Hagerstown (WASH) to Pratt Broadband RFP

Transcription

1 Hagerstown (WASH) to Pratt Broadband RFP Introduction The Enoch Pratt Free Library, Sailor Project, (hereinafter referred to as "EPFL/Sailor") requests proposals for these equipment and/or services as described in the attached specifications from interested persons (hereinafter known as "The Vendor"). All aspects of the RFP response must comply with the Federal Communication Commission s competitive RFP requirement for Universal Service Fund (USF) support and services. Vendor bidding on Erate projects must supply SPIN number in the response. Erate Funding Year The Erate funding year for this RFP is July 1, 2017 to June 30, Start Date The desired Start Date for services/equipment requested is July 1, Schedule The schedule may change depending on the results of the responses and other factors. Event Date, Time RFP Response Due 4/22/2017 RFP address for questions and responses for this RFP is: epfl sailor erate@prattlibrary.org Response Submission RFP Responses shall be ed to RFP The subject shall be: WASH Pratt Broadband It is the sole responsibility of the respondents to ensure that their responses arrive in a timely manner. EPFL/Sailor will reject all late arrivals. No substitutions or partial RFP s are allowed. Only the submitted RFP response shall be considered.

2 Services/Equipment Requested Telecommunication Services EPFL is seeking proposals for telecommunication services for all of the following location(s). All site(s) return to : Pratt Enoch Pratt Free Library Annex 400 Cathedral St Baltimore, MD Initial bandwidth is indicated in the " Initial " column below. EPFL desires the ability to reduce bandwidth to a site due to decreased demand to no less than the " Minimum ", once in a 12 month period. EPFL shall have the ability to increase bandwidth at any time. Installation date for all sites: Start Date. Installation date may change due to funding. Network Sites and Capacity: SiteID To Address WASH WASH Pratt Pratt Washington County Free Library 100 S. Potomac Street Hagerstown, MD or 33 West Washington St. Hagerstown, MD Initial (mbps) Minimum (mbps) Estimated Maximum (mbps) Same Same Same Delivery: 1 Gbps ethernet fiber. Upstream and downstream rates shall be the same, i.e. 300 mbps shall support 300 mbps download and 300 mbps upload rates. Agreement Period: Pricing include cost of installation as a fixed price, plus monthly recurring costs for a 1 year agreement with 48 additional option months. Billing and Invoices: Installation invoices may only be submitted upon completion of construction and testing is complete to confirm network connectivity from Site A to Site B. Billing for installation may be performed per site. 45 days from invoice to payment receipt is desired.

3 Costs Associated with Preparation of the Vendor s Response EPFL/Sailor will not be liable for any cost incurred by the respondents in preparing responses to this RFP or negotiations associated with award of a contract. Interpretation and Changes The intent of this RFP is to communicate EPFL/Sailor's requirements to any qualified and interested vendor. The intent is to receive responses for the RFP. EPFL/Sailor may make corrections or changes to the RFP. Any changes or corrections to the RFP shall be via a written Addendum. Interpretations, corrections, or changes to the RFP made in any other manner shall not be binding, and the Vendor shall not rely upon such interpretations, corrections, or changes. The Vendor must provide an Intent to Respond to receive RFP Addendum. Proposal Binding Period Prices quoted in The Vendor s response for all services and equipment will remain in effect for duration of the Erate Funding Year. If lower pricing is offered at the time of procurement, the Vendor shall provide an updated price response to reflect the change. Funding EPFL/Sailor is a tax exempt entity in the State of Maryland. The Vendor understands EPFL/Sailor may use E rate discounts for these services. EPFL/Sailor may elect not to exercise use of the selected Vendor from lack of funds due to budget or Erate. Omissions Omissions in the proposal of any provision herein described shall not be construed as to relieve The Vendor of any responsibility or obligation to the complete and satisfactory delivery, operation, and support of any and all equipment or services. Vendor Registration and Compliance with The Schools and Libraries Corporation The Vendor must provide proof of registration with the Schools and Libraries Division (SLD) a division of the Federal Communications Commission (FCC), for reimbursement under E Rate guidelines and maintain a Green Light status with the FCC. If The Vendor fails to file the appropriate forms with the SLD or fails to receive an SLD Vendor Number (SPIN) or fails to remain in good standing with FCC, Documentation for Schools and Libraries Division (SLD) Form 471 Filing The Vendor must provide Item 21 Attachment documentation ready for filing for Universal Service Administrative Company (USAC), Schools and Libraries Division (SLD) Form 471. Vendor will itemize the cost between eligible and ineligible services and or products.

4 Right to Reject EPFL/Sailor reserves the right to accept or reject all proposals or sections thereof when the rejection is in the best interest of EPFL/Sailor. EPFL/Sailor reserves the right to award without further discussion. Responses should be submitted with the most favorable terms that the Vendor proposes. EPFL/Sailor reserves the right to reject the proposal of the Vendor who has previously failed to perform properly or completed on time contracts of a similar nature; and to reject the proposal of any Vendor who in the opinion of EPFL/Sailor is not in a position to adequately perform the contract. EPFL/Sailor reserves the right to reject any or all proposals; any part or parts of a proposal, waive any technicalities/informalities, increase or reduce quantities, make modifications or specifications, and award any or all of the contract in a manner that is in the best interest of EPFL/Sailor. Contracts will be awarded to The Vendor submitting the proposal determined to be in the best interests of the EPFL/Sailor. In event E Rate funding is not approved by the SLD any/all contracts or agreements may be made null and void at the discretion of EPFL/Sailor.

5 Submission: 1) Price Lists for Bandwidth, List A Price including all fees and taxes for the listed bandwidths. 2) Installation Pricing, List B For each site, indicate cost for total cost for installation including all fees and taxes. The installation should include pricing to satisfy all bandwidths for all sites, i.e. if the addition of bandwidth at any site requires additional equipment or installation costs, those costs shall be quoted in the Installation Pricing. Indicate if 45 days from invoice to payment receipt is acceptable. 3) Monthly Pricing, List C Initial Price: Prices for the Initial bandwidth requested. Price quoted shall include all fees and taxes and shall represent the total monthly billable cost. Price quoted shall be per site, with a total for all sites (Total, All Sites). Maximum Price: Prices for the Estimated Maximum bandwidth requested. Price quoted shall include all fees and taxes and shall represent the total monthly billable cost. Price quoted shall be per site, with a total for all sites (Total, All Sites). Indicate if 45 days from invoice to payment receipt is acceptable. 4) Declaration of Services 5) SPIN Company information including years providing gigabit/second broadband circuits/traffic across the State of Maryland. Provide information on NOC services provided. Provide Service Level Agreement (SLA) information. SLA shall define expected network availability and expected recovery times. Indicate refunds provided when network availability fails to meet requirements. Minimum uptime measured on a monthly basis should exceed 99.95%. Latency should not exceed 40 ms. Average latency should not exceed 20 ms on a monthly basis. Detail if the proposed network can reroute traffic due to a node failure. Provide your SPIN. The vendor must participate in the "erate" program. Please state if vendor is capable of direct billing to USAC SLD for the discount (minimum 80%) portion of the cost. Continuance of service is dependent on availability of funds and availability of "erate" funding. 6) Decommission Cost Cost (if any) to decommission the service. 7) References Three (3) references for similar service i.e. high speed broadband delivered across LATA and across the State of Maryland.. Include: Name Company/Institution

6 Address Phone Number Services Provided Years Served Vendor Qualification: The Vendor must meet the following criteria to be qualified to bid for this RFP. Holds valid SPIN. A Service Provider Identification Number (SPIN) is a unique nine digit number assigned to service providers by USAC when an FCC Form 498 is filed. Has not been disqualified or barred from bidding for Erate. Demonstrates the capability to deliver gigabit/second broadband circuits/traffic across the State of Maryland. Evaluation Criteria: Technical qualification providing services requested (25%) Initial Price, Total (30%) Includes Installation and Decommission Costs Maximum Price, Total (20%) Ability to manage the network (25%)

7 Price List for Bandwidth, List A Attached

8 Installation Pricing, List B SiteID Price Non Eligible Costs WASH Pratt Total, All Sites

9 Monthly Pricing, List C Initial Bandwidth Estimated Maximum Bandwidth SiteID To mbps Price Ineligible Costs mbps WASH Pratt Price Ineligible Costs Total, All Sites