a later date You must count and verify all products are received before signing for and leaving the pick-up location Juliette Fall Manager becomes fully responsible for all products signed for. Receiving and Storing Product Be sure to verify and receive a receipt for all products you have picked up and all money paid. Only adults can sign for product. Juliette Fall Product Manager will be financially responsible for all products they sign for. Product cannot be returned to Council. All products should be stored OFF THE GROUND to prevent ants and other insects from crawling into the containers. Keep all products out of the sun and be mindful of storing them in hot places such as garages and cars. Do you know the melting point for chocolates? It s lower than you think. Just a trip to the store with product left in your car can damage the product. Do not store products in your vehicle, especially for long periods of time to avoid melting and theft. Melted products CANNOT be returned, exchanged, or sold. Since they cannot be sold, they become your personal property and must be paid for. 13

14 Juliette Payment Collection Customer Payments: 1. Juliette Girl Scouts must collect payment from customers when the products are delivered with the exception of the Care To Share orders and girl delivery orders which are paid for at time of purchase. 2. The Juliette manager must enter the girl s payment into the M2 operating system. Personal Checks: 3. When accepting personal checks for the nuts and candy from customers, checks must be made payable to Girl Scouts of West Central Florida and have the customer s name and address preprinted on the check. 4. There is a maximum of $150 for accepting checks for nut and candy orders (including parent checks). 5. It is the Juliette s option as to whether or not to accept checks from customers. 6. You MUST deposit all monies and checks into the Council s account. 7. Checks must be deposited into the council account within 2 weeks of being written by customer. 14

15 Bank Finance Procedures Deposits to council account: 1. Each Juliette manager will receive pre-encoded deposit slips for the Council s account either at training or from the Service Unit Fall Product Manager. 2. Double check the deposit slips to ensure you have your Juliette deposit slips. Make sure you have received the CRECT deposit slip showing your 3. Fill out deposit slip. Include the 5 digit troop numbers on all checks. On the back of all checks, write GSWCF and the account number located on the pre-encoded deposit slips. 4. List all checks received on the deposit slip and double-check the total of the cash and check twice before going to the bank. The teller will only count the cash; the checks are added later by the proofing department of the bank. 5. Checks received must be deposited within two (2) weeks of being written by customer. 6. It is the Juliette Fall Product Manager s responsibility that deposit amounts are correct and that pre-encoded deposit slips are used. 7. Girl Scouts of West Central Florida primarily deposits to Regions Bank. Please contact the product program team if you do not have a Regions location in your area. Juliette manager must use the pre-encoded deposit slips for depositing their nut/candy monies. If these deposit slips are not used, deposit amounts will not post accurately in the M2 system, therefore prolonging program completion as well as the potential to delay girl rewards. 8. If the Juliette manager does not have a pre-encoded deposit slip, please contact your SUFPM or the Product Program Department. 9. Do not share deposit slips with anyone as deposits automatically update your Juliette in M2 Operating System based on the pre-encoded Juliette number. 10. All deposits will be imported into M2 Operating System by the Product Program Department Monday through Fridays. Any deposits made on a Friday will carry over to Monday s deposits. 15

16 Safety Tips Be sure girls understand and follow these safety rules: Show you re a Girl Scout - Wear the Girl Scout membership pin and/or Girl Scout clothing to identify yourself as a Girl Scout. Buddy up - Always use the buddy system. It s not just safe, it s more fun. Be streetwise - Become familiar with the areas and neighborhoods where you will be selling. Partner with adults - If you are a Girl Scout Daisy, Brownie, or Junior, you must be accompanied by an adult when taking orders or selling/delivering product. If you are a Girl Scout Cadette, Senior, or Ambassador, you must buddy up when selling door-todoor. Plan ahead - Always have a plan for safeguarding money. Avoid walking around with large amounts of it or keeping it at home or school. Give proceeds to supervising adults who should deposit it as soon as possible. Do not enter - Never enter the home or vehicle of a person when you are selling or making deliveries. Avoid selling to people in vehicles or going into alleys. Sell in the daytime - Sell only during daylight hours, unless accompanied by an adult. Protect privacy - Girls names, addresses and addresses should never be given out to customers. Use a group contact number or address overseen by an adult for customers to request information, reorder or give comments. Protect customer privacy by not sharing their information except for the product sale. Girls should never take credit card numbers. Be safe on the road - Always follow safe pedestrian practices, especially when crossing at intersections or walking along roadways. Be aware of traffic when unloading product and passengers from vehicles. Be web wise - Take the Girl Scout Internet Safety Pledge before going online and follow the specific guidelines related to marketing online. Source: Girl Scouts of the USA 16

17 Rewards Remember: All Reward levels are cumulative ****Magazines***** Two (2) Magazines Go Beyond Patch Five (5) Magazines Super Seller Mags patch with Fuzzy Heart Socks Camp Doodle Book & Pompom Pen Eight (8) Magazines Go Beyond T-Shirt $10 Council Dough Ten (10) Magazines Pillow Kit $15 Council Dough ****Nuts/Candy***** Thirteen (13) Magazines $50 Council Dough 15 Soar Above Airplane Patch Fifteen (15) Nut/Candy Moose Patch and Bracelet/Hair ties Thirty (30) Nut/Candy Super Seller Patch w Small Plush Sticker Book & Necklace Forty (40) Nut/Candy Mermaid Pouch and Pompom Keychain $8 Council Dough Fifty Five (55) Nut/Candy Large Plus Beach Towel $15 Council Dough Seventy (70) Nut/Candy Duffle Bag, Travel Bag & Luggage Tag $20 Council Dough One Hundred (100) Nut/Candy Glitter Hoodie AND Message Marquee $40 Council Dough One Hundred Fifty (150) Nut/Candy 2 tickets to Night Owls Sleepover at FL Aquarium on Feb 9-10 Bluetooth Headphones $70 Council Dough 17 Two Hundred (200) Nut/Candy 2 tickets to Masters of Illusion on Jan. 19, 2019 $100 Council Dough

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