User Guide for international trade with furniture articles EDIFACT ORDERS

Transcription

1 User Guide for international trade with furniture articles EDIFACT ORDERS EDIFACT-message: ORDERS EDIFACT-version: D EDIFACT-release: 03A EDIFACT-status: VIM-status v1.2 Version: FUR01 Date:

2 Table of content 1. CHANGE LOG GENERAL INTRODUCTION DEVELOPMENT/MAINTENANCE MESSAGE DESCRIPTION DEFINITION PRINCIPLES PARTIES ORDER TESTING ORDER CHANGE ORDER CANCELLATION ORDER RESENDING ORDER TYPES ARTICLE IDENTIFICATION REQUESTED DELIVERY OR SHIPMENT DATE UNIT OF MEASURE (UOM) INCOTERMS REFERENCES EXAMPLE OF ORDERS MESSAGE SEGMENT STRUCTURE DESCRIPTION OF SEGMENTS IN DETAIL Furniture EDIFACT ORDERS / UN D.03A S3 Page: 2

3 1. CHANGE LOG Date New version Segment group and segment Description Draft Draft version sent to extended project team for feedback v Updated according to feedback from extended project team Chapter 4 Example updated with new s and harmonized with ORDRSP-message - Chapter 5 Segment structure revised - Chapter 6 Segment Diagram updated - In general, s etc adjusted and harmonized with ORDRSP-message RFF Page 26: Revision of Reference Code Qualifiers NAD ALC QTY PRI RFF ALC Page 28: Code SF (Shipped From) added Page 42: Mutually defined ZBS (Bonus) added New VAB (Volume Discount) added Page 51: Mutually defined Z47 (Quantity in price UoM) added as secondary. To be used only after agreement between byer and supplier Page 55: Code AAA (Net price) added. Price Specification Code changed from Required to Optional Page 56: Revision of Reference Code Qualifiers. Document Line Identifier changed from N to O. Page 66: Mutually defined ZBS (Bonus) added New VAB (Volume Discount) added Examples All Required segments are now colored Branch Removed. Not used Diagram Segment Structure Corrected according to detailed specifications. New segment SG29 added ALI Added X2 Back orders accepted when partial delivery Chapter 2.2 Minor adjustments to the text FTX Added GEN Entire transaction set NAD Corrected error in C058, from Not used to Optional COM Added segment COM Communication UoM UoM. Bilateral s can be added, but must be sent to Virke for approval before they are used SG28/FTX DE3453 harmonized with INVOIC Remarks added CCI Added segment CCI to describe characteristics CAV Added segment CAV to describe characteristics SG38 Max occ. Corrected from 10 to 1 SG48/TAX Corrected to level 3 SG48/MOA Corrected to level 4 Furniture EDIFACT ORDERS / UN D.03A S3 Page: 3

4 2. GENERAL 2.1. Introduction This User Guide is a part of a series of EDI message handbooks established with the purpose of making electronical business easier by using standards for the content of each message. A common name for this series of Message Guides is EDI User Guides for national and international trade with furniture articles. This User Guide is named «Furniture EDI guide EDIFACT ORDERS». Similar User Guides will, or has alredady been developed for ORDRSP Order Response DESADV Despatch Advise INVOIC Invoice PRICAT Price and Sales Catalogue. The objective for making this series of User Guides is to promote standards of doing electronical business both in national and in international business. The documentation will be made available to parties who want to implement EDI in their business with their trading partners. The Furniture EDI guide EDIFACT Orders is based on a combination of the Nordic ebuilding-profile and a full EDIFACT ORDERS-profile. Adjustments to the NeB-profile has been made as well as some additional segments not currently included in the NeB-profile. The User Guide will be used for national and international trading. However this version is developed based on input from national trading-partners only, which means that there might be additional segments, data elemets and s needed for trading with some international trading partners. For changes to this guide, see chapter Development/Maintenance This User Guide is developed based on information requirements experienced during the last 10 years in national and international business between chains and stores on one side and suppliers on the other. The documentation is produced by a project group nominated by the BIT VIM-project, consisting of people from GS1Norway, Virke (The Federation of Norwegian Commercial and Service Enterprices) Furniture Suppliers and Furniture Chains and selected suppliers and retailer chains within the Furniture sector. The new standard contains s and qualifiers which will have the same meaning across borders, in addition to some s defined locally by this project. These s have a prefix Z, which means mutually defined for this profile. Changes in this document will be recorded in the Change Log in chapter 1 of this document. Virke is the owner of the Guide, and will have the future responsibility of organizing any development and maintenance of the Guide. Furniture EDIFACT ORDERS / UN D.03A S3 Page: 4

5 3. MESSAGE DESCRIPTION 3.1. Definition The purchase order is a message to be sent from the Buyer to the Supplier of goods or articles. The message specifies one or more articles to be ordered - with conditions settled between buyer and seller. The order shall be numbered by the Buyer with his purchase order number which in turn is very important to be taken care of by the Supplier and must be included in every one of the following electronical messages concerning this order (order confirmation, despatch advice (delivery note) and invoice) Principles The message is a purchase order specifying involved parties, and containing specification of articles to be ordered, quantities, requested delivery/shipping time and delivery addresses. Prices sent in the purchase order message is for information purpose only. If the Buyer expects the Supplier to act upon the prices sent in the purchase order message, this must be agreed upon by the trading partners before use. Other detailed information elements such as identification of the involved parties as Buyer and Supplier, article identification and delivery and payment terms must be settled in agreements before the electronical trade may start. The standards defined by GS1 (Global 1) are recommended to be used for identification of trading parties and articles ordered. This User Guide covers the information needs for ordering independent of the Buyers position in the value chain. The overall concept of using this message is to place an order for delivery, resulting in one invoice. One order can be split into several delivery dates and delivery addreses, which in turn results into several despatch advices. Other use of the message must be agreed upon by the trading partners before use Parties Parties involved in a business transaction must be uniquely identified. The preferred identifier is GLN (Global Location Number). End-customer and delivery place will usually not have a GLN and will therefore have to be identified by name and address. Identification of involved parties must be exchanged between the trading parties before going live. The following trading partners are identified: Trading partners Segment and for trading partner: NAD+SU NAD+BY NAD+IV NAD+DP NAD+UD RFF+CR BGM + xxxx Information needed: GLN + name GLN + name GLN + name Name/address + GLN if available GLN + name Customer name Customer order number Business scenario Type of trading partner: Supplier Buyer Invoice recipient Delivery location Endcustomer Store-customer Scenario 1 Stock order from region Supplier Region Region Region From region Scenario 2 Stock order from store to region Region Store Store Store From Store Scenario 3 Stock order from store directly to supplier Supplier Store Store Store From Store Scenario 4 Customer order from store to supplier via region Supplier Region Region Region/Store/ Customer Store Customer name on LIN-item From region Scenario 5 Customer order from store directly to supplier Supplier Store Store Store/Customer Customer name on LIN-item From Store Furniture EDIFACT ORDERS / UN D.03A S3 Page: 5

6 3.4. Order Testing It is most important that all EDI-messages has been properly tested before going into production. This guide supports 2 alternatives for testing: 1. Use of a test-gln in the UNB-segment, as the Recipient Identification The alternative of using a dedicated GLN for testing is a recommended way of testing. This means that the recipient of an EDI-message has dedicated one specific GLN to be used when the EDI-message is under test. By using a dedicated GLN for this, it is possible for the MTA (Message Transfer Agent), or the recipient to route the EDI-message directly to the recipients test-system 2. Use of test-indicator in the UNB-segment It is also possible to use the test-indicator to tell the recipient that this is a test-interchange. By specifying 1 in the test indicator element, the recipient is instructed to consider this interchange as a test. How testing should be done must be specified in the EDI-agreement between the Sender and Recipient 3.5. Order Change This EDI-guide does not support order change. Order change is a separate EDI-message, and is currently not considered to be part of this series of EDI-messages. How and when to change an order must be agreed upon and documented in the EDI-agreement between the Sender and Recipient Order Cancellation This guide supports the possibility to cancel a previously sent order. However the parties must be very carefull when using this option. If the previously sent order has been confirmed via an order response with status accepted, it should not be possible to cancel the order without discussing this with the supplier. Any use of the cancel-option must be agreed upon and documented in the EDI-agreement between the Sender and Recipient Order Resending The guide supports the ability to resend an order. Normally this will be the case if there has been some problems with the ordinary interchange, or some errors occurred in the original sending of the order. A resending must be agreed between the Sender and the Recipient before the order is sent Order Types Order Types is most often used to define different processes in the recipients ERP-system. For the Furniture area the following order types have been decided: 220 Order 226 Call off order ZZ1 Claims order This guide does not define or describe how the recipient should use the different order types. Which order types to be used, and under which conditions must be agreed upon and documented in the EDI-agreement between the Sender and Recipient. See also additional information in the ALI-segment. Furniture EDIFACT ORDERS / UN D.03A S3 Page: 6

7 3.9. Article Identification A prerequisite of being able to have an efficient electronic trade between Buyer and Supplier is to have a unique identification of articles being ordered. The articles must be recognized by the Suppliers ERP-system, and will in turn be sent back to the Buyers ERP-system in the EDI Order Response message. This information must be exchanged in advance of electronic trading. The use of GTIN (Global Trade Item Number) for article identification is highly recommended, but is not mandatory in the standard. Suppliers article number can be used to identify the articles being ordered, as long as it is a unique number and has been communicated to the buyer in beforehand. A challenge today is that a number of articles has additional characteristics like shape, color etc. It is most important that this information is described and shared in a unique way so that it can be used not only in the Order message but also in Order Response, Despatch Advice and Invoice. The descriptions and routines involved in this is not a part of this User Guide Requested Delivery or Shipment Date It is not always possible to propose a delivery or shipment date. The Sender can use the value 0 to indicate that he wants the shipment as soon as possible. The Recipient must in his Order Response convert the 0 to the nearest possible delivery or shipping date and send this back to the Sender Unit of Measure (UOM) When using GTIN as the identifier of ordered articles, the unit of measure will usually be PCE (pieces). This UOM may be omitted on the line item because it is a default value. Some products will be measured in other unit of measures, like kilos (KGM), metres (MTR), square metres (MTQ), cubic metres (MTK) etc. These UOMs are typical logistical UOMs. If the UOM is not PCE, the actual UOM must be used. Article catalogues containing Article identification and Unit of Measure (UOM) has to be exchanged between the trading parties prior to going live with electronic messaging. Additional s can be added, but s not in the -list must be sent to Virke for approval before they are used in the EDI-message Incoterms The use of Incoterms is often adviced in order to be aware of delivery terms for the order. The terms of delivery will be a part of the agreement between the the trading parties. More information at References This User Guide is based on the following documents. [1] ISO 9735, versjon 2, [2] UN/EDIFACT Draft directory, D.03A Furniture EDIFACT ORDERS / UN D.03A S3 Page: 7

8 4. EXAMPLE OF ORDERS MESSAGE Purchase Order from Buyer to Supplier Example This example is a typical order where GTIN is used as the primary identification of the ordered article. In addition suppliers article number is communicated for information purposes. EDIFACT segments/datalelements/s UNA:+,? ' Purchase Order Description UNB+UNOC: : : : ' =sender GLN =receiver GLN :0835=date and time of message 89101=Message reference 1=Order Response requested UNH+1+ORDERS:D:03A:UN:FUR01' BGM AC' DTM+137: :203' DTM+2: :102' ALI+++137' RFF+ON:42770 NAD+SU ::9++Superleverandøren AS' NAD+BY ::9++Superkjeden AS' RFF+VA:NO MVA' CTA+IC+:Per Olsen' COM :TE' 1=Means this is the first message in this interchange 220= Order Type. Means Normal Order 42770=Purchase order number 9=Original Order AC=Acknowledge with detail and change 137=Means following date is document/order date and time 203=format of the actual date/time 2=Requested delivery date/time =Requested delivery date 102=format of the actual date/time 137=Cancel order unless complete Buyers purchase order number SU=Suppliers GLN BY=Buyers GLN =VAT number for buyer IC= Contact person TE= Telephone Furniture EDIFACT ORDERS / UN D.03A S3 Page: 8

9 LIN :EN' PIA :SA' IMD+F++:::Super rammemadrass 90x220 cm' IMD+C++TU' QTY+21:2' FTX+LIN+++Optional text' CCI+11++CH:::0010:Fabric' CAV+:::0820:Tessa 61 Light Grey' PRI+AAB: :CA:CON' TAX+7+VAT+++:::25+S' MOA+124: ' ALC+A+Kampnje++1+DI:::Mengderabatt' PCD+3:10' MOA+8:699,90' UNS+S' MOA+125:6299,10' MOA+131:699,90' MOA+176:1574,78' CNT+2:1' UNT+30+1' UNZ ' 1=First lineitem =Identification number EN=Identification number is GTIN 1=Additional identification 12345=Additional identification number SA=Suppliers article number F=Free form C=Code from industry list TU=Traded unit 21=Ordered quantity 2=Quantity ordered Free text at line level Characteristics / class id Characteristics value AAB=Calculation gross CA=Catalogue CON=Contract Price 7=Tax VAT=Value added tax 25=The VAT tax % S= rate 124=Tax amount =The tax amount A=Allowance Kampanje=Reason for allowance 1=First step of calculation DI=Discount Mengderabatt=Description of the allowance 3=Means that the following number is the allowance percentage 10=The allowance percentage 8=Total amount of allowance 699,90=Allowance S=Detail/summary section separation 125=Taxable amount 6299,10=amount 131=Total charges/allowances 699,90=amount 176=Total VAT 1574,78=amount 2=Code meaning that the following number is the number of line items in message 1=The actual number of line items 30=Number of segments in this message 1=Reference to the actual message in this interchange 1=One message in this envelope 89101=Message reference (ame as in UNB) Furniture EDIFACT ORDERS / UN D.03A S3 Page: 9

10 5. SEGMENT STRUCTURE Counter No Tag St Max Occ Level Content UNA R 1 0 Service string advice UNB R 1 0 Interchange header UNH R 1 0 Message header BGM R 1 0 Beginning of message DTM R 3 1 Message date/requested delivery or shipment date ALI O 5 1 Additional information FTX O 99 1 Free text 0090 SG1 O 20 1 RFF-DTM RFF R 1 1 Reference DTM O 1 2 Date/time/period 0120 SG2 R 8 1 NAD-LOC-SG3-SG NAD R 1 1 Name and address LOC D 1 2 Place/location identification 0160 SG3 D 2 2 RFF RFF R 1 2 Reference 0220 SG5 O 1 2 CTA-COM CTA R 1 2 Contact information COM O 2 3 Communication contact 0250 SG6 O 1 1 VAT or other tax rate for VAT Exempt TAX R 1 1 Duty/tax/fee details 0290 SG7 D 1 1 CUX CUX R 1 1 Currencies 0410 SG10 O 10 1 TDT TDT R 1 1 Transport information 0460 SG12 O 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport LOC D 1 2 Place/location identification 0490 SG13 O 1 1 PAC-SG PAC R 1 1 Package 0520 SG14 O 2 2 PCI PCI R 1 2 Package identification 0540 SG19 O 9 1 ALC-SG21-SG ALC R 1 1 Allowance or charge 0560 SG21 O 1 2 PCD PCD R 1 2 Percentage details 0580 SG22 O 1 2 MOA MOA R 1 2 Monetary amount Furniture EDIFACT ORDERS / UN D.03A S3 Page: 10

11 Counter No Tag St Max Occ Level Content 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33- SG34-SG37-SG38-SG LIN R 1 1 Line item PIA O 1 2 Additional article identifiers IMD O 1 2 Description of article or service IMD O 1 2 Description Package type QTY R 2 2 Quantity DTM O 1 2 Delivery date/time requested MOA O 2 2 Monetary amount FTX O 1 2 Free text 1210 SG29 O CCI-CAV CCI R 1 2 Characteristics class.id CAV R 10 3 Characteristics value 1320 SG32 O 4 2 PRI PRI R 1 2 Price details 1380 SG33 O 10 2 RFF-DTM RFF R 1 2 Reference DTM O 1 3 Date/time/period 1430 SG34 O 99 2 Package-SG PAC R 1 2 Package 1510 SG36 O 5 3 PCI PCI R 1 3 Package identification 1560 SG37 O LOC-QTY-DTM LOC R 1 2 Place/location identification QTY O 1 3 Quantity DTM O 1 3 Delivery date/time/period when the split-delivery will take place 1610 SG38 O 1 2 TAX-MOA TAX R 1 2 VAT or other tax rate line item MOA O 1 3 VAT or other tax amount line item 1780 SG43 O 5 2 ALC-SG45-SG46-SG ALC R 1 2 Allowance or charge 1850 SG45 O 1 3 PCD PCD R 1 3 Percentage details 1870 SG46 O 1 3 MOA MOA R 1 3 Monetary amount 1900 SG48 O 1 3 TAX-MOA TAX R 1 3 VAT or other tax rate line item MOA O 1 4 VAT or other tax amount line item UNS R 1 0 Section control MOA O 11 1 Total amount of the order CNT O 1 1 Control total UNT R 1 0 Message trailer UNZ R 1 0 Interchange trailer Furniture EDIFACT ORDERS / UN D.03A S3 Page: 11

12 6. DESCRIPTION OF SEGMENTS IN DETAIL This chapter describes all segments and segment groups contained in the ORDERS message, FUR01 profile. Each segment is described with all data elements contained. Not all data elements are marked as part of this User Guide. Some data elements are described as not used and some are required. See s for usage in the bottom line of the page. The content of this chapter should be sufficient in order to determine which data elements is required in an order message. The example in chapter 4 also helps to describe the content of the message. Always discuss with your business partner about content of the message before you start to exchange electronical documents.. For some data elements where several s are available, the s are devided in two parts, primary s and secondary s. Secondary s are only to be used after agreement with the trading party. Furniture EDIFACT ORDERS / UN D.03A S3 Page: 12

13 UNA R 1 0 Service string advice UNA UNA1 Component data element separator M an1 R an1 UNA2 Data element separator M an1 R an1 UNA3 Decimal notation M an1 R an1 Use, or. UNA4 Release indicator M an1 R an1 UNA5 Reserved for future use M an1 R an1 UNA6 Segment terminator M an1 R an1 UNA:+.? ' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 13

14 UNB R 1 0 Interchange header UNB S001 Syntax identifier M R 0001 Syntax identifier M a4 R a4 UNOC UN/ECE level C 0002 Syntax version number M n1 R n1 3 Version 3 S002 Interchange sender M R 0004 Sender identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M R 0010 Recipient identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0014 Routing address C an..14 N Not used S004 Date/time of preparation M R 0017 Date of preparation M n6 R n Time of preparation M n4 R n Interchange control reference M an..14 R an..14 S005 Recipient's reference, password 0022 Recipient's reference/password M an..14 N Not used 0025 Recipient's reference/password qualifier C N C an2 N Not used 0026 Application reference C an..14 N Not used 0029 Processing priority C a1 N Not used 0031 Acknowledgement request C n1 D n1 1 Requested 0032 Communications agreement ID C an..35 N Not used 0035 Test indicator C n1 O n1 Use only with test 1 Interchange is a test UNB+UNOC: : : : ' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 14

15 UNH R 1 0 Message header UNH 0062 Message reference number M an..14 R an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M R 0065 Message type M an..6 R an..6 ORDERS Purchase order message 0052 Message version number M an..3 R an..3 D Draft version/un/edifact Directory 0054 Message release number M an..3 R an..3 03A Release A 0051 Controlling agency M an..2 R an..2 UN UN/CEFACT 0057 Association assigned C an..6 R an..6 FUR01 Furniture 0068 Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used UNH+1+ORDERS:D:03A:UN:FUR01' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 15

16 BGM R 1 0 Beginning of message BGM C002 Document/message name C R 1001 Document name C an..3 R an Order 226 Call off order ZZ1 Claims Order 1131 Code list identification C an..17 N Not used 1000 Document name C an..35 N Not used C106 Document/message C R identification 1004 Document identifier C an..35 R an..35 Buyers order number 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 1225 Message function C an..3 O an..3 Primary s 9 Original Secondary s 1 Cancellation 31 Copy 4343 Response type C an..3 R an..3 Response type for acknowledgment AC Acknowledge - with detail and change BGM AC' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 16

17 DTM R 3 1 Message date/requested delivery or shipment date DTM C507 Date/time/period M R 2005 Date or time or period function qualifier M an..3 R an Document/message date/time 2 Delivery date/time, requested 10 Shipment date/time, requested 2380 Date or time or period text C an..35 R N..12 Document Date 2379 Date or time or period format DTM+137: :203' C an..3 R an..3 Primary s 102 CCYYMMDD Secondary s 203 CCYYMMDDHHMM 616 CCYYWW Furniture EDIFACT ORDERS / UN D.03A S3 Page: 17

18 ALI O 5 1 Additional Information ALI 3239 Country of origin name 9213 Duty regime type 4183 Special condition C an..3 O Agree on 137 Cancel order unless complete delivery possible on requested date and/or time 142 Invoiced but not replenished 144 Deliver full order X1 No back orders when partial delivery X2 Back orders accepted when partial delivery 4183 Special condition C an..3 O Same as 4183 above 4183 Special condition 4183 Special condition 4183 Special condition ALI+++137' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 18

19 FTX O 99 1 Free text FTX 4451 Text subject qualifier M an..3 R an..3 DIN Delivery instructions PUR Purchasing information TRA Transportation information AAG Party instructions GEN Entire transaction set 4453 Free text function C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used C108 Text literal C R 4440 Free text M an..512 R an..512 Free text 4440 Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Language name 4447 Free text format FTX+DIN+++Samleveranse ønskes med ordre 12345' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 19

20 0090 SG1 O 20 1 RFF-DTM RFF R 1 1 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 COF Call off order number UO Ultimate Customer s Order Number AAG Offer number AEP Project number CR Customer reference number PL Price list number AER Project specification number CT Contract number 1154 Reference identifier C an..70 R an Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+PL: ' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 20

21 0090 SG1 O 20 1 RFF-DTM DTM O 1 2 Date/time/period DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R an Date or time or period format DTM+171: :102' M an..3 R an Reference date/time C an..3 R an CCYYMMDD Furniture EDIFACT ORDERS / UN D.03A S3 Page: 21

22 0120 SG2 R 8 1 NAD-LOC-SG3-SG NAD R 1 1 Name and address NAD 3035 Party function qualifier M an..3 R an..3 Primary s BY Buyer SU Supplier IV Invoicee SF Shipped From DP Delivery party UD Ultimate customer C082 Party identification details C R 3039 Party identifier M an..35 R an..35 GLN no Recommended and to be used according to ch. 3.3 in this guide 1131 Code list identification C an..17 N Not used C058 Name and address C O 3124 Name and address description M an..35 R an Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C an..3 R an..3 9 EAN International 91 Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent C080 Party name C R To be used according to ch 3.3 in this guide 3036 Party name M an..35 R an Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3036 Party name C an..35 N Not used Furniture EDIFACT ORDERS / UN D.03A S3 Page: 22

23 3045 Party name format C059 Street C D To be used according to ch 3.3 in this guide 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 C an..35 R an..35 O an..35 C an..35 N Not used 3042 Street and number or post C an..35 N Not used office box identifier 3164 City name C an..35 D an..35 To be used according to ch 3.3 in this guide C819 Country sub-entity details C N 3229 Country sub-entity name C an..9 N Not used 1131 Code list identification C an..17 N Not used 3228 Country sub-entity name C an..70 N Not used 3251 Postal identification C an..17 D an Country name C an..3 D an..3 ISO 3166 NAD+BY ::9++Skoogs AB::X+Tallvägen 45:X+Xstad SE' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 23

24 0120 SG2 R 8 1 NAD-LOC-SG3-SG LOC D 1 2 Place/location identification LOC 3227 Location function qualifier M an..3 R an..3 7 Place of delivery C517 Location identification C O 3225 Location name C an..35 N Not used 1131 Code list identification C an..17 N Not used 3224 Location name C an..256 A an..256 Location name in free text C519 Related location one identification 3223 First related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3232 Second related location name C an..70 N Not used 5479 Relation LOC+7+:::Grönegatan 14' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 24

25 0160 SG3 D 2 2 RFF Must be used with all trade in Norway RFF R 1 2 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 Primary s VA VAT registration number Secondary s To be used in trade outside Nordic countries FC Fiscal number GN Government reference number XA Company/place registration number AHP Tax registration number 1154 Reference identifier C an..70 R an Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used Must be used with all trade in Norway RFF+VA:SE ' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 25

26 0220 SG5 O 1 2 CTA-COM CTA R 1 2 Contact information CTA 3139 Contact function C an..3 O an..3 IC Information contact C056 Department or employee details C R 3413 Department or employee name C an..17 N Not used 3412 Department or employee name C an..35 O an..35 Partners Info. Contact Department, Employee, Store, etc CTA+IC+:Karl Svensson' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 26

27 0220 SG5 O 1 2 CTA-COM COM O 2 3 Communication contact COM C076 Communication contact M R 3148 Communication address identifier 3155 Communication address qualifier COM :TE' M an..512 R an..512 M an..3 R an..3 EM Electronic mail TE Telephone Furniture EDIFACT ORDERS / UN D.03A S3 Page: 27

28 0250 SG6 O 1 1 VAT or other tax rate for VAT Exempt TAX R 1 1 Duty/tax/fee details TAX 5283 Duty or tax or fee function qualifier C241 Duty/tax/fee type C R 5153 Duty or tax or fee type name M an..3 R an..3 7 Tax C an..3 R an..3 VAT Value added tax 1131 Code list identification C an..17 N Not used 5152 Duty or tax or fee type name C an..35 N Not used C533 Duty/tax/fee account detail C N 5289 Duty or tax or fee account M an..6 N Not used 1131 Code list identification C an..17 N Not used 5286 Duty or tax or fee assessment basis quantity C243 Duty/tax/fee detail C O C an..15 N Not used 5279 Duty or tax or fee rate C an..7 N Not used 1131 Code list identification C an..17 N Not used 5278 Duty or tax or fee rate C an..17 R n..7 The tax rate (numeric) should be presented as follows: 12.5% ==> : Duty or tax or fee rate basis C an..12 N Not used 1131 Code list identification C an..17 N Not used 5305 Duty or tax or fee category C an..3 R an..3 The use of any valid EDIFACT is permitted, the trading partners may limit the s in accordance with business and Furniture EDIFACT ORDERS / UN D.03A S3 Page: 28

29 instead of E. E Exempt from tax S rate 3446 Party tax identifier C an..20 N Not used 1227 Calculation sequence When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 12,5% ==> :12.5 TAX+7+VAT+++:::25+S' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 29

30 0290 SG7 D 1 1 CUX CUX R 1 1 Currencies CUX C504 Currency details C O 6347 Currency usage qualifier M an..3 R an..3 2 Reference currency 6345 Currency identification C an..3 O an..3 Order currency 6343 Currency type qualifier C an..3 O an..3 9 Order currency 6348 Currency rate C n..4 N Not used C504 Currency details C N 6347 Currency usage qualifier M an..3 N Not used 6345 Currency identification 6343 Currency type qualifier 6348 Currency rate C n..4 N Not used 5402 Currency exchange rate C n..12 N Not used 6341 Exchange rate currency market identifier CUX+2:SEK:9' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 30

31 0410 SG10 O 10 1 TDT TDT R 1 1 Transport information TDT 8051 Transport stage qualifier M an..3 R an Main-carriage transport 8028 Means of transport journey identifier C220 Mode of transport C O C an..17 N Not used 8067 Transport mode name C an..3 O an Maritime transport 20 Rail transport 30 Road transport 40 Air transport 8066 Transport mode name C an..17 O an..17 Text C001 Transport means C O 8179 Transport means description C an..8 O an Van, delivery 1131 Code list identification C an..17 N Not used 8178 Transport means description C an..17 N Not used C040 Carrier C N 3127 Carrier identifier C an..17 N Not used 1131 Code list identification C an..17 N Not used 3128 Carrier name C an..35 N Not used 8101 Transit direction indicator C401 Excess transportation information 8457 Excess transportation reason 8459 Excess transportation responsibility 7130 Customer shipment authorisation identifier C222 Transport identification C N 8213 Transport means identification name identifier C N M an..3 N Not used M an..3 N Not used C an..17 N Not used C an..9 N Not used Furniture EDIFACT ORDERS / UN D.03A S3 Page: 31

32 1131 Code list identification C an..17 N Not used 8212 Transport means identification name 8453 Transport means nationality 8281 Transport means ownership indicator TDT :Back lift+341' C an..35 N Not used Furniture EDIFACT ORDERS / UN D.03A S3 Page: 32

33 0460 SG12 O 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport TOD 4055 Delivery or transport terms function 4215 Transport charges payment method C100 Terms of delivery or transport C R 4053 Delivery or transport terms description C an..3 O an..3 6 Delivery condition 4 Collected by customer C an..3 C an..3 Agree on Incoterms 1131 Code list identification C an..17 N Not used 4052 Delivery or transport terms description 4052 Delivery or transport terms description C an..70 C an..70 To be used with DE 4055=4 C an..70 N Not used TOD+6++EXW' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 33

34 0460 SG12 O 1 1 TOD-LOC LOC D 1 2 Place/location identification LOC 3227 Location function qualifier M an..3 R an..3 1 Place of terms of delivery C517 Location identification C O 3225 Location name C an..35 N Not used 1131 Code list identification C an..17 N Not used 3224 Location name C an..256 O an..70 Free text C519 Related location one identification 3223 First related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3232 Second related location name C an..70 N Not used 5479 Relation This segment is used if the terms of delivery specified in the TOD segment requires the identification specifically of the place of delivery LOC+1+:::Møbelleverandør1, Sykkylven' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 34

35 0490 SG13 O 1 1 PAC-SG PAC R 1 1 Package PAC 7224 Package quantity C n..8 N C531 Packaging details C N 7075 Packaging level 7233 Packaging related description 7073 Packaging terms and conditions C202 Package type C N 7065 Package type description C an..17 N Not used 1131 Code list identification C an..17 N Not used 7064 Type of packages C an..35 N Not used C402 Package type identification C O 7077 Description format M an..3 R an..3 E Free-form short description 7064 Type of packages M an..35 R an..35 Free text 7143 Item type identification 7064 Type of packages C an..35 N Not used 7143 Item type identification C532 Returnable package details C N 8395 Returnable package freight payment responsibility 8393 Returnable package load contents PAC+++++E:Kartong' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 35

36 0520 SG14 O 2 2 PCI PCI R 1 2 Package identification PCI 4233 Marking instructions C an..3 R an Buyer's instructions C210 Marks & labels C R 7102 Shipping marks description M an..35 R an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 8275 Container or package contents indicator C827 Type of marking C N 7511 Marking type M an..3 N Not used 1131 Code list identification C an..17 N Not used PCI+16+Ordrenummer 12345:Bohus Grukkedalen:Kunde Ole Olsen' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 36

37 0540 SG19 O 9 1 ALC-SG21-SG ALC R 1 1 Allowance or charge ALC 5463 Allowance or charge qualifier C552 Allowance/charge information C N M an..3 R an..3 A Allowance C Charge 1230 Allowance or charge identifier C an..35 O Reason for Allowance or charge 5189 Allowance or charge identification 4471 Settlement means 1227 Calculation sequence C an..3 O 1 First step of calculation 2 Second step of calculation 3 Third step of calculation 4 Fourth step of calculation C214 Special services identification C O 7161 Special service description C an..3 R an..3 Primary Codes Charge FC Freight service Primary s Discounts CL Contract allowance DI Discount QD Quantity discount PAD Promotional allowance OTE Allowance in general PAR Partner or customer discount VAB Volume discount WHE Wholeseller discount to chain or store ZZ1 Employee discount ZZ2 Exhibition discount ZBS Bonus Furniture EDIFACT ORDERS / UN D.03A S3 Page: 37

38 1131 Code list identification C an..17 N Not used 7160 Special service description C an..35 O an..35 Description of special service 7160 Special service description C an..35 N Not used ALC+C+++++FC:::Tillegg for frakt til kunde' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 38

39 0560 SG21 O 1 2 PCD PCD R 1 2 Percentage details. PCD C501 Percentage details M R 5245 Percentage type qualifier M an..3 R an..3 3 Allowance or charge 5482 Percentage C n..10 R n..10 % 5249 Percentage basis identification 1131 Code list identification C an..17 N Not used 4405 Status description PCD+3:9' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 39

40 0580 SG22 O 1 2 MOA MOA R 1 2 Monetary amount MOA C516 Monetary amount M R 5025 Monetary amount type qualifier M an..3 R an..3 8 Allowance or charge amount 5004 Monetary amount C n..35 R n..35 Amount 6345 Currency identification 6343 Currency type qualifier 4405 Status description MOA+8:150' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 40

41 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33-SG34-- SG37-SG38-SG LIN R 1 1 Line item LIN 1082 Line item identifier C an..6 R an..6 Line number in message 1229 Action request/notification description C212 Item number identification C R 7140 Item identifier C an..35 R an..35 GTIN Use of GTIN is strongly recommended. Other identifiers must be agreed between the parties 7143 Item type identification C an..3 R an..3 EN International Article Numbering Association (EAN) 1131 Code list identification C an..17 N Not used C829 Sub-line information C N 5495 Sub-line indicator 1082 Line item identifier C an..6 N Not used 1222 Configuration level number C n..2 N Not used 7083 Configuration operation LIN :EN' Furniture EDIFACT ORDERS / UN D.03A S3 Page: 41

42 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG PIA O 1 2 Additional article identifier(s) 1 PIA 4347 Product identifier qualifier M an..3 R an..3 1 Additional identification C212 Item number identification M R 7140 Item identifier C an..35 R an..35 Additional Article Number Item type identification C an..3 O an..3 Secondary to agree SA Supplier's article number 1131 Code list identification C an..17 N Not used C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification 1131 Code list identification C an..17 N Not used C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification 1131 Code list identification C an..17 N Not used No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 42

43 C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification 1131 Code list identification C an..17 N Not used C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification 1131 Code list identification C an..17 N Not used Use of segment PIA must be based on an agreement PIA :SA' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 43

44 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG IMD O 1 2 Description of article or service IMD 7077 Description format C an..3 R an..3 F Free-form C272 Item characteristic C N 7081 Item characteristic 1131 Code list identification C an..17 N Not used C273 Item description C R 7009 Item description C an..17 N Not used 1131 Code list identification C an..17 N Not used 7008 Item description C an..256 R an..256 Description 7008 Item description C an..256 O an..256 see 7008 # Language name 7383 Surface or layer IMD+F++:::Super rammemadrass 90x220 cm' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 44

45 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG IMD O 1 2 Description Package type IMD 7077 Description format C an..3 R an..3 C Code (from industry list) C272 Item characteristic C N 7081 Item characteristic 1131 Code list identification C an..17 N Not used C273 Item description C R 7009 Item description C an..17 R an..17 CU Consumer unit TU Trade unit DU Despatch unit 1131 Code list identification C an..17 N Not used 7008 Item description C an..256 N Not used 7008 Item description C an..256 N Not used 3453 Language name 7383 Surface or layer IMD+C++TU' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 45

46 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG QTY R 2 2 Quantity QTY C186 Quantity details M R 6063 Quantity type qualifier M an..3 R an..3 Primary s 21 Ordered quantity 59 Numbers of consumer units in the traded unit Secondary s Z47 Quantity in price UoM 6060 Quantity M an..35 R an..35 Quantity 6411 Measurement unit C an..8 O an..8 Use PCE as default. PCE piece (STK) MTK square metre MTQ cubic metre MTR metre CMT centimetre KGM kilogram LTR litre If split deliveries this data segment is the total quantities ordered, and must equal the total quantity in the SG37 DE is only to be used for confirmation purposes QTY+21:10:PCE' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 46

47 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG DTM O 1 2 Delivery date/time, requested. DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 O an Date or time or period format DTM+2: :102' M an..3 R an..3 2 Delivery date/time, requested 10 Shipment date/time, requested C an..3 O an..3 Primary s 102 CCYYMMDD Secondary s 203 CCYYMMDDHHMM 616 CCYYWW No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 47

48 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG MOA O 2 2 Monetary amount MOA C516 Monetary amount M R 5025 Monetary amount type qualifier M an..3 R an Tax amount 203 Line item amount 5004 Monetary amount C n..35 R n..15 Amount 6345 Currency identification 6343 Currency type qualifier 4405 Status description MOA+203:4664.5' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 48

49 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-MOA-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG FTX O 1 2 Free text FTX 4451 Text subject qualifier M an..3 R an..3 LIN Line item 4453 Free text function C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used C108 Text literal C R 4440 Free text M an..512 R an..512 Free text 4440 Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Language name C an..3 O an..3 Language according to ISO-standard 4447 Free text format Remarks: Only to be used after agreement with supplier FTX+LIN+++Bla, bla,bla' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 49

50 1210 SG29 O CCI-CAV Customer description of characteristics. Only to be used after agreement with supplier CCI R 1 2 Characteristic/class id. CCI 7059 Class type C an..3 O an Product C502 Measurement details C N Not used 6313 Measured attribute 6321 Measurement significance 6155 Non-discrete measurement name 6154 Non-discrete measurement name C240 Characteristic description C O C an..17 N Not used C an..70 N Not used 7037 Characteristic description M an..17 R an..17 CH Characteristic 1131 Code list identification C an..17 N Not used 7036 Characteristic description C an..35 O an..35 Characteristic number 7036 Characteristic description C an..35 O an..35 Characteristic value 4051 Characteristic relevance CCI+11++CH:::0010:Fabric' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 50

51 1210 SG29 O CCI-CAV Customer description of characteristics. Only to be used after agreement with supplier CAV R 10 3 Characteristics value CAV C889 Characteristic value M R 7111 Characteristic value description 1131 Code list identification C an..17 N Not used 7110 Characteristic value description C an..35 R an..35 Characteristic number 7110 Characteristic value description C an..35 R an..35 Characteristic value CAV+:::0820:Tessa 61 Light Grey' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 51

52 1320 SG32 O 4 2 PRI PRI R 1 2 Price details PRI C509 Price information C R 5125 Price qualifier M an..3 R an..3 AAA Net Price AAB Calculation gross 5118 Price amount C n..15 R n Price type C an..3 O an..3 CA Catalogue CT Contract 5387 Price specification C an..3 O an..3 CON Contract price PRP Promotional price 5284 Unit price basis quantity C n..9 N Not used 6411 Measurement unit C an..8 N Not used 5213 Sub-line item price change operation PRI+AAB:45.00:CA:CON' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 52

53 1380 SG33 O 10 2 RFF-DTM RFF R 1 2 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 COF Call off order number UO Ultimate Customer s Order Number AAG Offer number AEP Project number CR Customer reference number PL Price list number AER Project specification number CT Contract number 1154 Reference identifier C an..70 R an Document line identifier C an..6 O an Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+PL: ' No = Consecutive segment number MaxOcc = Maximum occurrence of the segment/group Counter = Counter of segment/group within the standard St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used FURNITURE EDIFACT ORDERS / UN D.03A S3 Page: 53