SCOOTERS INDIA LIMITED SAROJINI NAGAR,

Transcription

1 SCOOTERS INDIA LIMITED SAROJINI NAGAR, Lucknow (Phones: , (Exchange) Direct: ) Fax: materials@scootersindia.com NOTICE INVITING TENDER Limited Tender in Single Bid for Procurement of Steering Lever with Cap and R. G. Coupling for 2 years Requirement M/s. Tender Enquiry No: Due Date: Tender Enquiry Date: Dear Sir, Please submit your quotation in sealed cover as prescribed tender documents. The sealed envelop should be super scribed with Tender Enquiry No. and Due Date. The quotation submitted shall be subject to our terms and conditions enclosed for the supply of materials as per Annexure-I. The tender shall reach us on or before the due date by 2.00 P.M. The tenders will be opened at 3.00 P.M on the same day. Please give reference of Tender Enquiry No. date and due date in all your correspondence for prompt action. The Bidders name and address to be mentioned over the sealed cover for clear identification. In case if you are not submitting the offer please post a regret letter and return the documents. Thanking you, Yours faithfully, For SCOOTERS INDIA LIMITED (A. K. Mishra) Sr. Manager (Materials) Mob. No Note: For Hard copies of drawing/specifications contact in the office or Sr. Manager (Matls.) at address mentioned above between 10:00 AM to 3:00 PM on any working day. Important: Taxes & Duties quoted by you will be taken for cost evaluation for order placement and no change will be entertained at a later stage except in the case of revision made by the Government. Changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Please fill up vendor registration form (In case of new vendor) which is available on our website ( and send it along with your quotation, otherwise your quotation will not be considered. (Ignore this if you have already submitted this form) Conflict among other Terms and Conditions In case of conflict between General Terms and Conditions (Annexure-II) and any other special or typed conditions (Annexure- V), the latter shall prevail to the extent applicable. The price quoted shall be in figures and also in words in Price bid. In case of difference in both, the latter shall be considered for evaluation purpose. *Enclosures:- 1. Material Details : Annexure-I 2. General terms & conditions : Annexure-II 3. Check-list : Annexure-III 4. Price Bid : Annexure-IV 5. Cost Sheet : Annexure-V 6. Special terms & conditions : Annexure-VI 7. Price Variation Formula : Annexure-VII 8. BEC (BID EVALUATION CRITERIA) : Annexure-VIII 9. Integrity Pact : Annexure-IX 10. Proforma for RTGS/NEFT : Annexure X

2 Annexure-I Details of Material Sl. No. SIL Material Code Description Quantity Required (in nos.) Specifications Main Drawing No R. G. Coupling Steering Lever with cap As per enclosed SIL drawing As per enclosed SIL drawing

3

4

5

6

7

8 Annexure-III CHECK LIST (Tender No and due date: ) (Please ensure that following documents/details have been enclosed /accepted) Sl. No. Particulars Status 1. Every page of tender is duly signed. Yes 2. Validity of offer 90 days from the tender opening date Yes Quoted prices (tick one option only and cross other) OR Shall Vary as per price variation formula (refer annexure VII)- Accepted Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department. b) We have gone through the terms and conditions given in your above tender form, is accepted and agreed by us. Price bid- party to indicate GST details etc. - All column of price bid filled up in the price bid. 6. Price quoted shall be in figure and also in words in price bid. Yes 7. The delivery term shall be FOR SIL Stores. Yes The Payment term shall be 45 days direct credit from the date of receipt of material at SIL. S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed For delivery term FOR SIL, Transit insurance shall be at party s end and it should be included in quoted basic rate. 11. Integrity Pact document accepted and Signed by Party. Yes 12. Cost Sheet (As per Annexure-V) filled & attached. Yes Declaration that the party is the manufacturer of the items - Enclosed. Vendor to undertake declaration on letter head about to supply of material uninterrupted supply as per SIL s monthly / fortnightly delivery schedules - Enclosed Yes Yes Yes Yes Yes Yes Yes Yes Please tick ( )

9 Price Bid Annexure-IV Supplier s name: GSTIN No. : To Be filled by vendor Sl. No. Material Code Description Quantity Required (in nos.) Basic Rate /Piece (exclusive taxes) ( in Rupees) CGST SGST IGST In digits In words R. G. Coupling Steering Lever with cap Dated: Signature of Supplier Seal:

10 COST SHEET Annexure-V Name of the Party : Address of the Party : Assembly No. : Part No. : Item Description : Drawing No. : Product (Model) : (A) Material Cost Per Piece: Description Raw Material Specification Raw Material Rate Per Unit Raw Material Input Weight Gross Material Cost Finished Weight Scrap Weight/Part Scrap Rate Credit Scrap Recovery Process Loss Other Directly Purchased Items Number, Quantity & Rate Cost of the above items Enquiry No.: Date : Page : Details Net Material Cost per piece (B) Conversion Cost Per Piece: Opn. Process Rate/ Machine No. Name Unit Base Unit No. of Strokes Conversion Cost(Rs) Net Conversion Cost Per Piece : Other Overheads Description Labour Overhead Cost Inventory Carrying Cost Profit Packing & Forwarding Transportation GST Net Rate of the Part Strike off where not Applicable. Assembly No. to be filled by SIL. Details

11 Annexure-VI SIL SPECIAL TERMS AND CONDITIONS Criteria for quantity distribution shall be as follows:- Item Sl. No. L1 Source Distribution (in %) L2 Source 1 as on Annexure-I 70% 30% 2 as on Annexure-I 70% 30% The following Special Conditions without any deviation needs to be adhered to: 1. Check list and Integrity Pact must be filled up and enclosed by vendors others wise their offer will not be considered. 2. Vendor has to accept variable price and price will be reviewed half yearly form the date of placement of purchase orders as per enclosed PV formula. 3. The distribution shall be in the ratio of 70 & 30 between L1 and L2. However SIL reserves the right not to place order on L2, if they do not match their rates with L1, otherwise 100% quantity shall be placed on L1. 4. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL. 5. The supply shall be strictly as per SIL drawings enclosed. 6. No Development Cost/ tooling advance shall be given by SIL. Offers submitted with request of advance amount in this respect shall be treated as rejected. 7. New vendor who will participate first time in the tender for subject items shall be dealt by SIL vendor development as per policy. The sealed tender documents of all new vendors shall be handed over to vendor development dept. immediately by the tender opening committee on the date of opening of tender. 8. However the quantity considered for development order of new vendors will be 25% of the annual requirement for proposed items. The short listing of suitable/ capable parties among new vendor shall be done by the committee constituted by the management of Scooters India limited. 9. In case of nay query the new vendor may visit SIL and contact In-charge of vendor development dept. 10. The vendors are required to submit price offer with delivery term on FOR SIL STORE basis only. 11. In case of response by startup Medium Enterprises without prior turnover and prior experience & MSME, the suitability on quality and technical specifications shall be evaluated under vendor development route of the company and if found suitable shall be considered for participation in the future tenders.

12 SCOOTERS INDIA LIMITED LUCKNOW PRICE VARIATION FORMULA: (Column B & C to be filled by vendor at the time of submission of offer). Sl. No. Part No. Descriptions Rates Awarded as per P.O. Input RM Specification Weight / piece (in Kg) Element Ref. RM Rate as prevailing on P.O. date (in Rs.) Ref. RM Rate (*) as on at the time of half year end (in Rs.) Increase per piece Annexure-VII Revised Rate As on A B C D E F= C x (E-D) G= A+F R. G. Coupling X Steering Lever with cap X *CONDITIONS: 1. Price increase/decrease shall be considered only for those elements which are major direct input of components. 2. For reference rates only standard parties/news Papers / SIAM DATA/ Office of the Economic Advisor rates/ trends shall be considered. i) Economics Times: - For Copper, Zinc, Tin Brass and Rubber. ii) M/s Upper India Steel, M/s Aarti Steels: - for black Bar Steel required for manufacturing steel forgings. iii) M/s Rastiya Ispat for carbon steel for manufacturing of turn components Nut, Bolt Stud & Pin etc. iv) For Aluminum M/s HINDALCO v) M/s Steel Authority of India:- for Sheet Metal components 3. No increase shall be considered on account of labour and overhead etc. 4. Price will be reviewed half yearly in a financial year and will be considered if variation is beyond ± 5%. In any case escalation beyond 10% of the material cost for the whole year shall not be allowed.

13 Annexure-VII BID EVALUATION CRITERIA (1) Bid shall be evaluated on the basis of Cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions for items:- Sl. No. 1 Basic 2 Discount Factors 3 Packing & Forwarding 4 Others 5 Freight (a) (b) Ex-works FOR SIL Lucknow 6 Transit Insurance 7 GST (a) (b) (c) CGST SGST IGST 8 Payment Term (From Table) 9 GST Credit (i.e. total of 7) Total Note: (i) Cost to SIL= [ ] (ii) Landed Cost = (Cost to SIL + 7) - 8 (iii) Payment term = Factor applicable x Landed cost (refer table) Payment Term (in days) (Multiplication factor Landed Cost) Credit days Credit (standard) Credit days Against delivery Advance* * ** For illustration only. The loading factor shall be based on no. of days for delivery after advance Committed by party.

14 Annexure-IX

15

16

17

18

19 Annexure-X