REQUEST FOR QUOTATION INVITATION

Transcription

1 REQUEST FOR QUOTATION INVITATION FOR: RE: DPS: Soft Body Armor Carriers and Pouches Small Orders Request for Quotation (RFQ) Specification Number: RFQ: 3624 Patricia Farina DPS Contract Administrator Patricia. Telephone: DUE DATE (Bid Open Date): 5/4/11 The City of Chicago Department of Procurement Services invites vendors to submit a quote for the above requirement. If you are interested in doing business with the City of Chicago, you are encouraged to respond. Prior registration not required. Please direct all questions to the DPS Contract Administrator listed above. This RFQ and resulting Purchase Order (PO) are subject to City of Chicago Request for Quotation and Detailed Specification (both attached); and the Small Orders Terms and Conditions- Blanket; (downloadable from the DPS Small Orders web site), which are hereby incorporated into the RFQ and PO by reference. The Maximum Compensation under the resulting PO cannot exceed $10, Therefore, there will be no requirement for a contractor commitment to MBEs and WBEs pursuant to Section of the Municipal Code of Chicago. RFQs, EDSs, and blank insurance certificates are available from the DPS Small Orders web site. TO RESPOND: Please complete and sign the City of Chicago Request for Quotation and then fax or to the above DPS Contract Administrator. All RFQs must be received no later than 11:00 AM Central Time on the attached Please Respond By date on the RFQ. The Please Respond By date is the due date. Please write or stamp your firm s name on all pages of your bid submittal. Following the RFQ due date and time, a bid tabulation will be prepared. Bid tabulations are made available to the public on the City of Chicago s web site: under Get Information on City Contracts & Contractors, City of Chicago, Bid Tabulations. Search by the above specification number. Please allow one to three business days for posting of the bid tabulation. The low bidder will then be contacted by the DPS Contract Administrator and will be required to submit original 1) City of Chicago Request for Quotation with original signature; 2) properly executed Economic Disclosure Statement (EDS); and 3) completed insurance certificate; The CPO will then move to award a PO. Notice of Award for a Small Order PO is made by the City s web site when an Award Date is posted. Awarded POs and the Award Date are made available to the public on the City of Chicago s web site: under Get Information on City Contracts & Contractors, City of Chicago, Contracts and Awards. Search by the above specification number. Revised: October 18, 2010 Small Orders Request for Quotation Invitation, Page 1 of 1

2 DETAILED SPECIFICATION SOFT BODY ARMOR CARRIERS AND POUCHES Specification Number SCOPE The Contractor must furnish and deliver Soft Body Armor Carriers and Pouches F.O.B., City of Chicago, and Department of Animal Care & Control, 2741 S. Western Ave Administration, Chicago, IL 60608, the specified as described herein and in accordance with the terms and conditions of this specification PRODUCT The product proposed by the Contractor must be equivalent or superior to the product specified INTENT The intention of the Commission on Animal Care & Control is to provide our Animal Control Officers soft body armor carriers and pouches which will be used to carry the soft body armor that has already been given to the Animal Control Officers. The pouches will enable them to carry communication devices and equipment MOLLE UNIVERSAL LOAD CARRIER: This carrier provides customizable equipment carrying via front and back, compatible webbing in a side-opening design. Additional features include front ant back removable identification, adjustable shoulders, mesh inner lining, drag handle, badge grommets and internal cummerbund. The carrier must accommodate the Protective Products Enterprises concealable ballistic panels MODULAR EQUIPMENT POUCHES: The pouches utilize the soft snap attachment system. Soft snap does not use metal snaps which can oxidize and trap sand, making them difficult or impossible to open. Magazine Pouch - MP-MM161 Magazine Pouch - MP-MM162 Shotgun & Less Lethal Pouch - MP-MASP21 Accessory Pouch - MP-MULT DELIVERY Deliveries of Soft Body Armor Carriers and Pouches must be made F.O.B., Department of Animal Care & Control, 2741 S. Western Ave, Chicago, IL Soft Body Armor Carriers and Pouches, Specification Number 89089, Page 1 of 2

3 DETAILED SPECIFICATION Delivery of Soft Body Armor Carriers and Pouches must be between the hours of 8:30 a.m. to 4:30 p.m., Monday through Friday, excluding Holidays. Delivery of the specified Soft Body Armor Carriers and Pouches must be completed within fifteen (15) calendar days following the receipt of a Purchase Order Blanket Release. Contractor must call to notify Department of Animal Care & Control, Blanca Guzman at (312) at least 3 days in advance before delivery INVOICES All invoices are required to be addressed to Department of Animal Care & Control- Administration: Blanca Guzman Department of Animal Care & Control-Administration 2741 S. Western Ave Chicago Illinois CONTRACT PERIOD Contract Period: Twenty-four (24) months Start Date: End Date: 1.9. EXCEPTIONS Any deviations from these specifications must be noted on the Proposal Page or Pages attached thereto, with the exact nature of the change outlined in sufficient detail. The reason for which deviations were made should also follow if the self-explanatory. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection. The City reserves the right to disqualify bids which do not completely meet outlined specifications. The impact of exceptions to the specification will be evaluated by the City in determining its need. Soft Body Armor Carriers and Pouches, Specification Number 89089, Page 2 of 2

4 City of Chicago Room 403, City Hall, 121 N. LaSalle St. Chicago, IL Tel. (312) City of Chicago Request for Quotation CAUTION: This not an order. Submit all quotations on this form. Sealed bids for the following supplies and/or services will be accepted at City Hall, Room 403, up to 11:00 A.M. on 05/4/11. RFQ Header Information Please Respond By 5/4/2011 RFQ Number 3624 Ship To Location 073- LEE ANIMAL 2741 S. WESTERN AVE. Chicago, IL RFQ Description Special Instructions Payment Terms Due 30 days from invoice date Your Quote is Effective as of 5/4/2011 For More Information Please Contact PATRICIA FARINA RFQ Status Active NOTICE: The affidavits required to be executed annually by your company are not on file. Contact administrator indicated above. SOFT BODY ARMOR CARRIER AND POUCHES RFQ Header Details Contract Type COMMODITIES-SMALL ORDERS Specification Target Market NO Procurement Type BID Advertise Date Bid Deposit Required WEB BID Edit Rules ALL Compliance Officer Compliance Type Description Percentage Type Desc Required % No Compliance Plan Required None 0.00 % Run Time: 04/13/11 10:07:11 PU085J IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

5 Line No Line Type Item Category Commodity Desc UOM 1 Goods ARMOR, BODY - CARRIER, UNIVERSAL LOAD, FOR THE SOFT BODY ARMOR Estimated Usage Price Discount or Markup Extended Price Catalog #/ID, Date, and Mfr 2 Goods ARMOR, BODY - MAGAZINE POUCH - MP-MM161 3 Goods ARMOR, BODY - MAGAZINE POUCH - MP-MM162 4 Goods ARMOR, BODY - ACCESSORY POUCH - MP-MULTI3 5 Goods ARMOR, BODY - SHOTGUN & LESS LETHAL POUCH - MP-MASP21 Total Price $ Run Time: 04/13/11 10:07:11 PU085J IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

6 Cash billing terms: Delivery date: Signed: By: Date: Bidder's Legal Name: D/B/A (if applicable): Bidder's Federal Employer Identifidation Number: (if you have one) Business Address: Person to contact regarding bid: Title: Phone: Fax: IF THE COMMODITY QUOTED ON THIS REQUEST CONTAINS A RECYCLED CONTENT, INDICATE THE DESCRIPTION AND PERCENTAGE OF THE RECYCLED CONTENT BELOW: Run Time: 04/13/11 10:07:11 PU085J IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

7 DPS WEB SITE & AWARDED POS To find Current Downloadable Bid Opportunities, click Contract Administration, View Al Services, and Bids, RFP, RFQ, RFI Including Small Orders. Copies of Awarded POs and Award Dates are made available to the public on the City of Chicago s web site, click Contract Administration, View Al Services, Awarded Contracts, Get Started Online, Contracts and Awards. Search on the specification number.