Nebraska Optometry s Meeting 2017 Celebrating a Milestone for Primary Eye Care

Transcription

1 NEBRASKA OPTOMETRIC ASSOCIATION Nebraska Optometry s Meeting 2017 Celebrating a Milestone for Primary Eye Care September 22-24, 2017 Younes Conference Center 416 W Talmadge Rd Kearney, NE Exhibitor & Sponsorship Opportunities

2 Celebrating a Milestone: 30 Years of TPA in Nebraska Nebraska Optometry s Meeting - Annual Fall Convention September 22-24, 2017 at Younes Conference Center in Kearney, NE The 2017 Nebraska Optometry s meeting, Annual Fall Convention, will be a celebration of the 30 year anniversary of the state s Therapeutic Practice Act (TPA) that allowed optometrists to treat eye disease and vision difficulties. Not only will the event offer a celebration of the TPA, but it will also present you with an opportunity to connect with Nebraska Optometrists, optometry professionals, and fellow vendors. The Nebraska Optometric Association (NOA) can help you maximize your return on investment. We are excited to offer a variety of opportunities for you to reach optometrists and para optometrics from across the state. There are the traditional exhibit booths and hospitality suites that offer you the chance to take advantage of the traffic and energy to make meaningful connections and enhance relationships with optometrists and their staff, along with a variety of sponsorship options. Look over all of the great options, make your choices and return your registration. Let us know if we can be of assistance as you make your selections. We value the partnership we have with our industry vendors, and look forward to collaborating with you again this year. Hotel Reservation Information: Deadline for NOA Convention Group Rate: August 25, 2017 Convention Reach 110+ optometrists and 200 paraoptometrics in just one event! Brand Awareness Increase your brand awareness with a crosssection of Nebraska s optometric professionals. NOA membership includes more than 270 optometrists. Act Now Opportunities are available on a first-come, first-served basis. Nebraska s Primary Eye Care Providers Doctors of Optometry serve in more than 80 communities across the state of Nebraska. For more information, contact NOA at noa@assocoffice.net or Fairfield Inn 510 Talmadge Rd Kearney, NE $ Comfort Inn 118 3rd Avenue Kearney, NE $ LaQuinta Inn & Suites 108 3rd Avenue Kearney, NE $ Next Year s NOA Convention September 28-30, 2018 Kearney, NE 2 Nebraska Optometry s Meeting

3 Exhibit Booths Exhibitor Booths Friday, September 22nd ~ 5:00 pm - 8:00 pm Hors d oeuvres for all attendees will be served in the Exhibit Hall. Exhibitor Booths 8' x 10' exhibit booth includes: 8 curtained back wall 3 curtained side wall 8 draped table 2 chairs Exhibit hours of 5:00 pm 8:00 pm 110v electricity available for an additional $20 fee Exhibitor booth price: $615 (see pages 5-7 for Exhibitor Registration) Exhibitor Benefits Interact with more than 110 optometrists and 200 paraoptometric staff who gather for the annual NOA Fall Convention. Your best opportunity to feature new products and services, establish new relationships and maintain current contacts. A complimentary mailing list of OD attendees after the Convention. Promotional materials may be inserted into attendee on-site registration packets at no charge. This information may be a one-page flyer, coupon, or other advertisement (no larger than 8 1/2 x 11 ), and must be received in the NOA office by September 1. Free 50-word contact listing in the Convention Program and signage for your booth. (Must accompany registration) Register by August 25 for discounted pricing. Booth Set-Up & Breakdown Booth & Hospitality Suite Set-Up: Friday, September 22, 2:00-4:30 pm Exhibit Booth Breakdown: Exhibits must be torn down and removed from the hall by 10:00 pm Friday, September 22. Hospitality Suites Friday, September 22nd ~ 8:00 pm - 12:00 midnight Hotel rooms to be used as Hospitality Suites will be located at the LaQuinta Inn & Suites, with four available on the 3rd floor and four available on the 4th floor. You will have the ability to bring in your own food and beverages to serve attendees or order food and beverages directly from the hotel. Hospitality suite price: $465 Limited Hospitality Suites Available Reserve Yours Today! (see pages 5-6 for Hospitality Room registration) Partner Hospitality Suites at the LaQuinta Inn & Suites are first available to 2017 Diamond, Platinum & Gold Partners In Professionalism. Other exhibitors can select hospitality suites if suites remain after Partner companies have made their selections. If you are interested in information about the Partner Program for 2018, please contact the NOA office. Sponsorship Options NOA has a variety of sponsorship options available to provide additional opportunities for you and your brand to be visible to attendees. There are multiple ways to get visibility connected with sponsoring events or activities during the convention, or by having items with your company name and logo distributed to attendees. New this year is our Super Booth. Interested in taking your booth to the next level? NOA is offering a SUPER BOOTH Sponsorship this year! A Super booth sponsorship provides you with two booths; one for your promotional needs and the second as a beer station highlighting the local Kearney Brewery, Thunderhead Brewery. NOA will also provide you with 150 drink tickets that you can hand out to attendees who visit your booth. You will be the exclusive sponsor of the beer station within your Super Booth. Your company will be highlighted as a Super Booth sponsor in marketing materials. This opportunity is limited! We only have 2 Super Booths available. See Page 9 for a list of options and prices, and if the options aren t quite right for you, contact us to discuss how to develop a customized opportunity for your company. Sponsors will be recognized verbally during the convention, in the convention program, at the event you choose to sponsor, and in the NOA newsletter that goes to the entire membership following the convention. Nebraska Optometry s Meeting 3

4 Exhibit Hall W N E S SEATING AREA BAR Cocktail tables FOOD STATION Cocktail tables Super Booth Sponsor FOOD STATION Cocktail tables Cocktail tables Super Booth Sponsor 4 NOA Booth 4 Nebraska Optometry s Meeting

5 Nebraska Optometric Association 2017 Fall Convention September 22-24, 2017 Younes Conference Center Kearney, NE Company Name: Please complete reverse side Contact Name: Address: City: State: Zip Code: Phone: Cell: Website: Local Representative(s) responsible for exhibit table (if different from above): Exhibitor Contract Booth Set-Up: Friday, Sept. 22, 2:00 pm - 4:30 pm Booth Hours: Friday, Sept. 22, 5:00-8:00 pm Hospitality Suite Hours: Friday, Sept. 22, 8:00 pm - Midnight Breakdown: Exhibits must be torn down and removed from the hall by 10:00 p.m. Friday, Sept. 22. Name(s): Address: City: State: Zip Code: Phone: Exhibitor accepts & agrees to all terms & conditions appearing on this contract & printed in this publication. Exhibitor agrees to waive & hold harmless NOA & show management from any liabilities for the safety of its exhibits & other property against robbery, fire, accident, or any other hazard whatsoever, without limitation. Loss of, or damage to exhibits, articles or merchandise, other personal property owned, rented or leased by the exhibitor is the sole responsibility of the exhibitor. Security is the obligation of the exhibitor. Signature: Title: (Contract must be signed by authorized representative) Indicate your 1st, 2nd & 3rd choice for booth location number below: Exhibit Booth: Booth spaces are indicated on the accompanying diagram located on page 4. Send contract & payment to: NOA Mail: 1633 Normandy Ct., Suite A, Lincoln, NE noa@assocoffice.net Fax: Questions? Call us at Standard Booth Package ($615) Hospitality Suite ($465)* * Diamond, Platinum & Gold Partners in Professionalism receive 1 complimentary booth and 1 complimentary Hospitality Suite Additional Booth ($565) Additional Booth $35 each (2 included in booth price; include names on reverse) Additional $10 each Electricity $20 (additional $40 if postmarked after August 25, 2017) Total Enclosed _ Payment Method: p Visa p Mastercard p American Express p Discover p Check (Payable to NOA) Name as it appears on credit card Account # Expiration Date / Sec Code Signature Billing Address When you provide a check as payment, you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment, and you will not receive your check back from your financial institution. Nebraska Optometry s Meeting 5

6 Exhibitor Onsite Program Listing Information Additional Reps Attending 2 included in booth price. $35 each additional rep. Please include names of additional representatives attending so we can have name badges available. Name City State Name City State Name City State Name City State * Free Promotional Insert (will be included in all attendee packets) Yes No * Onsite Program (the following information will be used for the onsite program and must accompany registration) Company Name: Phone: Website: Describe the products or services you are exhibiting or promoting. We reserve the right to edit promotional copy. Limit of 50 words. Please information to noa@assocoffice.net (preferred) or provide information below. Booth and Hospitality Suite Location Preference If you prefer not to be located by certain exhibitors or hospitality suites, please list them here and we will do our best to accommodate you: Hospitality Suite: Included in the NOA Diamond, Platinum & Gold Partner benefit packages; for other exhibitors--$465 for a hospitality suite if hospitality suite available. Partner Hospitality Suites at the LaQuinta Inn & Suites are available to 2017 Diamond, Platinum & Gold NOA Partners In Professionalism on a first-come, first-served basis. Other exhibitors can select Hospitality Suites if rooms remain after Partner companies have made their selections. If you are interested in information about the Partner Program for 2018, please contact the NOA office. Fees: Standard Booth Package - $615 (complimentary booth for Diamond, Platinum & Gold Partners) - 8'x10' - booth space - Pipe & drape - One - 8' draped table with 2 chairs - Registration for 2 representatives (Additional representatives may register for $35 each; please provide names of additional representatives below). NOTE: Exhibitors must provide their own extension cords. NOA and the Younes Conference Center are not responsible for providing electrical cords, and additional equipment is not guaranteed to be available on-site. 110v hookup for an additional $20 fee (Exhibitors must provide their own extension cords) Additional Booth(s) - $565 each Partner Hospitality Suite - Complimentary for Diamond, Platinum & Gold Partners NOTE: Partners must provide their own extension cords. NOA and the Younes Conference Center are not responsible for providing electrical cords, and additional equipment is not guaranteed to be available on-site. Hospitality Suite for other exhibitors - $465 (only hospitality suites not selected by Partners are available) 6 Nebraska Optometry s Meeting

7 Exhibit Policies & Shipping Information Exhibit Booth Policies Exhibitor registration is processed on a first-come, first-served basis by postmark date when accompanied by full payment. A registration will not be processed, nor will exhibit booth space be held until full payment is received. Standard Booth Package: 8'x10' booth; pipe & drape; one 8' draped table with 2 chairs; 110v hookup ($20 fee); registration for 2 representatives. (Additional representatives - $35 each) Hospitality Suites: Vendor agrees to abide by open hours published in this brochure (8:00 pm - 12 am). Note: Beds & tables cannot be moved. Display Regulations: Signs or decorative materials may not protrude into the aisles or encroach upon neighboring booths. Do not obstruct any aisles, passageways or exits leading to any fire extinguishing appliances. Do not post, tack, nail or screw anything to columns, walls, floor or other parts of the building. Any damage or defacement caused by infractions of this rule will be remedied by NOA at the expense of the exhibitor responsible for the damage. NOA may require any exhibitor to make changes to the exhibit if, in NOA's opinion, the exhibit does not conform to prevailing standards of good taste or interferes with the rights of other exhibitors. Products and services exhibited or advertised should serve the interests of the show attendees, and not detract from other exhibits. NOA reserves the right to determine the eligibility and/or suitability of any organization or product for inclusion in the exhibit hall and reserves the right to require withdrawal of any exhibit with just cause. Preference will be given to vendors who exhibited the previous year and who serve the professional interests of the attendees. No exhibitor shall reassign, sublet or share space allotted without the written consent of the NOA. Demonstrations, interviews and other activities must be confined within the exhibit space and must not impede traffic through the aisles. Liability and Insurance: NOA advises exhibitors to see that their regular company insurance includes coverage outside the company premises and that they have their own theft, public liability and property damage insurance. NOA and all organizations and individuals employed by, or associated with NOA will not be responsible for injury or damage that may occur to any exhibitor or his/her employees or agents. Nor shall NOA be responsible for the safety of any exhibit or for property against robbery, fire, accident, or any other destructive causes. Shipping: Freight shipments will not be accepted more than five (5) days prior to Sept. 22. Shipments arriving before this time will be subject to storage charges of $10.00 per package, per day or may be refused by the Hotel/Conference Center. No C.O.D. shipments will be accepted. All shipments must have visibly displayed the following information on each package or item: Name of Show or Event the shipment is for. Full name of the individual that will be claiming the shipment. Full address and contact information, including phone number, of the company shipping the item. Shipping address: Younes Conference Center, 416 W Talmadge Road, Kearney, NE Shipments may be left after the event awaiting pick-up only if they are fully packed and ready for shipment with bill of lading attached and have been checked in with Hotel/Conference Center staff. The Hotel/Conference Center staff may require the item be moved to a storage area to accommodate other incoming events. Moving of the item is the exhibitor s responsibility. Outbound shipments must be picked-up within four (4) days following the event s conclusion. Any items left in the exhibit area that have not been identified and checked-in with Hotel/Conference Center staff as outgoing shipments, or have not been picked-up within four (4) days after the event s conclusion, will be disposed of. Damage Fees: Clean-up or damage fees assessed by the Younes Conference Center to an exhibitor's personal sleeping room are the responsibility of the exhibitor. The signature on the Exhibitor Contract (page 5) by an authorized representative indicates understanding and acceptance of the stipulations listed above. Policy for Meetings by Outside Groups: Any meetings that are to be held by outside groups must be scheduled at times that do not conflict with NOA sponsored activities and are subject to approval by the NOA Board of Directors. Outside groups should contact the NOA Office at noa@assocoffice.net or with meeting requests. Nebraska Optometry s Meeting 7

8 NOA Partners in Professionalism Program Diamond Partners Platinum Partners Gold Partners Silver Partners Interested in becoming an NOA Partner in Professionalism? The NOA Partner Program offers a selection of ways to place your services or products in front of optometrists. Our Partner Packages are designed to offer a significant value and return on your investment. We have four levels of sponsorship available: Platinum, Gold, Silver and Bronze. Watch for 2018 NOA Partner in Professionalism information in the coming months. Or contact NOA at or noa@assocoffice.net for more information. 8 Nebraska Optometry s Meeting

9 Sponsorship Get Their Eyes On Your Brand Can t be there to exhibit, but want to support the NOA and have your company name seen by 300+ attendees? Or, maybe you want some additional recognition with your exhibit booth or hospitality suite. Limited opportunities may be available for below sponsorships. Take advantage of a valuable opportunity to have your company highlighted at the convention by sponsoring any of the following: NEW - SUPER BOOTH NEW - Super Booth ($1,100) Interested in taking your booth to the next level? NOA is offering a Event App ($1,500) SUPER BOOTH Sponsorship this year! A Super booth sponsorship Awards Booklet ($500) provides you with two booths; one for your promotional needs and the second as a beer station highlighting the local Kearney Onsite Brochure ($500) Brewery, Thunderhead Brewery. NOA will also provide you with 150 drink tickets that you can hand out to attendees who visit Fall Conv. Banquet & Awards Dinner ($2,000) your booth. You will be the exclusive sponsor of the beer station Exhibit Hall Food Station ($500) within your Super Booth. Your company will be highlighted as a Super Booth sponsor in marketing materials. This opportunity is Inspirational Breakfast-Sunday (ODs & Paras) ($800) limited! We only have 2 Super Booths available. See the exhibit Snack Break (ODs & Paras) ($700) layout on page 4 for the location of the Super Booths. Contact the NOA office with any questions. Welcome Coffee (ODs & Paras) ( $300) SOLD OD Lunch - Saturday ($500) Para Lunch - Saturday ($500) Student Sponsorship ($300/student) Pre-convention ($250) to all NOA attendees ODs and Paras (exhibitors only) Customized with your promotional information sent from the NOA office to all Convention attendees Lanyards for name badges ($1,000) SOLD New Member Reception Sponsor ($250) Fall Convention Giveaways (call the office) All sponsors will be recognized before the membership at the Convention, in the convention on-site program, in NOA s monthly newsletter following the Convention and at the event you choose to sponsor. If our pre-determined sponsorship levels and benefits don t suit your marketing needs, give us a call. We ll be happy to customize a program just for you. To sponsor: Mark your choice above. Fill out the information below, and to noa@assocoffice.net or fax to Company Name: Contact Name: Phone: Send contract & payment to: NOA Mail: 1633 Normandy Ct., Suite A, Lincoln, NE noa@assocoffice.net Fax: Sponsorship Amount (s) Total Enclosed Payment Method: p Visa p Mastercard p American Express p Discover p Check (Payable to NOA) Name as it appears on credit card Account # Expiration Date / Sec Code Signature Billing Address Receipt to: When you provide a check as payment, you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment, and you will not receive your check back from your financial institution. Nebraska Optometry s Meeting 9

10 Nebraska Optometric Association 1633 Normandy Court, Ste. A Lincoln, NE Connections that Count Nebraska Optometry s Meeting

11