2019 Fredericksburg Arts & Craft Shows

Transcription

1 13th Annual 14th Annual 11th Annual April 6-7 October Dec Fredericksburg Arts & Craft Shows VENDOR APPLICATION Fredericksburg Expo Center Fredericksburg, Virginia Sales Contact Casey Silversmith

2 Our Mission Ballantine Management Group of Virginia is an event management company specializing in the production of consumer and trade show events. Each event features a Total Marketing Commitment, which includes a comprehensive marketing plan consisting of electronic and print advertising, social media, direct mail and , as well as working with exhibitors to reach new potential customers. Other events produced in the Fredericksburg market include: Barrels, Bites & Brews Festival Fredericksburg Boat Show Fredericksburg Fall RV & Boat Super Sale Fredericksburg Outdoor Show Fredericksburg Pet Show Fredericksburg RV Show Fredericksburg Spring & Fall Home Shows Mid-Atlantic Baseball & Softball Expo Mid-Atlantic Endurance & MultiSport Expo The Big Day - Bridal Shows The Kids Expo - Fredericksburg XC4 Users Conference & Tradeshow Why You Should Exhibit Increase your company s name recognition. Increase sales & acquire leads. Participating in a consumer show is one of the most cost effective ways of advertising. Showcase your product or service. Create a one-on-one experience to buyers through face-toface marketing. Company name & hyperlink to company s website will be listed on event website for up to a year. Company name listed in event program distributed to all attendees. Increased company exposure is available through sponsorship opportunities including participating in program ads, expo attendee bags and web banners on event website. Pre-Event Promotion: Marketing Campaign to Attendees at all Fredericksburg Expo Center Events Throughout the Year 30,000+ Rack Cards Distributed Throughout Fredericksburg Region Over 500 Television Commercial Spots Radio Campaign on All Local & Regional Radio Stations Marketing Campaign Newspaper & Magazine Print Ad Campaign Internet / Web Banner Ad Campaign Social Media Marketing via Facebook Participating Industries Baskets Buy / Sell Gifts (Spring Only) Ceramics Children s Items Clothing/Accessories Fine Art Glass Gourmet Food Jewelry Leather Metal Works Mixed Media Music Needlework Paintings Photography Pottery Scrapbooking Sculpture Woodworking

3 Fredericksburg Arts & Craft Shows 2019 Vendor Pricing Vendors will have company name listed on show website with hyperlink to company website, company name listing in show program & complimentary wireless internet. Booth Space includes 8 backdrape & 3 side rails. Spring (Apr 6-7) & Fall (Oct 19-20) Shows Handmade Arts / Crafts Vendors Only Booth Size Price 10 x 10 $ x 20 $ x 30 $725 Spring Show - April 6-7 Buy / Sell Gift Vendors Only Booth Size Price 10 x 10 $ x 20 $ x 30 $1,025 Holiday Show - December 6-8 Handmade Arts / Crafts Vendors Only Booth Size Price 10 x 10 $ x 20 $ x 30 $800 *Corner Add-On +$25 Due to the non-permanent nature of the exhibit material, booth sizes may range from 9 6 x 9 6 to 10 6 x Eligibility / Application Requirements SPRING ONLY: There are two categories for accepted items to the Spring Arts & Crafts Faire: 1. Handmade All items in the Handmade category are to be original works, handcrafted in the USA by the vendor filling out the application. No partially finished or manufactured items accepted for this category. 2. Buy / Sell Gifts There will be a limited number of Buy / Sell Gifts vendors permitted to display in the Spring show only and will be setup in a separate section of the show. Vendors in this section are not permitted to sell items considered Handmade. FALL & HOLIDAY: Handmade Only All items in the Handmade category are to be original works, handcrafted in the USA by the vendor filling out the application. No partially finished or manufactured items accepted for this category. ALL SHOWS Photos of your merchandise and at least one (1) photo of your display are required with the application. Photos may be sent with the application or may be ed to Casey Silversmith at Support@bmg1.com. Photos will not be returned and may be used in event promotion. Please reference in the subject line: BMG Arts & Crafts (Spring, Fall or Holiday). If your application is not accepted, you will be notified and all deposits will be returned. A $50 returned check service charge will be assessed for each dishonored check. Ballantine Management Group of Virginia reserves the right to remove/expel the applicant without refund. Miscellaneous Exhibitors must wear their provided exhibitor badge at all times during the show. Lost badges will be replaced for a $3.00 fee. Bring plenty of small bills and change.

4 Fredericksburg Arts & Craft Shows Important Dates & Times Fredericksburg Spring Arts & Crafts Faire April 6-7, 2019 SHOW HOURS Saturday, April 6: 10:00am 6:00pm Sunday, April 7: 11:00am 4:00pm SETUP Friday, April 5: 10:00am 8:00pm Saturday, April 6: 7:30am 9:30am BREAKDOWN Sunday, April 7: 4:00pm 8:00pm Monday, April 8: 9:00am Noon Fredericksburg Fall Home & Craft Festival October 20-21, 2019 SHOW HOURS Saturday, October 19: 10:00am 6:00pm Sunday, October 20: 11:00am 4:00pm SETUP Friday, October 18: 8:00am 8:00pm Saturday, October 19: 7:30am 9:30am BREAKDOWN Sunday, October 20: 4:00pm 8:00pm Monday, October 21: 9:00am - Noon Fredericksburg Holiday Craft Show December 6-8, 2019 SHOW HOURS Friday, December 6: 10:00am - 6:00pm Saturday, December 7: 10:00am 6:00pm Sunday, December 8: 11:00am 4:00pm SETUP Thursday, December 5: 10:00am 8:00pm Friday, December 6: 7:30am - 9:30am BREAKDOWN Sunday, December 8: 4:00pm 8:00pm Monday, December 9: 9:00am Noon Booth Assignment Procedure Review the floor plan that is included in this application, choose three locations and indicate these booths on the contract. Every effort will be made to assign you your top choice. Previous exhibitors: please be sure to list booth number(s) of top choice(s). Booths will be assigned on a first come, first served basis with a completed and signed contract accompanied by at least a 50% nonrefundable/non-transferrable down payment (balance due 30 days prior to show). No assignments will be made unless this policy is followed. Ballantine Management Group of Virginia reserves the right to make any changes with or without notice to ensure no company will be placed by its competitors, traffic flow and an overall appearance of the show. Payment Methods CASH/CHECK/CREDIT CARD At least 50% of fee due at signing of contract. Remaining balance due 30 days prior to the show. Licensing / Taxes All vendors need to comply with State of Virginia tax laws available online at Business owners are responsible for collecting and reporting their own taxes. Exhibitor Services Exhibitor Services (electric, tables & chairs) are arranged and by and made payable to the Fredericksburg Expo & Conference Center. Services such as ordering exhibitor badges, inline booth rules, banner hanging, electric & water, decorating, internet & phone, booth cleaning, drayage and forklift service can all be ordered in advance. Additional services can be provided by requesting information from Exhibitor Services at (540)

5 Fredericksburg Arts & Craft Shows FLOOR PLAN North Drive-In Loading Entrance South Drive-In Loading Entrance Food Court & Restrooms Main Entrance

6