2013 CALL FOR PRESENTERS

Transcription

1 2013 CALL FOR PRESENTERS D yu have a new idea that will impact the future f the vlunteer services management industry? unique experience that will help advance the careers f ther vlunteer resurce prfessinals? fresh perspective n current and future trends that is certain t affect ur industry? If s, submit a prpsal t participate as a presenter at the 45 th Annual AHVRP Cnference and Exhibitin, August 28-31, 2013, at the Indianaplis Marritt Dwntwn. On average, the AHVRP Annual Cnference & Exhibitin attracts mre than 450 industry prfessinals. The missin f AHVRP is t set the standard fr vlunteer excellence, advance healthcare vlunteer services, retail peratins, custmer service and related supprt service disciplines. AHVRP cmmits t Leading America s Healthcare Vlunteers by prmting excellence, best practices, innvatin and leadership thrugh advcacy, educatin and certificatin. Expse yur innvative ideas at ne f the industry's premier educatinal events fr the vlunteer resurce prfessinal. Innvatin is a key element in mapping the future f vlunteer services management in a changing envirnment. There is n better setting t experience the mst cmprehensive vlunteer management educatin while making invaluable cntact with ld and new clleagues. Page 1 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12

2 2013 CONFERENCE THEME Hnring the Spirit f Service: Quantifying the Quality f the Care We Prvide is the 2013 cnference theme. We re lking fr riginal ideas that will challenge traditinal standards and established practices, with new prgram mdels, practical slutins, knwledge, skills, tls and cnnectins t help participants elevate their rganizatins and their careers. Submit yur presentatins that fcus n engaging and mtivating attendees thrugh prven methds f learning. TRACKS Annual cnference tracks are presented n fundatin, intermediate, and/r advanced levels. Sessins cver cre areas f healthcare vlunteer services management, retail peratins and hspice care. The audience is healthcare administratrs in vlunteer services, retail managers, auxilians, and vlunteers. AHVRP is particularly interested in reviewing prpsals n the fllwing tpics fr the 2013 cnference: Initiatives r prgrams fr experienced DVSes (advanced level) Service area return-n-investment applicatins Prcesses fr evaluating service areas Cmmunicating results f vlunteer prgrams t key stakehlders Advcating fr the vlunteer administratin prfessin Infrmatin specific t VA DVSes Prgrams tailred t hspice DVSes Financial-buying strategies fr retail peratins Display techniques fr gift shps Prpsals may cver the fllwing tpics: planning and prgram develpment management f human resurces finance rganizatin and management services utreach, advcacy, and public relatins prfessinal develpment Page 2 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12

3 PRESENTER BENEFITS POLICY In additin t great expsure, AHVRP will prvide the *primary presenter: A guaranteed early-bird cnference registratin rate f $450, nt including ptinal cnference events. NOTE: Speakers are nt required t register fr the cnference if they d nt plan t attend sessins. One night in the headquartered htel. Airfare and incidental htel charges are the respnsibility f each presenter. Speakers als have the pprtunity t sell their prducts/publicatins thrugh AHVRP s nsite cnference bkstre. *NOTE: The presenter benefits are nly ffered t the primary presenter and are nt extended t c-presenters. Page 3 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12

4 EDUCATION LEVEL CRITERIA All submissins are reviewed and weighed, based n cntent, qualificatins f the presenter(s) cmpleteness, and tpic timeliness. The sessins are presented at the fllwing levels fr vlunteer resurce prfessinals: Fundatin fundamentals and essentials fr thse newer t the field, but nt limited t thse new t the prfessin Intermediate cutting-edge tls, skills and knwledge fr thse experienced in the field, but nt limited t thse at the intermediate level Advanced in-depth analysis and study n a specific tpic fr the mre experienced leaders in the field, but nt limited t thse at the advanced level We are lking fr the majrity f prpsals fr cncurrent sessins t be at intermediate and advanced levels. Sme pints t cnsider when develping presentatins include: Familiarity with the audience(s), including: Directr f Vlunteer Services Vlunteer Gift Shp/Retail Operatins Manager Hspice Veterans Administratin Engaging and apprpriate title. The tpic and cntent are relevant t the cnference theme, industry needs and interests. The descriptin is clear and accurately reflects the prpsed cntent. Learner utcmes are measurable and achievable. The sessin will prvide new infrmatin, knwledge, r skills r a unique/new applicatin f knwn infrmatin, knwledge, r skills. Prgram frmat is apprpriate fr subject matter. The presenter(s) are knwledgeable and qualified t lead this sessin. Page 4 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12

5 EVALUATION CRITERIA Presenters shuld nte the fllwing criteria fr participatin: AHVRP prgrams are nncmmercial frums; the direct prmtin f prducts and services is prhibited. A select amunt f spnsred sessins are available fr a fee. Cntact Jada Petersn, AHVRP s Marketing and Membership Specialist, at jpetersn@aha.rg if yu are interested in learning mre abut spnsring a cncurrent sessin. Cncurrent presentatins run 90 minutes and must include time fr questins and answers. If the prgram is selected, the primary speaker will be ntified by Friday, February 15, Presenters agree: T the presenter benefits plicy, i.e. guaranteed early -bird registratin rate and ne night cmpensated htel rm fr the primary presenter. The AHVRP Annual Cnference Planning Cmmittee has final determinatin f the selectin, frmat and length f sessins. The use f cmpany r prduct lgs is prhibited. T allw AHVRP t distribute sessin slides and handuts t annual cnference attendees and AHVRP members. T gain permissin t reprduce anything cpyrighted by an rganizatin ther than AHVRP. T refrain frm vert statements, harsh language, r pinted humr that disparages the rightful dignity and scial equity f any individual r grup. T attend a mandatry pre-cnference webinar August 1 at 1pm Central. T prvide handuts in electrnic frmat. If handuts are nt received by the required deadline, presenters are required t prvide printed handuts, at their wn expense, fr maximum seating in their rms. Page 5 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12

6 GUIDELINES, TERMS & CONDITIONS Presenters shuld be aware f the fllwing guidelines, terms and cnditins fr participatin: Prpsals must be cmplete and will nly be accepted electrnically via the nline survey and submitted by Mnday, December 3, 2012, at 11:59 pm (CST). The submissin f a presentatin des nt guarantee participatin in the prgram, nr d multiple submissins frm any ne cmpany guarantee a speaking slt fr that cmpany. Prpsals shuld nly be submitted when each presenter is available t appear n any day f the 2012 AHVRP Annual Cnference & Exhibitin, August 28-31, 2013, at the Indianaplis Marritt Dwntwn. The presenter submitting the prpsal serves as the primary sessin cntact fr AHVRP and must have a valid address. The primary cntact is respnsible fr infrming the c-presenter(s) f the final acceptance r nn-acceptance f the sessin, all required frms, deadlines, handuts and sessin details. C-presenter(s) must agree t the terms and cnditins fr participatin. We suggest that yu first develp yur prpsed sessin in a wrd prcessing prgram such as Micrsft Wrd and then cpy and paste the infrmatin in the apprpriate sectins. Since there is n spell r grammar check functin within the nline submissin prcess, cpying and pasting will ensure greater accuracy. AHVRP strngly encurages limiting the number f speakers fr a panel presentatin t n mre than fur per sessin. Please cmplete the prpsal nce yu begin entering infrmatin. Yu will nt be able t save and cntinue later. Required fields must be cmpleted in all sectins. Incmplete prpsals will nt be cnsidered. Page 6 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12

7 If the prgram is selected, the 2013 AHVRP Annual Cnference Planning Cmmittee reserves the right t revise presentatin titles, reassign the identified tpic area r edit the prgram summary fr prmtinal and prgram materials. Fr the benefit f ur attendees, AHVRP requires at least ne set f handut dcuments per selected sessin. If the sessin invlves multiple speakers, please submit a cmbined handut set. Handuts must be submitted by Mnday, July 15, Presenters are respnsible fr bringing their wn laptps and presentatins t the cnference. Prjectrs and screens will be prvided. Presenters must return a signed speaker agreement frm, a pht, and bigraphical infrmatin by March 15, As part f its cntinuing educatin effrts, AHVRP may select t ffer yur presentatin as a webinar that may be recrded and made available t its members and ther prfessinals interested in the tpic. All participants will be required t prvide AHVRP with permissin t recrd, edit, transcribe, archive, duplicate, distribute, reprduce and sell any written r visual material submitted in cnnectin with and including the ral presentatin, delivered at this prgram, in any and all media nw existing r hereafter develped thrughut the wrld. All participants must grant this permissin in rder t be cnsidered fr participatin in AHVRP s educatinal fferings. If permissin is nt granted then the individual will be unable t participate in the meeting. Submitting a prpsal indicates understanding and acceptance f this plicy. Presenters must be agreeable t repeating the sessin at cnference within 24 hurs. Page 7 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12

8 HOW TO SUBMIT A PROPOSAL AHVRP is accepting electrnic prpsals thrugh Mnday, December 3, The prcess may take 20 minutes t cmplete. Click belw t submit yur prpsal r cpy and paste the fllwing link int yur Web brwser. Please cmplete the prpsal nce yu begin entering infrmatin. Yu will nt be able t save and cntinue later. Required fields must be cmpleted in all sectins. The 2013 Call fr Presenters may als be fund n the hme page f the AHVRP website, Vide presentatins nly will be accepted by direct r . These submissins shuld be clearly labeled Cnference Prpsal Dcuments fr (Presenter s Name) and must be received by the December 3, 2012, deadline. Mail r t: Annual Cnference Prpsals AHVRP Lisa Hinkle, Educatin Specialist 155 Nrth Wacker Drive, Suite 400 Chicag, IL ahvrp@aha.rg Mailed r faxed prpsals will nt be accepted. AHVRP Cntact: Lisa Hinkle, Educatin Specialist 155 Nrth Wacker Drive, Suite 400 Chicag, IL P: F: E: lhinkle@aha.rg Page 8 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12

9 CALENDAR OF KEY DATES DEADLINES December 3, 2012 February 15, 2013 March 1, 2013 March 15, 2013 July 15, 2013 August 1, 2013 August 28-31, 2013 PROJECT Prpsals submitted nline r t AHVRP s ffice by 11:59pm CST Selected presenters ntified by r befre Nn-selected presenters ntified by r befre Speaker agreement frm due Presentatin and takeaway tls due in electrnic frmat Mandatry Presenter Training Webinar AHVRP Annual Leadership Cnference and Exhibitin in Indianaplis, IN Page 9 f 9 AHVRP 2013 Call fr Presenters DEADLINE: 12/3/12