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1 InfrmatinNOW Hmerms Abut This Guide This Quick Reference Guide prvides an verview f the Hmerm ptins in InfrmatinNOW. Creating Hmerms T add a hmerm, perfrm the fllwing steps: G t Scheduling Hmerms. Existing hmerms will display. Click Add. The academic sessin will display. Nte: T change academic sessins, click Cancel and then select Preferences. Change the academic sessin and/r schl as desired and click OK. This ptin is nly available fr users with the apprpriate privileges. Required fields are dented nscreen with an asterisk (*). Name: Required. Enter the name f the hmerm. Ex.: 6a, 6b, 6c. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 1

2 Descriptin: Enter the lng descriptin. Ex.: 6 th Grade Hmerm A. Rm N.: Select the rm number frm the drp-dwn list. Rms are entered under Schl/District Schl Rms tab. Staff N.: Click the Find link t search the teacher list t select the apprpriate hmerm teacher. Teacher Name: This field will be aut-ppulated, based n the teacher selected thrugh the Find link as described abve. Click Create t save. Nte: Once students are assigned t the hmerm, the user may return t this screen t view the Breakdwn by Status and Gender sectin at the bttm f the screen. Assigning Students t Hmerms Hmerms may be entered by a grup f students r by individual students. Hmerm Builder T assign a grup f students t hmerms, including ptins t balance by Primary Ethnicity, Gender r Lunch Cde, perfrm the fllwing steps: G t Scheduling Hmerm Builder. Review the steps and click Next. A list f all hmerms that were entered under Scheduling Hmerms will display. T select the hmerm, place a check in the bx next t ne r mre hmerm t which t assign students r click the blue link. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 2

3 Click Next. Select the search criteria t determine the students t add. Fr example, Grade 11. Click Next. Enter the search criteria t filter the list f students and click Next. A list f students wh meet the criteria will display in the Student List bx n the left side f the screen. Mve the students frm the Student List bx t the Selected Students bx n the right t add thse students t the selected hmerm. Nte: Students wh are already in the selected hmerm will display in the bx n the right with an asterisk (*) fllwing their name. Use ne f the fllwing methds: Highlight ne student and click Add. Select multiple students by using Ctrl+click r Shift+click ptins and click Add. Mve all students listed by clicking Add All. Use the Remve r Remve All buttns t mve students frm the Selected Students bx back t the Student List bx. Students listed in the Student List bx will nt be assigned t the selected hmerm. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 3

4 If apprpriate, check t Overwrite Current Hmerm Assignment. Student current hmerms will be verwritten with the new hmerm assignment. Enter the Date n which this student is t be enrlled in this hmerm. If a maximum capacity exists fr the hmerms, enter the Maximum Student Capacity. If entered, the maximum number entered will nt be exceeded fr any hmerm. If Fill T Capacity is selected, each hmerm will be filled in rder t capacity by grade level and then by name alphabetically. If nt checked, each hmerm will be balanced by size and then by ther selected factrs (Primary Race, Gender, Lunch). Select the factrs by which the hmerms shuld be balanced including Primary Race, Gender and/r Lunch (Free, Reduced, etc.). Click Assign. Nte: Students already assigned t the hmerm will display n the right side f the screen with an * next t their name. By Perid T assign a grup f students t a hmerm based n a specific perid f day, perfrm the fllwing steps: G t Scheduling Hmerm Assignment. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 4

5 Select the Perid f day that determines the hmerm t which the student is t be assigned. Select the Day that determines the hmerm t which the student is t be assigned. If the student is t be enrlled in the hmerm ther than tday s date, enter the beginning date in the Effective Date field. Click Assign. By Student Students may be individually assigned t a hmerm r re-assigned t a different hmerm by perfrming the fllwing steps: G t Students Student Maintenance Schl tab. Click the Hist link t the right f the Hmerm field. Click Add. Select the hmerm frm the drp-list that appears nscreen. Enter the start date and any nte under Reasn, if desired. Click Create. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 5

6 Mdifying, Adding r Deleting Student s Hmerm T alter a student s hmerm, perfrm the fllwing steps: G t Students Student Maintenance Schl tab. Click the Hist link t the right f the Hmerm field. Mdify (View) Existing Hmerm Recrd Mdify a student s existing hmerm if the student was enrlled in the incrrect hmerm r if the hmerm needs t be changed and a recrd f the previus hmerm is nt required. Either place a check next t the recrd and click View; r Click the blue link indicating the Start Date. Change the Hmerm, Start Date and/r Reasn as applicable. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 6

7 Click OK t save the changes. Change (Add) Student s Hmerm If a student was previusly enrlled in a hmerm and nw needs t be entered int a new hmerm, and if a recrd f the student s previus hmerm needs t be retained, click the Add buttn in the student s Hmerm change screen and perfrm the steps belw. Select the new hmerm. Enter the date n which the student mved t the new hmerm. If desired, enter the reasn the changes was made. Click Create. Remve (Delete) Student s Hmerm T delete a student frm a hmerm, perfrm the fllwing steps: G t Students Student Maintenance Schl tab. Click the Hist link t the right f the Hmerm field. Place a check next t the recrd t be deleted. Click Delete. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 7

8 Deleting Hmerm T delete a hmerm frm the database, perfrm the fllwing steps: G t Scheduling Hmerms and place a check next t the hmerm t be deleted. Click Delete. A message will display prmpting fr cnfirmatin f the deletin. Click OK t prceed r click Cancel t cancel. Nte: A hmerm may nt be deleted if students are assigned t it. Hmerm Rster Maintenance Users may add r delete students frm a specific hmerm frm the Hmerm Rster screen. T view this change, g t Scheduling Hmerms. Click t View a hmerm. Click t View Rster under the Tasks menu n the left. Use the Add, View and Delete buttns t make changes t the hmerm rster. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 8

9 T add a student t the hmerm click Add. Search fr and select the student. Select the date they are t be enrlled in the hmerm and reasn. T view students, place a check next t their Student Number and click View. T remve the student frm the hmerm, place a check next t their Student Number and click Delete. Hmerm Reprt T generate a hmerm rster listing students by hmerm, perfrm the fllwing steps: G t Students Reprts, then click Student Listing. If desired, select a filter. Click the Grup by drp-list and select Hmerm. Check any ther ptins desired. Click Preview. Quick Reference Guide Chalkable_ InfrmatinNOW Hmerms 9