2018 Annual Vendor Expo Show Tuesday, November 6, :30-4:30 PM EST DeVos Place (Exhibit Hall C) 303 Monroe NW, Grand Rapids, MI 49503

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1 HCAM MCAL Annual Convention & Expo Invitation to Exhibit 2018 Annual Vendor Expo Show Tuesday, November 6, :30-4:30 PM EST DeVos Place (Exhibit Hall C) 303 Monroe NW, Grand Rapids, MI Vendor Set-Up & Tear-Down Vendor Set-Up: Tuesday, Nov. 6: 7:30 am-1:30 pm EST Vendor Tear- Down: Tuesday, Nov. 6: 4:30-7:00 pm EST HCAM MCAL Annual Convention The 2018 HCAM MCAL Annual Convention & Expo will be held November 5-7, 2018 at the Amway Grand Plaza Hotel & DeVos Place in Grand Rapids, Michigan. Expo Show Attendees This year s HCAM MCAL Annual Convention & Expo will feature up to 500 post-acute care and assisted living professionals including owners, corporate/regional consultants, administrators, executive directors, directors of nursing, nurse managers, social workers, interdisciplinary team managers, associate partners and other health care professionals Booth Rates Style Size Cost Per Booth $1,000 Members Premium Deluxe 10 w x10 d 20 w x10 d Executive 20 w x 20 d $1,250 Members $2,250 Non-members $1,600 Members $1,850 Members $3,100 Non-members $2,100 Members $2,350 Members $4,100 Non-members Standard Booth Rate Inclusions: 2 hours of conflict free exhibit time (1) 8 foot table with linen & skirt, 2 chairs & wastebasket Fully carpeted booth Complimentary WiFi 3 vendor representatives per booth Complimentary refreshments & vendor lunch buffet during set-up Open invitation to attend the evening Partner networking event Opportunity to participate in the attendee prize raffle Company listing in the electronic Marketplace Catalog (if secured before deadline) Electronic attendee list prior to & postexpo Opportunity to purchase a 1 page exhibitor ad in the electronic Marketplace Catalog for an additional cost of $1,500 per page (included with Executive Booth) Additional Inclusions by Booth Style: Premium: (1) 10-foot wide by 10-foot deep booth 3 complimentary drink tickets Deluxe: (1) 20-foot wide by 10-foot deep booth 5 complimentary drink tickets Executive: (1) 20-foot wide by 20-foot deep booth 1 round table with linen & chairs for attendee engagement 10 complimentary drink tickets 1 full-page ad in electronic Marketplace Catalog ($1,500 value) 1

2 Exhibitor Appreciation Drawing Win a Free Booth for 2019! HCAM & MCAL are grateful for the amazing partnership of our many exhibitors who help support this event. To show our sincere appreciation, all 2018 contracted exhibitors will have their company name in a drawing for the chance to win 1 of 2 complimentary booths at next year s 2019 HCAM MCAL Annual Convention & Expo. Refer a Friend! If you refer a friend (applies to first time vendors only) and that organization/company secures a booth at this year s HCAM MCAL expo, we will double your chances to win a free 2019 booth at this year s exhibitor appreciation drawing for referring them! Assignment of Booth Space Booths will be assigned according to the date the Vendor Application & Contract is received. When possible, HCAM will try to accommodate the vendor s indicated booth preferences. HCAM reserves the right to make and/or change booth location assignments at any time as it may in its sole discretion deem necessary. HCAM will post a list of contracted exhibitors to our website each month at for vendors to reference prior to submitting their Vendor Application & Contract with booth preferences. Payment Terms Full payment of the total contracted amount is required with submission of the Vendor Application & Contract or space is not guaranteed. By submitting a Vendor Application & Contract to HCAM, you authorize HCAM to charge/invoice your company based on its current HCAM associate partnership or membership status and submitted booth preferences. Any Vendor Application & Contract that is submitted with the incorrect booth rate will be adjusted to the correct rate and charged/ invoiced accordingly by HCAM. No vendors will be permitted on the show floor with an outstanding balance. Cancellation Fees All cancellations must be submitted to HCAM in writing. A fee of half the cost of the contracted booth(s) will be assessed for the booth(s) cancelled on or before July 20, Cancellations received after July 20, 2018 will NOT receive a partial or full refund and/or credit. Use of Association Logo HCAM & MCAL are committed to our Associate Partners and we encourage you to advertise our partnership and your participation in the expo show. However, use of HCAM or MCAL logos by our Associate Partners or any participating vendor is prohibited as it implies a legal partnership that subjects the association to liability. Vendor Forms & Resources The following forms will be ed to all contracted exhibitors in periodic Vendor Alert s and will be posted on the HCAM website. General Service Contractor Art Craft Display, Inc. (800) Electric, A/V or Direct Internet Connection DeVos Place Exhibitor Services Order Form Lead Retrieval System MTS Tracking Lodging Accommodations: RESERVATIONS REQUIRED BY Oct. 4 th Amway Grand Plaza Hotel A discounted block of rooms has been reserved at the Amway Grand Plaza Hotel. To make your lodging reservation, please contact the hotel directly at (800) Reference HCAM to receive the discounted group rate of $147++ per night for reservations made by October 4. Overnight lodging is not guaranteed so please make your reservation ASAP. Self parking is complimentary for overnight guests; valet parking is available at your own cost of $10 per day. Questions If you have any questions, contact Cathy Sunlin, VP Regulatory Services, at (517) or CathySunlin@hcam.org 2

3 HCAM MCAL Annual Vendor Expo Show November 6, :30-4:30 PM EST Exhibit Hall C DeVos Place Grand Rapids, Michigan FLOOR PLAN Style Size Rate Premium 10 w x10 d $1,000 Members $1,250 Members $2,250 Non-members Deluxe 20 w x10 d SOLD OUT Floor plan not guaranteed & may be subject to change. This floor plan is updated as of Aug. 20, Shaded booths are sold and NOT available. Health Care Association of Michigan Executive 20 w x 20 d SOLD OUT Page 3 of 5 of the 2018 HCAM MCAL Invitation to Exhibit.

4 Health Care Association of Michigan HCAM MCAL Annual Vendor Expo Show 2018 VENDOR APPLICATION & CONTRACT Submit a completed Vendor Application & Contract with payment via: Fax: (517) Postal Service: HCAM 7413 Westshire Dr., Lansing, MI By submitting this Vendor Application & Contract, you acknowledge that you have reviewed & agree to all terms stated in the 2018 HCAM MCAL Invitation to Exhibit. Sections 1-6 on BOTH pages of this form must be completed. Contracts will NOT be accepted without signature &/or payment in full. 1) COMPANY INFORMATION: Please complete ALL fields below. PRINT legibly and clearly. Company Name: Company Mailing Address: City: State: Zip Code: Daytime Phone: Fax: Company Website: Point of Contact Name (to receive ALL expo communication): Point of Contact (to receive ALL expo communication): _ Additional addresses (to be copied on ALL expo communications): 2) COMPANY CATEGORY: Select (1) company category only from the Company Category Table below, that best describes your company s products/services & fill in the applicable company category letter below. A -Consultant J -Home Health/Hospice S -Pharmaceutical Bb -Vision Services B -Design/Building/Remodel K -Housekeeping/Laundry/Linens T -Physicians Services Cc -Wound Care C -Education/Training L -Insurance/Risk Management U -Portable Diagnostic Services -Other: D -Employment /Recruitment M -Legal Services V -Rehabilitation/Therapy E -Environmental Supplies/Services N -Marketing W -Safety F -Finance O -Medical Supplies & Equipment X -Security/Monitoring/Nurse Call G -Food & Beverage/Service P -Behavioral/Mental Health Care Y -Technology/Software H -Furniture/Furnishings Q -Nutrition/Wellness Z -Transportation I -Group Purchasing R -Oral Health Aa -Uniforms/Footwear If other, please include 1-2 words as a company category description below such as LAB or CABLE TV : Please write ONE corresponding letter code for your company category here: _ 3) BOOTH PREFERENCE: Please indicate up to 3 booth preferences below. If you do not have a preference & would prefer to be assigned a booth, please check the applicable box. HCAM will try to accommodate preferences however, they cannot be guaranteed. See the included floor plan on page 3 of this Invitation to Exhibit. An updated floor plan of available booths and a list of contracted exhibitors will be posted to our website monthly at for prospective exhibitors to reference prior to submitting their Vendor Application & Contract. HCAM will send an confirming your assigned/contracted booth number(s) within 2 weeks following receipt of the application & contract and payment in full. TOTAL Number of Booths Requested (1 booth, 2 booths, etc.): 1st Preference(s): ; 2nd Preference(s): ; 3rd Preference(s): ; No Preference: **Please turn page to complete Sections 4-6 of this 2018 Vendor Application & Contract.** 4

5 Health Care Association of Michigan HCAM MCAL Annual Vendor Expo 2018 VENDOR APPLICATION & CONTRACT Submit a completed Vendor Application & Contract with payment via: Fax: (517) Postal Service: HCAM 7413 Westshire Dr., Lansing, MI Company Name: 4) APPLICABLE BOOTH RATE: Please indicate the total number of booths and the total payment due. The discounted member booth rate is applicable to current 2018 HCAM MCAL Associate Partners and members in good standing only. Incorrect booth rates will be adjusted to the correct rate and charged/invoiced accordingly by HCAM. Style & Size Quantity Rate Premium 10 w x10 d Deluxe 20 w x10 d Executive 20 w x 20 d Optional Add-ons (not included in booth rates): Ticket to Awards & Recognition Luncheon (Tickets are non-refundable after Oct. 5) 1 Page Ad in the electronic Vendor Catalog (included with Executive booths only) 5) METHOD OF PAYMENT: Please select your method of payment & complete applicable payment information. If paying by check, please make the check payable to HCAM. Should you need a 2018 HCAM W-9 Tax ID Form to process payment, please contact Cathy Sunlin by phone at (517) or by to CathySunlin@hcam.org. Note: a 3% processing fee will be assessed on credit card transactions greater than $2,500. ACH & check payment can be made at no additional fee. Contact Meggen Galbreath at MeggenGalbreath@hcam.org for more information on an online payment option via QuickBooks using any major credit card or ACH bank transfer. Form of Payment: Check ACH Visa MasterCard American Express Discover Credit Card Number: Exp. Date: _ Three-Digit Security Code on Back of Credit Card: x $1,000 Members x $1,250 Members x $2,250 Non-members x $1,600 Members x $1,850 Members x $3,100 Non-members x $2,100 Members x $2,350 Members x $4,100 Non-members x $45 per person x $1,500 per ad $ Total Amount Due Billing Zip Code for Credit Card: Cardholder s Signature: Today s Date: Electronic Invoice for Online Payments HCAM now offers an electronic invoice for online payment option via QuickBooks. When choosing this method, you will receive your invoice via with a link to pay your bill online. Payments can be made online using any major credit card or ACH bank transfer. I wish to pay via a secure online payment portal, provided by the Health Care Association of Michigan. Please send my invoice(s) for my selected method of payment above. (Please indicate card type or ACH.) When selecting this method, payment must be submitted within 2 business days of receiving your electronic invoice. Your Contract will not be officially accepted until payment is completed. 6) SIGNATURE OF REVIEW & ACCEPTANCE: By signing and submitting this completed 2018 Vendor Application & Contract for the HCAM MCAL Annual Convention & Expo to our associations, you are acknowledging that you have reviewed this Invitation to Exhibit in full and agree to abide by to all stated terms and conditions. Additionally, you afirm you are an authorized representative for your company with full power and authority to sign this application and contract for booth space. Print Name: Title: _ Signature: Today s Date: **Please be sure to complete & submit Sections 1-6 on both pages of this 2018 Vendor Application & Contract.** 5